Request for Proposals Tender No. 2019-YAR-RFP-06 ......Yarmouth County Solid Waste Management Authority RFP No. 2019-YAR-RFP-XX SITE PREPARATIONS FOR CONSTRUCTION OF ASBESTOS DISPOSAL

Issued by:

Yarmouth County Solid Waste Management Authority

1936 Hardscratch Road

South Ohio, NS

B5A 5N2

Date Issued: September 3, 2019

Submission Deadline: September 17, 2019

Request for Proposals

Tender No. 2019-YAR-RFP-06


SITE PREPARATIONS FOR CONSTRUCTION OF

ASBESTOS DISPOSAL CELL


RFP No. 2019-YAR-RFP-XX

SITE PREPARATIONS FOR CONSTRUCTION OF ASBESTOS DISPOSAL CELL

ii

Table of Contents

Table of Contents ...................................................................................................................................... ii

1.0 INTRODUCTION ......................................................................................................................... 1-1

1.1 Background ................................................................................................................................ 1-1

1.2 Schedule ..................................................................................................................................... 1-2

1.3 Mandatory Site Visit .................................................................................................................. 1-2

1.4 Description of Site and Subsurface Conditions ......................................................................... 1-2

2.0 SCOPE OF WORK ........................................................................................................................ 2-1

2.1 Contract Administration and Coordination ................................................................................ 2-1

2.2 Health and Safety and Workers’ Compensation ........................................................................ 2-1

2.3 Erosion and Sedimentation Control Plan ................................................................................... 2-1

2.4 Preliminary Ditching/Culverts along the Secondary Access Road ............................................ 2-2

2.5 Clearing, Grubbing and Surface Stabilization ........................................................................... 2-3

2.6 Trenching and Drainage Around the Asbestos Disposal Cell .................................................... 2-3

2.7 Site Access Road and Culvert Installations ............................................................................... 2-4

2.8 Chain Link Fence ....................................................................................................................... 2-4

2.9 Potential for Rock Hammering and Blasting ............................................................................. 2-5

3.0 SUBMISSION REQUIREMENTS ................................................................................................ 3-1

3.1 Proposal Labelling and Delivery ................................................................................................ 3-1

3.2 Inquiries ..................................................................................................................................... 3-1

3.3 Page Limit .................................................................................................................................. 3-2

4.0 PROPOSAL CONTENT AND EVALUATIONS ......................................................................... 4-1

4.1 Project Understanding ................................................................................................................ 4-1

4.2 Corporate Experience ................................................................................................................. 4-1

4.3 Qualifications/Resources of the Bidder ..................................................................................... 4-1

4.4 Ability to Meet the Work Schedule ........................................................................................... 4-2

4.5 Cost ............................................................................................................................................ 4-2

4.6 Evaluation Criteria ..................................................................................................................... 4-2

5.0 TERMS AND CONDITIONS ....................................................................................................... 5-1




iii

5.1 Notice of Award ......................................................................................................................... 5-1

5.2 Liability ...................................................................................................................................... 5-1

5.3 Insurance .................................................................................................................................... 5-2

5.4 Invoicing .................................................................................................................................... 5-3

Appendix A Figures

Appendix B Test Pit Logs

Appendix C Schedule of Quantities and Prices




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1.0 INTRODUCTION

The Yarmouth County Solid Waste Management Authority (YCSWMA) is soliciting proposals

for Construction Services to prepare an area at the existing Municipal Solid Waste (MSW)

Management Park for operation of a new Asbestos Disposal Cell. Construction services will

include ditching, tree clearing and grubbing, installation of perimeter drainage trenches (i.e.,

French drains), culverts, a gravel access road, and installation of a perimeter security fence

around the cell (see Section 2, Scope of Work). Fracflow Consultants Inc. is managing the

project on behalf of YCSWMA.

YCSWMA reserves the right to reject any and all of the proposals it receives. This is a weighted-

criteria tender and YCSWMA reserves the right to not necessarily accept the lowest purchase

price for this tender call if it is deemed to be in the best interest of YCSWMA.

1.1 Background

YCSWMA operates a MSW Management Park at 1936 Hardscratch Road in South Ohio,

Yarmouth County, NS (Figure 1). YCSWMA is moving forward with plans to construct and

operate a new Asbestos Disposal Cell at the MSW Management Park. The new cell will be

constructed on property owned by YCSWMA. The project area is a brownfield site that currently

hosts an MSW transfer station and other facilities for Household Hazardous Goods, Construction

and Demolition Debris (C&D), Petroleum Contaminated Soils Remediation, and Asbestos

Disposal. The MSW Management Park has been issued separate Approvals from Nova Scotia

Environment for all of those operations.

