RFP # 20-002 REQUEST FOR PROPOSALS FOR Staff Development ... · 5 RFP 20-002 Staff Development and Professional Learning 1.0 INSTRUCTIONS TO PROPOSERS 1.1 RFP, PREPARATION AND SUBMITTAL

BOERNE INDEPENDENT SCHOOL DISTRICT

PURCHASING DEPARTMENT

235 Johns Road

Boerne, Texas 78006

RFP # 20-002

REQUEST FOR PROPOSALS FOR

Staff Development and Professional Learning Services

John Benavidez

BISD Purchasing Department

Phone: (830) 357-2026

URL: www.boerneisd.net

Email: [email protected]

Sealed Proposal Submittal Deadline

July 28, 2020 by 2:00 PM

http://www.boerneisd.net/

mailto:[email protected]

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RFP 20-002 Staff Development and Professional Learning

Boerne Independent School

District (BISD)

Solicitation Request for Sealed Proposal (RFP):

Staff Development and Professional Learning Services

DISTRICT PROFILE

Boerne Independent School District is a rural district located in the scenic Texas Hill Country 30 miles

north of San Antonio. Boerne ISD has an enrollment of over 9,700 students at seven elementary schools,

three middle schools, two high schools and an alternative campus. We are a fast growth district anticipating

five percent growth each school year. With more than 1,200 faculty and staff, Boerne ISD is the largest

employer in the community. District boundaries are in Kendall, Bexar, and Comal counties. Our teachers

are dedicated professionals whose commitment to excellence is recognized consistently on regional, state

and national levels.

NOTICE

Boerne Independent School District (BISD) is seeking proposals for Staff Development and

Professional Learning Services, RFP# 20-002, as per specifications included in this document.

Product(s) considered for award shall equal or exceed the technical, environmental and performance

standards and specifications as defined within this RFP and further described in the scope and

specification section. The good(s) or service(s) to be purchased under the awarded contract, if any, may be of

indefinite delivery and indefinite quantity (IDIQ). Sealed Proposals will be accepted in the Business

Office: 235 Johns Road, Boerne, TX 78006 or through online submission at BISD Purchasing

web page https://www.boerneisd.net/Page/3074 until 2:00 pm, Tuesday, July 28, 2020.

All proposals shall include the cost of transportation to schools within Boerne Independent School

District, Boerne, Texas. Any exceptions to or deviations from these conditions must be stated in writing

at the time of the proposal opening.

Proposal responses should provide straightforward, concise information that satisfies the requirements of

this solicitation. Proposals should include all requested and required information. Emphasis should be

placed on conformity to the instructions and requirements of this solicitation and the completeness and

clarity of content. Links to web sites for supporting documentation are not acceptable.

RIGHT TO REJECT

The District reserves the right to reject any and all proposals and to waive irregularities and informalities

in the submittal and evaluation process. This RFP does not obligate the District to pay any costs incurred

by respondents in the preparation and submission of a proposal. The District reserves the right to

negotiate services and equipment specifications regardless of the proposal design. Furthermore, the RFP

does not obligate the District to accept or contract for any expressed or implied services.

FEES

All fees shall be based on type of project requested.

Solicitation # 20-002

Due Date: July 28, 2020 DUE NO LATER THAN 2:00 PM (CST)

LATE BIDS WILL NOT BE ACCEPTED

https://www.boerneisd.net/Page/3074

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DUE DATE & SUBMISSION

Sealed proposals must be submitted no later than 2:00 PM on Tuesday, July 28, 2020.

Proposals shall be submitted online at BISD Purchasing web page https://www.boerneisd.net/Page/3074

or mailed/delivered to:

Boerne Independent School District

Attn: John Benavidez

235 Johns Rd

Boerne, TX. 78006

Sealed Proposals should reference RFP 20-002 on the outside cover. If the proposal is an amendment to a

proposal previously submitted this should be notated as well so the amended proposal will overrule any

prior submissions. The company (proposer) shall submit its formal proposal with the same format as

provided in the specifications.

CONTRACTUAL TERM

Any contract issued between Boerne ISD and the successful proposer shall be guaranteed for no less than

one year, subject to earlier termination as provided by law and the terms of the contract. The School

District may elect, with mutual agreement of the awarded vendor, to extend any contract awarded

pursuant to this procurement solicitation for up to two (2) additional one-year terms (individually, a

“Renewal Term”). The maximum duration of any contract resulting from this procurement is a total of

three (3) years, running from the date of execution of the contract by the authorized representative of the

School District.

EXCEPTIONS

By submitting a response to this Request for Proposal, the company (proposer) guarantees that all

requirements and qualifications stated in this RFP will be met. In the event that certain requirements

cannot be met, such deviations must be noted as an exception in the respondent’s cover letter. Failure to

notate any deviations to the request for proposal’s requirements and qualifications will allow the District

to assume all requirements/qualifications can be met by the prospective proposer.

