Request for Quote/Proposal (RFQ/RFP) · Request for Quote/Proposal (RFQ/RFP) Commodity/Service Required: PRINTING OF PUPIL’S BOOKS AND TEACHER’S GUIDES (CLASS 3) – PUBLIC AND

RFQ Template v5, March 2015

Request for Quote/Proposal (RFQ/RFP)

Commodity/Service Required: PRINTING OF PUPIL’S BOOKS AND TEACHER’S

GUIDES (CLASS 3) – PUBLIC AND APBET

SCHOOLS, 2017

Type of Procurement: ONE OFF

Type of Contract: FIXED PRICE

Term of Contract: TIME OF DELIVERY

Contract Funding: USAID AID-615-C-14-00007

This Procurement supports: USAID Tusome Early Grade Reading Activity in

Kenya

Submit Proposal to: Attn: Selection committee

USAID Tusome Early Grade Reading Activity

RTI International, Nairobi Regional Office,

The Westwood, 5th Floor, Next to Apollo

Centre, Vale Close, Ring Road Parklands,

Westlands, P.O. Box 1181 Village Market,

00621 Nairobi, Kenya

Date of Issue of RFP: July 3rd , 2017

Date Questions from Supplier Due: July 10th 2017 at 1700HRS EAT on email to

[email protected]

Date Proposal Due: July 17, 2017 at 1700HRS EAT

Approximate Date Purchase Order Issued

to Successful Bidder(s):

To be determined

mailto:[email protected]


Method of Submittal:

Bids shall be submitted in both hard copy and a soft copy on a CD using the RTI RFQ format, fully signed and stamped, and addressed to the attention to the Selection Committee, at the USAID Tusome Early Grade Reading Activity in Kenya at RTI International, Nairobi Regional Office, The Westwood, 5th Floor, Next to Apollo Centre, Vale Close, Ring Road Parklands, Westlands, P.O. Box 1181 Village Market, 00621 Nairobi, Kenya.

1. International vendors should submit hard copies via DHL or FEDEX (or other appropriate means), to be received by the bid submission deadline . A confirmation email should be sent to [email protected] alerting the courier means used, the courier company name and a waybill number by the vendors.

2. Local vendors should submit sealed bids to the Tender Box at the address stated

above. - The bids must be submitted in English language - Bids containing other external markings that can identify the vendor or

addressed to individuals will be automatically disqualified.

- Nature of this RFP/RFQ – COMBINED. (Both the Technical & Financial proposals submitted as one bid)

The Bidder/Seller agrees to hold the prices in its offer firm for 90 days from the date specified

for the receipt of offers, unless another time is specified in the addendum of the RFP/RFQ.

Solicitation Number: FY17 – TUSOME - Printing 001

Attachments to RFP:

1. Attachment “A” - Commodity Specifications

2. Attachment “B” - Instructions to Bidders/Sellers.

3. Attachment “C” - Past Performance References

4. Attachment “D” - Packing Schedule by Zone

5. All PO Terms and Conditions are listed on our website at forth at:

http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial

items: http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the

“Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in

connection with this purchase order establishes Supplier’s agreement to the Terms. The

Terms may only be modified in writing signed by both parties.

All bidders/sellers are responsible to carefully review each attachment and follow any

instructions that may be relevant to this procurement.


http://www.rti.org/POterms

http://www.rti.org/files/PO_FAR_Clauses.pdf

http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf


Attachment “A”

Commodity Specifications

Book specifications for printing

USAID Tusome Early Grade Reading Project in Kenya

Note: All costs should include cost of pre-press

Options for Class 3 book printing RFQ

Option A - Pupil's book - 152 pp Title No. of

copies*

Class Extent

(pages)