The current Asbestos Disposal Cell has reached 90 percent of its capacity. YCSWMA is in the

process of preparing to cap the current Asbestos Disposal Cell and it needs to construct a new

disposal cell to meet the growing demand for disposal of that waste material. The proposed

Asbestos Disposal Cell will be approximately 100 metres by 100 metres in size and will occupy

approximately 4 percent of the total MSW Management Park area of 23.47 hectares. An

additional 3 metre wide area will be cleared around the cell footprint to accommodate the

construction of a perimeter drainage trench.

Construction and operation of the new asbestos disposal cell is subject to provincial regulatory

approval under the Nova Scotia Environment Act. The Environmental Assessment (EA)

Registration document was prepared, submitted to, and approved by Nova Scotia Environment as

a Class 1 undertaking under the Environmental Assessment Regulations, as it falls under the

waste management category for disposal of asbestos waste.




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Each bidder must satisfy itself completely as to the exact nature and existing conditions of the

project and project requirements and for the extent and quality of work to be performed. Failure

to do so will not relieve the successful bidder of its obligations to carry out the provisions of the

contract.

1.2 Schedule

The contract for Construction Services is expected to be awarded on or about October 23, 2019.

Construction activities are required to begin on or about November 1, 2019 and conclude on or

before December 30, 2019.

1.3 Mandatory Site Visit

A mandatory site visit is required in order to ensure that the bidder have a good understanding of

site conditions for the purpose of judging the level of effort and cost to complete each activity

outlined in the scope of work (see Section 2). The mandatory site visit is scheduled to occur on

October 7, 2019 and 11:00AM. Note that any oral statements made or clarifications provided by

YCSWMA or Fracflow Consultants Inc. during the bidder’s meeting will be without legal effect.

Only written communications from YCSWMA, set forth in formal written Addenda, will be

binding.

1.4 Description of Site and Subsurface Conditions

The area within and around the footprint of the planned Asbestos Disposal Cell is wooded. The

main tree species present are Balsam Fir, Larch, White Spruce, Black Spruce, Red Maple, and

Showy Mountain Ash. Soils consist of a brown-black, partially decomposed organic layer above

a grey sandy loam, which in turn lies above a brown sandy loam. There are no wetlands or water

courses within or adjacent to the footprint of the planned asbestos disposal cell.

Five test pits were excavated to depths of between 2.6 m and 3 m below ground surface in

August 2018. The locations are shown in Figure 2. Cobbles and boulders were encountered at all

test pit locations. The maximum depth of excavation was defined by refusal of the excavator on

bedrock or boulders at all locations except at test pit TP2 where slumping of the test pit walls

forced the premature backfilling of that test pit. The generally dense nature of the native till at

the other four locations formed vertical test pit walls. Copies of each test pit log are presented in

Appendix B.




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2.0 SCOPE OF WORK

2.1 Contract Administration and Coordination

The successful bidder will schedule and coordinate all work with the Site Manager for

YCSWMA and the Project Manager at Fracflow Consultants Inc. The successful bidder will

work directly with the Site Manager on a day-to-day basis. The Project Manager will be

responsible for observing and documenting contract activities and ensuring compliance with the

terms and conditions of the contract.

2.2 Health and Safety and Workers’ Compensation

The successful bidder will be responsible for health and safety at the job site while undertaking

the activities described in this scope of work in accordance with the requirements of the Nova

Scotia Occupational Health and Safety Act, its associated regulations, the YCSWMA’s Safety

Plan, and the successful bidder’s Health and Safety Plan (HASP). A copy of YCSWMA’s

Safety Plan will be available for review during the mandatory site visit and a copy can be

provided for reference during the project.

The successful bidder will be required to:

Prepare and submit a copy of its HASP to YCSWMA and Fracflow prior to the start of

work;

Provide evidence of safety training and certification that meets the WCB Safety Certified

Audit Standard;

Provide evidence of coverage by way of a current Clearance Letter and/or Letter of

Good Standing from the Workers’ Compensation Board of Nova Scotia;

Provide evidence that any Subcontractors connected with the performance of this

contract also has workers’ compensation coverage; and

Provide updated WCB letters throughout the performance of this contract.

2.3 Erosion and Sedimentation Control Plan

The greatest potential for erosion and sedimentation will occur during site grubbing, grading, and

installation of drainage structures, including ditches and culverts. Erosion and sedimentation

control (ESC) measures will form an important part of this project and will follow those outlined

by Nova Scotia Environment in its Erosion and Sedimentation Control Handbook for




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Construction Sites. Bidders are responsible for determining the type, nature, and placement of all

ESC structures and features, including but not limited to check dams, silt fences, and straw

barriers. The successful bidder will prepare and submit an ESC plan for review and approval by

YCSWMA and Fracflow before site work can commence.