All questions regarding this solicitation must be submitted via e-mail to John Benavidez, Boerne ISD

Purchasing Director. In the email subject line type: “Questions” followed by the solicitation number and

title. Addendums will be posted on the district website at: https://www.boerneisd.net/Page/3074.

MULTIPLE CONTRACT AWARDS; NON-EXCLUSIVITY

District reserves the right to award multiple contracts for each commodity category. Commodity categories

are established at the sole discretion of District. Nothing in this Agreement may be construed to imply that

Vendor has the exclusive right to provide products and/or services to District. During the Term of this

Agreement, District reserves the right to use all available resources to procure other products and/or services

as needed and doing so will not violate any rights of Vendor.



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TIMELINE *District will make every effort to adhere to this schedule; however, dates are subject to change

ACTION DATE(s)

Post and Advertise RFP June 26, 2020 & July 3, 2020

Pre-Bid/Proposal Meeting Not Applicable

Submittal Deadline July 28, 2020

Recommendation to Board of Trustees August 17, 2020

Initial Contract Period September 1, 2020 – August 31, 2021

EVALUATION CRITERIA

It is not the policy of Boerne Independent School District to purchase on the basis of low proposal alone;

“Best Value” being the controlling factor. The District will evaluate each bid received and make

award(s) based on the criteria enumerated in Texas Education Code 44.031(b). Each Proposer shall

furnish to Boerne ISD, all such information and data requested by the BISD to help in determining the

Proposer’s qualifications and responsibility. The District reserves the right to negotiate separately with

any Proposer(s) in any manner necessary to serve the interests of the District.

Possible Evaluation Factors

1. Price

2. Reputation of Vendor and of Vendor’s goods and/or services

3. Quality of Vendor’s goods and/or services

4. Extent to which the goods and/or services meets needs of the District

5. Vendor’s past relationship with District

6. Impact on the ability of District to comply with laws and rules relating to HUBs

7. Total long-term cost to District to acquire Vendor’s goods and/or services

*****END OF SECTION*****

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1.0 INSTRUCTIONS TO PROPOSERS

1.1 RFP, PREPARATION AND SUBMITTAL

Responders must submit complete set of the sealed RFP/proposal to the Boerne ISD Purchasing

Department or uploaded online prior to the response due date and time as described in the Request for

Proposals. Failure to submit the necessary completed documents may result in the RFP being declared

unresponsive to specification and may not be further evaluated.

All submittals must be written in ink or typed. Submittals written in pencil or erasures are not

acceptable. However, mistakes may be crossed out, corrections inserted and initialed in ink by the

person signing the RFP submission. No oral, telephonic, e-mailed or facsimile RFPs will be

considered. All submittals must be submitted in a sealed envelope or uploaded online. Responders

must provide all documentation required with the RFP response. Failure to provide this information

may result in rejection of RFP. For additional instructions related to RFP Preparation, please see the

General Conditions contained herein.

1.2 DELIVERY OF SUBMITTALS

Submittals received prior to the deadline will be kept securely unopened. Submittals received after

the time specified in the Request for Proposals shall be considered late and shall be returned unopened.

The person whose duty it is to open the submissions will decide when the specified deadline time has

arrived. No responsibility will be attached to an officer of the District for the premature opening of an

RFP not property addressed and identified. No oral, telegraphic, telephonic, e-mailed or facsimile

submittals will be considered.

1.3 PROPOSED CONTRACT

Proposer may include its proposed contract in its response to this RFP. Proposer shall also be

prepared to submit the contract in WORD format per request by the District.

1.4 SIGNATURES

All RFP responses are required to be signed by an authorized representative of the responding entity.

RFP responses received unsigned will result in the RFP being declared unresponsive to specification

and may not be further evaluated.

1.5 SUBMITTAL ALTERATION/WITHDRAWAL

Submittals cannot be altered or amended after the submission deadline. The signer of the submittal,

guaranteeing authenticity, must initial any interlineations, alteration, or erasure made before

submission deadline. Submissions may be withdrawn by written request signed by the Responder

prior to the submission deadline; however, such written request must be received by the District in the

normal course of business and prior to the submission deadline. Negligence on the part of the

Responder in preparing the submission represents no right for withdrawal after the response is opened.

No submissions may be withdrawn for a period of sixty (60) calendar days after opening of the

responses.

1.6 RESTRICTED CONTACT PERIOD

Restricted Contact Period" shall mean a prohibition on any communication during the solicitation,

evaluation and award process regarding this RFP, between: a. Any person who seeks an award from

the District or its affiliated entities including a potential vendor or vendor's representative; and b. Any

Board member, the Superintendent, senior staff member, principal, department head, director,

manager or other District employee who has influence in the evaluation or selection process.