Format Portrait/

Landscape

Page

dimensions

Text

colours

Text

Material

Cover

colours

Cover

Material

Finishing Binding

1 English Pupil’s Book 3 1,210,000 C3 152 B5 Portrait 176 x 250 mm 4-

colour

70gsm

bond paper

4-colour 240gsm

coverboard

UV varnished Threadsewn

2 Kiswahili Pupil’s Book 3 1,210,000 C3 152 B5 Portrait 176 x 250 mm 4-

colour

70gsm

bond paper

4-colour 240gsm

coverboard


3 English Teacher’s Guide Class 3 32,500 C3 172 A5 Portrait 210 x 297 mm B&W 70gsm

bond paper

4-colour 240gsm

coverboard


4 Kiswahili Teacher’s Guide Class 3 32,500 C3 176 A5 Portrait 210 x 297 mm B&W 70gsm

bond paper

4-colour 240gsm

coverboard



Option B - Pupil's books - 152 pp; Teacher's Guide - Full color Title No. of

copies*

Class Extent

(pages)

Format Portrait/

Landscape

Page

dimensions

Text

colours

Text

Material

Cover

colours

Cover

Material

Finishing Binding


colour

70gsm

bond paper

4-colour 240gsm

coverboard



colour

70gsm

bond paper

4-colour 240gsm

coverboard


3 English Teacher’s Guide Class 3 32,500 C3 172 A5 Portrait 210 x 297 mm 4-

colour

70gsm

bond paper

4-colour 240gsm

coverboard


4 Kiswahili Teacher’s Guide Class 3 32,500 C3 176 A5 Portrait 210 x 297 mm 4-

colour

70gsm

bond paper

4-colour 240gsm

coverboard


Option C - Pupil's books - 172 pp

Title No. of

copies*

Class Extent

(pages)

Format Portrait/

Landscape

Page

dimensions

Text

colours

Text

Material

Cover

colours

Cover

Material

Finishing Binding


colour

70gsm

bond paper

4-colour 240gsm

coverboard



colour

70gsm

bond paper

4-colour 240gsm

coverboard


3 English Teacher’s Guide Class 3 32,500 C3 172 A5 Portrait 210 x 297 mm B&W 70gsm

bond paper

4-colour 240gsm

coverboard


4 Kiswahili Teacher’s Guide Class 3 32,500 C3 176 A5 Portrait 210 x 297 mm B&W 70gsm

bond paper

4-colour 240gsm

coverboard



Option D - Pupil's Book 172 pp; Teacher's Guide - Full color

Title No. of

copies*

Class Extent

(pages)

Format Portrait/

Landscape

Page

dimensions

Text

colours

Text

Material

Cover

colours

Cover

Material

Finishing Binding


colour

70gsm

bond paper

4-colour 240gsm

coverboard



colour

70gsm

bond paper

4-colour 240gsm

coverboard


3 English Teacher’s Guide Class 3 32,500 C3 172 A5 Portrait 210 x 297 mm 4-

colour

70gsm

bond paper

4-colour 240gsm

coverboard


4 Kiswahili Teacher’s Guide Class 3 32,500 C3 176 A5 Portrait 210 x 297 mm 4-

colour

70gsm

bond paper

4-colour 240gsm

coverboard


*Please note that all quantities listed above are estimates and that the final quantities will be determined at a later date. For bidding purposes, the quantities are subject

to a +/- 10% variance. Bidders will be held to the quoted prices as long as the quantity is within the +/- 10% range. Books will be printed after KICD approval.

RFQ/RFP

Attachment A RFQ Template v5, March 2015

Description of Books

Physical Specifications:

1) TEXT PAPER: 70 gsm, white, MF, wood free offset with a minimum 90% whiteness and 90%

opacity.

2) COVER CARD: a minimum of 240 gsm one-sided coated white art board with grain direction

parallel to spine and with high gloss UV finish.

3) BINDING STYLES:

Thread-sewn sections with minimum four stitches, fully glued on spine and up to, but not

exceeding, the hinges using appropriate, flexible adhesives. Sections must be fully glued to

covers to make a square spine. Cover should be four-scored to provide minimum 6 mm and

maximum 8 mm hinges fully glued front and back. Cut flush. The application and use of

appropriate glues, which maintain flexibility during the expected book life and do not dry

out or crack.