Install drainage and siltation control devices prior to grubbing. Install silt fence barriers and

monitor condition daily. Any deterioration/damage is to be repaired immediately or operations

ceased until repairs are completed. Silt fence barriers will be constructed using silt fence

geotextile supported on 1.5 m long stakes. Geotextile used for silt fence will be woven Class 1

geotextile, having a minimum width of 900 mm. The maximum filtration opening size (FOS)

will be 840 micrometres.

Divert clean water, if necessary, from undisturbed areas around the site using berms or lined

channels or carry the water across the site in lined channels or pipes. Maintain on site sufficient

quantities of silt fence barrier, straw/hay mulch, compost, bark, clear stone, erosion control

blanket and geotextile fabric to address erosion and sediment control issues as the work

progresses. Maintain sufficient personnel and equipment to manage erosion and sediment control

during storm events and other emergency situations.

2.4 Preliminary Ditching/Culverts along the Secondary Access Road

There is a secondary access road that runs along the south side of the MSW Management Park,

extending between Hardscratch Road and the Contaminated Soils Remediation Facility (see

Figure 2). Ditch improvements are required along that road, along with a culvert installation.

The ditch will have a minimum grade of 1% and the side slopes will be no steeper than 2:1

(horizontal:vertical).

Ditching is to begin just beyond the southeast corner of the asbestos disposal cell immediately

following the installation of a culvert where the secondary access road enters the Contaminated

Soil Remediation Facility (Figure 3). Erosion and sediment control measures are to be installed

at that point. The culvert will be 5 m in length, 450 mm in diameter and will not require a grate

or precast concrete headwalls. Ditching work will then move from east to west towards

Hardscratch Road. A topographic profile along the ditch (E-E’) is shown in Figure 4.

Ditching materials are to be stockpiled in an area designated by the Site Manager, to be used as

future potential cover material for either the C&D Landfill or the Asbestos Disposal Cell.




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2.5 Clearing, Grubbing and Surface Stabilization

Clearing work will involve cutting and clearing of all trees, piling of merchantable timber and

the chipping of all non-salvageable material such as brush, slashings, limbs, fallen branches, and

other surface litter within the 100 m by 100 m footprint of the asbestos disposal cell, and within a

3 m wide area outside that footprint as shown in Figure 3. The total area to be cleared will be

106 m by 106 m. The primary concern during clearing is to prevent ground disturbance that may

result in the sedimentation of surface water.

Merchantable timber can be cut and temporarily stockpiled in an area designated by the Site

Manager. The successful bidder will be responsible for removing all merchantable wood from

the site before the end of the contract. Brush, slashings, limbs branches etc. can be chipped and

left on site, or stockpiled in an area designated by the Site Manager for disposal at the C&D

Landfill.

Grubbing will involve the removal of all unsuitable organic materials from above the underlying

subsoil. All stumps, roots, embedded logs, and tree roots will be removed from the 106 m by 106

m area to the satisfaction of the YCSWMA Site Manager and the Fracflow Project Manager.

Topsoil will be left in place and the final surface will be stabilized by hydroseeding.

2.6 Trenching and Drainage Around the Asbestos Disposal Cell

Water management is required around the perimeter of the asbestos disposal cell to: (1) divert

surface water and storm water away from the cell, (2) to control runoff discharge from the

facility; (3) to control erosion, siltation, sedimentation and flooding; and (4) to help manage and

control the seasonally high water table. Trenches will be excavated within a 3 m wide area

outside of the 100 m by 100 m footprint of the asbestos disposal cell, on the north, west and

south sides only. The planned locations, widths and depths of the trenches are shown in Figure 5

for the north side (A-A’), in Figure 6 for the west side (B-B’), in Figure 7 for the south side (C-

C’). The trenches will be extended and will connect with an existing drainage ditch on the east

side of the Contaminated Soils Remediation Facility, which is profiled in Figure 8 (D-D’).

The base of each trench will be sloped at between 1 and 2%. A 152 mm diameter, perforated

poly pipe wrapped in a water permeable geotextile fabric (i.e., filter sock), will be placed on a

0.1 m thick layer of bedding sand at the base of the trench. The pipe and trench will be filled

with Class B granular material to grade level. Pipe clean-outs will be installed for cleaning and

maintenance work where those pipes start on the west side.




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2.7 Site Access Road and Culvert Installations

Access to the asbestos disposal cell will be from the north side, off the gravel pad at the MSW

Transfer Station (Figure 2). The water table at this site is relatively shallow. Zones of

groundwater seepage occurred near the bottom of all test pits. The measured depths to static

groundwater were 2.1 m below ground surface in Standpipe SP1 (at TP1), 1.3 m below ground

surface in Standpipe SP2 (at TP2), and 2.1 m below ground surface in Standpipe SP3 (at TP4)

when they were constructed. The inferred direction of groundwater flow is from west to east.

