RFP - DII Primary - Final - 05-07-12_2

7/28/2019 RFP - DII Primary - Final - 05-07-12_2

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OfficeofPurchasing&Contracting

10BaldwinSt [phone] 8028282211

MontpelierVT056337501 [fax] 8028282222

http://bgs.vermont.gov/purchasing

SEALEDBID

INFORMATIONTECHNOLOGYREQUESTFORPROPOSAL

FOR

PRIMARYDATACENTERCOLOCATIONSERVICES

ExpectedRFPScheduleSummary:

DATEPOSTED 5/7/2012

QUESTIONSDUE 5/18/2012 3:00p.m.ET

PROPOSALSDUE 6/1/2012 3:00p.m.ET

FINALISTDEMONSTRATIONS 6/29/2012 7/18/2012

SELECTIONNOTIFICATION 6/29/2012

INDEPENDENTREVIEW 7/11/2012 7/26/2012

PROJECTSTARTS TBD

LOCATIONOFBIDOPENING: 10BaldwinStreet,Montpelier

PLEASEBEADVISEDTHATALLNOTIFICATIONS,RELEASES,ANDAMENDMENTSASSOCIATEDWITHTHIS

RFPWILLBEPOSTEDAT:

http://bgs.vermont.gov/purchasing/bids

THESTATEWILLMAKENOATTEMPTTOCONTACTVENDORSWITHUPDATEDINFORMATION. ITIS

THERESPONSIBILITYOFEACHVENDORTOPERIODICALLYCHECK

http://bgs.vermont.gov/purchasing/bidsFORANYANDALLNOTIFICATIONS,RELEASESAND

AMENDMENTSASSOCIATEDWITHTHERFP.

PURCHASINGAGENT: JohnMcIntyre

TELEPHONE: (802)8282210

EMAIL: [email protected]

FAX: (802)8282222


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RFPVersion:05032012 Page 2

TableofContents

1. OverviewandGeneralInformation 3

2. ScheduleofEvents 4

3. TechnicalResponse 6

4. RequiredPolicies,GuidelinesandMethodologies 17

5. GeneralTermsandConditions 18

6. SealedBidInstructions 21

7. VendorResponseContentandFormat 23

8. CostProposal 24

9. MethodofAward 25

10.

SubmissionInstructions

and

Checklist

26

Attachments:

AttachmentA: CertificateofCompliance 28

WorkersCompensation;StateContractsComplianceRequirement;SelfReporting 29

WorkersCompensation;StateContractsComplianceRequirement;SubcontractorReporting 30

AttachmentB: OffshoreOutsourcingQuestionnaire 31

Attachment

C:

Standard

State

Provisions

For

Contracts

and

Grants

32

AttachmentD: CommodityPurchasesTermsandConditions 36


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OverviewandGeneralInformation

1.1 Overview

TheOfficeofPurchasing&ContractingonbehalfoftheVermontDepartmentofInformationand

Innovation(DII)issolicitingcompetitivesealed,fixedpriceproposals(Proposals)foritsPrimary

DataCenter

Colocation

Services

(the

Work)

from

qualified

offerors.

If

asuitable

offer

is

made

in

responsetothisRequestforProposal(RFP),theDepartmentofInformationandInnovationmay

enterintoacontract(theContract)tohavetheselectedofferor(theContractor)performallor

partoftheWork. ThisRFPprovidesdetailsonwhatisrequiredtosubmitaProposalinresponse

tothisRFP,howDIIwillevaluatetheProposals,andwhatwillberequiredoftheContractorin

performingtheWork.

ThisisaRequestforCompetitiveSealedProposals(RFP)toprequalifyvendorswhocanperform

theservicedescribedinSection3ofthisRFP.

Structureand

Scope

of

RFP: DII

is

seeking

proposals

for

primary

data

center

colocation

space.

TheStateofVermontisoneofthelargestdatacenterconsumersintheStateandislookingto

consolidateitsPrimaryDataCenterintoonecolocationfacilityinMontpelier,VTareaby

developingalongtermrelationshipwithawellqualifieddatacenterprovider. DIIisnotcurrently

seekingmanagedservicesproposalsaspartofthescopeofthisRFP.

ObjectiveofRFP:

Identifyawellqualifieddatacenterprovidercapableofprovidinglongterm,secured,reliable,

andcosteffectivedatacentercollocationservicesintheMontpelier,VTarea.

DepartmentBackgroundandPhilosophy:

TheDepartmentofInformationandInnovationwascreatedin2003toprovidedirectionand

oversightforallactivitiesdirectlyrelatedtoinformationtechnologywithinstategovernment,

includingtelecommunicationsservices,informationtechnologyequipment,software,

accessibility,andnetworksinstategovernment.TheCIOandCommissionerofDIIhave

broadauthoritytomeetthegoalsofthedepartmentasestablishedbystatuteandpolicy.

ItistheresponsibilityofDIItoensurethecontinueddeliveryofITsystemsthatarescalable,

interoperable,sustainableandsecurethroughoutstategovernment.

CompatibilitywithStateStandardsandexistingTechnology:

ItisassumedthatstateandfederalrequirementswithregardstoIRS1075,HIPAA,FISMAetc.can

bemet.Thestateanticipateshavingaccesstoauditablelogsforfacilityaccessandwillbe

includedinconfigurationandchangemanagementprocessesdeemedapplicabletostatebusiness

orservicelevelagreementwithvendor.


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CurrentBusinessEnvironment:

Asinformationtechnologiesthatdelivergoodbusinessvaluecontinuetoexpand,sowilltheneed

forthesetechnologiestoremainavailableandresilient. Overthepastseveralyearsthedirection

toserviceorientallfacetsofinformationtechnologyhascontinuedtogrowwithadvancementsin

interoperability,networkthroughputandcloudservicedelivery.

TheState

has

not

kept

pace

with

adequate

Data

Center

facilities

and

continues

to

suffer

from

true

datacenterexpertise. Aswecontinuetoconsolidatedatacenters,dataroomsandclosets,it

becomesmorecriticaltoestablishabestinclassdatacentercapacityandprocesses.Leveraging

datacentercapacityinacolocationfashionisthoughttobethemostefficientandeffectiveway

todeliverbetterdatacenterservicesforallstatesystemsnowandinthefuture.

AswecontinuetoconsolidatephysicalequipmentandestablishamorerobustVirtualizedFirst

Policythroughoutthestate,ourphysicalspaceandpowerrequirementswillpeakinorabout

2013. Itisassumedthatthiscapacitywillstarttoreduceafterthatoverthenext510yearsas

morecloudbasedsolutionsSoftwareasaService,PlatformasaServicemature. Forthese

reasons,theStateislookingatdatacenterhostingsolutionsthatcanscaleupanddownas

needed.

2 ScheduleofEvents

Theexpectedtimetable,includingtheProposaldueDateandotherimportantdates,areset

forthbelow.ThenameofanyVendorsubmittingaproposalshallbeamatterofpublicrecord

ontheProposalDueDate.

RFPPublished5/7/2012

QuestionsDue

5/18/2012

3:00

p.m.

ET

AnswerstoQuestionsPosted 5/25/20123:00p.m.ET

ProposalDue(seesectionbelowfordetailedinstructions

onProposalFormatandsubmissioninstructions)

6/1/20123:00p.m.ET

FinalistSelection/Notification(thiscanbegeneralin

nature,i.e.,within5weeksofreceivingproposals)

6/29/2012

FinalistPresentationsandSiteWalkthroughs6/29/2012 7/18/2012

Recommendation forAward 7/18/20122:00p.m.ET

IndependentReviewCompleted

Followingthe

selection

of

aproposal

for

contract

award,

theselectedproposalwillbethesubjectofan

independentreviewbeforeacontractcanbecompleted.

Thetimerequiredforthisprocessis,ataminimum,3

weeks.

7/11/2012 7/26/2012

NotificationofAward 7/31/20122:00p.m.ET

ContractNegotiationPeriod 7/31/2012 8/17/2012

ContractDates TBD


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2.1 SinglePointofContact

AllcommunicationsconcerningthisRequestforProposal(RFP)aretobeaddressedinwritingto

theattentionof:

JohnMcIntyre,PurchasingAgent

Stateof

Vermont


10BaldwinSt

Montpelier,VT056337501

JohnMcIntyre,PurchasingAgentisthesolecontactforthisproposal. Actualcontactwithany

otherpartyorattemptsbybidderstocontactanyotherpartycouldresultintherejectionoftheir

proposal.

EmailAddress: [email protected]

2.2 Questionsand

Answers

Anyvendorrequiringclarificationofanysectionofthisproposalorwishingtocommentortake

exceptiontoanyrequirementsorotherportionoftheRFPmustsubmitspecificquestionsin

writingnolaterthan 5/18/2012@3:00PM. Questionsmaybeemailedto

[email protected]. AnyobjectiontotheRFPortoanyprovisionoftheRFP,thatisnot

raisedinwritingonorbeforethelastdayofthequestionperiodiswaived.Atthecloseofthe

questionperiodacopyofallquestionsorcommentsandtheState'sresponseswillbepostedon

theStateswebsitehttp://bgs.vermont.gov/purchasing/bids.Everyeffortwillbemadetohave

theseavailableassoonafterthequestionperiodends,contingentonthenumberandcomplexity

ofthe

questions.