4) PRINT QUALITY:

Note that the expected print quality is offset print quality with sharp text and images.

Additional Information:

1) Inspection of documents to ascertain quality

The selected vendor should arrange for inspection of the paper quality at their cost prior to

printing. In addition, the selected vendor shall provide a certificate to confirm quality of the

text and cover material, to be submitted when printing is completed. There shall be

penalties imposed on the vendor if the quality of books printed do not match the sample

provided.

2) For pricing & Delivery at a designated Warehouse in Nairobi;

Please complete the below form on unit and total pricing for printing.

* Please note that bidders are required to quote for all books in the options listed under

attachment A.

Partial quote of specific types of books will not be accepted.

RFQ/RFP


Product Expectations:

To meet or exceed the specifications provided above.

Deliverables, Timelines, Special Terms and Conditions:

As per the contract. (Base your delivery time lines as provided in the Lead Time Availability section

under attachment A)

RFQ/RFP


Pricing

Item

# Description of Commodity

Quantity to be

Purchased

Unit of

Measure

Quoted prices by delivery durations

Less than 60 days 60 – 69 days 70 – 79 days 80 – 89 days 90 – 100 days

Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Kshs Kshs Kshs Kshs Kshs Kshs Kshs Kshs Kshs Kshs

Option A Pupil's book - 152 pp

1 English Pupil’s Book 3 1,210,000 Each

2 Kiswahili Pupil’s Book 3 1,210,000 Each

3 English Teacher’s Guide Class 3 32,500 Each


Storage of printed books (prior to shipping), if

applicable Total

Collation, packing and labelling of material per school,

per zone, per county. Confirm based on dates quoted in

delivery schedules

Total

Shipping of printed and packaged books to specified

warehouse in Nairobi, Kenya - Exclusive of Duty.

(Applicable to international vendors only)

Total

Detailed taxes (excluding VAT and Duty) and other

costs related to importation, if applicable Total

RFQ/RFP


Item


Quantity to be

Purchased

Unit of

Measure



Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*


Option B Pupil's books - 152 pp; Teacher's Guide - Full color






applicable Total



delivery schedules

Total




Total

RFQ/RFP




Item


Quantity to be

Purchased

Unit of

Measure



Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*


Option C Pupil's books - 172 pp






applicable Total



delivery schedules

Total




Total



RFQ/RFP


Item


Quantity to be

Purchased

Unit of

Measure



Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price *

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*

Unit

Fixed

Price

(Each)

Total

Fixed

Price

*


Option D Pupil's Book 172 pp; Teacher's Guide - Full color






applicable Total



delivery schedules

Total




Total



RFQ/RFP


Note: This award will be for fixed price, such that for any VAT, Duty, or other taxes, RTI will seek reimbursement/exemption on a cost-

reimbursable basis, based on receipts and other appropriate supporting documentation. Vendors commit to refund any VAT and/or

Duty amounts upon RTI’s submission of an approved DA1 form, or exclude VAT amounts from invoice depending on the progress of

securing the approval.

Lead Time Availability (Number of Days to complete) Accompanying this section every vendor is expected to give a detailed list of collating and packing schedule per county for all the 47 counties.

Option A - Pupil's book - 152 pp

Total number of days to

print

(A)


collate, pack & label books

by school/ zone/ county –

(B)

Total number of days to ship and offload

books at Nairobi warehouse

(C)

Total number of days to complete

the job

(A + B + C)


Option B - Pupil's books - 152 pp; Teacher's Guide - Full color


print



by school/ zone/ county




the job

RFQ/RFP


(A)

(B)

(C)

(A + B + C)


Option C - Pupil's books - 172 pp


print

(A)




(B)



(C)


the job

(A + B + C)


Option D - Pupil's Book 172 pp; Teacher's Guide - Full color


print




(B)



(C)


the job

(A + B + C)

RFQ/RFP


(A)

✓ Delivery Date (please confirm the total number of days from the date of CRC receipt by the vendor by which all packed items

will reach the final destination in Nairobi).

