Request for Quotations (RFQ) for the provision of

CSIR Tender Documentation

RFQ No. 5673/12/03/2021

This is not a Purchase Order. Page 1 of 18

Request for Quotations (RFQ) for the provision of refurbishment services to

the CSIR Pretoria Campus

RFQ No. 5673/12/03/2021

Date of issue Friday, 26 February 2021

Closing Date and Time Friday, 12 March 2021 at 16h30

Contact details

For submission of quotations or any other enquiries:

[email protected]

(Please use RFQ no. as subject reference)

1 INVITATION FOR QUOTATION

Quotations are hereby invited from suitably qualified general building contractors with a

proven track record for the provision of refurbishment services to the CSIR Pretoria

Campus, at the kitchen area of building 43 B128.

2 QUOTATION REQUIREMENTS

2.1 The scope of work entails the refurbishment of existing offices as follows:

Installation of vinyl tiles

Plumbing

Painting

Partitioning

Installation of ceiling

Electrical

mailto:[email protected]


RFQ No. 5673/12/03/2021


2.2 Additional Requirements:

2.2.1. All bidders must submit quotations on their official letter head. 2.2.2. All bidders are to also price in the Bill of Quantities (BOQ) attached Annexure B.

The completed Bill of Quantities must be duly signed.

2.2.3. All bidders must also complete the excel format Bill of Quantities in order to verify

calculations.

3 ELIMINATION CRITERIA

3.1 Late submission of quotation.

3.2 Failure to adhere and meet quotation requirements as indicated above in 2.1 and 2.2.

3.3 Submission at the incorrect email address and non-adherence to submission

requirements

(Please submit electronically to [email protected] using the RFQ no. as the

subject reference);

3.4 Failure to submit any of the mandatory documents required as indicated below in 4.1.

4 MANDATORY AND ADDITIONAL DOCUMENTS REQUIRED

4.1 Mandatory Documents Required

4.1.1 The bidder must submit a minimum of three (3) contactable references for similar

previous work

(References must be completed in the CSIR Reference Form – Annexure A)

NB: Reference letters must also be provided to substantiate such claims from

previous different clients.



RFQ No. 5673/12/03/2021


Reference letters from previous clients for performing similar work as a sub-

contractor will not be accepted. Only reference letters from previous clients for

performing similar work as the main contractor will be considered.

4.1.2 The bidder must submit a valid CIDB certificate with a minimum 1GB or higher level

grading.

4.1.3 The bidder must submit valid letter of good standing with the Department of

Employment and Labour (DEL) in compliance with the COID Act.

4.2 Additional Documents Required

4.2.1 The bidder must submit completed and signed SBD 1 Form – Annexure F

4.2.2 The bidder must submit a valid B-BBEE certificate or valid sworn affidavit. Valid B-

BBEE must be issued by SANAS accredited agency or valid sworn affidavit must be

in line with DTI regulations.

4.2.3 The bidder must submit a valid and active Central Supplier Database (CSD) summary

report.

5 EVALUATION CRITERIA

5.1 Selection of suppliers will be based on the 80/20 preference point system where 80

points are dedicated to price and 20 points are dedicated to B-BBEE.

5.2 Non submission of B-BBEE certificate or sworn affidavit will equal zero points.

5.3 Indicate CSD number (National Treasury Central Supplier Database) on quotation. If

not registered yet on CSD, use www.csd.gov.za to register.

5.4 No purchase order will be issued or no contract will be signed without a valid CSD

number.

http://www.csd.gov.za/


RFQ No. 5673/12/03/2021


6 SUBMISSION OF QUOTATIONS

6.1 All quotations must be submitted electronically to: [email protected] no later than

Friday, 12 March 2021 at 16h30

(Please use the RFQ number as the subject reference)

6.2 Quotations submitted after closing date and time will be considered late submission.

No late quotations will be evaluated.

6.3 No hard copies or physical submissions will be accepted.

7 PRICING QUOTATION

7.1 Price needs to be provided in South African Rand (excl. VAT), with details on price

elements that are subject to escalation and exchange rate fluctuations clearly indicated.

7.2 Price should include additional cost elements such as freight, insurance until

acceptance, duty where applicable, etc.

7.3 Payment will be according to the CSIR Payment Terms and Conditions.

7.4 Bidders must complete and sign pricing proposal form attached as Annexure C.

8 CONSTRUCTION INDUSTRY DEVELOPMENT BOARD (CIDB)

8.1 Only those tenderers who are registered with the CIDB, or are capable of being so prior

to the evaluation of submissions, with a grading designation equal to or higher than a

contractor grading designation determined in accordance with the sum tendered, or a

value determined in accordance with Regulation 25 (1B) or 25 (7A) of the Construction

Industry Development Regulations, for 1GB or higher class of construction work, are

eligible to have their tenders evaluated.