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1.7 DISQUALIFICATIONS OF RESPONDERS

Responders may be disqualified, and their proposals not considered for the following reasons,

including, but not limited to:

• Reason for believing collusion exists between Responders.

• The Responder is an interested party in any litigation against the District.

• Failure to comply with any of the requirements contained herein.

• Lack of signature by an authorized representative on the RFP Form.

• Responder is indebted to the District.

1.8 TEXAS PUBLIC INFORMATION ACT

Boerne Independent School District is a public entity subject to the provisions of the Texas Public

Information Act (Texas Government Code Chapter 552). Responses to this Solicitation may be subject

to release as public information unless the response or specific parts of the response are accepted from

public disclosure under such Act. Proposers should consult their legal counsel regarding disclosure

issues and take the appropriate precautions to safeguard trade secrets or any other confidential or

proprietary information before responding to this invitation. The District assumes no liability or

responsibility for release of any information not properly identified and documented in accordance

with the enclosed Confidential Information Declaration & Copyright Authorization Form. The

District assumes no liability or responsibility for release of any information that the Texas Attorney

General or a court of law determines to be subject to release.

No party may incur any chargeable costs prior to the execution of the final Contract and issuance of

a valid Boerne ISD Purchase Order.

Except for the submission of written questions or in response to requests or inquiries from Boerne

ISD, proposers shall refrain from contacting members of the Selection Committee, Board Members,

Consultants, or other staff with respect to this RFP or the selection process.

1.9 SALES TAX

Boerne ISD is exempt by law from payment of Texas and Local Sales Tax and Federal Excise Tax.

1.10 TERMINATION OF CONTRACT

This contract shall remain in effect until contract expires, or delivery and acceptance of products and

/or performance of services is concluded subject to the following conditions:

A. The District always reserves the right to review the performance of vendor.

B. The District will have the right to cancel any contract entered under the terms and

conditions of this bid for any reason at any time on thirty (30) days written notice.

Vendor shall have the right to cancel the contract subject to Boerne ISD approval at

any time on thirty (30) days written notice and justification. The successful bidder

must state therein the reasons for such cancellation. In the event of any actual

contract cancellation, Boerne ISD will not be held responsible for loss of business

or any termination expenses incurred by the vendor.

BOERNE ISD reserves the right to terminate contract at the expiration of each budget period.

The contract is for current revenues only. Local Government Code Section 271.903.

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1.11 BOERNE ISD CONTRACTOR INSURANCE REQUIREMENTS

Contractors providing good, materials and services for Boerne ISD shall, during the term of the

contract with Boerne ISD or any renewal or extension thereof, provide and maintain the types and

amounts of insurance set forth herein. All insurance and certificate(s) of insurance shall contain the

following provisions:

1. Name the District, its officers, agents, representatives, and employees as additional insureds as

to all applicable coverage except for workers compensation insurance.

2. Provide for at least thirty (30) days prior written notice to the District for cancellation, non-

renewal, or material change of the insurance.

3. Provide for a waiver of subrogation against the District for injuries, including death, property

damage, or any other loss to the extent the same is covered by the proceeds of insurance.

Insurance Company Qualification: All insurance companies providing the required insurance shall

be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent

rating service.

Certificate of insurance: A certificate of insurance evidencing the required insurance shall be

submitted with the contractor’s RFP or response to proposal. If the contract is renewed or extended

by the District, a certificate of insurance shall also be provided to the District prior to the date the

contract is renewed or extended.

Type of Contract Type and amount of Insurance

Special Events General Liability insurance for personal injury (including death) and

property damage with a minimum of $1 Million Dollars per

occurrence and $2 Million Dollars aggregate, including coverage for

advertising injury and products coverage.

Statutory Workers compensation insurance as required by state law.

(If the contractor serves alcoholic beverages) Liquor Liability with a

minimum of $1 Million Dollars per Occurrence and $2 Million

Aggregate.

(If high risk or dangerous activities) Umbrella Coverage or Liability

Excess Coverage of $ 2 Million Dollars.

(If automobile or limousine service is involved even if volunteers)

Automobile Liability with a minimum of $1 Million Dollars

combined single limit.

Public Works & Construction General Liability insurance for personal injury (including death) and

property damage with a minimum of $1 Million Dollars per

occurrence and $2 Million Dollars aggregate, including advertising

injury, products coverage and (XCU) Explosion, collapse and

underground (If high risk or dangerous activities) Umbrella Coverage

or Excess Liability Coverage of $2 Million Dollars Statutory Workers

compensation insurance as required by state law.

Professional Services Professional Liability Insurance with a minimum of $1 Million

Dollars per occurrence and $2 Million Dollars aggregate.