2.3 Presentation/OnsiteReviewandWalkthrough:

Apresentationmayberequiredifitwillhelptheevaluationcommitteemeasuretheratedfactors.

Afteranydiscussionsforclarificationsandtheinitialevaluationofproposalsreceived,offerors

whoseproposalreceivethehighestscoresandaredeterminedtobereasonablysusceptiblefor

awardwillberequiredtoprovideapresentationtoTheStateaswellastoconductanonsite

reviewandwalkthroughoftheproposeddatacenterlocation. TheStatewillfactorinformation

presentedandonsitewalkthroughsintotheevaluationscoring. Offerorswillberesponsibleforall

costsassociated

with

the

providing

the

demonstration.


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Datesandtimesfortherequiredproposalandonsitewalkthroughswillbearrangedwithselected

offerorsaftertheinitialreviewoftheproposal. Specificinstructionsforrequiredpresentation

contentwillbeprovidedtoselectedofferorsonlyatthistime. TheState,atitssolediscretion,will

selectofferorstoprovidepresentationsandreservestherighttooffernopresentationsorsite

walkthroughstoofferorsifitsochooses.

3 TechnicalResponse

3.1 ContractorRFPResponseRequirementsandResponsibilities

Contractorshallprepareandsubmitproposalsinaccordancewithallrequirementsidentifiedin

thisRFP. TheStateofVermontretainstherighttorejectanyproposalifitdoesnotconformto

thestatedrequirements. BysubmittingaproposalinresponsetothisRFP,Contractoragreesto

beboundbyandtocomplywiththetermsandconditionsincludedherein. Anyexceptionsshall

beclearlyandexplicitlyidentifiedintheRFPresponse. RFPresponseswillincludeallinformation

requiredby

this

RFP

along

with

any

additional

data,

references,

literature,

prints

and/or

design

documentationthattheContractorbelievesispertinenttotheevaluationofContractors

proposal.

ByelectingtorespondtothisRFP,Contractorrepresentsthatithasthecapabilities,fiscalmeans,

personnel,andavailabilitynecessarytoprovidetherequiredservicestotheStateofVermont. The

StateofVermontretainstherighttoverifyallinformationsubmittedbytheContractorand

submissionofanRFPresponsebyContractorwillconstituteContractorsauthorizationtothe

StateofVermonttopursuesuchverification. CostsproposedbytheContractorareexpectedto

beinclusiveofallcostsnecessarytoperformservicesandprovideproductsrequiredbytheRFP,

including(butnotlimitedto),assets,overhead,subcontractcosts,maintenancecosts,licensing,

staffing,cost

of

facilities,

and

cost

of

construction.

3.2 PrimaryDataCenterColocationServicesOverview

TheStateofVermonthasoutlinedthefollowingoverviewoftheirdatacenterrequirements:

TheStateofVermontDepartmentofInformationandInnovation(DII)seekstoconsolidateits

primarydatacenterfunctionalityinto1(one)highlyavailableandhighlysecuredatacenterin

Montpelier,VTarea. Indoingso,TheStateseekstoenterintoarelationshipwithahighlyqualified,

experienceddatacenterprovidertosupporttheconsolidationandlongtermdatacenter

operationsofTheState.

Throughthisevaluation,TheStatewillconsiderprovidersofferingexistingdatacenterspaces

and/ornewlyproposedtobeconstructeddatacenterfacilitiesthatmeettherequirementsset

forthinthisRFP. Alldatacenterfacilities,existingorproposed,willbeevaluatedbasedonthe

ContractorsandthefacilitysabilitytomeetTheStatesrequirements.

Inevaluationofanyproposalsofdatacenterfacilitiesthatrequireconstruction,regardlessofsize,

TheStaterequeststherighttohaveoversightintodesign,productselection,andconstruction


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process. BysubmittingaproposalinresponsetothisRFP,Contractorherebyagreestothis

provision. AnyexceptionstothisprovisionneedtobeexplicitlystatedintheRFPresponse.

3.3 FacilityRequirements - PrimaryDataCenterColocationServices

TheStateseeksadatacenterfacilitythatmeetsthefollowingrequirements. Therequirementsset

forthbelow

are

intended

to

serve

as

abaseline

reference

only.

Offerors

shall

submit

detailed

descriptionsoftheirdatacenterfacilityinSection4ofthisRFP.

3.3.1 GeographyTheStateseeksadatacenterfacilityinMontpelier,VT.area

3.3.2 SecurityTheStateseeksadatacenterfacilitythatishighlysecurewithseparatelevelsand

multiplepointsofauthentication.

3.3.3 AccessThe

State

requires

24/7/365

access

to

the

data

center

facility.

3.3.4 DedicatedSpaceandDataSecurityTheStaterequiresadedicatedsuitefortheirdatacenter. Thesuiteshallbe

separatelysecuredwithelectronicaccess. Allcabinetslocatedinsidethesuiteshall

beindependentlysecured.

3.3.5 RacksandITLoadTheStaterequiresdatacenterspaceintheirdedicatedsuitefor30contiguousracks

onday1,withtheavailabilitytoadd15additionalITracksinthefuture. Thetotal

anticipated

IT

load

at

full

build

out

is

estimated

between

250kW

500kW.

3.3.6 AvailabilityTheStateseeksahighavailabilitydatacenterfacilitythatoffersredundancyincritical

infrastructures,including(butnotlimitedto):mechanical,electrical,

telecommunications.

3.3.7 EnergyEfficiencyTheStateseeksahighlyefficientdatacenterfacilitythatleveragesinnovative

technologyandfavorableenvironmentalconditionsinMontpelier,VTareatoreduce

energyconsumptioninthedatacenter.

3.3.8 Enclosure&FinishesTheStaterequiresawelldesignedandconstructed,industrycompliantdatacenter

envelopewithappropriatelyselectedmaterialsforflooring,paints,ceilings,etcthat

areconsistentwithindustrystandardsandbestpractices.


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3.3.9 FireSuppressionTheStaterequirescleanagentfiresuppressionastheprimaryfiresuppression

mechanisminthedatacenter.

3.3.10 IndustryStandardsTheStateseeksadatacentercomplaintwithindustrystandardsasdefinedby(but

notlimited

to)

the

following

organizations:

ASHRAE,

NEC,

NFPA,

BICSI,

IEC,

The

UptimeInstitute,TheGreenGrid,TIA/EIA,USDepartmentofEnergy.

3.3.11 CertificationsTheStateseeksadatacentercompliantwithrequirementsofcertificationssuchas

(butnotlimitedto):SAS70,SSAE16,ISO27002,PCI,HIPAA.

3.4 DataCenterSpecifications

Instructionsto

Offerors:

Complete

the

following

specifications

table

by

describing,

in

detail,

how

your

existingorproposedfacilitymeetsorwillmeettherequirementorcategoryindicated. Allresponses

shouldbecompletedintheOfferorResponseboxprovided. Allquestionsshallbeaddressed;Offerors

maychoosetoincludearesponseofN/AifOfferorbelievesitisappropriate. Thenotessection

shouldbeleftblankandwillbeusedinternallybyTheStateonly.

Description OfferorResponse Notes

Architectural

TotalGrossSquareFootage

Totalnetusablesquarefootagefor

datacentercolocationTotal#of

Racks,FutureExpansionavailability

WallFinishesDrywall,Masonry,

etc

VaporBarrier


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FlooringRaisedFloor(includesub

floorheight),Slab,StaticDissipative

Tile

CeilingFinishAcousticalCeiling,

HardCeiling,ExposedDeck

StructuralIntegrity

Roofing

System

Membrane,

Shingles,minimumwarranty,wind

rating

AisleSpacing

BathroomFacilities

ADAAccess

Customerworkstations

Electrical

UtilityFeedssize,numberof,utilty

serviceprovider(s). Verifyiffeeds

arededicatedtothedatacenter

UPSCapacityincludebattery

runtimeatfullload. Verifyfull

capacityisdedicatedtothedata


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center.

UPSRedundancyN,N+1,2N.

Answershall

indicate

physical

numberofUPSsystemsatpartialor

fullload(ifdifferent)

ElectricalPowerDistributionfrom

UPStoITRacks. Includemethod,

strategy,voltage,redundancy,etc

Lighting

Grounding/Bonding

PowerMonitoring.Ismonitoring

dataavailabletoTheStateinraw

format?

Generatortype,capacity,current

load.

Verifyinfrastructure

is

dedicatedtothedatacenter.


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GeneratorRedundancyN,N+1,2N

ServiceLevelAgreementsfrom

manufactureronequipmentusedto

provideservices

to

The

State

Mechanical

MechanicalStrategyfordatacenter

whitespaceCRAC,CRAH,InRow

Cooling,DirectEconomizer,other

CoolingRedundancyindatacenter

N,N+1,2N,other

Supplyinlettemperaturesetpoints

(indegreesFarenheit). What

variancesareincluded?

Mechanicalheatrejection

design/strategywatercooled

chiller,aircooledchiller,aircooled

DX,glycolcooled,direct

economization,other. Verify

infrastructureisdedicatedtothe

datacenter.

MechanicalplantredundancyN,

N+1,2N,etc.

Economization

free

cooling

strategy

Humidity&dewpointspecifications


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HVACMonitoringsystems.Is

monitoringdataavailabletoThe

Stateinrawformat?