In general, the crown of the gravel access road should be at least 1.5 m above the water table and

whenever possible the perimeter ditches should be about 1.2 to 1.8 m below the road way crown.

Since no soil strength testing was performed on the samples from the test pits, recommendations

for the design of the gravel access road are based on the Soil Factor Design Method (Beaudry,

1992: Minnesota’s Design Guide for Low Volume Aggregate Surfaced Roads). Shallow soil

samples that were collected during the geotechnical investigation and sieved were generally

classified as SM (Silty Sand with Gravel), SC (Clayey Sand with Gravel), or SC-SM (Silty,

Clayey Sand with Gravel). The corresponding Soil Factor would be 75-100. These Soil Factors

suggest that the granular surface (base) layer of Class 1 (Beaudry, 1992) material should have a

minimum thickness of 0.10 m to 0.12 m and that the granular sub-base material/layer should be

from 0.10 m to 0.20 m thick. However, because of the high water table, the topsoil, which

consists of organics and root-mat, and the upper till material should be removed to a depth of

0.30 to 0.50 m. The underlying till layer must be well compacted and levelled with a slope of 3%

to 4%, measured from the centre line of the access road, to prevent pooling of water under the

sub-base material. In this case, the sub-base material will have to be at least 0.30 m to 0.50 m

thick, after compaction, and capped by a well-compacted, 0.10 to 0.15 m thick Class 1 material.

The general design of the gravel access road will be constructed as shown in Figure 9. A culvert

will be required where the access road begins at the edge of the gravel pad at the MSW Transfer

Station. A 6 m long, 450 mm diameter culvert will be installed below that access road. Precast

concrete headwall structures are required, but a grate on the inlet side is not required.

2.8 Chain Link Fence

A permanent chain link fence will be constructed around the footprint of the asbestos disposal

cell, with double-gated swinging access on the north side in the vicinity of the MSW Transfer

Station. The scope of work includes the supply and installation of fencing, posts and rails,

tension wires, gates and all required fittings and accessories. Material and construction

specifications will generally follow those outlined in Standard Specification: Highway

Construction and Maintenance (Nova Scotia Department of Transportation and Public Works,

1997). Other specific requirements are as follows:




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Terminal or anchor posts will be erected in concrete at each corner of the cell, at the mid-

point of each side of the cell (i.e., spaced 50 m apart), and at the access gate;

Line posts will be installed in between the anchor posts at a spacing of 1.8 m. Use posts

equivalent to the following: https://www.homehardware.ca/en/6-t-rail-light-duty-green-fence-post-with-smooth-punched-holes-and-no-clips/p/5242546;

Chain link fence to be of Commercial Standard Grade, manufactured using zinc coated

wire in accordance with CAN/CGSB-138.1-96, Type 1, Class B, medium style, Grade 1;

Posts and Rails will also be of Commercial Standard Grade, manufactured using hot-dip

galvanized welded steel pipe with the following minimum dimensions: 2.0 mm (.083”)

and 3.2 mm (.125”) ERW steel pipe, BS 1387 C.Q. Schedule 40 ASTM A53, Grade A;

Fittings to conform to ASTM F626; and

Concrete for terminal/anchor posts to cure to 20 Mpa in 28 days.

2.9 Potential for Rock Hammering and Blasting

Geotechnical investigations that were carried out as part of the Class 1 EA Registration indicated

that the depth to bedrock varied between 2.6 m and 3.0 m below ground surface. While it seems

unlikely that bedrock will be encountered during ditching work, raised bedrock surfaces may be

encountered during installation of the perimeter trenches/French darins around the disposal cell

Unit rates for either rock hammering or blasting will be negotiated with the successful bidder

depending on site conditions encountered during that work.

https://www.homehardware.ca/en/6-t-rail-light-duty-green-fence-post-with-smooth-punched-holes-and-no-clips/p/5242546

https://www.homehardware.ca/en/6-t-rail-light-duty-green-fence-post-with-smooth-punched-holes-and-no-clips/p/5242546




3-1

3.0 SUBMISSION REQUIREMENTS

Each bidder will bear all costs associated with the preparation of its proposal. Proposals will be

binding for ninety (90) days, unless the bidder, upon request of YCSWMA, agrees to an

extension.

3.1 Proposal Labelling and Delivery

The bidder must clearly provide the following on the cover of each submission:

Company Name

Office Address

Name of Company Contact

Contact Information for the Company Contact

Electronic (email) submissions, in PDF format, are preferred, but printed copies will also be

accepted. Submit in either form using the following subject line:

“RFP 2019-YAR-RFP-06 - SITE PREPARATIONS FOR CONSTRUCTION OF ASBESTOS

DISPOSAL CELL”

Deliver printed copies to: Yarmouth County Solid Waste Management Authority

Town of Yarmouth

400 Main Street, Yarmouth, NS B5A 1G2

Attention: Mr. Glendon Ring, Manager

Email PDF versions to: [email protected]

Attention: Mr. Glendon Ring, Manager

Proposals will be received until 14:00 hours ADT on October 18, 2019 at either of the above-

noted addresses. Proposals received after the date and time specified will be rejected. The

opening will be a closed opening after 14:00 hours on October 18, 2019.

