RFP Bridges

8/8/2019 RFP Bridges

http://slidepdf.com/reader/full/rfp-bridges 1/18

LETTER OF INVITATION

Subject: - Consultancy for Proof Checking the Design and Drawings of Seven No. Bridges on

Mughal Road

Dear Sirs,

1. You are hereby invited to submit technical and financial proposals for consultancy

services required for proof-checking the Design and Drawings of Seven No. Bridges on

Mughal Road Project which could form the basis for future negotiations and ultimately a

contract between your firm and Mughal Road Organization.

2. The purpose of this assignment is to verify the correctness and completeness of Design

and Drawings of Seven No. Bridges on Mughal Road Project to be submitted by the

contractor.

3. The following documents are enclosed to enable you to submit your proposal:

(a) Terms of reference (TOR) (Annexure 1);

(b) Supplementary information for consultants, including a suggested format of

curriculum vitae (Annexure 2); and

(c) A Sample Form of Contract for Consultants' Services under which the services will

be performed (Annexure 3).

4. In order to obtain first hand information on the assignment and the site conditions,

it is considered desirable that a representative of your firm visit office of the

Superintending Engineer, Mughal Road Project, Lal Mandi, Srinagar before the

proposal is submitted. Your representative may meet the following official:

Technical Officer to

Superintending Engineer,Mughal Road Project,

Lal Mandi, Srinagar

Ph: 0194-2310870

Please ensure that advance intimation regarding your visit is sent to enable him to be

available.



5. The Submission of Proposals: The proposals shall be submitted in two parts, viz.,

Technical and Financial and should follow the form given in the "Supplementary

Information for Consultants."

5.1 The "Technical" and "Financial" proposals must be submitted in two separate sealed

envelopes (with respective marking in bold letters) following the formats/schedules given

in the supplementary information for consultants. The first envelope marked

"Technical proposal" should include the description of the firm/organization, the firms

general experience in the field of assignment, the qualification and competency of the

personnel proposed for the assignment. The first envelope should not contain any cost

information whatsoever. The second envelope marked 'FINANCIAL PROPOSAL' must

also be sealed with sealing wax and initialed twice across the seal and should contain thedetailed price offer for the consultancy services.

Both the sealed envelopes should again be placed in a sealed cover which will be

received in the office of Superintending Engineer, Mughal Road Project, Lal Mandi

Srinagar up to 1500 hours on 06-11-2010.

5.2 Opening of proposal

The proposals (first envelope containing technical proposal only) will be opened in

the office of Superintending Engineer, Mughal Road Project, Lal Mandi Srinagar in

presence of Chief Engineer, Mughal Road Project at 1530 hours on 06-11-2010 or any

other date convenient to tender opening authority in presence of the bidders/who may

wish to participate.. It may please be noted that the second envelope containing the

detailed price offer will not be opened until technical evaluation has been completed

and the result of comparative statement to all eligible consultants

6. Evaluation

6.1 A two-stage procedure will be adopted in evaluating the proposals: i) a technical

evaluation, which will be carried out prior to opening any financial proposal;

ii) a financial evaluation.

6.2 Technical Proposal:

The evaluation committee will carry out detailed evaluation of the technical proposals

in order to determine whether consultants are qualified and whether technical



proposals submitted as per Annexure-2 (Supplementary Information to Consultants)

are substantially responsive.

In addition, Curriculum vitae of senior personnel in each discipline for assessing the

qualifications and experience of the personnel proposed to be deployed for the studies

should be included with the technical proposal (in the format of the sample curriculum

vitae as per Form-5).

The price envelopes of others will not be considered and returned unopened after

completing the selection process. The client shall notify the consultants, results of the

technical evaluation and invite those who have secured the minimum qualifying mark for

opening of the financial proposals indicating the date and time.

6.3 Financial Proposal:

6.3.1 Opening:The financial proposal shall be opened in the presence of the consultants’ representatives

who choose to attend. The name of the consultant and the proposed prices shall be read

out and recorded.

6.3.2 Evaluation:

The evaluation committee will determine if the financial proposals are complete and

without computational errors. The consultant who has submitted lowest financial

proposal will be invited for negotiations.