ServiceLevelAgreementsfrom

manufactureronequipmentusedto

provideservices

to

The

State

FireSuppression

WetPipeSprinkler

PreactionSprinkler

CleanAgent

VESDA

Security

CustomerAccessPleaseindicateif

24x7. Ifnot,pleaseprovideonsite

availabiltyandafterhoursresponse

times

OnsiteSecurityStaffPlease

indicateif24x7. Ifnot,please

provideonsiteavailavilityandafter

hoursresponsetimes


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OnsiteTechStaffPleaseindicateif

24x7. Ifnot,pleaseprovideonsite

availavility

and

after

hours

response

times

VisualIDRequiredforEntry?

MeansofcontrolledaccessAccess

Card,Biometric,etc

CCTV

Telecommunications

OnsiteAccessProviders

PlannedAccessprovidersinclude

proposedtiming

DarkFiberProvidersplease

includespeedsavailable


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ServiceLevelAgreements

Pleasedescribe

your

existing

customerSLAs. Doyouprovideat

least99.99%availability?

Pleasedescribethepenaltyfornon

compliancewiththeSLA.

PleaseoutlineanyadditionalSLAs

thatareoffered.

3.5 ContractorInformation,Background,andStrategy

InstructionstoContractors:Pleaseprovideawrittennarrativeprovidingcomprehensiveanswerstothe

questionsandrequirementsoutlinedbelow. Narrativesshallspecificallylistthesectionnumberand

provideacompleteanswerforeachindividualsection/requirements. Allquestionsshallbeaddressed;

ContractorsmaychoosetoaddressarequirementinthenarrativewitharesponseofN/Aif

Contractorbelievesitisappropriate.


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3.5.1 CorporateInformation provide full legal name, form of ownership and state ofownership, legal address of headquarters and any other offices, number of employees.

3.5.2 ContractorHistoryprovide a brief history of your organization.3.5.3 CorporateCulture&Strategydescribe your companys mission, strategy, culture, and

vision. Explain how you believe these characteristics align with the objectives of the State

of Vermont

3.5.4 NameofOwners provide name(s) and percentage ownership of owners.3.5.5 Management&Officers provide names of company management and officers and

experience relevant to the data center industry and services required by this RFP.

3.5.6 Recognition identify and describe any awards, certifications, or press coverage inwhich your company was recognized.

3.5.7 CustomerSatisfactionoutline your process for monitoring and maintaining customersatisfaction.

3.5.8 Innovation&IndustryTrendsdescribe how your organization is innovative and howyou understand, address, and keep up with industry trends.

3.5.9 ProposedTeam Provide names of individuals who will be directly involved with TheState and explain their experience and qualifications.

3.5.10 Warranties&Guarantees Provide details related to any warranties or guaranteesprovided to The State for the products and/or services your propose.

3.5.11 CurrentReferencesprovide a list of current customer references with associatedcontact information that The State can contact on your behalf.

3.5.12 RelevantExperience please describe your history and experience in working withclients similar to The State of Vermont.

3.5.13 FinancialStatementsThe offeror shall provide financial information in such a mannerthat the State can reasonably formulate a determination about the stability and financial

strength of the organization. This must include but not be limited to company size,

organization, date of incorporation, ownership, number of employees, revenues for the

last fiscal year, and, if available, audited financial statements for the most recent 3 years.

A current Dun and Bradstreet Report that includes a financial analysis of the firm would

fulfill this requirement. An offeror can use an Annual Report as verification of financial

status provided it contains at a minimum a Compiled Income Statement and Balance

Sheet verified by a Certified Public Accounting firm. The State reserves the right tocontact the accounting firm if questions arise. As an alternative, for those offerors unable

to provide audited financial statements or Dun and Bradstreet report, the offeror shall

provide tax returns and financial statements including income statements and balance

sheets for the most recent 3 years, and any available credit reports.

3.5.14 Litigation Disclose any and all judgments, pending or expected litigation, or other realpotential financial reversals, which might materially affect the viability or stability of the

offerors organization; or certify that no such condition is known to exist. Please also

indicate if any of such litigation was filed by a customer.


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3.5.15 Certifications Please list any existing certifications that your company has (SAS 70, ISO,PCI, etc). If any certifications are planned, please indicate which certifications are

planned and the proposed timetable for completion of each.

3.5.16 InformationSecurity Please describe, in detail, your internal process for informationsecurity and ensuring the information security of your customers. Include information on

policies, processes, and standards and how staff is screened for potential security risks.

Describe how this policy is monitored and enforced within your organization.

3.5.17 Ingress/EgressPlease describe your demark of both internet and SOV WANingress/egress as it relates to your access control and multi tenancy usage. When these

connectivity points enter your facility, how do they get terminated into State of Vermont

dedicated colocation area? Who completes the termination?

3.5.18 DisasterRecover Please describe your ability to respond to disasters and unplannedevents resulting in outages to data center services.

3.5.19 PlannedMaintenance Please describe your proposed approach for facilitatingmaintenance windows and scheduling planned maintenance.

3.6 AdditionalDocumentation

TheStatewillreviewadditionaldocumentationprovidedbytheOfferortoaidinthereviewofthis

RFP. Alladditionaldocumentationmustbeexplicitlylistedinyourtableofcontents(seeSection

7)Additionaldocumentationmayinclude(butisnotlimitedto):

FacilityDesignDocumentationexistingand/orproposed

Existing

facility

certifications

ProposedSLA OrganizationalChart Listofexistingorproposedpartners,subcontractors,oraffiliates. Resumesofproposedteammembers InformationSecurityPolicies

3.7 MultipleBidResponsesContractorNarrativeRequirement

TheStateisseekingtoenterintoarelationshipwithaproviderforbothprimarydatacenter

colocationservices(Montpelier,VTareaasoutlinedinthisRFP)andsecondarydatacenter

colocationservices

(Williston,

VT

area

as

outlined

in

aseparate

RFP).

If

applicable

and

ifit

so

chooses,TheStatewillevaluatethepotentialofusing1(one)vendortoprovidedatacenter

colocationservicesinbothlocations.

IfContractorisalsorespondingtothesecondarydatacentercollocationservicesRFP,providea

narrativeasanAppendixtoyourresponsethatoutlinesanyfavorablepricingorrelated

considerationsthatContractorwouldmaketoTheStateshouldTheStatechoosetocontractwith

Contractorforbothprimaryandsecondarydatacentercolocationservices. Anyadditional


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informationContractorfeelsispertinenttoContractorsabilitytoprovidebothprimaryand

secondarydatacentercolocationservicesandanyassociatedbenefitstoTheStatemaybe

includedinthisappendix.

3.8 StaffingNotes

ContractorshallobtainapprovalinadvancebytheStateofallstaffproposedforeachproject.

ContractorshallnotifytheStateinadvanceandobtainapprovalofanynewstaffifstaffing

changesduringaproject.IfanyContractorstaffdoesnotperformuptoacceptableorsatisfactory

standardsasdocumentedinthecontractorSOW,theStateshallinformtheContractor.Whenso

informed,theContractorshalleitherreplacethestaffmember(s)withapprovedstaffortake

remedialactionagreedbytheStatetoensurestaffsareperformingatanacceptablestandard.

4 RequiredPolicies,Guidelines,andMethodologies

4.1 RequiredProject

Policies,

Guidelines

and

Methodologies

TheContractorshallberequiredtocomplywithallapplicablelaws,regulations,policies,

standardsandguidelinesaffectinginformationtechnologyprojects,whichmaybecreatedor

changedperiodically.ItistheresponsibilityoftheContractortoinsureadherenceandtoremain

abreastofneworrevisedLaws,regulations,policies,standardsandguidelinesaffectingproject

execution.Agencyspecificconfidentialityandprivacypolicies,suchasHealthInsurancePortability

andAccountabilityAct(HIPAA)mayapply.Thesemayinclude,butarenotlimitedto:

TheStatesInformationTechnologyPolicies&Proceduresat:http://dii.vermont.gov/Policy_Central

The

States

Record

Management

Best

Practice

at:

http://vermont

archives.org/records/standards/pdf/RecordsManagementBestPractice.pdf

TheStateInformationSecurityBestPracticeGuidelineat:http://vermontarchives.org/records/standards/pdf/InformationSecurityBestPractice_Eff.20090501.pdf

TheStateDigitalImagingGuidelinesat http://vermontarchives.org/records/standards/pdf/ImagingGuideline2008.pdf

TheStateFileFormatsBestPracticeat http://vermontarchives.org/records/standards/pdf/FileFormatsBestPractice_Eff.20071201.pdf

TheStateFileFormatsGuidelineat http://vermontarchives.org/records/standards/pdf/FileFormatsGuideline2008.pdf

TheStateMetadataGuidelineat http://vermontarchives.org/records/standards/pdf/MetadataGuideline2008.pdf


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5 GeneralTermsandConditions:

5.1 NonCommitment

TheStatereservestherighttomakeanyawardornoawardasitdeterminesbestsatisfiesthe

needsandrequirementsofTheStateforprimarydatacentercolocationservices. Nothing

containedin

this

RFP

shall

constitute

abinding

agreement

between

The

State

and

aContractor.

ShouldaContractorbechosenattheconclusionoftheRFPprocess,TheStatewillenterinto

contractnegotiationswithselectedContractoratthattime.