3.2 Inquiries

All revisions to this RFP will be posted in the form of an addendum to the Nova Scotia

Procurement Services web site. Prior to the submission closing date, YCSWMA may revise any

provision or part of this RFP.

mailto:[email protected]




3-2

All questions as to the meaning or intent of any part of this RFP or of the project, or anyone who

believes this RFP contains inconsistent information, errors, or omissions should submit a request

for clarification. All clarifications to this RFP will be posted to the Nova Scotia Procurement

Services web site. All requests for clarification or inquiries concerning this RFP must be

submitted in writing, by email no later than three (3) days prior to the submission closing date to

the following individuals:

Mr. Glendon Ring, Site Manager YCSWMA

Email: [email protected]

Mr. Glenn Bursey, Project Manager, Fracflow Consultants Inc.

Email: [email protected]

Inquiries will be submitted only by the bidder and not by prospective subcontractors, suppliers,

or others.

3.3 Page Limit

All proposals are subjected to a maximum length of ten (10) pages.






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4.0 PROPOSAL CONTENT AND EVALUATIONS

Proposals will be evaluated on the basis of all information supplied by the bidder. The proposal

must be presented in a clear and concise manner and respond to all requirements in this RFP and

meet the goals and expectations of the project. Failure to comply with all noted requirements

may deem the proposal non-compliant. The following criteria outline the primary considerations

to be used in the evaluation process. At a minimum, proposals should include:

Project Understanding and Methodology

Corporate Experience

Qualifications/Resources of the Bidder

Ability to Meet the Work Schedule

Cost

4.1 Project Understanding

Bidders must demonstrate that they understand the scope and requirements for successful project

completion by attending the mandatory bidder’s meeting and by explaining their approach in the

proposal submission. Bidders will be deemed to have familiarized themselves with existing site

and working conditions and all other conditions which may affect performance of the Contract.

No plea of ignorance of such conditions as a result of failure to make all necessary examinations

will be accepted as a basis for any claims for extra compensation or an extension of time.

Clearly identify any assumptions that were made in the preparation of the proposal. Proposals

should address the proposed project schedule, objectives, meetings, concerns, and any other

significant project milestones.

4.2 Corporate Experience

Bidders must provide three (3) examples of similar projects that were completed in the last five

years. Each example should include the client name and contact information, project title, scope

and duration of work, and contract value.

4.3 Qualifications/Resources of the Bidder

The qualifications of the project team must be clearly demonstrated. Include resumes for all

management and supervisory personnel who will be involved in the project, along with three (3)

references for each individual.




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Provide the names and qualifications of any subcontractors that will be involved in the project.

Include a description of their roles and responsibilities and provide the owner’s contact

information (owner, contact name, contact telephone number, contact email address).

4.4 Ability to Meet the Work Schedule

It is imperative that the work of this project be completed on time and for the amount quoted by

the successful bidder. Bidders are required to identify potential challenges, issues, or unforeseen

conditions that could arise during the course of the project, and how such matters will be

addressed to keep the project on schedule and on budget.

Each bidder is required to present a detailed schedule of activities that illustrate the dates and

duration of each of the tasks outlined in the Scope of Work (section 2) over a two month period,

commencing on or about October 1 and ending November 30, 2019.

4.5 Cost

Individual lump sum costs are required for each of the tasks outlined in the Scope of Work

(Section 2), and all lump sum costs per item are to be totalled and presented as a total cost. Each

bidder is required to complete and submit the Schedule of Quantities and Prices set forth in

Appendix C. The lump sum rates will include all costs including, but not limited, to contract

administration and management, equipment mobilization and equipment operations, overhead,

salaries, vacation and statutory holidays, payroll burden, office supplies, communications, travel,

etc. As mentioned previously, unit rates for either rock hammering or blasting will be negotiated

with the successful bidder depending on site conditions encountered during the work.

4.6 Evaluation Criteria

Criteria Weighting Score

Project Understanding 12.5%

Experience 12.5%

Qualifications/Resources 12.5%

Ability to Meet Schedule 12.5%

Cost 50%

Total 100%




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The evaluation criteria are intended to help determine best value for YCSWMA, as best value is

defined in the Nova Scotia Public Procurement Act. YCSWMA reserves the right to award the

contract to the qualified firm that submits the highest assessed or best value proposal. YCSWMA

reserves the right to prioritize and weigh the importance of each criteria confidentially.