RFQ No. 5673/12/03/2021


8.2 Joint ventures are eligible to submit proposals provided that:

Every member of the joint venture is registered with the CIDB;

The lead partner has a contractor grading designation in the 1GB or higher class of

construction work; or not lower than one level below the required grading designation

in the class of construction works under consideration and possess the required

recognition status;

The combined contractor grading designation calculated in accordance with the

Construction Industry Development Regulations is equal to or higher than a contractor

grading designation determined in accordance with the sum tendered for a 1GB or

higher class of construction work or a value determined in accordance with Regulation

25 (1B) or 25 (7A) of the Construction Industry Development Regulations.

9 OTHER TERMS AND CONDITIONS

9.1 The supplier shall under no circumstances offer, promise or make any gift, payment,

loan, reward, inducement, benefit or other advantage, which may be construed as

being made to solicit any favour, to any CSIR employee or its representatives. Such an

act shall constitute a material breach of the Agreement and the CSIR shall be entitled

to terminate the Agreement forthwith, without prejudice to any of its rights.

9.2 A validity period of 90 days will apply to all quotations except where indicated differently

on the quote.

10 No goods and/or services should be delivered to the CSIR without an official CSIR

Purchase order. CSIR purchase order number must be quoted on the invoice.

Invoices without CSIR purchase order numbers will be returned to supplier.

11 Note: This is not a Purchase Order


RFQ No. 5673/12/03/2021


12 ANNEXURE A – SCHEDULE OF EXPERIENCE AND CONTACTABLE REFERENCES

Firm: Contact

Person, email

and Telephone

Number

Consulting Principal

Agent / Engineer

(where applicable):

Contact Person and

Telephone Number

Nature Of Work

Value of

Work

(Inclusive

of Vat)

Completion

Date

Signed Date

Name Position

Bidder


RFQ No. 5673/12/03/2021


13 ANNEXURE B: BILL OF QUANTITIES (BOQ)

Tenderers to price only where quantities are provided.

Where an allowance is made, the quantities will be measured and quotes must be

submitted.

MEASUREMENT: Measurements given are approximate. The contractor is advised to view

the site and the existing structures to be demolished and to thoroughly acquaint himself with

the extent of the work to be done. Any errors to the tendered rates in this regard shall be to

the contractor’s expense as no claims will be entertained afterwards.

TENDER: The submission of a tender will imply that contractor has physically visited the site

and fully understands the content and extent of the work described in the bill of quantities

and, therefore accepts that no claims in this respect will thus be entertained afterwards.

DIMENSIONS: The contractor is advised to take all dimensions affecting the existing

buildings onsite as he will be held solely responsible for all new work being of the correct

size.


RFQ No. 5673/12/03/2021


BILL OF QUANTITIES (BOQ)

PROJECT NAME: BUILDING 43 B128 KITCHEN UPGRADE

DEPARTMENT: FACILITIES DEPARTMENT - PROJECT SECTION

ITEM DESCRIPTION

UNIT QTY

RATE

(Excl.

VAT)

AMOUNT

(Excl. VAT)

A PRELIMINARY AND GENERAL ITEMS

Allow for Preliminary and General including all

health and safety requirements as per

Occupational Health and Safety Act 85 of 1993

1. Site establishment

2. Tools

3. Allow for Certificate of compliance (COC)

4. Site De-establishment (Allowance for

making good, cleaning up and rubble removal)

Sum 1,0

Sum 1,0

Sum 1,0

Sum 1,0

B DEMOLITION AND ALTERATION

1. Remove exiting wall tiles cart to spoil

2. Remove existing floor tiles cart to spoil

3. Remove existing kitchen unit and cart to spoil

4. Remove existing kitchen wooden door and cart

to spoil

m2 36,6

m2 18,7

Item 1,0

No 1,0

C WALL FINISHES

WALL PAINT

Specifications

Supplier Name: PLASCON

DESCRIPTION:

Surface to be dry, sound and clean and cured for


RFQ No. 5673/12/03/2021


a minimum of 14 days, with a moisture content

measured with a dozer hygrometer (or

equivalent), of BD 2 scale- 8% or less. Prime with

one coat Plascon Plaster Primer (UC 56) with an

overcoating time of 16 hours and finish with two

coats Cashmere (CAS) with 2 hours drying time

between coats, for a maintenance cycle of 7

years in a C1 inland environment.

Cashmere Amazon Mist Y5-E2-3

Deem to comply specification: High quality

washable acrylic Emulsion paint suitable for

exterior use to plastered wall to approval and

complying with SANS 1586 and 103055. Applied

to Manufactures specifications.