5.2 Confidentiality

Thesuccessfulresponsewillbecomepartofthecontractfileandwillbecomeamatterofpublic

record,aswillallotherresponsesreceived.Iftheresponseincludesmaterialthatisconsideredby

thebiddertobeproprietaryandconfidentialunder1VSA,Chapter5,thebiddershallclearly

designatethematerialassuch,explainingwhysuchmaterialshouldbeconsideredconfidential.

Thebiddermustidentifyeachpageorsectionoftheresponsethatitbelievesisproprietaryand

confidential

with

sufficient

grounds

to

justify

each

exemption

from

release,

including

the

prospectiveharmtothecompetitivepositionofthebidderiftheidentifiedmaterialweretobe

released.Undernocircumstancescantheentireresponseorpriceinformationbemarked

confidential.Responsessomarkedmaynotbeconsidered.

5.3 ContractRequirements

TheselectedvendorwillsignacontractwiththeStatetoprovidetheitemsnamedinitsresponse,

atthepriceslisted. Minimumsupportlevels,terms,andconditionsfromthisRFP,andthe

vendorsresponse,willbedraftedasrequirementsofthecontract.Thiscontractwillbesubjectto

reviewthroughoutitsterm.PLEASENOTETHATTHESTATEWILLNOTACCEPTTHEVENDORS

STANDARDFORMINLIEUOFTHESTANDARDSTATECONTRACTPROVISIONS.

5.4 TermsandConditionsforTechnologyContracts

TheStatewillconsidercancellationupondiscoverythatavendorisinviolationofanyportionof

theagreement,includinganinabilitybythevendortoprovidetheproducts,support,and/or

serviceofferedintheirresponse.Thestatereservestherighttopurchasehardwareorsoftware

recommendedinthevendorsproposalfromanystatecontractinforce.

Vendorsplanningtosubmitabidareadvisedofthefollowing:

1. TheStateofVermontexpectsthevendorandtheirlegalcounseltocarefullyreviewandbepreparedtobeboundbytheStandardStateProvisionsforContractsandGrantsoutlinedin

AttachmentC.

2. IfthevendorwishestoproposeanexceptiontoanyStandardStateProvisionsforContractsandGrants,itmustnotifytheStateofVermontinitsresponsetotheRFP.Failuretonote

exceptionswillbedeemedtobeacceptanceoftheStandardStateProvisionsforContractsand

GrantsasoutlinedinAttachmentCoftheRFP.IfexceptionsarenotnotedintheRFPbut

raisedduringcontractnegotiations,theStatereservestherighttocancelthenegotiationif

deemedtobeinthebestinterestsoftheStateofVermont.


19/37


3. AllcontractsaresubjecttoreviewandapprovalbytheAttorneyGeneralandSecretaryofAdministration.Asoftwarelicenseandmaintenancesupportagreementwillberequiredforall

majorsoftwareproposedforthisproject.

4. Onceawarded,thetermoftheContractwillbefromtheawarddateforwardthroughthetermstatedinthecontract. TheStatemayrenewthisContractforadditionalrenewals,

subjecttoandcontingentuponthediscretionarydecisionoftheVermontLegislatureto

appropriatefunds

for

this

Contract

in

each

new

fiscal

year.

The

State

may

renew

all

or

part

of

thisContractsubjecttothesatisfactoryperformanceoftheContractorandtheneedsofState

ofVermont. Thevendorshouldguaranteethatitsrateofferings,overthetermofthe

contract,arecomparabletoothercustomersofsimilarsizeandrequirements. Ifofferingsare

renderedtoacomparablecustomerwhichimprovethepricingagreedtointhecontract,the

vendoragreestoapplythosesamediscountsandofferingstotheStateofVermont.

5. TheStateofVermonthasnolegalauthoritytoindemnifyavendorandwillnotconsiderlimitationsofliabilityorthirdpartyclaims.These2conditionsarenotnegotiable.Vendors

whoarenotabletolegallyenterintoacontractunderthoseconditionsshouldnotsubmita

bid.

Thesuccessfulbidderwillberequiredtocompleteanondisclosureagreement.

5.5 PerformanceMeasures

InaccordancewithcurrentStateofVermontpolicyandprocedures,thecontractmayinclude

vendorperformancemeasures.Thespecificperformancemeasureswillbedeterminedduringthe

contractnegotiationprocess.

5.6 AcknowledgmentofTerms

Astatement

from

the

vendor

and

its

legal

counsel

acknowledging

all

Customary

State

Contract

ProvisionsandPurchasingandContractAdministrationTermsandConditionswithanyexceptions

oradditionalprovisionsnoted. (Thesewillbeconsideredwhenmakinganaward).

5.7 Indemnification

TheStateofVermonthasnolegalauthoritytoindemnifyavendor,andthatissueisnot

negotiable.

5.8 LocationofWork

Asageneralrule,projectworkwillbedoneinMontpelier,Vt.Thebidderwillberequiredtowork

onsite

in

(such

site

or

sites

in

area,

Vt.

as

may

be

identified

by

the

State)

where

space

will

be

provided,howevertraveltootherStatefacilitiesmaybeneededandthevendorwillbe

responsibleforsuchtravelusingtheirownmodeoftransportation. Occasionalexceptionstothis

rulemaybeestablishedbymutualagreementbetweentheBidderandtheStateProjectManager.

5.9 StatementofRights

TheStateofVermontreservestherighttoobtainclarificationoradditionalinformationnecessary

toproperlyevaluateaproposal.Vendorsmaybeaskedtogiveaverbalpresentationoftheir


20/37


proposalaftersubmission. Failureofvendortorespondtoarequestforadditionalinformationor

clarificationcouldresultinrejectionofthatvendor'sproposal. Tosecureaprojectthatisdeemed

tobeinthebestinterestoftheState,theStatereservestherighttoacceptorrejectanyandall

bids,inwholeorinpart,withorwithoutcause,andtowaivetechnicalitiesinsubmissions.The

Statealsoreservestherighttomakepurchasesoutsideoftheawardedcontractswhereitis

deemedinthebestinterestoftheState.

5.10 Taxes

Moststatepurchasesarenotsubjecttofederalorstatesalesorexcisetaxesandmustbeinvoiced

taxfree. Anexemptioncertificatewillbefurnisheduponrequestcoveringtaxableitems. The

contractoragreestopayallVermonttaxeswhichmaybedueasaresultofthisorder. Iftaxesare

tobeappliedtothepurchaseitwillbesonotedintheresponse.

5.11 OrderofPrecedence

TheorderofprecedencefordocumentationwillbetheStateofVermontStandardContractForm

andattachments,thebiddocumentandanyamendments,andthevendorsresponseandany

amendments.

5.12 SpecificationChange

AnychangesorvariationsinthespecificationsmustbereceivedinwritingfromtheOfficeof

Purchasing&Contracting.Verbalinstructionsorwritteninstructionsfromanyothersourceare

nottobeconsidered.

5.13 Amendments

Nochanges,modifications,oramendmentsinthetermsandconditionsofthiscontractshallbe

effectiveunlessreducedtowriting,numbered,andsignedbythedulyauthorizedrepresentative

ofthe

State

and

Contractor.

5.14 NonCollusion

TheStateofVermontisconsciousofandconcernedaboutcollusion. Itshouldthereforebe

understoodbyallthatinsigningbidandcontractdocumentstheyagreethatthepricesquoted

havebeenarrivedatwithoutcollusionandthatnopriorinformationconcerningthesepriceshas

beenreceivedfromorgiventoacompetitivecompany. Ifthereissufficientevidencetowarrant

investigationofthebid/contractprocessbytheOfficeoftheAttorneyGeneral,allbiddersshould

understandthatthisparagraphmightbeusedasabasisforlitigation.

5.15 BusinessRegistration

TobeawardedacontractbytheStateofVermontanofferormustbe(exceptanindividualdoing

businessinhis/herownname) registeredwiththeVermontSecretaryofStatesoffice

http://www.sec.state.vt.us/tutor/dobiz/forms/fcregist.htmandmustobtainaContractors

BusinessAccountNumberissuedbytheVermontDepartmentofTaxes

http://www.state.vt.us/tax/pdf.word.excel/forms/business/s1&instr.pdf


21/37


5.16 ContractNegotiation

Uponcompletionoftheevaluationprocess,theStatemayselectoneormoreServiceProviders

withwhichtonegotiateacontract,basedontheevaluationfindingsandothercriteriadeemed

relevantforensuringthatthedecisionmadeisinthebestinterestoftheStateofVermont. Inthe

eventtheStateissuccessfulinnegotiatingwiththeServiceProvider,theStatewillissueanotice

ofaward. IntheeventStateisnotsuccessfulinnegotiatingacontractwithaselectedService

Provider,the

State

reserves

the

option

of

negotiating

with

another

Service

Provider.

5.17 SoftwareLicenseandMaintenanceAgreementRequirements

ThebiddershallprovideStateofVermontwithaContractorAgreementforanySystemlicenses

andmaintenancesupportthatispartoftheproposedrequirements.Failuretoprovidethelicense

andmaintenanceagreementsaspartoftheRFPresponsemayresultinrejectionofthevendors

proposal.

Asalreadynoted,theStateofVermonthasnolegalauthoritytoindemnifyavendor,andwillnot

consideradditionallimitationsofliabilityeitherfortheprimarycontractoranyrelatedsoftware

agreementthattheVendorwishestheStatetosign,andthoseissuesarenotnegotiable.Vendors

whoarenotabletolegallyenterintoacontractunderthoseconditionsshouldnotsubmitabid.