The cost component of the evaluation criteria will be allocated as follows: the lowest price bid

will receive the full 50% of the available weighting. The cost weighting assigned to other bids

will be calculated by dividing the lowest price by the bidder’s price and multiplying that fraction

by 50% (e.g., $10,000/$20,000 x 50% = 25%).

Provided that at least one (1) of the received proposals meets the approval of the YCSWMA, a

recommendation on contract award will be made on the basis of the evaluation. All awards are

subject to Board approval and available funding.




5.0 TERMS AND CONDITIONS

5.1 Notice of Award

Written notice of contract award to the successful bidder, before the time of expiration specified

herein, will result in a binding contract without further action by either party. YCSWMA may

accept an offer whether or not there are negotiations after its receipt. Negotiation conducted after

receipt of an offer does not constitute a rejection or counteroffer by the YCSWMA.

Neither acceptance of a proposal nor execution of a contract will constitute approval of any kind

regarding any activity or development contemplated in any proposal that requires any formal

approval, permit, or license pursuant to any federal, provincial, regional, or municipal statute,

regulation or by-law. The successful bidder accepts sole responsibility for the presentation and

submission of its proposal including satisfying itself as to the requirements of all documents and

the submission of materials and the proposal within the required time frames.

5.2 Liability

YCSWMA, its management, employees, proponents, consultants and representatives accept no

liability for any costs, expenses, damages, or otherwise of any bidder for the proposal response to

this RFP.

YCSWMA, its management, employees, proponents, and representatives accept no liability for

any costs, expenses, damages, or otherwise of any bidder in the event the successful bidder fails

to comply with any terms, conditions, or requirements of this RFP, any addenda to the RFP or

the Contract Agreement.

YCSWMA accepts no liability for any costs or expenses incurred by the bidder in responding to

this RFP, responses to clarification requests and re-submittals, potential meetings, site visits and

interviews, subsequent negotiations, or any other cost incurred prior to the execution of the

Agreement by the YCSWMA and the successful bidder. By submitting a proposal, the bidder

agrees that it will prepare the required materials and undertake the required investigations at its

own expense and with the express understanding that it cannot make any claims whatsoever for

reimbursement from YCSWMA for any costs and expenses associated with the RFP process in

any manner whatsoever under any circumstances including, without limitation, the rejection of

any or all of the proposals received, or cancellation of the RFP or the contract.

The bidder will be responsible, at its expense, for complying with all applicable laws relating to

the contract and, except as explicitly stated in this RFP, for obtaining, maintaining and

complying with any and/or all approvals required for the execution of the contract.




5.3 Insurance

Upon entering into an agreement with YCSWMA, the successful bidder must provide proof of

insurance that meets the following minimum requirements.

The Consultant will indemnify and hold harmless YCSWMA, its employees and agents, from

any and all claims, demands, actions and costs whatsoever for which the successful bidder is

legally liable that may arise, directly or indirectly out of any negligent act or omission of the

successful bidder and its associated contractors and subcontractors, their employees or agents, in

the performance of the work under the contract agreement. The successful bidder will maintain

and pay such insurance and assessments as will protect YCSWMA, its employees and agents

from any claims of bodily injury, personal injury, sickness or disease, including death, or

property damage which may arise from operations under this contract. The limits of such

insurance will be not less than $5,000,000 on an occurrence (not claims made) basis

except where noted below.

Insurance coverage will include Commercial General Liability (CGL) insurance with limits not

less than $5,000,000 each occurrence covering premises and operations liability, with extensions

of coverage to include YCSWMA as an Additional Insured (copy of endorsement to be

included/attached to certificate of insurance) and:

Cross Liability Clause

Contractual Liability

Employers Liability

Contingent Employers Liability

Broad Form Property Damage

Contractors Protective Liability

Non Owned Automobile Liability

Completed Operations Liability to be maintained for a period of not less than (12) months

after the completion of work.

Automobile Liability insurance for all licensed vehicles owned, leased or operated by the

successful bidder in an amount of not less than $2,000,000.

All insurance policies will be endorsed to provide a minimum advance written notice of not less

than 30 days, in the event of cancellation, termination or reduction in coverage or limits, such

notice to be made by the Insurer to YCSWMA. Ensure that when submitting the insurance

documentation that the RFP number and project name are clearly noted on the certificate

(including endorsement) and policy.




5.4 Invoicing

Invoices for lump sum amounts may be issued to YCSWMA as each activity described in the

scope of work (see Section 2) is completed. Each invoice will be reviewed by the Consultant and

forwarded to YCSWMA for payment. Approved amounts will be paid by YCSWMA within 45

days of receipt of the Contractor’s invoice.

