NY-Rochester-Station RFP-Addendum-Informational-Meeting … · Agenda • Safety Briefing • Anticipated Procurement Schedule Rochester Station • RFP Addenda Content • Addendum

8/29/2013

1

Rochester StationDesign‐Build Project

DH34463

Request for ProposalsInformational Meeting

August 27, 2013STATE OF NEW YORK

Andrew M. CuomoGovernor

New York State DOT

Joan McDonald Commissioner

Agenda

• Safety Briefing

• Anticipated Procurement Schedule

Rochester Station

• RFP Addenda Content• Addendum 2

• Addendum 1

• Q & A

8/29/2013

2

Bill Howe

Rochester StationPIN 4936.04, Contract DH34463

– Rules of Contact

Attn: Rochester Station

Contract Management Bureau

New York State Department of Transportation

50 Wolf Road, 6th Floor50 Wolf Road, 6th Floor

Albany, New York 12232, USA

[email protected]

Addendum 2 – To be Released this WeekRochester Station

1. Part 7 Update to Include Additional Documentsa t Update to c ude dd t o a ocu e ts• Project Labor Agreement ‐ pending• Executed FRA TIGER Grant• Other Technical Documents

2.Proposal Due Date• New Proposal Due Date September 19th• New Proposal Due Date September 19th

3.Updated Forms in Word Format

8/29/2013

3

Anticipated Procurement ScheduleRochester Station

Activity DateDraft RFP Information Meeting June 25, 2013Final RFP to Shortlisted Firms July 18, 2013

Final date for requests for changes to Proposers’ organization

July 25, 2013

Final date for receipt of Proposer questions August 23, 2013

Issue date for Final Addendum and/or answers to Proposer questions

August 30, 2013

Proposal Due Date September 20, 2013

Addendum 1 – Released August 23,2013Rochester Station

1.Instructions to Proposersp• Optional Phase 3 added• Clarifications

2.Part 1 – DB Agreement and Appendices3.Part 2 – DB Section 100 and Appendices4 Part 3 – Project Requirements4.Part 3 – Project Requirements5.Part 6 – RFP Plans6.Part 8 – Project Specifications

8/29/2013

4

Phase 1 – Replace Amtrak Station with new Station

h dd f l f l l

Project Sequencing – 3 Phases of Work

1

Phase 2 – Add space to new facility for Trailways, utilize site for safe and efficient vehicle access to station (additional secure passenger parking, bus movements, and pedestrian access)

Phase 3 – Extension of High Level Platform

2

3

All Phases will be included as Options in Design Build Contract, Phases 2 and 3 will be implemented as funding permits, either through this contract or a future contract.All

Project Sequencing – 3 Phases of Work

2

3 3

1

2

8/29/2013

5

Instructions to ProposersRochester Station

Streamlined Evaluation and Selection

Now rating proposals with identities known

Do not count on evaluators knowing your team!

Using numeric, weighted scoringg , g g

Quality Ratings

• Determined through a two tier selection

• Evaluation Teams report findings to Selection Committee

Design Build Procurement

p g

• Price is not known by Selection Committee until Quality Ratings are assigned.

• Price Proposals are independently evaluated for reasonableness prior to being revealed to the Selection Committee

Selection Committee evaluates the Quality Rankings and Prices to determine the best valuedetermine the best value –

utilizing weighted numeric equivalent ratings

Selection Official concurs with the findings of Selection Committee

8/29/2013

6

Quality RatingsNumeric Equivalant Rating

12 EXCEPTIONAL +

11 EXCEPTIONAL

10 EXCEPTIONAL ‐

• Adjectival Rating is converted to Numeric Equivalent

• Numeric Equivalent Ratings are used to calculate

9 GOOD +

8 GOOD

7 GOOD ‐

6 FAIR +

5 FAIR

used to calculate Quality/Technical Scores

• Factors and Sub‐factors are weighted according relative importance to the project