6 SealedBidInstructions:

6.1.1 Allbidsmustbesealedandmustbeaddressedto:JohnMcIntyre,

PurchasingAgent,StateofVermont,

Officeof

Purchasing

&

Contracting,

10BaldwinSt.

Montpelier,VT056337501.

Email:[email protected]


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BIDENVELOPESMUSTBECLEARLYMARKEDSEALEDBIDANDSHOWTHE

REQUISITIONNUMBERAND/ORPROPOSALTITLE,OPENINGDATEANDNAMEOF

BIDDER.

6.1.2 AllbiddersareherebynotifiedthatsealedbidsmustbeintheofficeoftheVermontPurchasingandContractAdministrationDivisionbythetimeofthebidopening. Bids

notin

possession

of

the

Purchasing

and

Contract

Administration

Division

at

the

time

ofthebidopeningwillnotbeconsidered,andreturnedtothevendor.

6.1.3 PurchasingandContractAdministrationDivisionmay,forcause,changethedateand/ortimeofbidopeningsorissueanaddendum. Ifachangeismade,theStatewill

makeareasonableefforttoinformallbiddersbypostingat:

http://bgs.vermont.gov/purchasing/bids.

6.1.4 Allbidswillbepubliclyopened. Typically,theOfficeofPurchasing&Contractingwillopenthebid,readthenameandaddressofthebidder,andreadthebidamount.

However,theOfficeofPurchasing&Contractingreservestherighttolimitthe

informationdisclosed

at

the

bid

opening

to

the

name

and

address

of

the

bidder

when,

initssolediscretion,theOfficeofPurchasing&Contractingdeterminesthatthe

nature,type,orsizeofthebidissuchthattheOfficeofPurchasing&Contracting

cannotimmediately(attheopening)determinethatthebidsareincompliancewith

theRFP. Assuch,therewillbecasesinwhichthebidamountwillnotbereadatthe

bidopening. Bidopeningsareopentomembersofthepublic. Bidresultsareapublic

recordhowever,thebidresultsareexemptfromdisclosuretothepublicuntilthe

awardhasbeenmadeandthecontractisexecuted.

6.2 DeliveryMethods:

6.2.1 U.S.MAIL:BiddersarecautionedthatitistheirresponsibilitytooriginatethemailingofbidsinsufficienttimetoensurebidsarereceivedandtimestampedbytheOffice

ofPurchasing&Contractingpriortothetimeofthebidopening.

6.2.2 EXPRESSDELIVERY: Ifbidsarebeingsentviaanexpressdeliveryservice,becertainthattheRFPdesignationisclearlyshownontheoutsideofthedeliveryenvelopeor

box. ExpressdeliverypackageswillnotbeconsideredreceivedbytheStateuntilthe

expressdeliverypackagehasbeenreceivedandtimestampedbytheOfficeof

Purchasing&Contracting.

6.2.3 HANDDELIVERY: HandcarriedbidsshallbedeliveredtoarepresentativeoftheDivisionpriortothebidopening.

6.2.4 ELECTRONIC:Electronicbidswillnotbeaccepted.6.2.5 FAXBIDS:FAXEDbidswillnotbeaccepted.


23/37


7 VendorResponseContentandFormat

TheStatediscouragesoverlylengthyandcostlyproposals;however,inorderfortheStateto

evaluateproposalsfairlyandcompletely,offerorsmustfollowtheformatsetoutinthisRFPand

provideallinformationrequested.

7.1 Numberof

Copies:

Submit

an

unbound

original

(clearly

marked

as

such)

and

three

(3)

paper

copiesandone(1)CDROMcopy.

7.2 ThebidshouldincludeaTransmittalLetterandTechnicalResponseandaseparatePricing

Response.Thebidshallincludeatableofcontents,precedingthecoverletter,withapplicable

pagenumberstoallcontentincludedinyourresponse.

7.3 Cover Letter

7.3.1 Confidentiality.AsdiscussedaboveunderSection5.3,allsubmittalswillbesubjecttotheStatesAccess

toPublic

Records

Law,

1VSA

315

et

seq.

Subsequent

to

award

of

this

RFP,

all

or

part

of

anysubmittalwillbereleasedtoanypersonorfirmwhorequestsit. Proposersshall

specifyintheircoverletteriftheydesirethatanyportionoftheirsubmittalbetreatedas

proprietaryandnotreleasableaspublicinformation.Aredactedcopyshouldbeincluded

forportionsofsubmittalthatisnotproprietary.

7.3.2 ExceptionstoTermsandConditionsforTechnologyContracts.IfthevendorwishestoproposeanexceptiontoanyTermsandConditionsforTechnology

Contracts,itmustnotifytheStateofVermontinthecoverletter.Failuretonote

exceptionswillbedeemedtobeacceptanceoftheTermsandConditionsforTechnology

Contracts,as

outlined

in

Attachment

D

of

this

RFP.

If

exceptions

are

not

noted

in

the

RFP

butraisedduringcontractnegotiations,theStatereservestherighttocancelthe

negotiationifdeemedtobeinthebestinterestsoftheStateofVermont.

7.4 Quality

Ifapplicable,allproductsprovidedundertheseagreementswillbenewandunused,unless

otherwisestated. Factorysecondsorremanufacturedproductswillnotbeacceptedunless

specificallyrequestedbythepurchasingagency. Allproductsprovidedbythecontractormust

meetallfederal,state,andlocalstandardsforqualityandsafetyrequirements. Productsnot

meetingthesestandardswillbedeemedunacceptableandreturnedtothecontractorforcredit

at

no

charge

to

the

State.

7.5 WorkersCompensation;StateContractsComplianceRequirement

TheDepartmentofBuildingsandGeneralServicesinaccordancewithAct54,Section32ofthe

Actsof2009andfortotalprojectscostsexceeding$250,000.00,requiresbidderscomplywiththe

followingprovisionsandrequirements.


24/37


(a)(1)Bidderisrequiredtoselfreportdetailedinformationincludinginformationrelatingtopastviolations,convictions,suspensions,andanyotherinformationrelatedtopast

performanceandlikelycompliancewithpropercodingandclassificationofemployees

requestedbytheapplicableagency.

Thebidderisrequiredtoreportinformationonanyviolationsthatoccurredintheprevious12months.

(a)(2)Bidderisrequiredtoprovidealistofsubcontractorsonthejobalongwithlistsofsubcontractorssubcontractorsandbywhomthosesubcontractorsareinsuredforworkers

compensationpurposes. Includeadditionalpagesifnecessary. Thisisnotarequirementfor

subcontractorsprovidingsuppliesonlyandnolabortotheoverallcontractorproject.

Inorderforabiddersresponsetobeconsideredvalid,biddersmustcompleteandsubmitthe

followingtwo(2)formsattimeofbid:

SelfReporting SubcontractorReporting

7.6 CertificateofCompliance: Thisformmustbecompletedandsubmittedaspartoftheresponse

fortheproposaltobeconsideredvalid.

7.7 WorkersCompensation;StateContractsComplianceRequirement;SelfReporting: Thisform

mustbecompletedandsubmittedaspartoftheresponsefortheproposaltobeconsideredvalid.

7.8 WorkersCompensation;StateContractsComplianceRequirement;SubcontractorReporting:

Thisformmustbecompletedandsubmittedaspartoftheresponsefortheproposaltobe

consideredvalid.

7.9 OffshoreOutsourcingQuestionnaire:Thisformmustbecompletedandsubmittedaspartofthe

proposaltobeconsideredvalid.

8 CostProposal

InstructionstoOfferors: Completethetablebelowbyprovidingassociatedpricingintheboxes

providedforeachrequestedcategory. Responsesinthenotessectionshouldinclude(butarenot

limitedto):detailsofwhatisincluded,exclusions,annualpercentageofescalationcharges. All

questionsshallbeaddressed;OfferorsmaychoosetoincludearesponseofN/AifOfferor

believesitisappropriate.

Description MonthlyFee NRC/SetUpFees Notes1. Privatecolocationsuite

2. 42URackRental

3. Power: Rack


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4. Power:Rack5kw10kWofITload

5. Power:Rack>10kWofITload

6. Coolingper42URack

7. DarkFiber:2strands




11. ISPCrossConnectFees12. OfficeSpace

13. RemoteHands

14. AdministrativeFees

8.1 CostsofPreparation

Theofferorshallbesolelyresponsibleforallexpensesincurredinthepreparationofaresponse

tothisRFPandshallberesponsibleforallexpensesassociatedwithanypresentationsor

demonstrationsassociatedwiththisrequestand/oranyproposalsmade.Remember:the

proposalmustbefixedcost,inclusiveofexpenses,forspecificdeliverables. TheStategenerally

doesntenterintotimeandmaterialcontracts.

9 MethodofAward

AwardswillbemadeinthebestinterestoftheStateofVermont.TheStatemayawardoneor

morecontracts

and

reserves

the

right

to

make

additional

awards

to

other

compliant

bidders

at

anytimeduringthefirstyearofthecontractifsuchawardisdeemedtobeinthebestinterestof

theState. Allotherconsiderationsbeingequal,preferencewillbegiventoresidentbiddersofthe

stateand/ortoproductsraisedormanufacturedinthestate.