(If size or scope of project warrant) Umbrella Coverage or Excess

Liability Coverage of $2 Million Dollars.

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2.0 RFP REQUIREMENTS AND CONDITIONS

2.1 In submitting a RFP, Proposer understands and agrees to be bound by the following terms and

conditions which shall be incorporated into any future contracts, agreements, or purchase orders

relating to this RFP between the firm and the District. By submitting a RFP, each Proposer agrees to

waive any claim it has or may have against the District arising out of or in connection with the

administration, evaluation, or recommendation of any RFP; waiver of any requirements under the

RFP Documents; acceptance or rejection of any RFPs; and award of Contracts, if any. The District

may elect to issue subsequent proposals and approve additional firms for the same or similar

items/services during the agreement period if it is determined to be in the best interest of the District.

2.2 Regardless of the award of RFP hereunder, the District retains the right to purchase the same or similar

materials or items from other sources should it be determined that doing so would be in the District's

best interest.

2.3 Compliance with Laws: Contractor and Boerne ISD shall comply with all applicable federal, state,

and local laws, statutes, ordinances, standards, orders, rules, and regulations. All federal, state, and

local laws, statutes, ordinances, standards, orders, rules, and regulation, including, EDGAR

Certifications, are hereby integrated into this Contract.

2.4 Compliance with Contract/Specifications and Exceptions: Proposers must respond to all requests

identified in this RFP and indicate their acceptance or objection to the terms of the RFP and this

Contract. If any exceptions are taken to any portion of this RFP, the Proposer must clearly indicate

the exception taken and include a full explanation on the Deviation/Compliance Form (See Required

Forms), or as a separate attachment to the RFP. The failure to identify exceptions or proposed changes

will constitute acceptance by the proposer of the RFP as proposed by the District. The District reserves

the right to reject a RFP containing exceptions, additions, qualifications or conditions.

2.5 Gratuities: The District may, by written notice to the Firm, cancel this RFP without liability to Firm

if it is determined by the District that gratuities, in the form of entertainment, compensation, gifts, or

otherwise, were offered or given by the Firm, or any agent or representative of the Firm, to any Board

Member, officer, or employee of the District with a view toward securing a RFP or securing favorable

treatment with respect to the awarding or amending, or the making of any determinations with respect

to the performing of such an agreement.

2.6 Fixed Term and Engagement Pricing: All pricing proposed shall be maximums and be fixed as a

maximum rate for the term of the engagement subject to the allowance by the District for the firm to

decrease rates at any time.

2.7 Third Party Beneficiaries: Nothing relating to this project shall be deemed or construed to create any

third-party beneficiaries or otherwise give any third party any claim or right of action against any

party to this request.

2.8 Indemnification and Hold Harmless: Offeror acknowledges and agrees that Boerne ISD is a Texas

Political Subdivision and a local government entity and therefore, is prohibited by the Texas

Constitution from indemnifying it or any third parties for any damages arising under this Agreement.

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Except as otherwise expressly provided, offeror shall defend, indemnify, and hold Boerne ISD

harmless from and against all claims, liability, loss and expenses, including reasonable costs,

collection expenses, and attorneys’ fees incurred, which arise by reason of the acts or omissions of

offeror, its agents or employees in the performance of its obligations under a resulting contract. This

clause shall survive termination of a resulting contract.

To the fullest extent authorized by law, Offeror, including its assigns, subcontractors, officers,

directors, employees, agents or representatives (Collectively, “Offeror”) shall forever waive, release,

indemnify and hold harmless the District, its Board of Trustees, assigns, officers, directors,

employees, agents, and representatives from and against any and all losses, damages, injuries

(including death), causes of action, claims, demands, liabilities, judgments, suits, losses, damages,

fines, assessments, penalties, adverse awards and expenses (whether based upon tort, breach of

contract, patent, trademark or copyright infringement, or other intellectual property infringement,

failure to pay employee taxes or withholdings, failure to obtain worker’s compensation insurance, or

otherwise), whether known or unknown, including, without limitation, legal and related legal fees and

expenses, of any kind or nature arising out of or on account of, or resulting from (1) any actual or

alleged intentional or negligent act or omission of, or default in the performance of, attempted

performance of, or failure to perform, its obligations pursuant to this Agreement by Offeror, (2)

Offeror’s involvement in the specified services under this Agreement, (3) Any terms or conditions or

provisions or underlying provisions of this Agreement, including but limited to, any premises or

special defect known or unknown to the District, and any injury to individuals present during Offeror’s

involvement under the terms and conditions of the services and Agreement, including willful acts such

as assault, copyright, licensing and patent infringement relating to any software and/or equipment

provided by Offeror; and wrongful imprisonment or other intentional torts.