4 FAIR ‐

3 ACCEPTABLE +

2 ACCEPTABLE

1 ACCEPTABLE ‐

0 UNACCEPTABLE

Rochester StationRFP Evaluation and Selection

Quality Factors – 50% of Overall Score• Key Personnel and Experience of the Firms

• 20% of Technical Score• 20% of Technical Score

• Sub‐factor – Key Personnel ‐ 10%

• Sub‐factor ‐Experience of the Firms ‐ 10%

• Project Understanding and Technical Solutions

• 40% of Technical Score

• Sub‐factor ‐ Station Aesthetic Design Concept Plan ‐ 10%

• Management Approach and Project Support

• 40% of Technical Score

• Sub‐factor – CPM Schedule ‐ 20%

8/29/2013

7


Quality Sub‐factors

Must Receive a rating of “Acceptable –” or Higherj d di d h i l S l i• Project Understanding and Technical Solutions

• Railroad Operations• Geotechnical

• Management Approach and Project Support

• CPM Schedule• CPM Schedule

• Must receive at least a score of “Acceptable –” on Technical Proposal to be considered for award.


Quality/Technical Scores are perfected using the highest overall score

8/29/2013

8


Price – 50% of overall Score

Price score is perfected using the lowest price proposal amount (Option 1)

• Only proposals that include reasonable prices for Phases 2 and 3 will be considered for award. – Lump sum for each Price Items on Form SP

• Form SP – Option 1



Part 1 – DB Agreement

• Article 23 Self Performance clarified

• Corrected Federal Prevailing Wage Rates

• Appendix 4 Amtrak TPE Requirements– (had been at the end of Part 2 DB Section 100 in RFP moved to Part 1 DB Agreement)

• Appendix 5 CSXT Insurance Requirements and• Appendix 5 CSXT Insurance Requirements and Special Provisions

8/29/2013

9

Part 2 – DB Section 100

• DB 103‐2 Partnering – Deleted.

• DB 107 6 2 Site Security Plan Revised• DB 107‐6.2 Site Security Plan – Revised.

• DB 112‐7.1 Site Manager Software– NYSDOT has decided not to use Site Manager on

this project

APPENDIX 1– SECTION 108A ‐ PROGRESS SCHEDULE

– NYSDOT has decided not to host Primavera schedule

Part 3 – Project Requirements

• Revised to include Optional Phase 3

• NYSDOT to host preconstruction meetings with Design Builder, Amtrak and CSXT

• Design‐Builder to enter into Agreement with CSX for Flagging

• Project does not require a SPDES Permit• Project does not require a SPDES Permit– Design‐Builder will need to coordinate with Rochester Pure Water

8/29/2013

10

Part 6 – RFP Plans

• New Drawings –Phase 3 Platform Expansion Plan– Phase 3 Platform Expansion Plan


• Clarifications to RFP Drawings –Scope of Work Related to Temporary Platform– Scope of Work Related to Temporary Platform

8/29/2013

11


• Clarifications to RFP Drawings –– Updates Per Coordination with Amtrak and the City of Rochester

– Items to Note:Wid i f N h Cli d• Widening of North Clinton and Joseph Ave to create street side RGRTA bus stops is by Design‐Builder.

• Design‐Builder to provide bus shelters at each RGRTA bus stop, including include lit canopies, windscreens with bench seating, bike racks, and additional covered space for future City Bike Share.

• Scope of fencing at perimeter of parking areas.

Part 8 – Specifications

• New Specification –T k O t C ll ti All– Track Outage Cancellations Allowance

– Line Item on Price Proposal

• Clarifications to RFP Specifications –– Updates Per Coordination with Amtrak– Examples:

• Delineated locations for Bird Deterrent Systems versus Finished Soffit and Ceiling Systems

• Graffiti Resistant Coatings • Amtrak Seating and Trash Receptacle Updates

8/29/2013

12

https://www.dot.ny.gov/main/business‐center/DesignBuildProjects

Project WebsiteRochester Station

Questions?Rochester Station