9.1 IndependentReview:

PerVermontstatute,allinformationtechnologycontractswithavalueof$500,000ormoremust

undergoanindependentreviewbyanuninvolvedpartywhoisengagedbytheStateChief


26/37


InformationOfficertoreviewthedecisionofthecontractingagencyinitsselectionofaparticular

informationtechnologyproposal. ThecostoftheindependentreviewisbornebytheState

SponsorAgency. Thisreviewincludesthefollowingelements:

Anacquisitioncostassessment Atechnologyarchitecturereview Animplementationplanassessment Acost/benefitanalysis

10 SubmissionInstructionsandChecklist:

10.1 ClosingDate

Theclosingdateforthereceiptofproposalsis6/1/2012at3PM.Bidmustbedeliveredto:

VermontPurchasingandContractAdministrationDivision


10BaldwinSt,

MontpelierVT056337501

Priorto

3PM.

Proposals

or

unsolicited

amendments

submitted

after

that

time

will

not

be

acceptedandwillbereturnedtothevendor.

ThebidopeningwillbeheldatOfficeofPurchasing&Contracting10BaldwinSt,Montpelier

VT056337501andisopentothepublic.

10.2 SubmissionChecklist

10.2.1 Hard Copies (3) (Reference 7.1)10.2.2 Original Unbound Master(1) (Reference 7.1)10.2.3 Transmittal Letter (Reference 7.2)10.2.4 CD (Reference 7.1)10.2.5 Table of Contents (Reference 7.1)10.2.6 Technical Response (Reference Section 3)

Data Center Specifications (Reference 3.4) Contractor Information, Background, and Strategy (Reference 3.5) Additional Documentation (Reference 3.6) Multiple Bid Narrative (Reference 3.7)

10.2.7 Standard State Provisions for Contracts and Grants (Reference Attachment C)10.2.8 Offshore/outsource form (Reference Attachment B)10.2.9 Certificate of Compliance (Reference Attachment A)10.2.10License & Maintenance Agreements (Reference 5.20 if applicable)10.2.11Workers Compensation; State Contracts Compliance Requirement; Self Reporting10.2.12Workers Compensation; State Contracts Compliance Requirement; Subcontractor

Reporting


27/37


10.3 SealedBidInstructions

Attachments:

AttachmentA: CertificateofCompliance

AttachmentB:

Offshore

Outsourcing

Questionnaire

AttachmentC:StandardStateProvisionsforContractsandGrants(January8,2009)

AttachmentD: CommodityPurchasesTermsandConditions(ifapplicable)

WorkersCompensation;StateContractsComplianceRequirement;SelfReporting

WorkersCompensation;StateContractsComplianceRequirement;SubcontractorReporting

REMEMBER!

ALLNOTIFICATIONS,RELEASESANDAMENDMENTSWILLBEPOSTEDAT:

http://bgs.vermont.gov/purchasing/bids

THESTATEWILLMAKENOATTEMPTTOCONTACTVENDORSWITHUPDATEDINFORMATION. ITWILL

BETHERESPONSIBILITYOFEACHVENDORTOPERIODICALLYCHECKTHISSITEFORTHELATEST

DETAILS.


28/37


AttachmentA:CertificateofCompliance

DATE:

Thisformmustbecompletedinitsentiretyandsubmittedaspartoftheresponsefortheproposalto

beconsideredvalid.

Taxes: Pursuantto32V.S.A.3113,bidderherebycertifies,underthepainsandpenaltiesofperjury,

thatthecompany/individualisingoodstandingwithrespectto,orinfullcompliancewithaplantopay,

anyand

all

taxes

due

to

the

State

of

Vermont

as

of

the

date

this

statement

is

made.

A

person

is

in

good

standingifnotaxesaredue,iftheliabilityforanytaxthatmaybedueisonappeal,orifthepersonisin

compliancewithapaymentplanapprovedbytheCommissionerofTaxes.

Insurance: Biddercertifiesthatthecompany/individualisincompliancewith,orispreparedtocomply

with,theinsurancerequirementsasdetailedinSection7ofAttachmentC:StandardStateContract

Provisions. Certificatesofinsurancemustbeprovidedpriortoissuanceofacontractand/orpurchase

order. Ifthecertificate(s)ofinsurancearenotreceivedbytheOfficeofPurchasing&Contractingwithin

five(5)daysofnotificationofaward,theStateofVermontreservestherighttoselectanothervendor.

PleasereferencetheRFPand/orRFQ#whensubmittingthecertificateofinsurance.

ContractTerms:

The

undersigned

hereby

acknowledges

and

agrees

to

Attachment

C:

Standard

State

ContractProvisions.

TermsofSale: Theundersignedagreestofurnishtheproductsorserviceslistedatthepricesquoted.

TheTermsofSalesareNet30daysfromreceiptofserviceorinvoice,whicheverislater. Percentage

discountsmaybeofferedforpromptpaymentsofinvoices;howeversuchdiscountsmustbeineffectfor

aperiodof30daysormoreinordertobeconsideredinmakingawards.

FormofPayment: WouldyouaccepttheVisaPurchasingCardasaformofpayment? __Yes__No

InsuranceCertificate(s): Attached___________willprovideuponnotificationofaward____________

DeliveryOffered:_______daysafternoticeofaward TermsofSale: ___________________

(IfDiscount)

QuotationValidfor:_____days Date:__________

NameofCompany:_________________________ContactName:______________________________

Address:________________________________ FaxNumber:_______________________

_________________________________________ Email:______________________________

By:______________________________________ Name:_______________________________

Signature(BidNotValidUnlessSigned) (TypeorPrint)


29/37

RFPVersion05033012

Page

29

WorkersCompensation;StateContractsComplianceRequirement

RFP/PROJECT:

DATE:

WORKERSCOMPENSATION;STATECONTRACTSCOMPLIANCEREQUIREMENT

SelfReporting

Form1of2

Thisformmustbecompletedinitsentiretyandsubmittedaspartoftheresponsefortheproposaltobeconsideredvalid.

TheDepartmentofBuildingsandGeneralServicesinaccordancewithAct54,Section32oftheActsof2009andfortotal

projectscostsexceeding$250,000.00,requiresbidderscomplywiththefollowingprovisionsandrequirements.

Bidderisrequiredtoselfreportthefollowinginformationrelatingtopastviolations,convictions,suspensions,andanyother

informationrelatedtopastperformancerelativetocodingandclassificationforworkerscompensation. Thestateis

requiringinformationonanyviolationsthatoccurredintheprevious12months.

SummaryofDetailedInformation DateofNotification Outcome

WORKERSCOMPENSATIONSTATECONTRACTSCOMPLIANCEREQUIREMENT: Bidderherebycertifiesthatthe

company/individualisincompliancewiththerequirementsasdetailedinAct54,Section32oftheActsof2009.

Date:

NameofCompany: ContactName:

Address: Title:

PhoneNumber:

Email:

Fax

Number:

By: Name:

Signature(BidNotValidUnlessSigned)* (TypeorPrint)

*Formmustbesignedbyindividualauthorizedtosignonthebiddersbehalf.


30/37

RFPVersion05033012

Page

30

RFP/PROJECT:

DATE:

WORKERSCOMPENSATION;STATECONTRACTSCOMPLIANCEREQUIREMENT

SubcontractorReporting

Form2of

2

Thisformmustbecompletedinitsentiretyandsubmittedaspartoftheresponsefortheproposaltobeconsideredvalid.

TheDepartmentofBuildingsandGeneralServicesinaccordancewithAct54,Section32oftheActsof2009andfortotal

projectscostsexceeding$250,000.00requiresbidderstocomplywiththefollowingprovisionsandrequirements.

Bidderisrequiredtoprovidealistofsubcontractorsonthejobalongwithlistsofsubcontractorssubcontractorsandby

whomthosesubcontractorsareinsuredforworkerscompensationpurposes. Includeadditionalpagesifnecessary. Thisis

notarequirementforsubcontractorsprovidingsuppliesonlyandnolabortotheoverallcontractorproject.

Subcontractor InsuredBy SubcontractorsSub InsuredBy

Date:

NameofCompany: ContactName:

Address: Title:

PhoneNumber:

Email: FaxNumber:

By: Name:

Signature(BidNotValidUnlessSigned)* (TypeorPrint)

*Formmustbesignedbyindividualauthorizedtosignonthebiddersbehalf.


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RFPVersion05033012

AttachmentB:OffshoreOutsourcingQuestionnaire

Vendorsmustindicatewhetherornotanyservicesareorwillbeoutsourcedunderthetermsofanyagreem

IndicateN/Aifnotapplicable. ThisisrequiredbytheStateofVermontbutcannotbeusedasanevaluation

Services:

ProposedService

to

beOutsourced

BidTotal

or

ContractEstimate

Representswhat

%

of

totalContractDollars OutsourcedDollars

Outsourc

Location(

Ifanyoralloftheservicesareorwillbeoutsourcedoffshore,Vendorsarerequiredtoprovideacostestima

providethe

same

services

onshore

and/or

in

Vermont.