7. Negotiations

7.1 Prior to the expiration period of proposal validity, the Client will notify the successful

Consultant in writing by registered letter, cable telex or facsimile and invite him

negotiate the Contract.

7.2 The aim of negotiation is to reach agreement on all points, and initial a draft contract by

the conclusion of Negotiations.

7.3 The negotiations will be concluded with a review of the draft form of Contract. The Client

and the Consultants will finalize the contract to conclude negotiations.

7.4 The Contract will be awarded after successful negotiations, with the selected



Consultant. If negotiations fail, the Client will invite the Consultants having submitted

the second lowest financial offer to Contract negotiations. Upon successful completion,

the Client will promptly inform the other Consultants that their proposals have not

been selected.

8. The Mughal Road Organization does not bind itself in any way to select the firm

offering the lowest price.

9. It is estimated that about 24 months of services will be required for the as s i gnm en t

and generally you should base your financial proposal accordingly. However, the

assignment may overrun beyond this period due to unpredictable/unforeseen reasons, for

which consultant shall have to be associated till the work is completed and

communicated. No extra claim on account of time overrun if any shall be entertained

from the consultants.

10. You are requested to hold your proposal valid for 120 days from the date of submission

without changing the personnel proposed for the assignment and your proposed price.

The Mughal Road Organization will make its best efforts to select a consultant firm

within this period.

11. Please note that the cost of preparing a proposal and of negotiating a contract including

visits to Jammu and other places, if any is not reimbursable.

12. Assuming that the contract can be satisfactorily concluded in 24 months you will be

expected to take- up/commence with the assignment in December 2010.

13. We wish to remind you that any manufacturing or construction firm, with which you

might be associated with, will not be eligible to participate in bidding for any goods or

works resulting from or associated with the project of which this consulting assignment

forms a part.



14. Please note that the remuneration which you receive from the contract will be subject to

normal tax liability in vogue in the state of Jammu and Kashmir (India). Kindly contact

the concerned tax authorities for further information in this regard if required.

Yours faithfully,

Sd/-

Chief Engineer

Projects Organisation/Mughal Road

Lal Mandi, Srinagar

Enclosures:

1. Terms of Reference.

2. Supplementary Information to Consultants.

3. Draft contract under which service will be performed.



Annexure - 1

TERMS OF REFERENCE FOR PROOF CHECKING DESIGN AND DRAWING OF SEVEN NO.

BRIDGES ON MUGHAL ROAD

1. Backgroud:

The ancient route Mughal Road, when developed, will help in overall development of the

area and mitigate the hardships of People of Poonch & Rajouri.

It will considerably reduce the travel distances between Poonch and Rajouri Districts with

Srinagar. As against distances of 540Kms and 455Kms between Poonch & Rajouri District

respectively with Srinagar via Jammu and NHIA, the distance along Mughal road between

Srinagar with Poonch and Rajouri Districts shall be only 175Kms and 200Kms respectively.

The Historical background of the proposed road and the beautiful meadows at Pir Panjal

is expected to attract a large number of tourists, thereby boosting economy of the people.

Besides the road will benefit the pilgrims from Kashmir Valley who visit the famous shrine of

Baba Gulam Shah Badshah at Rajouri.

The National Highway between Jammu & Srinagar (NH-1A) is under tremendous

pressure with the increase in traffic. The road passes through steep mountainous terrain which

are prone to landslides, rock falls and geological failures. As a result the road remains closed

for days together not only in winter, but also in summer during rainy season. The two-lane road

between Bafliaz and Shopian, cutting across the Pir-Panjal mountains, will provide substantial

traffic relief to NH-1A by diverting traffic of Rajouri and Poonch districts to this new road

heading for valley and hence shall serve as an alternate seasonal road (April-November)

connecting Kashmir valley with rest of the country.

The proposed road will promote economic, industrial, social and cultural development of

the project influence area. It will help in raising living standards of the people, advancement of

the community, improvement in medical, educational, post & telegraph and recreational

facility. Employment potential in the area will be generated to a large extent.The proposed road will give a boost to the agricultural, industrial, building and

commercial activities in the project influence area, which will create opportunities for

economic uplift of the people. With the opening of this area to communications, the land value

will go up. Farmers will get motorable access to the markets for selling their produce and this

will give impetus to the agricultural production in this area.



