REVENCYT and BDTV: Venezuelan Initiatives on Digital Libraries
N. Fabiola Rosales Universidad de Los Andes. Servicios Bibliotecarios (SERBIULA). Biblioteca Digital. Mrida, Venezuela Universidad de Los Andes, Ncleo Universitario La Hechicera, Edificio C, BIACI Nivel 1 (Stano), Biblioteca Digital - Mrida - Venezuela firstname.lastname@example.org Marlene Bauste Universidad de Los Andes. Servicios Bibliotecarios (SERBIULA). Biblioteca Digital. Mrida, Venezuela email@example.com Fernando Rodrguez Universidad de Los Andes. Servicios Bibliotecarios (SERBIULA). Biblioteca Digital. Mrida, Venezuela firstname.lastname@example.org Francisco Len Universidad de Los Andes. Mrida, Venezuela email@example.com
Abstract Since 2002 in Venezuela, creation of digital libraries has been discussed and promoted in order to diffuse the historical, cultural, audiovisual, and scientific-academic heritage. Projects such as El Zulia en el Tiempo and Luces de Bolvar treat cultural and historical matters, Artistas Populares del Estado Sucre works on audiovisual legacy, and for the scientific-academic areas, the index SciELO-Venezuela, both, the index and the digital library of Revistas Venezolanas de Ciencia y Tecnologa (REVENCYT), and the Digital Library of Venezuelan Theses (BDTV). This article will focus in the last two mentioned projects of the scientific_academic area, in one hand, for being the first to be completed with the participation of research and academic institutions, and in the other hand, for offering the greater amount of contents. REVENCYT has approximately of 8.776 full text articles and the BDTV has approximately 22.240 thesis and undergraduate and graduate projects from eight (8) national universities.
The presence of Digital Libraries in the world is increasing. This is evidenced by the great
quantity of projects that go forward with the supports of governments, communities,
foundations and universities. Our country is part of this reality, the government and the
national universities support, promote and develop projects orientated to the consolidation of
Digital Libraries. Since 2002 in Venezuela, creation of digital libraries has been discussed
and promoted in order to diffuse the historical, cultural, audiovisual, and scientific-academic
heritage. Projects such as El Zulia en el Tiempoi and Luces de Bolvarii treat cultural and
historical matters, Artistas Populares del Estado Sucreiii works on audiovisual legacy, and
the scientific-academic areas are represented by the index SciELO-Venezuelaiv, the index
and the digital library of Revistas Venezolanas de Ciencia y Tecnologa (REVENCYT)v, and
the Digital Library of Venezuelan Theses (BDTV). This article will focus in the last two
mentioned projects of the scientific-academic area, in one hand, for being the first to be
completed with the participation of research and academic institutions, and in the other hand,
for offering the greater amount of contents. REVENCYT has an approximate of 8.776 full
text articles and the BDTV has approximately 22.240 thesis and undergraduate and graduate projects from eight (8) national universities.
REVENCYT is a citation index as well as a Digital Library that guarantees search services,
publication, diffusion, preservation and evaluation of the Venezuelan scientific-academic
journal under national and international standards. As the only Venezuelan national index,
Revencyt looks for increasing and improving the national scientific and academic
publications.1 With this objective, it is framed within the open access initiative (OAI),
promoting at level of publishers and authors the free and open access to all journal produced
with governmental funds. This objective was obtained with the accomplishment of several
activities such as
Diffusion of the Open Access Initiative (OAI) to journals publishers and governmental
Workshops about intellectual property and copyright to journals publishers.
Meetings and permanent advising to journals publishers.
i El Zulia en el Tiempo: http://www.serbi.luz.edu.ve/portal/zulia4.htm ii Luces de Bolvar: http://www.bolivar.ula.ve/ iii Artistas populares del Estado Sucre: http://bibliotecadigital.udo.edu.ve/artistaspopulares/ iv SciELO Venezuela: http://www.scielo.org.ve/scielo.php v REVENCYT: http://revencyt.ula.ve/scielo.php
Modifications of the procedure of enter the Index, allowing the publication of any scientific
magazine, as long as it allows access to plaintext articles without economic restrictions.
Change of the technological platform, considering plaintext publication and the interchange
of metadata using standard OAI-PMH.
REVENCYT: Philosophy of work REVENCYT have three types of journals, investigation, scientific and technical diffusion, and
technical-professional. El ingreso y permanencia estn sujetos a una poltica de admisin y
Admission Policy REVENCYT allows the entry of all Venezuelan journals that complete a request. The entry of
the journal is done through a format that publishers send by email or regular mail together
with the copies of the last two published numbers. Electronics journals requests must
indicate the URL of the journal. (http://revencyt.ula./informa/requisites.html).
Evaluation of the editorial quality All new entry journal, as well as those already indexed, are submitted to a process of
constant evaluation with the purpose of contributing to improving its editorial quality. In that
manner, REVENCYT advises editors on the aspects that they must improve or take in
consideration in their next issues.
The national and international scientific communities have established certain parameters
and criteria for identifying and classifying editorial quality, depending on their level of
observance and compliance with them. Following a similar policy, REVENCYT establishes
selection criteria, measurement of normalization, and journals presentation. It does not focus
on the content of each article, taking into account that this must be evaluated by the
Commission of Referees of the journal, whom are specialists in the area and are the
adequate people to describe and to decide if an article fulfills the requirements to be
Parameters of editorial quality
REVENCYT contemplates a total of 33 evaluation criteria. Depending on the result obtained
by a journal in its evaluation, it can qualify as certified or not certified. The 33 criteria used by
REVENCYT to evaluate editorial quality are grouped into seven aspects:
1. Normalization: presentation and proper identification of both, the journal and its
articles are evaluated.