Yarmouth County Solid Waste Management Authority SCHEDULE OF QUANTITIES AND PRICES



APPENDIX A

FIGURES




APPENDIX B

TEST PIT LOGS




APPENDIX C

SCHEDULE OF QUANTITIES AND PRICES




Item Description Unit of

Measurement Quantity Unit Price Total Price

1

Erosion and

Sedimentation

Control Plan

(Section 2.3)

1 Lump

Sum $_____________

2

Preliminary

Ditching/Culverts

Along Secondary

Access Road

(Section 2.4)

1 Lump

Sum $_____________

3

Clearing,

Grubbing and

Surface

Stabilization

(Section 2.5)

1 Lump

Sum $_____________

4

Trenching and

Drainage Around

Asbestos Disposal

Cell (Section 2.6)

1 Lump

Sum $_____________

5

Site Access Road

and Culvert

Installation

(Section 2.7)

1 Lump

Sum $_____________

6

Chain Link

Fence (Section

S.8)

1 Lump

Sum $_____________

7

Rock

Hammering and

Blasting (Section

2.9)

To Be

Negotiated if

Required

_ _ _ _ _ _

Note: Refer to the section numbers listed above to

review the scope of work. Total Bid Price $_____________

Approximate property boundary

Crown Land

Provincial Park

Legend

0 1 2

Scale, km

0.5

Yarmouth County SolidManagement ParkWaste

Closed Landfill

Lafarge/QualityConcrete Hardscratch

Road Quarry

Aberdeen HardscratchRoad Quarry

September 2019

As shown

South Ohio, NS

803-5

Figure 1 General site location.

Basemap by Nova Scotia Department of Natural Resources, 2017

Project No.

Location Date

Scale

FFC

SW06-3

MW06-1

MW06-3

MW06-2

MW06-7

MW06-8

MW06-5

MW15-1

MW15-2

SW6

MW06-4

SW5

SW06-4

60

55

45

Legend

Approximate property boundary

Topographic contour, m5 m interval

Monitoring well

Surface water station

Scale, m

50

SP1

SP2

TP4

TP5

TP3

Test pit location

Approximate profile location

XX

XX

X XX

XX

XX

XX

XX

XXX

XX

X

SP3

TP2

TP1

X Fence

Project No.

Location Date

Scale

FFC

Figure 2 Detailed site plan.803-5 As shown

September 2019South Ohio, NS

Edge of pavementCivic #1934

Treed Area

Bottom of ditch

Top of bankBottom of bank

Top of ditch

Top of ditch

Top

of d

itch

Tree lineSecondary Access Road

Top of ditch

Top

of d

itch

Edge

of g

rave

l sur

face

64.5

0

64.50

64.7565.00

65.2

5

65.5065

.75

66.0

0

66.2

5

66.2566.50

67.2

567

.50

67.7

5

68.0

068.2

568

.50

68.7

565.75

66.00

66.25

66.7

5

<-to Hardscratch Road

<-invert elev: 62.82invert elev: 63.12->

Planned Asbestos CellArea = 10,000 m (1 ha)

Tree line

Gravelsurface

68.75

68.7

5

Bottom of ditch

A

D'

B

B'

C

D

A'

E

E'

450mm CPP culvert

MSW Transfer Station

Gravel Roadway

Approximate centre lineof planned road

Contaminated SoilRemediation

Facility

Legend

Approximate locationof profile

Topographic contour, m0.25 m interval

Monitoring well

Test pit

SP1

SP2

TP4

TP5

TP3

TP2

TP1

SP1

TP5

Bottom of ditch

C'

Botto

m o

f ditc

h

Approximate extent of tree clearing

Approximate locationof planned culvert

SP3

Approximate location of clean out pipe

Approximate location of clean out pipe

Approximate location ofgate on fence line

Har

dscr

atch

Roa

d

Project No.

Location Date

Scale

FFC

Figure 3 Detailed topography, profile locations, and features around proposed

asbestos waste disposal cell.

803-5 As shown


Ele

vatio

n (m

)

0 20 40 60 80 100 120 140 160

63.00

64.00

65.00

66.00

67.00

68.00

69.00

East end of ditch

West end of ditch

Bottom ofexisting ditch

Profile E (Looking north)

Inferred bedrock surface

Base of ditch(4%)

(1.5%)

Project No.

Location Date

Scale

FFC

Figure 4 Topographic profile E along secondary access road on south edge of

planned asbestos waste disposal cell.

803-5 As shown


Profile A (Looking north)

0 20 40 60 80 100 120 140 160

63.00

64.00

65.00

66.00

67.00

68.00

69.00

Northeast cell corner

Northwest cell corner


A

A'Inferred bedrock surface

Ele

vatio

n (m

)

Base of trench (1-2%)

Trench Details Cross-section (not to scale)

2-3 m (as needed to generate 1-2%grade along base of trench)

3.0 m

0.1 m

Vertical walls

Bedding sand

Class "B" gravel

Water-permeable filter fabric/sock(knitted polyester type, 20-30 mil thick)

152 mm dia. HDPE perforateddrain pipe (wide slot, max width 5mm)

A

A'

Project No.