✓ Please also include a quote of the INCOTERM DDP pricing (i.e. delivery to final destination including passing through customs)

to Nairobi, Kenya. All items should be printed and compiled before the shipment is made in its entirety.

RFQ/RFP


By signing this attachment, the bidder confirms he has a complete understanding of the

specifications and fully intends to deliver items that comply with the above listed specifications.

Signature:

Title:

Date:

RFQ/RFP

Attachment B — Page 1 RFQ Template v5, March 2015

Attachment “B”

Instructions to Bidders/Sellers

1. Procurement Narrative Description: The Buyer (RTI) intends to purchase commodities

and/or services identified in Attachment A. The Buyer intends to purchase the quantities

(for commodities) and/or services (based on deliverables identified in a Statement of

Work). The term of the Ordering Agreement shall be from Award Date to the Delivery date

of the Offeror unless extended by mutual agreement of the parties. The Buyer intends to

award to a single “approved’ supplier based on conformance to the listed specifications,

the ability to service this contract, and selling price. We reserve the right to award to more

than one bidder. If an Ordering Agreement is established as a result of this RFQ/RFP,

supplier understands that quantities indicated in the specifications (Attachment A) are an

estimate only and RTI does not guarantee the purchase quantity of any item listed.

2. Procuring Activity: This procurement will be made by Research Triangle Institute (RTI

International), located at

The Westwood, 5th Floor, Next to Apollo Centre, Vale Close, Ring Road Parklands,

Westlands,

Nairobi,

Kenya

who has a purchase requirement in support of a project funded by

USAID

RTI shall award the initial quantities and/or services and any option quantities (if exercised

by RTI) to Seller by a properly executed Purchase Order as set forth within the terms of

this properly executed agreement.

3. Proposal Requirements. All Sellers will submit a quote/proposal which contains offers for

all items and options included in this RFQ/RFP. All information presented in the Sellers

quote/proposal will be considered during RTI’s evaluation. Failure to submit the

information required in this RFQ/RFP may result in Seller’s offer being deemed non-

responsive. Sellers are responsible for submitting offers, and any modifications, revisions,

or withdrawals, so as to reach RTI’s office designated in the RFQ/RFP by the time and date

specified in the RFQ/RFP. Any offer, modification, revision, or withdrawal of an offer

received at the RTI office designated in the RFQ/RFP after the exact time specified for

receipt of offers is “late” and may not be considered at the discretion of the RTI

Procurement Officer. The Seller’s proposal shall include the following:

(a) The solicitation number:

RFQ/RFP


(b) The date and time submitted:

(c) The name, address, and telephone number of the seller (bidder) and authorized

signature of same:

(d) Validity period of Quote:

(e) A technical description of the items being offered in sufficient detail to evaluate

compliance with the requirements in the solicitation. This may include product

literature, or other documents, if necessary.

(f) Lead Time Availability of the Commodity/Service.

(g) Terms of warranty describing what and how the warranties will be serviced.

(h) Special pricing instructions: Price and any discount terms or special requirements or

terms (special note: pricing must include guaranteed firm fixed prices for items

requested.

(i) Payment address or instructions (if different from mailing address)

(j) Acknowledgment of solicitation amendments (if any)

(k) Past performance information, when included as an evaluation factor, to include recent

and relevant contracts for the same or similar items and other references (including

points of contact with telephone numbers, and other relevant information)

(l) Special Note: The Seller, by his response to this RFQ/RFP and accompanying signatures,

confirms that the terms and conditions associated with this RFQ/RFP document have

been agreed to and all of its attachments have been carefully read and understood and

all related questions answered.

Vendors will be required to complete the RFP/RFQ and price schedule using the

format specified.