2. Duration: evaluates discontinuity or interruption of the publication in the last two
4. Distribution: evaluates different means used by the journal to distribute their copies.
5. Collaboration: evaluates publication of articles from foreign authors.
6. Content: publication of original articles.
7. Editorial committee and council of arbitrators: its existence is evaluated.
The application of the evaluation criteria to journals in REVENCYT, allows its classification in
four categories: Very Good, Good, Regular, and Deficient. Only the journals in the two first
categories obtain the REVENCYT Certification.
Admission promise (Commitment of renewal) As soon as the journal is admitted into REVENCYT, the editor is committed to:
1. Send periodically print and electronic format of the last published issue.
2. Keep updated the journal data.
3. Authorize the publication of articles in full text.
REVENCYT Facts: The analysis is done from the year 2003 which is the date on which REVENCYT began to
publish full text articles. The results are shown in the following table:
Table 1. REVENCYT Facts
2002 2003 2004 2005 2006 2007
Full Text Articles 0 552 2105 4443 5498 8776
Abstracts 2152 2152 2401 2449 2465 2465
Current Journals * * 50 110 132 158
Outdated Journals * * 90 80 77 75
Certified Journals * * 91 84 79 34
* No Information available for these years
Until the year 2002 REVENCYT only offered referential information in CD-ROM. Full text
publication began in 2003. Results show a constant growth of the full text publication and
the elimination of the abstracts reception in 2007. In addition, a growth in the requests to
enter to the index is observed. Adjustments toward higher requirements to journals
certification in 2007 resulted in a drop in this item.
REVENCYT is not only in charge of the evaluation, certification and dissemination of these
publications, but it is also constantly promoting and raising awareness on open access
initiatives. Consequently, REVENCYT is actually the only recognized national index by
Venezuelan researchers and publishers, alongside government agencies and university
programs such as the Researcher Encouragement Program (PEI) and the Researcher
Promotion Program (PPI).
It was pointed out that editorial quality evaluation results done to any publication by
REVENCYT are used in their certification and classification in one of the four repositorys
established categories, however, they are also used to show to editors which features and
elements of the publication are needing improvement. Journals that comply with standards
are included in the Accredited Publications Registry from the National Fund for Science,
Technology and Research (FONACIT) and other worldwide indexes, databases, registries
and electronic libraries, such as SciELO.
Initiative: BDTV The initiative for the creation of The Digital Library of Electronic Thesis of Venezuela begins
in 2002 with the participation of 12 universities. These universities reached an agreement
that allowed the consolidation of the model of such digital library, which contemplates: free
full text viewing, training of human resources, examination and further consulting on the
technology platform, use of standards to guarantee the interoperability of the digital library,
revision and adaptation of free software for the projects implementation and revision of the
laws of Intellectual Property and copyright. Last but not least, the revision of the institutional
standard for the delivery of theses and degree projects. It was considered important to
include the publication of degree projects; however, users are warned on the characteristics
of this production, and allowed to have it for specific needs.
General Data of the BDTV Project Starting Date: 2003 Number of institutions: 21
Institution responsible: Los Andes University
Thesis Project Results A free, fully functional platform for the electronic publication of thesis is offered to the
institutions that request its installation. This platform was developed by IBICT of Brazilvi, and
adapted, improved and translated to Spanish by the University of Los Andes, Venezuelavii.
Currently, 11 institutions are executing ETDs projects with a total content of 22,240 full text
theses. Three of these institutions are metadata providers.
The following table illustrates the total amount of thesis published from 2003 to 2007 by most
of the 11 Universities that are participating in the venezuelan ETDs initiative.
Table 2. Number of ETDs by Institutions
Conclusions REVENCYT is an initiative that compiles most of the scientific and technological journals of
Venezuela. Additionally, it guarantees national and international visibility of the journals and
its preservation for future generations.
The BDTV initiative is an ongoing project with satisfactory results as part of a work of
national joint investigation of 11 universities. Participation of professionals from several
disciplines along with an updating process on training and development of capabilities of
human resources guarantee the viability of the project. This is supported by the high number
of electronic theses and dissertations available to the general public. vi Sistema de publicao eletrnica de teses e dissertaes (TEDE), http://tede.ibict.br/ vii Sistema de publicacin de tesis http://tesis.ula.ve
Universidad de Los Andes(ULA) 362
Universidad Central de Venezuela (UCV) 13
La Universidad del Zulia 148
Universidad de Carabobo(UC) 7.311
Universidad de Oriente(UDO) 79
Universidad Centro Occidental Lisandro Alvarado(UCLA) 1125
Universidad Simn Bolvar (USB) --
Universidad Nacional Abierta(UNA) 619
Universidad Nacional Experimental del Tchira (UNET) 123
Instituto Venezolano de Investigaciones Cientficas (IVIC) 787
Universidad Rafael Belloso Chapn 11.673
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de Ciencia y Tecnologa, Los ndices de citas bibliogrficas, Presented at the
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CNTI in May 2004.