Walls

Surface to be dry, sound and clean and cured for

a minimum of 14 days, with a moisture content

measured with a dozer hygrometer (or

equivalent), of BD 2 scale- 8% or less. Prime with

one coat Plascon Plaster Primer (UC 56) with an

overcoating time of 16 hours and finish with two

coats Cashmere (CAS) with 2 hours drying time

between coats, for a maintenance cycle of 7

years in a C1 inland environment.

Cashmere Amazon Mist Y5-E2-3

Deem to comply specification: High quality

m2 36,6


RFQ No. 5673/12/03/2021


washable acrylic Emulsion paint suitable for

exterior use to plastered wall to approval and

complying with SANS 1586 and 103055. Applied

to Manufactures specifications.

Soffit of the slab

Prepare surfaces and remove all loose materials,

make good with Rhinolite, apply one coat

'Plascon Merit Resistant Plaster Primer' (UC56),

one coat 'Plascon Universal Undercoat' (UC1),

and two coats 'Plascon Double Velvet Paint -

(Colour - Amazon Mist Y5-E2-3)

Windows panes

No

No

15,0

1,0

D WALLPAPER m2 21,1

DESCRIPTION:

Paper Backed vinyl hanged with manufactures

approved adhesive on mature and dry prepared

surfaces. Hang wallpaper vertically with close

fitted and plumb vertically joints and insuring

adjacent sheets match in pattern.

White, gray, patterned

E CARPENTRY

Item 1,0

Doors and drawers: as per the attached

sketch

Kitchen cabinet units with steel 0,8mm thick steel

carcasses all epoxy powder Coated (80 thick)

Door: 16mm Thick chipboard laminated in

melamine four-sided Full wrap post form.

Hinges: Internal concealed Grass type and


RFQ No. 5673/12/03/2021


quality with minimum 100 000 cycle test

guarantee.

Handles: Pair on Union aluminium 587 Cedar pull

handles size 111mm with Anodized Silver finish,

code AL587-111BTAS, bolt-through. LOCKS on

all door: CISA drawer and cupboard lock code

71550-20 23 12 including cylinder rose and key

01420, finishes in nickel plated steel.

Dove Gray

Deem to comply specifications:

Steel furniture to SANS 757

Stain type powdered coated finish to SANS 1274

F WORKTOP

No 1,0

Worktop: 30mm thick granite top with 45-degree

metered joint with 2-3mm bevel on surface edge

fixed supports (elsewhere specified) using dabs

of 100% clear silicone adhesive at 200mm to

300mm centres along all supports with all joints

filled with matching polyester resin glue. Surface

to be sealed using an approved stone sealer, all

in accordance with the manufacture's

recommendations one coat acrylic sealer and

with silicone.

White

Deem to comply specification:

30mm thick natural stone from approved (South

African) quarry

G PLUMBING


RFQ No. 5673/12/03/2021


ZIP Hydrotap BA

Booster upgrade 9 14 12

The under-sink must be installed with ventilation

clearance 50mm left and right, 200mm above

65mm rear. The cupboards containing the

undersink system must be amply ventilated.

Buffers supplied must be fitted to the inside of

cupboard doors to prevent flush closure creating

an undetectable 4mm airspace around each

door.

Cabinet dimension: 208x313x333

Electrical: Plugged to a 15amp GPO within

1000mm. Power supply 220V to 240V AC

50/60Hz

No

1,0


RFQ No. 5673/12/03/2021


KBSW01

Sink: Franke cascade model CDX671 Grade 304

18/10 (or equivalent) polished stainless steel

double bowl inset sink (code:820121) overall size

1360x500mm with two 343x410x157mm deep

and 160x 280x 139mm deep bowl fitted onto

cupboard (elsewhere specified) including PVC

traps (traps elsewhere specified)with 2No. 90mm

waste fittings.

Deem to comply Specifications:

Double bowl stainless steel sink: 1,2mm thick

pressed stainless grade 430 to SANS 906

No

1,0

Tap: Cobra Watertech Karoo 15mm chrome

plated single lever raised basin mixer restricted to

6l/min maximum flow (code: KO-951R),

manufactured in accordance with SANS

1480:2005 (BS EN 1286)

Deem to comply specification:

Metal water tap to SANS 226 No 1,0

H TILING 18,7


RFQ No. 5673/12/03/2021


Floor Tiles

Supply and Install 600X600mm Full bodied

double pressed porcelain tiles (NON-SLIP)

complying with SANS 1449/13006 fixed to floor

screed with approved tile adhesive mixed with

bonding liquid in lieu of water joints ground with

tile ground with minimum 5mm expansion joints

at perimeter, all structural expansion and

construction joints and maximum 5m centres

internally and at 3m centres externally, in both

directions All to manufacturers specifications.

