Review on Word 2007

Modified Slides from the BookGrade 11 – Computer Concepts

2

• Microsoft Word is a word processing program used to create:• Letters• Memos• Newsletters• Research papers• Web pages• Business cards• Resumes• Financial reports• Other types of documents

Unit Introduction

Microsoft Office 2007-Illustrated

3

Understanding Word Processing Software

Formatted text

Graphic

Table

Chart

Column

Header

Microsoft Office 2007-Illustrated

4

Exploring the Word Program Window

• The Word program window opens and displays a blank document

• The insertion point indicates where text appears when you type

Blank document

I-beam pointer

Insertion point

Microsoft Office 2007-Illustrated

5

Exploring the Word Program Window

Document window

Ribbon

Title bar

Scroll bar

Ruler

Status bar

Quick Access toolbar

View buttons

Microsoft Office 2007-Illustrated

6

Exploring the Word Program Window

• The Ribbon contains tabs• Tabs include buttons for commands

organized in groups• Quick Access toolbar contains frequently

used commands and is customizable

Microsoft Office 2007-Illustrated

7

Starting a Document• Automatic features that might appear as

you type• AutoComplete• AutoCorrect• Spelling and Grammar

Microsoft Office 2007-Illustrated

8

Saving a Document• Save a file for the first time using the Save button

on the Quick Access toolbar or the Save command on the Office menu

• Assign a filename and a file location to a document using the Save As dialog box

Microsoft Office 2007-Illustrated

Location of the file

Filenames should be brief and descriptive

.docx file extension indicates the file is a

Word document

9

Selecting Text• Formatting marks are special characters

that appear on screen to help you edit and format text This formatting

mark indicates a blank line or the

end of a paragraph

• Formatting marks do not print

• Use the Show/Hide ¶ button turn the display of formatting marks off and on

Microsoft Office 2007-Illustrated

10

Formatting Text Using the Mini Toolbar • Includes the most commonly used text and

paragraph formatting commands• Appears faintly above selected text• Becomes solid when your point to it• Right-click selected text if the Mini toolbar

disappears

Microsoft Office 2007-Illustrated

11

Creating a Document Using a Template• New Document dialog box

Microsoft Office 2007-Illustrated

Installed Template

Preview

12

Creating a Document Using a Template• Replace placeholder text with your

information

Inserted text Placeholder

text

Microsoft Office 2007-Illustrated

13

• Use the Zoom level button on the status bar

• Use the Zoom slider on the status bar

Viewing and Navigating a Document

Zoom level button

Zoom slider

Zoom InZoom Out

Microsoft Office 2007-Illustrated

14

Viewing and Navigating a Document• Word document views (cont.)

• Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser

• Outline view displays the headings in a document in outline form

• Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics

Microsoft Office 2007-Illustrated

15

• When you start Word, a blank document opens in the document window

• To create a new document, begin typing in the blank document

• Save the new document with a descriptive filename

• As you edit the document, save your changes to it often

Summary

Microsoft Office 2007-Illustrated

Microsoft Office 2007-Illustrated 16

Using the Office Clipboard

• The Office Clipboard • Stores up to 24 items• Stores text and graphics • Items can be cut or copied from any

Office program• Items on the Office Clipboard can be

viewed• The last item collected is stored on both

the Office Clipboard and the system Clipboard

Microsoft Office 2007-Illustrated 17

Using the Office Clipboard

• The Office Clipboard appears in the Clipboard task pane• Can be set to open

automatically after two consecutive cut or copy actions

• Display manually by clicking the launcher in the Clipboard group

Stored items

Click to resize or move the Clipboard

task pane

Icon indicates the item is collected

from Word

Click to change display options

Microsoft Office 2007-Illustrated 18

Finding and Replacing Text

• Find and Replace dialog box

Enter Replace criteriaSelect

search options

Enter Find

criteria

Microsoft Office 2007-Illustrated 19

Checking Spelling and Grammar

Identified misspelled

word

Suggested correction

Microsoft Office 2007-Illustrated 20

Checking Spelling and Grammar

Identified grammar

error

Suggested corrections

Microsoft Office 2007-Illustrated 21

Word in document

Possible meaning

Synonyms for the word

• Thesaurus appears in the Research task pane

• With an active Internet connection, the Research task pane provides access to other reference sources

Researching Information

Microsoft Office 2007-Illustrated

Adding Hyperlinks

• The Insert Hyperlink dialog box

Types of links you can create

Use to modify

ScreenTip

Microsoft Office 2007-Illustrated

Adding Hyperlinks

• Hyperlinks in a document

Hyperlink and its corresponding

ScreenTip

Purple indicates hyperlink has been followed

Microsoft Office 2007-Illustrated

Preparing a Document for Distribution• Document Information Panel

Click list arrow, then click Advanced Properties to open

the Properties dialog box

25Microsoft Office 2007-Illustrated 25

Formatting with Fonts Serif fonts have a small stroke, called a

serif, on the ends of characters, and are often used for body text:– Times New Roman– Garamond– Book Antiqua– Californian FB

Sans serif fonts do not have a serif, and are often used for headings: – Arial Rounded MT Bold– Comic Sans MS– Franklin Gothic Demi– Papyrus