With the adoption of higher standards of proposed road, there will be reduction in the

vehicle operating costs, fuel consumption, wear& tear of tyres, saving in time of passengers and

vehicles and faster mobility of essential services. The fatigue and discomfort during travel will

also be considerably reduced.

Brief Description of Bridges:

The tentative lengths of bridges along the alignment of Mughal Road and their

chainages are depicted below:

S NO LOCATION OF THE

BRIDGE

TENTATIVE

LENGTH OF

BRIDGE

R.L w.r.t to

MSL

(MTS)

1 Bafliaz

(0+400 Km)

113 Mtr 1567

2 Pannar

(13+020 Km)

56 Mtr 2106

3 Chattapani

(33+320 Km)

80 Mtr 3045

4 Rattachumb

(35+280 Km)

80 Mtr 3098

5 Lalgulam

(49+200 Km)

42 Mtr 3226

6 Zaznar

(53+300 Km)40 Mtr 3057

7 Dubjan

(66+400 Km)

50 Mtr 2504

The tenders for the above said bridges for their Design and Execution on “Turn Key” basis

stand already invited by the Mughal road organization at an approximate cost of Rs 45.00 Crores.

The successful bidder whom the work will be allotted shall have to submit hydraulic, soil

investigation and structural design reports and drawings pertaining to all seven bridges.All such

details shall have to be vetted by the proof consultant with a requisite certificate as desired by

client.

2. Scope of Work:

The consultants will have to work closely with the officials of Mughal Road Organization. The

scope of the work shall broadly cover the following but not limited to it.



a) To study the proposals given by the contractor in respect of each bridge for choosing

the alignment, bridge site and the planning methods proposed. To do requisite site

study in order to get first hand details at the site before vetting any proposal.

b) To scrutinize the survey, hydraulic and soil data of each bridge submitted by the

contractor and assess their completeness,correctness from technical as well as

practical consideration.

c) To check from abinitio the design calculations and drawings for each bridge and verify

their completeness, correctness from safety, economy, feasibilty consideration with

respect to established analysis/ design methods as well as stipulations of codal

provisions whether national (IRC/BIS/MORT&H) or international.

d) To make any other valuable suggestion/recommendation during the process of vetting

the proposals submitted by the contractor by which department can benefit without

compromising the safety and quality of works.

5. Terms of Payment:

The mode of payments to be made in consideration of the work to be performed by the

consultants shall be worked out in mutual consultation with successful consultant. However,

broadly the ceiling of releases shall be proportional to the total currency of the contract.

6. Data, Services and facilities to be provided by the Mughal Road Organisation:

i) The Mughal Road organization shall facilitate the site visits of the consultant as and when

required.

ii) The Mughal Road organization shall furnish the all documents which are required to be

proof checked by the consultant in both hard and soft copy formats.

iii) The Mughal Road organization shall arrange meetings between of the consultant and the

one appointed by the contractor to carry out his job.

7. Performance Security

Within 21 Days of letter of acceptance, the consultant shall deliver to the client a

performance security in the form of bank guarantee for an amount equivalent to 5% of the contract

price. The bank guarantee will be released at the time of final payment to the consultant.

8. Vetting of Documents

The consultant shall have to return duly vetted documents of the executing agency within 3

weeks from the date of transmission to the consultant. The sole responsibility of vetting the



proper documents shall lie with the consultant .He shall indemnify the client against any

inaccuracies in the documents/reports and drawings after formal vetting.

9. List of key professional* positions whose CV and experience would be evaluated:

BRIDGE ENGINEER:

The position required as engineer, with Masters Degree or equivalent in structural/bridgeengineering, with minimum 15 years experience. The candidate must have capability to design

bridges with various alternative materials and structural arrangements. He should have designed

independently at least two major bridges (200 m length) of similar nature and should have

Experience in designing and implementing bridge rehabilitation. The candidate must have the

experience of planning and monitoring geo-technical and hydraulic investigations for the bridges

and interpreting the findings thereof. He will also act as Coordinator.

HIGHWAY ENGINEER:

The Engineer will be a graduate in Civil Engineering with at least 10 years of professional

highway engineering experience of handling project preparation and construction of Highway

projects (preferably National Highway Projects) in India or similar developing countries including

project preparation/construction of major highway/bridge projects.