Offeror further agrees to defend (at the election of the District) at its sole cost and expense against any

claim, demand, action or suit for which indemnification is provided herein.

Approval and acceptance of Offeror’s services by the District shall not constitute nor be deemed a

release of the responsibility and liability of Offeror for the accuracy and competency of their services;

nor shall such approval and acceptance be deemed to be an assumption of such responsibility by the

District for any defect, error or omission in the services performed by Offeror in this regard. Offeror

shall defend, hold harmless and indemnify the District for damages resulting from such defects, errors

or omissions. The District shall also not be liable for the accuracy or any unauthorized or unintended

changes to the originally transmitted information.

2.9 Pursuant to Section 38.022 of the Texas Education Code, vendors must present a valid state or

government-issued photo ID before access into the school is granted. This ID will be scanned into a

registered sex offender database; any vendor found to be an offender will be denied access into the

school. Local law enforcement will be contacted should this occur.

2.10 Non-appropriation of Funds: Agreement and all Addenda shall be subject to all applicable federal,

state and local laws, ordinances, and regulations, and shall be construed in accordance with the laws

of the state of Texas. Customer will make reasonable effort to obtain and appropriate funds each

fiscal year for payment of its contractual obligations. In the event that Customer does not appropriate

funding for the next fiscal year for the services specified in the Addendum, then the affected

Addendum shall terminate at the end of the last fiscal year for which funding is appropriated. The

rates and charges, terms and conditions of this Agreement are subject to the review and/or approval

by the regulatory authorities of the state of Texas.

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2.11 Boerne Indepdendent School district is a political subdivision of the State of Texas, and therefore is

exempt from most taxes, fees, and surcharges. It is the awarded vendor’s responsibility to secure any

necessary Tax Exemption Forms from Boerne Independent School District. Boerne Independent

School District will not pay any taxes, fees, surcharges, or late payment charges incurred as result of

billing errors by vendor irregardless of any corporate policy, billing statement, tariff, or vendor

contractual clause to the contrary. Boerne ISD requires vendors to provide the correct billing based

upon any final negotiated contract. Vendors not meeting this requirement shall be subject to

immediate cancellation of the agreement if billing errors are not resolved within 60 days of the date

of the billing error.

2.12 Payment Terms: Boerne ISD pays net 30 or at point of sale and complies with the State of Texas

payment law, Texas Government Code, Chapter 2251. See statute for specifics or consult your legal

counsel. Payment will be made within 30 days after the later of, receipt of goods/services and a

properly submitted invoice. The district considers an invoice properly submitted when the following

conditions are met:

a. Invoice is received at the address indicated on the purchase order

b. Pricing on the invoice matches the price on the purchase order

c. Include a description of the goods or services provided, the purchase order number,

invoice number and any applicable discount.

d. Merchandise has been shipped or service performed.

e. Description of goods and services on the invoice shall match the description on the

Purchase Order.

2.13 Invoices: Invoices must contain the appropriate Boerne ISD purchase order number on the face

of the invoice. Invoices submitted without the correct purchase order number shown may be

returned for correction. Corrected invoices will be subject to the same payment provisions as

original invoices. A delay of payment may result if District receives invoices, statements, reports,

etc. that are incomplete, inaccurate or in need of substantial internal research. The District will not

be responsible for any interest charges and/or late fees as a result of delayed payment due to time

delays caused by inadequate or incomplete information provided in invoices.

Invoices are to be mailed for payment of delivery to:

Boerne ISD Accounts Payable Department

235 Johns Road

Boerne, Texas 78006

2.14 Change Orders/Amendments: Boerne ISD reserves the right to make changes to a Purchase

Order (e.g., increase/decrease quantities, change delivery date, delivery address). Once the

performance of the Contract has begun, any change orders or requests will be made in accordance

with Tex. Educ. Code Section 44.0411 and applicable Boerne ISD procedures and policies. Any

changes to a purchase order shall be communicated to Contractor by the issuance of a formal

change purchase order. If Contractor acts on the direction of a District employee who is not

authorized to make changes, Contractor does so at his or her own risk or peril and risks

termination of the Contract for cause. Also, if Contractor attempts, or receives, a

modification/amendment from a District employee that is not authorized to make changes,

Contractor does this at his or her own risk or peril and risks termination of the Contract for cause.

No amendment of this Contract shall be permitted unless and until first approved in writing by

Boerne ISD, and no such amendment shall have any effect unless and until a written amendment

to this Contract is executed by the Superintendent or designee after any necessary approvals have

been obtained from the Boerne ISD Board of Trustees.

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2.15 Governing Law, Jurisdiction, and Service of Process: This agreement and any addenda or other

additions and all contracts or awards resulting from this procurement process, however described,

shall be governed by, construed and enforced in accordance with the laws of the State of Texas,

regardless of any conflict of laws principles.