ProposedServiceto

beOutsourced

BidTotalorContract

Estimateifprovided

Onshore

BidTotalorContract

Estimateifprovided

inVermont CostImpact

Ons

L

NameofBidder: SignatureofBidder: Date


32/37

RFPVersion05032012 Page 32

AttachmentC:StandardStateProvisions - FORCONTRACTSANDGRANTS

1.EntireAgreement:ThisAgreement,whetherintheformofaContract,StateFundedGrant,or

FederallyFundedGrant,representstheentireagreementbetweenthepartiesonthesubject

matter.Allprioragreements,representations,statements,negotiations,andunderstandings

shallhave

no

effect.

2.ApplicableLaw:ThisAgreementwillbegovernedbythelawsoftheStateofVermont.

3.Definitions:ForpurposesofthisAttachment,PartyshallmeantheContractor,Granteeor

Subrecipient,withwhomtheStateofVermontisexecutingthisAgreementandconsistentwith

theformoftheAgreement.

4.Appropriations:IfthisAgreementextendsintomorethanonefiscalyearoftheState(July1

toJune30),andifappropriationsareinsufficienttosupportthisAgreement,theStatemay

cancelattheendofthefiscalyear,orotherwiseupontheexpirationofexistingappropriation

authority.InthecasethatthisAgreementisaGrantthatisfundedinwholeorinpartbyfederal

funds,andintheeventfederalfundsbecomeunavailableorreduced,theStatemaysuspendor

cancelthis

Grant

immediately,

and

the

State

shall

have

no

obligation

to

pay

Subrecipient

from

Staterevenues.

5.NoEmployeeBenefitsForParty:ThePartyunderstandsthattheStatewillnotprovideany

individualretirementbenefits,grouplifeinsurance,grouphealthanddentalinsurance,vacation

orsickleave,workerscompensationorotherbenefitsorservicesavailabletoStateemployees,

norwillthestatewithholdanystateorfederaltaxesexceptasrequiredunderapplicabletax

laws,whichshallbedeterminedinadvanceofexecutionoftheAgreement.TheParty

understandsthatalltaxreturnsrequiredbytheInternalRevenueCodeandtheStateof

Vermont,includingbutnotlimitedtoincome,withholding,salesanduse,androomsandmeals,

mustbefiledbytheParty,andinformationastoAgreementincomewillbeprovidedbythe

StateofVermonttotheInternalRevenueServiceandtheVermontDepartmentofTaxes.

6.Independence,

Liability:

The

Party

will

act

in

an

independent

capacity

and

not

as

officers

or

employeesoftheState.

ThePartyshalldefendtheStateanditsofficersandemployeesagainstallclaimsorsuitsarising

inwholeorinpartfromanyactoromissionofthePartyorofanyagentoftheParty.TheState

shallnotifythePartyintheeventofanysuchclaimorsuit,andthePartyshallimmediately

retaincounselandotherwiseprovideacompletedefenseagainsttheentireclaimorsuit.

AfterafinaljudgmentorsettlementthePartymayrequestrecoupmentofspecificdefensecosts

andmayfilesuitinWashingtonSuperiorCourtrequestingrecoupment.ThePartyshallbe

entitledtorecoupcostsonlyuponashowingthatsuchcostswereentirelyunrelatedtothe

defenseofanyclaimarisingfromanactoromissionoftheParty.

ThePartyshallindemnifytheStateanditsofficersandemployeesintheeventthattheState,its

officersoremployeesbecomelegallyobligatedtopayanydamagesorlossesarisingfromany

actoromissionoftheParty.

7.Insurance:BeforecommencingworkonthisAgreementthePartymustprovidecertificatesof

StateofVermontAttachmentC_1/10/11Page1of4


33/37


insurancetoshowthatthefollowingminimumcoveragesareineffect.Itistheresponsibilityof

thePartytomaintaincurrentcertificatesofinsuranceonfilewiththestatethroughthetermof

theAgreement.Nowarrantyismadethatthecoveragesandlimitslistedhereinareadequateto

coverandprotecttheinterestsofthePartyforthePartysoperations.Thesearesolely

minimumsthathavebeenestablishedtoprotecttheinterestsoftheState.

WorkersCompensation:Withrespecttoalloperationsperformed,thePartyshallcarryworkerscompensationinsuranceinaccordancewiththelawsoftheStateofVermont.

GeneralLiabilityandPropertyDamage:Withrespecttoalloperationsperformedunderthe

contract,thePartyshallcarrygeneralliabilityinsurancehavingallmajordivisionsofcoverage

including,butnotlimitedto:

Premises Operations

ProductsandCompletedOperations

PersonalInjuryLiability

ContractualLiability

Thepolicy

shall

be

on

an

occurrence

form

and

limits

shall

not

be

less

than:

$1,000,000PerOccurrence

$1,000,000GeneralAggregate

$1,000,000Products/CompletedOperationsAggregate

$50,000Fire/Legal/Liability

PartyshallnametheStateofVermontanditsofficersandemployeesasadditionalinsuredsfor

liabilityarisingoutofthisAgreement.

AutomotiveLiability:ThePartyshallcarryautomotiveliabilityinsurancecoveringallmotor

vehicles,includinghiredandnonownedcoverage,usedinconnectionwiththeAgreement.

Limits

of

coverage

shall

not

be

less

than:

$1,000,000

combined

single

limit.

PartyshallnametheStateofVermontanditsofficersandemployeesasadditionalinsuredsfor

liabilityarisingoutofthisAgreement.

8.ReliancebytheStateonRepresentations:AllpaymentsbytheStateunderthisAgreement

willbemadeinrelianceupontheaccuracyofallpriorrepresentationsbytheParty,including

butnotlimitedtobills,invoices,progressreportsandotherproofsofwork.

9.RequirementtoHaveaSingleAudit:InthecasethatthisAgreementisaGrantthatisfunded

inwholeorinpartbyfederalfunds,andifthisSubrecipientexpends$500,000ormorein

federalassistance

during

its

fiscal

year,

the

Subrecipient

is

required

to

have

asingle

audit

conductedinaccordancewiththeSingleAuditAct,exceptwhenitelectstohaveaprogram

specificaudit.

TheSubrecipientmayelecttohaveaprogramspecificauditifitexpendsfundsunderonlyone

federalprogramandthefederalprogramslaws,regulatingorgrantagreementsdonotrequire



34/37


afinancialstatementauditoftheParty.

ASubrecipientisexemptifthePartyexpendslessthan$500,000intotalfederalassistancein

oneyear.

TheSubrecipient

will

complete

the

Certification

of

Audit

Requirement

annually

within

45

days

afteritsfiscalyearend.Ifasingleauditisrequired,thesubrecipientwillsubmitacopyofthe

auditreporttotheprimarypassthroughPartyandanyotherpassthroughPartythatrequestsit

within9months.Ifasingleauditisnotrequired,theSubrecipientwillsubmittheScheduleof

FederalExpenditureswithin45days.TheseformswillbemailedtotheSubrecipientbythe

DepartmentofFinanceandManagementneartheendofitsfiscalyear.Theseformsarealso

availableontheFinance&ManagementWebpageat:

http://finance.vermont.gov/forms

10.RecordsAvailableforAudit:ThePartywillmaintainallbooks,documents,payrollpapers,

accountingrecordsandotherevidencepertainingtocostsincurredunderthisagreementand

make

them

available

at

reasonable

times

during

the

period

of

the

Agreement

and

for

three

yearsthereafterforinspectionbyanyauthorizedrepresentativesoftheStateorFederal

Government.Ifanylitigation,claim,orauditisstartedbeforetheexpirationofthethreeyear

period,therecordsshallberetaineduntilalllitigation,claimsorauditfindingsinvolvingthe

recordshavebeenresolved.TheState,byanyauthorizedrepresentative,shallhavetherightat

allreasonabletimestoinspectorotherwiseevaluatetheworkperformedorbeingperformed

underthisAgreement.

11.FairEmploymentPracticesandAmericanswithDisabilitiesAct:Partyagreestocomplywith

therequirementofTitle21V.S.A.Chapter5,Subchapter6,relatingtofairemploymentpractices,

tothefullextentapplicable.Partyshallalsoensure,tothefullextentrequiredbytheAmericans

withDisabilitiesActof1990,asamended,thatqualifiedindividualswithdisabilitiesreceive

equitableaccess

to

the

services,

programs,

and

activities

provided

by

the

Party

under

this

Agreement.Partyfurtheragreestoincludethisprovisioninallsubcontracts.

12.SetOff:TheStatemaysetoffanysumswhichthePartyowestheStateagainstanysumsdue

thePartyunderthisAgreement;provided,however,thatanysetoffofamountsduetheStateof

Vermontastaxesshallbeinaccordancewiththeproceduresmorespecificallyprovided

hereinafter.

13.TaxesDuetotheState:

a. Partyunderstandsandacknowledgesresponsibility,ifapplicable,for

compliancewithStatetaxlaws,includingincometaxwithholdingforemployees

performingservices

within

the

State,

payment

of

use

tax

on

property

used

withintheState,corporateand/orpersonalincometaxonincomeearned

withintheState.

b. Partycertifiesunderthepainsandpenaltiesofperjurythat,asofthedatethe

Agreementissigned,thePartyisingoodstandingwithrespectto,orinfull



35/37


compliancewith,aplantopayanyandalltaxesduetheStateofVermont.

c. PartyunderstandsthatfinalpaymentunderthisAgreementmaybewithheldif

theCommissionerofTaxesdeterminesthatthePartyisnotingoodstanding

withrespecttoorinfullcompliancewithaplantopayanyandalltaxesdueto

theStateofVermont.

d. PartyalsounderstandstheStatemaysetofftaxes(andrelatedpenalties,

interestandfees)duetotheStateofVermont,butonlyifthePartyhasfailedtomakeanappealwithinthetimeallowedbylaw,oranappealhasbeentaken

andfinallydeterminedandthePartyhasnofurtherlegalrecoursetocontest

theamountsdue.