Deem to comply specification: Ceramic tiles to

SANS 1449/13006

Shades of gray. Light gray, gray, dark gray or

black without stone finish.

No beiges, terracotta's or sand colours.

NOTES: Grout: Dove gray

Splashback

Supply and install GlassKote 6mm yellow

splashback: full bodied pressed porcelain tiles

complying with SANS 1449*13009 fixed to wall

with approved tile adhesive

Item 1,0

I CEILING m² 18,7

DESCRIPTION:

Industro -Foam: Pyramid Profile

Pyramid Profile Tiles.

Unique Design

Light weight

White 500x500x75mm

J BLINDS No 1,0


RFQ No. 5673/12/03/2021


DESCRIPTION:

Plaswood venetian blind with 50mm combination

plastic and wood slats.

Colour: Ice white

K ALUMINIUM

No 1,0

As per the attached sketch

Supply and install aluminium shopfront including

glazing and all accessories as per the detail.

Aluminium shopfront butterfly handle

Note: All shopfronts to be frosted with Vinyl height

1700mm above the FFL

L LIGHTING FITTTINGS

No

4,0

Supply and Install LED Chandelier modern

simple long strip aluminium hanging line lamp.

Size 1200x50x70

Quantity: 4 Colour: black

SUBTOTAL

30% CONTINGENCY

SUBTOTAL

15% VAT

TOTAL


RFQ No. 5673/12/03/2021


ITEM DESCRIPTION AMOUNT

(Excl. VAT)

A PRELIMINARY AND GENERAL ITEMS

B DEMOLITION AND ALTERATION

C WALL FINISHES

D WALLPAPER

E CARPENTRY

F WORKTOP

G PLUMBING

H TILING

I CEILING

J BLINDS

K ALUMINIUM

L LIGHTING FITTTINGS

SUBTOTAL

30% CONTINGENCY

SUBTOTAL

15% VAT

TOTAL

SIGNATURE: ............................................................... DATE:

(of person authorised to sign on behalf of the Bidder)


RFQ No. 5673/12/03/2021


14 ANNEXURE C - PRICING PROPOSAL FORM

THE BIDDER IS TO COMPLETE AND SIGN THE TENDER FORM

The Bidder, identified in the Offer signature block below, has examined the documents listed

in the Tender Data as listed in the Tender Schedules, and by submitting this Offer has

accepted the Conditions of Tender.

By the representative of the Bidder, deemed to be duly authorised, signing this part of this

Form of Offer, the Bidder offers to perform all of the obligations and liabilities of the Contractor

under the Contract including compliance with all its terms and conditions according to their

true intent and meaning for an amount to be determined in accordance with the conditions of

contract identified in the Contract Data.

THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS

Rand (in words); R (in figures),

(firm)

This offer may be accepted by the CSIR by signing the Acceptance part of this Form of Offer

and Acceptance and returning one copy of this document to the Bidder before the end of the

period of validity stated in the Tender Data, whereupon the Bidder becomes the party named

as the Contractor in the Conditions of Contract identified in the Contract Data.

Signature(s)

Name(s)

Capacity

For the Bidder

Name and

signature of

witness

Date


RFQ No. 5673/12/03/2021


15 ANNEXURE D - DECLARATION BY BIDDER

Only bidders who completed the declaration below will be considered for evaluation.

RFQ No: 5673/12/03/2021

I hereby undertake to render services described in the attached tendering documents to CSIR

in accordance with the requirements and task directives / proposal specifications stipulated

in RFP No. 5673/12/03/2021 at the price/s quoted. My offer/s remains binding upon me and

open for acceptance by the CSIR during the validity period indicated and calculated from the

closing date of the proposal.

I confirm that I am satisfied with regards to the correctness and validity of my proposal; that

the price(s) and rate(s) quoted cover all the services specified in the proposal documents;

that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding

price(s) and rate(s) and calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and

conditions devolving on me under this proposal as the principal liable for the due fulfilment of

this proposal.

I declare that I have no participation in any collusive practices with any bidder or any other

person regarding this or any other proposal.

I accept that the CSIR may take appropriate actions, deemed necessary, should there be a

conflict of interest or if this declaration proves to be false.

I confirm that I am duly authorised to sign this proposal.

NAME (PRINT) ……………………………… CAPACITY …………………………………... SIGNATURE …………………………………

NAME OF FIRM ………………………….…. DATE………………………….……………….

WITNESSES 1 …….………………………………

2 ……….…………………………….

DATE:.………………………………….