Reviewing Voucher Information Payables provides numerous inquiry pages and reports that enable you to access your voucher, payment, and vendor information how and when you need it. The inquiry pages in particular can be very useful when your customers call and want you to track down information for them. Use voucher information to access payment details. For example, what if a vendor calls looking for an outstanding invoice? The vendor won't have any of the information that has become part of the voucher (such as voucher ID), but only raw data as it appears on their invoice. How do you find the information they are requesting? In this instance, you would use the following pages:

• Voucher Inquiry page to search for vouchers by vendor and vendor invoice number. • Schedule Payment Inquiry page to view the scheduled payment details for the vouchers (such as

payment method, scheduled pay date, and approval status). • Voucher Payment Detail page to access detail on the payment itself (such as bank, payment

date, payment amount, currency, and payment status). • Voucher Detail Lines Display page to view invoice and distribution line level detail for the

vouchers (such as General Ledger business unit, ChartFields, and line amounts).

You can continue to drill down from the inquiry pages to view more detailed information. Upon completion of this topic, you will be able to review voucher information. Procedure

Consider this Scenario: Your goal is to review voucher information. Key Information: Invoice From Date: 05/01/2011 Invoice To Date: 09/01/2011 Amount Rule: Greater than or equal to Amount: 1000

Step Action

1. Begin by navigating to the Voucher Inquiry page. Click the Main Menu button.

Step Action

2. Click the Scroll Down button.

3. Click the Accounts Payable menu.

Step Action

4. Click the Review Accounts Payable Info menu.

Step Action

5. Click the Vouchers menu.

Step Action

6. Click the Voucher list item.

Step Action

7. Use the Voucher Inquiry page to search for and review the status of a voucher and any payment information.

8. The Business Unit value defaults based on your campus security.

9. Use the Short Name fields to enter a vendor short name or range of vendor short names to be used in your search. Once a name is entered in the Short Name - From field, the Short Name - To field is populated and available for entry.

10. Use the Vendor ID fields to enter a vendor ID or range of vendor IDs to be used in your search. Once a number is entered in the Vendor ID - From field, the Vendor ID - To field is populated and available for entry. To search on a range of vendor ID numbers, use both fields. To search on one vendor ID number, use the Vendor ID - From field and leave the Vendor ID - To field blank.

11. If you search for a range of vendor short names you cannot search on Vendor Location in the same search.

12. In this example, you want to search for vouchers that relate to invoices for a specific date range.

Step Action

13. Enter the desired information into the Invoice Date - From field. Enter "05/01/2011".

14. Enter the desired information into the Invoice Date - To field. Enter "09/01/2011".

15. Click the Vertical scrollbar.

Step Action

16. Use the Amount Rule list to select an amount rule type. In this example, you want to search for vouchers that are greater than or equal to $1000.00.

17. Click the Amount Rule list.

18. Click the Greater than or equal to list item.

19. Enter the desired information into the Amount field. Enter "1000".

20. Use the Voucher Style list to search for a specific voucher style. Options include specific voucher styles, all vouchers, and all vouchers except prepaid and single pay vouchers. In this example, use the default selection, All Vouchers.

Step Action

21. Use the Post Status list to search for a specific post status. Options include Payment Not

Applied, Posted, or Unposted. For this example, leave this field blank.

22. Click the Search button.

23. Click the Vertical scrollbar.

Step Action

24. Use the Sort Criteria section to change the sort criteria and the display order. The results are sorted by default based on Voucher ID in ascending order.

25. Use the Sort By list to choose the column of data sort. In this example, sort by the Invoice Date.

26. Click the Sort By list.

27. Click the Invoice Date list item.

28. Use the Sort Asc/Desc list to display search results in ascending or descending order. For this example, accept the default, Ascending.

Step Action

29. Click the Sort Display button.

Step Action

30. Use the Accounting Entries button to access the Voucher Accounting Entries page in a separate window, where you can view detailed information about a voucher's associated accounting entries while still reviewing the voucher inquiry search results.

31. Click the Accounting Entries button.

32. View the voucher accounting information.

Step Action

33. Click the Close button.

34. Use the Payment Information button to access the Voucher Payment Details page, where you can view more detailed information about a voucher payment.

Step Action

35. Click the Payment Information button.

36. View the voucher payment details.

Step Action

37. Click the Back To Voucher Inquiry link.

38. Click the Vertical scrollbar.

Step Action

39. Click the Amounts tab.

Step Action

40. Use the Amounts page to view the various amounts and charges of the voucher.

41. Click the More Details tab.

Step Action

42. Use the More Details page to view the various statuses of the voucher and the dates associated with the voucher.

43. Use the Detail Lines button to access the Voucher Details page, where you can view line and distribution line detail for the voucher.

44. Click the Detail Lines button.

Step Action

45. Click the Maximize/Restore button.

Step Action

46. Review the voucher detail information. Click the Close button.

Step Action

47. Congratulations! You have successfully reviewed voucher information. End of Procedure.