For bids to be considered as responsive, they must meet the below minimum Mandatory

Eligibility requirements.

a) Vendors must submit copies of the following documents:

o Valid Business Registration document

o Valid business permit

o PIN Certificate

o Valid Tax Compliance Certificate

o Company Profile

In addition vendors must:

RFQ/RFP


b) Submit a copy of their Audited financial accounts for the last 2 years, including Profit &

Loss statement and the Balance Sheet. Unaudited financial statements will not be

accepted.

c) Disclose any third parties or outsourced services that they propose for sub – contracting

for any part of this bid. Please note that any proposed third party will be evaluated for the

mandatory requirements and technical capacity. These proposed third parties will form

part of the LPO terms and conditions as key partners to the contract. However, the main

contracted vendor (bid winner) will be responsible for all the deliverables as per the LPO.

d) Provide samples of similar books printed (1 copy – 1 sample of thread-sewn book of A4

size and 1 sample of a thread-sewn book of B5 size). Samples of textbooks are preferred.

e) Provide 2 Book dummies (blank) demonstrating the required physical specifications (2

book dummies total: 1 sample dummy in A4 size and the other in B5 size)

f) List their top three (3) previous clients (including details of their phone number(s), physical

location, name of at least two contact people and email address (es). The nature and value

of the print job performed by these clients and the duration of the performance must be

detailed using the form included as attachment “C”.

g) Local (Kenya- based) Vendors are requested to provide their quotes in Kenya shillings

while international vendors are requested to quote in dollars, noting that RTI shall apply

the Oanda site currency conversion rate to Kshs at the date of bids opening ( 17th July

2017) to convert the USDs in Kenya shillings for the purposes of bids analysis.

Subsequently, the LPO and payment can then be based on Kenya or USDs ( using quoted

amounts) depending on the bid winner

4. Forms: Sellers (potential bidders or suppliers) must record their pricing utilizing the format

found on Attachment “A”. Sellers must sign the single hardcopy submitted and send to

address listed on the cover page of this RFQ/RFP.

5. Questions Concerning the Procurement. All questions in regards to this RFQ/RFP to be

directed to

Selection Committee

at this email address:

[email protected]

The cut-off date for questions is

10th July, 2016 at 1700HRS EAT

6. Notifications and Deliveries: Time is of the essence for this procurement. Seller shall

deliver the items or services no later than the dates set forth in the contract that will be

agreed by both parties as a result of this RFQ/RFP. The Seller shall immediately contact the

RFQ/RFP


Buyer’s Procurement Officer if the specifications, availability, or the delivery schedule(s)

changes. Exceptional delays will result in financial penalties being imposed of Seller.

7. Documentation: The following documents will be required for payment for each item:

(a) A detailed invoice listing Purchase Order Number, Bank information with wiring

instructions (when applicable)

(b) Packing List

(c) All relevant product/service documentation (manuals, warranty doc, certificate of

analysis, etc.)

8. Payment Terms: Refer to RTI purchase order terms and conditions found in

www.rti.org/poterms, http://www.rti.org/POterms,

http://www.rti.org/files/PO_FAR_Clauses.pdf, or

http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf. Payment can be made via

wire transfer or other acceptable form. Sellers may propose alternative payment terms and

they will be considered in the evaluation process.

9. Alternative Proposals: Sellers are permitted to offer “alternatives” should they not be able

to meet the listed requirements. Any alternative proposals shall still satisfy the minimum

requirements set forth in Attachment “A” Specifications.

10. Inspection Process: Each item shall be inspected prior to final acceptance of the item. All

significant discrepancies, shortages, and/or faults must be satisfactorily corrected and

satisfactorily documented prior to delivery and release of payment.

