RFP Addendum – Commerce City Comprehensive Plan Update RFP

July 1, 2019

The following is a summary of the questions the city received regarding the Comprehensive Plan Update

RFP with answers provided. It includes questions and comments that arose during the pre-proposal

meeting conducted on Thursday, June 27, 2019 at the Commerce City Civic Center. A copy of the

presentation slides from the pre-proposal meeting is included at the end of this addendum.

1. What types of organizational structures (departments, boards, positions, etc.) are currently in

place to support sustainability efforts in Commerce City and what type of involvement should

the team anticipate from those groups?

There is not a current structure in place, however the City previously had a “Green Team” made

up of representatives from all city departments. The City is open to recommendations from the

respondent(s) for future activities.

2. Does the city have a fiscal impact model that can be updated/used by the consultant team, or

are you anticipating that a new one will be built?

The city expects that a new fiscal impact model will be built.

3. Is the city open to a variety of options on the degree to which the follow on work efforts (ED,

Parks, and Transportation) noted in the RFP are integrated as part of the comprehensive plan

update process?

Yes, the City will consider varied approaches for the ED, Parks, and Transportation Plans. The

Comp Plan Update and Transportation Plan Update are both currently funded with a

commitment for funding the two other plans starting in 2020.

4. What are your intentions with sustainability? Do you have a particular rubric for the sustainability component?

Sustainability should be explored and considered in all plan elements through a lens unique to Commerce City. This Includes environmental conservation and stewardship for both the community and the city organization.

No, the City does not have a rubric in mind and is open to suggestions from Respondent(s).

5. Are you interested in pursuing a project website as part of your outreach component?

Yes, and the city is open to incorporating content on the City’s website, C3gov.com or another source. Respondent(s) can propose their own communication platform. Web content for the project will be coordinated with the City’s Communications Division.

6. What is the expectation for working with your communication department in regards to

branding?

The city’s communications staff will work with the consultant to ensure potential branding concepts are congruent with other city branding. The consultant will have the ability to use their expertise to help create the brand and overall communications strategy, with the city providing support and approving both the brand and overall outreach plan.

7. Do you want respondents to participate in the Council member outreach meetings?

Yes, that is desirable however the City is willing to consider proposal alternatives.

8. The requirements for this RFP are incredibly robust. Including team qualifications, resumes,

experience (with 3 park plan assignments alone), understanding, approaches and timelines for the 4 plans total; we believe the City’s 25-page limit is a difficult restriction to meet. Would the City consider expanding this page limit? Or allow for complete team resumes to be placed in an appendix and outside the page limit?

Team resumes may be placed in an appendix and will not be counted towards the page limit.

9. With the City’s interest to have this same proposed team manage the three subsequent plans

and anticipation of some overlap in project timelines, should the consultant expect a separate kick-off and engagement strategy for each plan? Or may the comprehensive plan and three subsequent plans be kicked-off at the same meeting series at the total project’s onset?

The City is open to creative approaches to accomplishing the plan update as well as the three subsequent plans, however, the Parks Plan and ED Plan are not expected to have specific funding available until at least 2020.

10. Will the SWG, TAC, and CAC be engaged with continuity for both the Comprehensive Plan, as

well as the subsequent three plans? Or will the subsequent three plans utilize their own Advisory Committees?

The City would rely on the respondent(s) to propose engagement strategies for the three subsequent plans. Utilizing the comp plan advisory committees is an option. It should be noted that the Parks, Recreation, and Golf Department has existing advisory committees that will play a role in the Parks Plan.

11. What is the proposed or approved budget for the above Comprehensive Plan Update?

The City has approved funds in the 2019 budget for the Comprehensive Plan Update and

Transportation Plan update totaling $450,000. The City may choose not to utilize all of these

funds or the City may choose to allocate additional funds to the project in 2020. Funds for the

Parks Plan and ED Plan update are anticipated to be made available starting in 2020. The City

would encourage Respondent(s) to submit their most cost effective proposals for consideration.

12. What is the reason for starting the Comp Plan first (instead of Transportation, ED Plan & Parks

& Rec Plan)?

The Comp Plan should set guiding vision for other plans. Parks and ED Plans have not been

budgeted as of yet.

13. Is the City open to a dedication subsection on sustainability?

Sustainability should be throughout the Plan Update and not limited to one section; however, a

separate plan chapter or element may be warranted for items that do not fit under any of the

more traditional comprehensive plan elements.

14. Who will manage Citizen Advisory Committee and what is their level of involvement?

The content for the committee should be provided by consultant. Staff and Council will

coordinate and appoint members. We do currently have various city committees but a specific

board will be formed for this project. The CAC will be advisory in nature.

15. The City received a request to provide a list of RFP holders. While the City did not target

specific firms to send copies of the RFP to, as of July 1, the following groups have contacted

the city regarding the RFP:

American Metroplan

Brendle Group

CIP Information Service

Clarion Associates

Deltek

DTJ Design

Fehr & Peers

Felsburg Holt and Ullevig

Greensfelder Commercial Real Estate LLC

Houseal Lavigne

JR Engineering

Kendig Keast Collaborative

Kimley-Horn

MIG

SCJ Alliance

Toole Design

Pre-Proposal Meeting

Commerce City Comprehensive Plan Update

Background/History

• 1977 Original Comprehensive Plan• 2010 Current Comprehensive Plan• 2010 Current Transportation Plan

• 2007 Strategic Plan for Recreation Programs, Services and Facilities

• 1999 Prairieways Action Plan

• 2010 Economic Development Strategic Plan

Facts and Figures

• Currently 35.54 square miles– future will encompass

61+ square miles• 2000 Census Population

– 20,000

• 2010 Census Population– 45,913

• 2018 Census Population Estimate– 58,499

• Build out population– 180,000

Growth of the City

• Factors that contributed to growth

Growth of the City

• Annexations

Growth of the City

• Future Boundaries

What the City is Looking for

• Showcase unique features of the City• Strong graphics and illustrations• Merges Comprehensive Plan with City’s Council

Goals and Work Plan• Strong environmental sustainability element to be

woven throughout the plan• Lead to specific implementation projects and

subsequent city-wide plans – Transportation Plan Update– Parks, Recreation, and Golf Master Plan– Economic Development Strategic Update

What the City is Looking for

• Strong fiscal sustainability• Strong infill/ redevelopment• Strong urban design• Strong and unique outreach, including Spanish• Strong indicators and performance measures• Experience with fast growing cities

Timeline

• Comprehensive Plan – 12 - 18 months

• Update to City Wide Transportation Plan– Started after foundation of the Comp Plan established

• City Wide Parks, Recreation, and Golf Master Plan– Started at an appropriate time in the process, once funding is available

• Update to City Wide Economic Strategic Plan– Started at an appropriate time in the process, once funding is available

• Exact timeline to be proposed by consultant.

NOTE: with hiring of new CD Director, project schedule may shift.

Common Questions

• Budget• City staff support• Various Committees• Project leaders• Public involvement

Common Questions

• Major issues facing the community– North/south division– Economic development and redevelopment of older

industrial areas– Growth area along E-470 and DIA– Hispanic population and culture– Transformation of the housing stock– Aging and inadequate infrastructure– Image issues– Fiscal ability to pay for growth

Next Steps

• Proposals due Wednesday, July 10 at noon• Interview Schedule• Selection

Questions

• Any questions for us?