2.16 Attorney Fees: In connection with Boerne ISD’s defense of any suit against it and/or Boerne ISD’s

prosecution of any claim, counterclaim or action to enforce any of its rights and/or claims related to

this RFP or any Contract, in which Boerne ISD prevails as to all or any portion of its defense(s),

claims, counterclaims or actions, Boerne ISD shall be entitled to recover its actual attorney’s fee

and expenses incurred in defending such suit and/or in prosecuting such claim or action. Likewise,

in connection with Contractor’s defense of any suit against it and/or Contractor’s prosecution of any

claim, counterclaim or action to enforce any of its rights and/or claims related to this RFP or any

Contract, in which Contractor prevails as to all or any portion of its defense(s), claims, counterclaims

or actions, Contractor shall be entitled to recover its actual attorney’s fee and expenses incurred in

defending such suit and/or in prosecuting such claim or action.

2.17 Notification of Material Change: Contractor is required to notify Boerne ISD when any material

change in operations occurs, including changes in distribution rights for awarded products,

bankruptcy, material changes in financial condition, change of ownership, and the like, within three

(3) business days of such change.

2.18 WARRANTIES: CONTRACTOR EXPRESSLY WARRANTS THAT ALL THE GOODS

AND SERVICES COVERED BY THE CONTRACT RESULTING FROM THIS RFP WILL

BE IN EXACT ACCORDANCE WITH THE REQUIREMENTS OF THE AWARD OF THE

RFP AND RESULTING CONTRACT AND FREE FROM DEFECTS IN MATERIALS

AND/OR WORKMANSHIP. CONTRACTOR EXPRESSLY WARRANTS

MERCHANTABILITY FOR ALL GOODS PROVIDED PURSUANT TO THE

RESULTING CONTRACT. ALL WARRANTIES SHALL SURVIVE DELIVERY OF THE

GOODS AND COMPLETION OF THE SERVICES, AND SHALL NOT BE DEEMED

WAIVED EITHER BY REASON OF THE DISTRICT’S ACCEPTANCE OF SAID GOODS

AND SERVICES OR BY PAYMENT FOR THEM. ANY DEVIATIONS FROM THE

CONTRACT, OR DESCRIPTIONS OR SPECIFICATIONS FURNISHED THEREUNDER,

INCLUDING U.S.D.A. CERTIFICATIONS, OR ANY OTHER EXCEPTIONS OR

ALTERATIONS MUST BE APPROVED IN WRITING BY THE DISTRICT’S

PROCUREMENT GENERAL MANAGER.


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3.0 SCOPE & SPECIFICATIONS

3.1 Request for Proposals Defined

A. The intention of this Request for Proposals (RFP) is to solicit responses for Staff Development

and Professional Learning Services to District is utilizing the Request for Proposals (RFP)

method for the procurement of this service in accordance with Texas Education Code Section

44.031.

3.2 Scope of Services

A. District is looking to obtain responses from vendors that can provide Staff Development

and Professional Learning Services for various educational based audience based on areas

of content being presented.

3.3 Specifications

A. It is the intention of the District to establish one or more contracts with highly qualified

vendors for Staff Development and Professional Learning Services. Vendors shall, at the

request of District, provide these products and/or covered services under the terms of this

RFP and contract.

3.4 Academic Content/Enrichment

A. Professional development content should align to District Curriculum.

B. Professional development content should align to Texas State Standards.

C. Professional development content should support Vision and Mission of District.

D. Professional development should be designed to address the needs of adult learners.

E. Professional development content should focus on developing staff into lifelong learners that seek

feedback and growth opportunities to develop, lead, and collaborate. It should support in the

continual development of content and pedagogy knowledge necessary for teaching diverse

learners.

F. Professional development content should focus on developing staff into literacy developers who

can design and facilitate learning experiences that develop necessary skills for fluent reading,

writing, speaking, and communicating across the content areas.

G. Professional development content should focus on developing staff as deeper-learning cultivators

who design learning experiences that develop academic mindsets and foster critical thinking,

innovation, and collaboration.