11. Evaluation and Award Process: The RTI Procurement Officer will award an agreement

contract resulting from this solicitation to the responsible Seller (bidder) whose offer

conforms to the RFQ/RFP will be most advantageous to RTI, price and other factors

considered. The award will be made to the Seller representing the best value to the project

and to RTI. For the purpose of this RFQ/RFP, price, delivery, technical and past performance

are of paramount importance for the purposes of evaluating, and selecting the “best value”

awardee. RTI intends to evaluate offers and award an Agreement without discussions with

Sellers. Therefore, the Seller’s initial offer should contain the Seller’s best terms from a price

and technical standpoint. However, RTI reserves the right to conduct discussions if later

determined by the RTI Procurement Officer to be necessary.

The final bid analysis score will include a weighted summation of the scores registered

at each stage of the evaluation.” The final bid analysis score will include a weighted

summation of the scores registered at each stage of the evaluation.

The evaluation factors will be comprised of the following criteria:

(a) TECHNICAL CAPACITY:

Vendors will be required to demonstrate their technical capability and capacity by providing

the following documentary evidence

http://www.rti.org/poterms

http://www.rti.org/POterms

http://www.rti.org/files/PO_FAR_Clauses.pdf

http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf

RFQ/RFP


1) No of years in operation- (A minimum of three years in operation prior to the date

of quotation submission with an important part of its business being the

manufacturing of printed and bound educational materials).

2) Production capacity

Detailed listing of manufacturing equipment and specifications of each (Year of

manufacture, impressions/copies – output volumes per day during peak months)

3) Packing

The vendor to illustrate knowledge in collating, packing and labelling of books by

school, per zone, per County and delivery mechanism to a designated premises

Books should be collated and packed by school, per zone, per County and

properly labeled, packed in water proof packages and delivered to an RTI

designated warehouse in Nairobi, Kenya. See attachment ‘D’ Draft Packing

Schedule by Zone/Cluster.

b) QUALITY.

Items/Services shall satisfy or exceed the specifications described in RFQ/RFP

Attachment “A”. Vendors are expected to provide documentation that demonstrates

that they have sufficient internal quality control procedures for paper and textbooks. The

bidder will also be assessed for quality performance in relation to previous contracts.

In addition, Quality Assurance

Bidders’ should provide their quality assurance policy and procedures as part of this

solicitation response and any Quality standards accreditations such as ISO certification

that they may have.

C) PAST PERFORMANCE

Bidders must demonstrate their capability to provide the items/services requested in this

solicitation in a timely and responsive manner. Successfully completed at least 3 contracts

with similar scope of this project.

d) DELIVERY.

Seller provides the most advantageous delivery schedule. The vendor will provide a Gantt

chart showing step by step on how the delivery will be effected.

RFQ/RFP


Delivery schedule

All books should be delivered to an RTI designated warehouse in Nairobi, Kenya. The selected

vendor will be responsible for arranging and executing the offloading of the materials at the

designated warehouse. The vendor will provide a Gantt chart showing step by step on how the

delivery will be effected. There shall be penalties imposed on the vendor if the total time-to-delivery (from sample approval to production of the last book) exceeds the duration projected by the Gantt chart, which shall be incorporated into the contract awarded to the successful bidder.”

e) PRICE:

Lowest evaluated ceiling price (inclusive of option quantities) that meets all of the minimum

technical specifications in the RFQ will score maximum points for this evaluation criteria.

12. Award Notice. A written notice of award or acceptance of an offer, mailed or otherwise

furnished to the successful supplier within the time acceptance specified in the offer, shall

result in a binding contract without further action by either party.

13. Validity of Offer. This RFP in no way obligates RTI to make an award, nor does it commit

RTI to pay any costs incurred by the Seller in the preparation and submission of a proposal

or amendments to a proposal. Your proposal shall be considered valid for 90 days after

submission.

14. Representations and Certifications. Winning suppliers under a US Federal Contract are

required to complete and sign as part of your offer RTI Representations and Certifications

for values over $10,000.

15. Anti- Kick Back Act of 1986. Anti-Kickback Act of 1986 as referenced in FAR 52.203-7 is

hereby incorporated into this Request for Proposal as a condition of acceptance. If you

have reasonable grounds to believe that a violation, as described in Paragraph (b) of FAR

52.203-7 may have occurred, you should report this suspected violation to the RTI’s Ethics

Hotline at 1-877-212-7220 or by sending an e-mail to [email protected]. You may report a

suspected violation anonymously.