HYDROLOGIST CUM DRAINAGE ENGINEER:

The candidate should be post graduate/graduate or equivalent with minimum 10 years

experience of which at least 6 years should be on hydrological studies. Experience with the

acceptable study methods, ‘best practices’ and must have experience of successfully using various

methods in different situations.

MATERIAL ENGINEER CUM GEO TECHNICAL ENGINEER:

This position requires an Engineer who should be a graduate in civil engineering or science

with at least 10 years professional engineering experience including 5 years in supervising sub-soil

investigations for roads and bridges and testing/evaluation of highway construction materials used

in modern highway construction techniques. He must be thoroughly familiar with all the standard

laboratory testing procedures adopted in case of highway projects.ESTIMATE SURVEYOR:

He should be a graduate in Civil Engineering/Diploma in Quality Surveying from a

recognized University/Institution. Graduate in Civil Engineering with at least 12 years work

experience or Diploma in Civil Engineering with at least 15 years work experience at responsible

position will also be acceptable. He should have expertise in quantity surveying, BOQ preparation,



tender documentation etc. He should be conversant with the use of computer software for

commuting unit rates, quantities and costs.

*Key professionals shall not be ex-staff of Mughal Road Organization, PW(R&B)

Department J&K.



Annexure - 2

SUPPLEMENTARY INFORMATION FOR CONSULTANTS

Proposals

(1) Proposals should include the following information:

(a) Technical Proposal

(i) A brief description of the firm/organization and an outline of recent experience on

assignments/projects of similar nature executed during the last 5 years in the format

given in Form F-2.

(ii) Any comments or suggestions of the consultant on the Terms of Reference (TOR).

(iii) The curricula vitae should follow the attached Format (F-3) duly signed by the

concerned personnel.

(b) Financial Proposals

The financial proposals should include the following:

(i) Schedule of Price Bid in Form No.F-4 with cost break-up if any.

(2) The proposals should be submitted to Superintending Engineer, Mughal Road Project,

Lal Mandi, Srinagar





FORM F-2

ASSIGNMENTS OF SIMILAR NATURE SUCCESSFULLY COMPLETED DURINGLAST 5 YEARS

1. Brief Description of the Firm/Organization:

2. Outline of recent experience on assignments of similar nature:

1 2 3 4 5 6 7 8

Sl.No. Name of Name of Owner or Cost of Date of Date of Wasassign- project sponsoring assign- commenceme

completio

assign-

ment authority ment mentsatisfac-torilycompleted

Note: Please attach certificates from the employer by way of documentary proof. (Issued by

the Officer of rank not below the rank of Superintending Engineer or equivalent.)



FORM F-3

SUGGESTED FORMAT OF CURRICULUM VITAE

FOR MEMBERS OF CONSULTANT'S TEAM

1. Name:

2. Profession/

Present Designation:

3. Years with Firm/Organization: Nationality:

4. Area of Specialization:

5. Proposed Position on Team:

6. Key Qualifications:

(Under this heading, give outline of staff member's experience and training

most pertinent to assigned work on proposed team. Describe degree of

responsibility held by staff member on relevant previous assignments and

give dates and locations. Use up to half-a-page.)

7. Education:

(Under this heading, summarize college/university and other specialized

education of staff member, giving names of schools/colleges, etc., dates attended

and degrees obtained. Use up to a quarter page.)

8. Experience:

(Under this heading, list all positions held by staff member since graduation,

giving dates, names of employing organization, title of positions held and location

of assignments. For experience in last ten years, also give types of activities

performed and client references, where appropriate. Use up to three quarters of a

page.)

9. Languages:

(Indicate proficiency in speaking, reading and writing of each language by

'excellent', 'good' or 'poor'.)

Signature of Staff Member Date:

Recent

Photograph



FORM NO.F-4

SCHEDULE OF PRICE BID

Items AmountIn figures In words

1. Consultancy services for Proof checking Design and Drawingsof Seven No. Bridges on Mughal Road

Signature of Consultant

(Authorized representative)



Consulting Services

Draft Letter of Contract/Agreement to be carried out by Consultants

(Name of Consultant)

Subject: Proof checking the Design and Drawings of

Seven No. Bridges on Mughal Road

1. Set out below are the terms and conditions under which (Name of Consultant) has agreed

to carry out for Chief Engineer, Mughal Road Project the above-mentioned assignment

specified in the attached Terms of Reference.