3.5 Effective Practice

A. Professional development should support staff in one or more of the following criteria:

a. Develop student learning goals

b. Collects, tracks, and uses student data to drive instruction

c. Designs effective lesson plans, units, and assessments

d. Facilitates organized, student-centered, objective-driven lessons

e. Checks for students’ understanding and responds to students’ misunderstanding

f. Differentiates instruction for student needs by employing a variety of instructional strategies

g. Engages students in work that develops higher-level thinking skills

h. Maximizes instructional time

i. Communicates content and concepts to students

j. Promotes high academic expectations for students

k. Students actively participating in lesson activities

l. Sets and implements discipline management procedures

m. Builds a positive and respectful classroom environment

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3.6 Staff Development and Professional Learning Focus Areas

A. Academic Subject Content Areas

B. Early Childhood Education

C. Health & Physical Education

D. Library Media Services

E. Gifted/Talented and Advanced Academics

F. Dual Language

G. English as a Second Language

H. College & Career Readiness

I. Special Education

J. Career & Technology Education

K. Student Support Services (Student Wellness & Mental Health)

L. Student Services (Section 504)

M. Leadership

N. School Safety & Security

O. Customer Service

P. Other Educational Focus Areas


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PROPOSAL FORMAT AND CONTENT

Vendors are required to provide information in their proposals in the format outlined below. You may also

provide any additional sales and engineering documentation you deem relevant to the service being

provided.

1. Executive

Summary,

Profile and

Experience

a. Cover Page/Letter of Transmittal - Show the name of

Proposer’s address, telephone number, name of contact person,

date, and the proposal number and description. State if

business is local, national, or international and indicate the

business legal status (corporation, partnership, etc.).

b. Overview of Company and Services Offering. The Vendor

should provide information related to how it can provide and

support the services Boerne ISD is requesting in this RFP.

Include the following in this section:

a) Description of capabilities and abilities to

provide services requested in the scope.

b) Detail any value added propositions.

2. Approach Describe the specific focus,

content, and areas hit in

staff development &

professional learning

a. RFP Requirements. Vendor will reiterate all RFP sections

and acknowledge their acceptance. If Vendor takes any

exceptions, they must be separately summarized in proposal

response.

3. Experience and

Qualifications

Specify the number of years the Proposer has been in business.

Identify the Proposer’s qualifications to perform the services

identified in this RFP. Provide examples and references for

successful clients (especially Texas School Districts) for which

your firm has provided these services. Identify the specific

individual(s) who would serve the district as a primary point of

contact and be responsible for the service of the Proposer.

Include resumes, not exceeding one page each, of all key

personnel who will be assigned to the district.

4. Pricing of Services

Price Summary. Vendor must supply all pricing in this proposal

response. Vendor will also complete the Price Summary tables.

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5. References

List a minimum of three (3) references for which the proposer has

provided similar. Surveillance Server Upgrade. Include the name

of the organization, brief description of the project, name of

contact person and telephone number. Indicate current and former

school district client of similar size and scope

6. Pricing Proposal

& Acceptance of

RFP

Include Pricing Proposal and Staff Development & Professional

Learning of Specialization.

7. Other Information

a. Forms. Include All Required Forms

b. RFP Addenda

Include any other information you believe will assist Boerne ISD

in evaluating your proposal.


16


PRICING PROPOSAL & ACCEPTANCE OF RFP SHEET

The prices in this proposal have been determined independently, without consultation,

communication, or agreement for the purpose of restricting competition, as to any matter related to

such prices, with any other offeror or with any competitor. I, or we, are authorized to submit this

proposal and have not been a party to any collusion among proposers in restraint of freedom of

competition by agreement to propose or to refrain from proposing; or with any Boerne ISD employee,

Board Trustee, or consultant as to quantity, quality, or price in the prospective contract, or in any terms

of the prospective contract except in any authorized discussion(s) with Boerne ISD’s Purchasing

personnel; or in any discussions or actions between proposers and any Boerne ISD employee, Board

Trustee, or consultant concerning exchange of money or other things of value for special consideration

in the award of this contract.

State Staff Development and Professional Learning Area of Specialization on Line Below:

_____________________________________________________________________________________

PRICING

Please only enter responses for pricing based on how

you price services provided

Fixed Cost $

Cost Per Participant $

Cost Per Hour $

Cost Per Day (8 hours) $

Cost Per Half Day (4 hours) $

Software/Technology Package $

Please list any additional costs for services $

Feel free to attach any additional pricing or information relevant.

By submitting this cost proposal, the vendor represents and declares that it has carefully examined this

RFP, all project requirements, project conditions affecting the performance of the work and that if its

proposal is accepted, the vendor(s) will fully satisfy the requirements of this RFP at the price stated.

Company/Vendor: ___________________________________________________________________

Printed Name Title

Signature Date

17


COMPANY INFORMATION

Company Name:

Company Address:

City: State: Zip:

Taxpayer I.D. #: Website Address:

Telephone: Fax: E-mail:

Remit Address if different from above:

Authorized Representative Name:

Title:

Authorized Representative Signature:

Date:

Discount/Payment Terms:

1. Company’s home office location is: ________________________________________________

2. Do you currently do business with Boerne ISD? □ Yes □ No

3. Number of years in business: ____________

4. a. Is your principal place of business located in the State of Texas? □ Yes □ No

b. Does your business employ more than 500 people in the State of Texas? □ Yes □ No

5. Do you have any pending litigation? □ Yes □ No If yes, please attach a separate page

explaining.