14.ChildSupport:(ApplicableifthePartyisanaturalperson,notacorporationorpartnership.)

Partystatesthat,asofthedatetheAgreementissigned,he/she:

a. isnotunderanyobligationtopaychildsupport;or

b. isundersuchanobligationandisingoodstandingwithrespecttothat

obligation;or.

c.

has

agreed

to

a

payment

plan

with

the

Vermont

Office

of

Child

Support

Services

andisinfullcompliancewiththatplan.

Partymakesthisstatementwithregardtosupportowedtoanyandallchildrenresiding

inVermont.Inaddition,ifthePartyisaresidentofVermont,Partymakesthisstatement

withregardtosupportowedtoanyandallchildrenresidinginanyotherstateor

territoryoftheUnitedStates.

15.SubAgreements:Partyshallnotassign,subcontractorsubgranttheperformanceofhis

AgreementoranyportionthereoftoanyotherPartywithoutthepriorwrittenapprovalofthe

State.Partyalsoagreestoincludeinallsubcontractorsubgrantagreementsataxcertificationin

accordance

with

paragraph

13

above.

16.NoGiftsorGratuities:Partyshallnotgivetitleorpossessionofanythingofsubstantial

value(includingproperty,currency,traveland/oreducationprograms)toanyofficeror

employeeoftheStateduringthetermofthisAgreement.

17.Copies:AllwrittenreportspreparedunderthisAgreementwillbeprintedusingbothsidesof

thepaper.

18.CertificationRegardingDebarment:Partycertifiesunderpainsandpenaltiesofperjurythat,

asofthedatethatthisAgreementissigned,neitherPartynorPartysprincipals(officers,

directors,owners,orpartners)arepresentlydebarred,suspended,proposedfordebarment,

declaredineligibleorexcludedfromparticipationinfederalprogramsorprogramssupportedin

wholeorinpartbyfederalfunds.

(EndofStandardProvisions) StateofVermontAttachmentC_1/10/11Page4of4


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AttachmentD:CommodityPurchasesTermsandConditions

1.StatementofRights:TheStateofVermontreservestherighttoobtainclarificationoradditional

informationnecessarytoproperlyevaluateaproposal.Vendorsmaybeaskedtogiveaverbal

presentationof

their

proposal

after

submission.

Failure

of

vendor

to

respond

to

arequest

for

additional

informationorclarificationcouldresultinrejectionofthatvendor'sproposal.Tosecureaprojectthatis

deemedtobeinthebestinterestoftheState,the

Statereservestherighttoacceptorrejectanyandallbids,inwholeorinpart,withorwithoutcause,and

towaivetechnicalitiesinsubmissions.TheStatealsoreservestherighttomakepurchasesoutsideofthe

awardedcontractswhereitisdeemedinthebestinterestoftheState.

2.Responses:Responsesmustbesubmittedon,orinaccordancewith,formsorformatrequirements

providedbytheOfficeofPurchasing&Contracting.Pricesandallotherinformationenteredonthequote,

exceptsignatureofvendor,shouldbetypedorprintedforlegibility.ALLSUBMISSIONSMUSTBESIGNED.

3.Prices:Unlessotherwisestated,pricesarenetandnochargeforpacking,shipping,orforanyother

purposewill

be

allowed

over

and

above

the

price

quoted.

Prices

quoted

for

printing

are

to

include

printing,binding,wrapping,andpackaging.AllpricesaredeliveredF.O.B.destination,unlessotherwise

stated.

4.Taxes:Moststatepurchasesarenotsubjecttofederalorstatesalesorexcisetaxesandmustbe

invoicedtaxfree.Anexemptioncertificatewillbefurnisheduponrequestcoveringtaxableitems.The

contractoragreestopayallVermonttaxeswhichmaybedueasaresultofthisorder.Iftaxesaretobe

appliedtothepurchaseitwillbesonotedintheresponse.

5.OrderofPrecedence:TheorderofprecedencefordocumentationwillbetheStateofVermont

StandardContractFormandattachments,thebiddocumentandanyamendments,andthevendors

responseandanyamendments.

6.Substitution:

Unless

otherwise

stated,

vendors

may

offer

substitutes

to

items

identified

by

a

manufacturers numberorbrand.Whenofferingasubstitution,vendormustdescribeanydifferencesand

providetechnicalinformationthatwillassistintheevaluation.Afteranawardismade,substitutionsare

notacceptableunlessauthorizedinwritingbytheOfficeofPurchasing&Contracting.

7.SpecificationChange:Anychangesorvariationsinthespecificationsmustbereceivedinwritingfrom

theOfficeofPurchasing&Contracting.Verbalinstructionsorwritteninstructionsfromanyothersource

arenottobeconsidered.

8.MethodofAward:Awardswillbemadeundertheprovisionsof29V.S.A.903.TheStatemayaward

oneormorecontractsandreservestherighttomakeadditionalawardstoothercompliantbiddersatany

timeduringthefirstyearofthecontractifsuchawardisdeemedtobeinthebestinterestoftheState.All

otherconsiderations

being

equal,

preference

will

be

given

to

resident

bidders

of

the

State

and/or

to

productsraisedormanufacturedintheState.

9.Default:Incaseofdefaultofthecontractor,theStatemayprocurethematerialsorsuppliesfromother

sourcesandholdthecontractorresponsibleforanyexcesscostoccasionedthereby,provided,thatif

publicnecessityrequirestheuseofmaterialsorsuppliesnotconformingtothespecificationstheymaybe

acceptedandpaymentthereforeshallbemadeataproperreductioninprice.


37/37

10.Cancellation:TheStatespecificallyreservestherighttocancelthecontractoranyportionthereof

providing,intheopinionofitsCommissionerofBuildingsandGeneralServices,theservicesormaterials

suppliedbythecontractorarenotsatisfactoryorarenotconsistentwiththetermsofthecontract.

11.Delivery:Liabilityforproductdeliveryremainswiththecontractoruntiltheproductisproperly

deliveredandsignedforinaccordancewiththeOfficeofPurchasing&Contractingtermsandconditions.

Shipmentsshall

be

securely

and

properly

packed,

according

to

accepted

commercial

practices,

without

extrachargeforpackingcasesorothercontainers.SuchcontainerswillremainthepropertyoftheState

unlessotherwisestated.Deliveredgoodsthatdonotconformtothespecificationsorarenotingood

conditionuponreceiptshallbereplacedpromptlybythecontractor.

12.Invoicing:AllinvoicesaretoberenderedbytheContractoronthevendor'sstandardbillheadand

forwardeddirectlytotheinstitutionoragencyorderingmaterialsorservices.

13.NonCollusion:TheStateofVermontisconsciousofandconcernedaboutcollusion.Itshould

thereforebeunderstoodbyallthatinsigningbidandcontractdocumentstheyagreethattheprices

quotedhavebeenarrivedatwithoutcollusionandthatnopriorinformationconcerningthesepriceshas

beenreceivedfromorgiventoacompetitivecompany.Ifthereissufficientevidencetowarrant

investigationofthebid/contractprocessbytheOfficeoftheAttorneyGeneral,allbiddersshould

understandthat

this

paragraph

might

be

used

as

abasis

for

litigation.

14.Amendments:Nochanges,modifications,oramendmentsinthetermsandconditionsofthiscontract

shallbeeffectiveunlessreducedtowriting,numbered,andsignedbythedulyauthorizedrepresentative

oftheStateandContractor.

15.Confidentiality:Thesuccessfulresponsewillbecomepartofthecontractfileandwillbecomea

matterofpublicrecordaswillallotherresponsesreceived.Iftheresponseincludesmaterialthatis

consideredbythebiddertobeproprietaryandconfidentialunder1VSA,Chapter5,thebiddershall

clearlydesignatethematerialassuch,explainingwhysuchmaterialshouldbeconsideredconfidential.

Thebiddermustidentifyeachpageorsectionoftheresponsethatitbelievesisproprietaryand

confidentialwithsufficientgroundstojustifyeachexemptionfromrelease,includingtheprospective

harmto

the

competitive

position

of

the

bidder

ifthe

identified

material

were

to

be

released.

Under

no

circumstancescantheentireresponseorpriceinformationbemarkedconfidential.Responsessomarked

maynotbeconsidered.

16.Certificationforapparel,footwear,andtextiles(sweatshopprohibition):Beforecommencingwork

onthiscontract,thecontractormustprovidecertificationfromeachsupplierthatmeetsthe

requirementsof29V.S.A.922(a)aswellasalistofthenamesandaddressesofeachsupplier,as

requiredby29V.S.A.922(b).Contractorcertifiesthatif,atanytimeduringthecontractperiod,thereare

changestotheinformationinthecertificationortothelistofsuppliersthecontractorwillpromptly

informtheCommissionerofBuildingsandGeneralServicesofsuchchanges.

Documents

RFP - DII Primary - Final - 05-07-12_2