RFQ/RFP


Acceptance:

Seller agrees, as evidenced by signature below, that the seller’s completed and signed

solicitation, seller’s proposal including all required submissions and the negotiated terms

contained herein, constitute the entire agreement for the services described herein.

By: RTI International

By: (Seller Company Name)

Signature: Signature:

Title: Title:

Date: Date:

RFQ/RFP


Attachment “C”

Past Performance References

Vendors are requested to provide copies of LPO’s for which they have listed as part of their past

performance demonstration. The LPOs should not be dated earlier than January 2012 and each of

the LPOs presented will be considered if they are one LPO /contract of huge amounts and for

similar works in scope and complexity.

Reference 1

Client & nature of work performed

(The order value, the work performed & the lead time for the delivery):

Client Phone Number:

Location/Address:

Name(s) and email addresses of at least 2 contact persons from the Client:

1.

2.

Reference 2




Location/Address:

Name(s) and email addresses of at least 1 contact person from the Client:

1.

2.

Reference 3




Location/Address:

Name(s) and email addresses of at least 1 contact person from the Client:

1.

2.

RFQ/RFP


Attachment “D”

Draft Packing Schedule per zone

This is a draft packing schedule. All books will be packed by school, by zone/cluster, and by county.

A final packing schedule per zone will be provided to the selected vendor prior to the delivery of the

CRC .

Packing schedule

All books for this RFQ will be packaged per school. Please note that the number of book titles

per school will be 4 titles per school.

Each school’s package will be identified by a unique serial number. (The serial numbers shall be

provided in the packing list.)

If a school has more than 1 package/box, you will add an additional box number e.g for a school

that has 3 boxes; Box 1 will be labeled as Box 1 of 3, box 3 will be named Box 3 of 3 etc.

Since the codes denote the geographic location of the books, for ease of distribution all school

packages will need to be arranged in order of the code as shown in the packing list.

Sample packing list

The vendor will be provided with a detailed packing list for all the schools.

This packing list will include a list of schools, the schools’ codes and the number of books per

title per school.

A sample packing list will be sent separately on email. Please provide the email address of the

vendor contact person.

Labelling

Each package/box will be labelled with the following information. (This labelling information will

be included in the packing list):

Label details Example

1) School code 12106001

2) Name of school Chemegong Primary School

3) Zone/ Cluster Sigowet

4) Sub county Belgut

5) County Kericho

6) Weight 15kg

This information should be legible. Labels should be durable and attached to the box with

strong adhesive.

There are 2 types of labels:

1) Sub county label (printed on colored label/paper) – A5 Size

2) Zone label (printed in color) 100 x 25mm

RTI shall provide the label information in soft copy to the vendor. All printing of labels will be

RFQ/RFP


handled by the vendor.

Packing list

The vendor will include a detailed packing list in the last box of each school’s consignment. In

cases where a school has only one package, the vendor will place the packing list inside that

package.

General packaging instructions

The vendor will pack the books in waterproof packages that are shrink-wrapped. The vendor will

double strap each box/package.

Weighing of boxes/packages

As part of the quantity checks control, the vendor will be required to weigh and provide a final

summary of the weights of all the boxes on each label. The vendor will also provide a final

summary as part of the dispatch summaries. The dispatch summary document(s) shall be

provided in Excel format.

Maximum weight for any box/ package shall be 16 kg.

Packaging duration

Vendors will include packaging time as part of the duration of the printing and delivery process.

Documents

Request for Quote/Proposal (RFQ/RFP) · Request for Quote/Proposal (RFQ/RFP) Commodity/Service Required: PRINTING OF PUPIL’S BOOKS AND TEACHER’S GUIDES (CLASS 3) – PUBLIC AND