6. Is your company able to service BISD locations - Boerne surrounding area?

□ Yes □ No If no, explain exceptions ____________________________________________

7. Do you have experience working with other school districts in Texas? □ Yes □ No

8. Does your company accept purchase orders? □ Yes □ No

9. Is this company a minority, or woman-owned business enterprise? □ Yes □ No

10. Is your company currently for sale or involved in any transaction to expand or to become acquired

by another business entity? □ Yes □ No

11. How did you hear about this bid opportunity? □ BISD e-mail □ Other: _________________

□ Newspaper

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FELONY CONVICTION NOTIFICATION

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a),

states “a person or business entity that enters into a contract with a school district must give advance notice to

the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice

must include a general description of the conduct resulting in the conviction of a felony”.

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district

determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented

the conduct resulting in the conviction. The District must compensate the person or business entity for services

performed before the termination of the contract”.

This notice is not required of a Publicly Held Corporation.

I, the undersigned agent for the firm named below, certify that the information concerning notification of

felony convictions has been reviewed by me and the following information furnished is true to the best of my

knowledge.

Vendor’s Name:

Authorized Company Official’s Name (Printed):

Check one of the following and sign as appropriate.

My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.

My firm is not owned or operated by anyone who has been convicted of a felony.

My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Details of Conviction(s):

Signature of Company Official:

Date:

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VENDOR DEBARMENT STATEMENT

I have read the conditions and specifications provided in the bid document attached.

I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from

conducting business with school districts in the State of Texas. This certification is required by the

regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section

3017.510, Participants’ responsibilities. The regulations were published as Part IV of the January 30, 1989,

Federal Register (pages 4722-4733). Copies of the regulation may be obtained by contacting the Department

of Agriculture Agency with which this transaction originated.

________________________________________________________________________________________

Name of Company (Please Type/Print)

________________________________________________________________________________________

Mailing Address City State Zip

________________________________________________________________________________________

Printed Name (Please Type/Print)

______________________________________________ ________________________________________

Signature Title

______________________________ ______________________________ __________________________

Telephone Number Fax Number Date

22


HOUSE BILL 89 – SECTION 2270.001 VERIFICATION

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise

taking any action that is intended to penalize, inflict economic harm on, or limit commercial

relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-

controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation,

partnership, joint venture, limited partnership, limited liability partnership, or any limited liability

company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or

affiliate of those entities or business associations that exist to make a profit.

I, , the undersigned representative of

(Company or Business Name) being an

adult over the age of eighteen (18) years of age, do hereby verify that the company named above, under the

provisions of Subtitle F, Title 10, Government Code 2270:

Does not boycott Israel currently; and Will not boycott Israel during the term of the contract the above-named

company, business or individual with Boerne Independent School District.

SENATE BILL 252 – CHAPTER 2252 VERIFICATION

Effective September 1, 2017 contracts with companies engaged in business with Iran, Sudan, or foreign terrorist

organization is prohibited. A governmental entity may not enter into a governmental contract with a company

that is identified on a list prepared and maintained under Section 806.051, 807.051 or 2252.153. The comptroller

shall prepare and maintain, and make available to each governmental entity, a list of companies known to have

contracts with or provide supplies and services to a foreign terrorist organization.

I, _______________________________________________, the undersigned representative of

(Company or Business Name) being an

adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section

2252.152 and Section 2252.153, certify that the company names above is not listed on the website of the

Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,

Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a

contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do

business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the Boerne

Independent School District’s Purchasing Department.

Printed Name Title

Signature Date

23


NON-COLLUSIVE BIDDING CERTIFICATE

By submission of this bid or proposal, the Bidder certifies that:

1. This bid or proposal has been independently arrived at without collusion with any other Bidder or with

any Competitor;

2. This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior

to the opening of bids, or proposals for this project, to any other Bidder, Competitor or potential

competitor:

3. No attempt has been or will be made to induce any other person, partnership or corporation to

submit or not to submit a bid or proposal;

4. The person signing this bid or proposal certifies that he has fully informed himself regarding

the accuracy of the statements contained in this certification, and under the penalties being

applicable to the Bidder as well as to the person signing in its behalf.

LEGAL COMPLIANCE

It is the proposing company’s duty and responsibility to have knowledge of and be responsible for the

compliance with all applicable laws, rules and regulations as they apply to this procurement process and any

subsequent award.

If awarded under this document, does the firm agree to comply, in all relevant respects, with all Federal, State,

and Local laws, rules and regulations related to the performance of services or supply of goods to Boerne ISD?

YES _____ NO _____

Signature below certifies accuracy of answers to all sections on this page.

Authorized Signature Printed Name

Company Name and Address

Telephone Number Date

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