2. For administrative purposes Superintending Engineer, Mughal Road Project has been

assigned to administer the assignment and to provide [Name of Consultant] with all

relevant information needed to carry out the assignment. The services will be required in

Proof Checking the Design and Drawings of Seven No. Bridges on Mughal Road

during the period from to .

3. The Chief Engineer, Mughal Road Project may find it necessary to postpone or cancelthe assignment and/or shorten or extend its duration. In such case, every effort will be

made to give you, as early as possible, notice of any changes. In the event of termination,

the (Name of Consultants) shall be paid for the services rendered for carrying out the

assignment to the date of termination, and the [Name of Consultant] will provide the

Chief Engineer, Mughal Road Project with any reports or parts thereof, or any other

information and documentation gathered under this Agreement prior to the date of

termination.

4. The services to be performed, will be in accordance with the attached Terms of

Reference.

5. This Agreement, its meaning and interpretation and the relation between the parties

shall be governed by the laws of Union of India

6. This Agreement will become effective upon confirmation of this letter on behalf of

(Name of Consultant) and will terminate on expiry of the assignment, or such other date

as mutually agreed between the Chief Engineer, Mughal Road Project and the (Name of

Consultants).

7. Payments for the services provided by the consultant shall be as per details pointed out in

TOR.The remuneration to the consultant includes all the costs related to carrying out the

services, including overhead and any taxes imposed on [Name of Consultants.]

8. The [Name of Consultants] will be responsible for appropriate insurance coverage. Inthis regard, the [Name of Consultants] shall maintain workers compensation,

employment liability insurance for their staff on the assignment. The Consultants shall

also maintain comprehensive general liability insurance, including contractual liability

coverage adequate to cover the indemnity of obligation against all damages, costs, and

charges and expenses for injury to any person or damage to any property arising out of,

or in connection with, the services which result from the fault of the [Name of

Consultants] or its staff. The [Name of Consultants] shall provide the (Name of

Borrower) with certification thereof upon request.



9. The [Name of Consultants] shall indemnify and hold harmless the Chief Engineer,

Mughal Road Project against any and all claims, demands, and/or judgements of any

nature brought against the (Name of Borrower) arising out of the services by the

[Name of Consultants] under this Agreement. The obligation under this paragraph

shall survive the termination of this Agreement.

10. The Consultants agree that any manufacturing or construction firm with which they

might be associated with will not be eligible to participate in bidding for any goods or

works resulting from or associated with the project of which this consulting assignment

forms a part.

11. All details as required under scope of work to be submitted by the [Name of Consultants]

in the performance of the Services shall become and remain the property of the Client.

The Consultants may retain a copy of such documents but shall not use them for purposes

unrelated to this Contract without the prior written approval of the Client.

12. The Consultant undertake to carry out the assignment in accordance with the highest

standard of professional and ethical competence and integrity, having due regard to the

nature and purpose of the assignment, and to ensure that the staff assigned to perform the

services under this Agreement, will conduct themselves in a manner consistent herewith.

13. The consultant will not assign this Contract or sub-contract or any portion of it without

the Client’s prior written consent.

14. The [Name of Consultants] shall pay the taxes, duties fee, levies and other impositions

levied under the Applicable law and the Client shall perform such duties, in regard to

the deduction of such tax, as may be lawfully imposed. No claim whatsoever shall be

accepted by the client in respect of taxes payable by the consultant

15. The [Name of Consultants] also agree that all knowledge and information not within the

public domain which may be acquired during the carrying out of this Agreement, shall

be, for all time and for all purpose, regarded as strictly confidential and held in

confidence, and shall not be directly or indirectly disclosed to any person whatsoever,

except with the Chief Engineer, Mughal Road Project written permission.

16. Any dispute arising out of the Contract, which cannot be amicably settled between

the parties, shall be Superintending Engineer, Mughal road project the sole

arbitrator.

Place:Date ...................................................................(Signature of Authorized Representative

.......................................... ....................................... on behalf of Consultant)

.......................................... .......................................

.......................................... ..........................(Signature & Name of the Client's

Representative)