Location Date

Scale

FFC

Figure 5 Topographic profile A along the trench and trench details on north

edge of planned asbestos waste disposal cell.

803-5 As shown


B

B'

Inferred bedrock surface

Ele

vatio

n (m

)

0 20 40 60 80 100 120 140 160

63.00

64.00

65.00

66.00

67.00

68.00

69.00Profile B (Looking west)

Northwest cell cornerSouthwest cell corner




3.0 m

0.1 m

Vertical walls

Bedding sand

Class "B" gravel



Note: Drainage pipe on each side of the median will be equipped with a 50 mm dia. Y-shape clean-out pipe.

B

B'

Project No.

Location Date

Scale

FFC

Figure 6 Topographic profile B along the trench and trench details on west edge

of planned asbestos waste disposal cell.

803-5 As shown


C

C'

Ele

vatio

n (m

)

0 20 40 60 80 100 120 140 160

63.00

64.00

65.00

66.00

67.00

68.00

69.00Profile C (Looking north)

Southeast cell corner

Southwest cell corner



Inferred bedrocksurface



3.0 m

0.1 m

Vertical walls

Bedding sand

Class "B" gravel



C

C'

Project No.

Location Date

Scale

FFC

Figure 7 Topographic profile C along the trench and trench details on south

edge of planned asbestos waste disposal cell.

803-5 As shown


Ele

vatio

n (m

)

0 20 40 60 80 100 120 140 160

63.00

64.00

65.00

66.00

67.00

68.00

69.00Profile D (Looking west)

North end of ditch

South end of ditch Bottom ofexisting ditch

Project No.

Location Date

Scale

FFC

Figure 8 Topographic profile D on east edge of planned asbestos waste disposal

cell.

803-5 As shown


450mm dia. culvert

Bottom of existing ditch

Road centre line

Precast concrete headwall

3-4% grade from centre line Class 1 material (0.10-0.15 m)

Sub-base material (0.3-0.5 m)

Project No.

Location Date

Scale

FFC

Figure 9 Cross-section details of planned access road to the north of the

asbestos waste disposal area.

803-5 As shown


TP1

August 14, 2018

Test Pit Investigation

YCSWMA

South Ohio, NS

803-4

Glenn Bursey

Ground Surface

Dry, organic matter, root mat and grey finesandy clay lense. Loose.

Moist, reddidsh sandy silt, some gravel.Loose.

Moist, yellowish-brown sandy silt, somegravel. Compact.

Moist, greyish sandy silt, some gravel andcobbles. Dense.

Moist, greyish fine sandy silt with gravel.Dense.

CFEM: Sand, Trace Clay, Trace Silt, TraceGravel

Wet, greyish sandy silt with gravel. Dense.

Excavator refusal at 2.90 mbgs and seepageobserved at bottom of open excavation.

End of Test Pit

SS

SS

SS

SS

SS

1

2

3

4

5

803-4-TP1-SS1

803-4-TP1-SS2

803-4-TP1-SS3

803-4-TP1-SS4

803-4-TP1-SS5

Water level 2.90 mbgs

(August 14, 2018)

CAT 348C

Ground Surface

Log of Test Pit:

Date:

Project:

Client:

Location:

Project No:

Supervisor:

Fracflow Consultants Inc.

2 Fielding Ave, Suite D

Dartmouth, NS B3B 1E1

Phone: (902) 468-1317

Fax: (902) 468-4704

Excavation Method:

Sheet: 1 of 1

Datum:

SUBSURFACE PROFILE SAMPLE

De

pth

Be

low

S

urf

ace

0 0ft m

1

1

2

2

3

3

4

5

6

7

8

9

10

11

12

13

Sym

bo

l Geologic Description

Ele

va

tio

n (

m)

So

il S

am

ple

Nu

mb

er

PID

(p

pm

)

So

il Ja

r F

ille

d (

%)

Notes/SampleIdentification

TP2

August 14, 2018


YCSWMA

South Ohio, NS

803-4

Glenn Bursey

Ground Surface

Dry organic matter and rootmat. Loose.

Large cobbles and boulders.

Moist, organic matter and rootmat. Loose.

Moist, grey fine sandy silt with gravel.Compact.

Moist, greyish silty sand with gravel. Compact.

Moist, yellowish fine sandy silt, some gravel.Dense.


CFEM: Gravelly Sand, Trace Clay, Trace Silt


Excavator refusal at 2.59 mbgs.

End of Test Pit

SS

SS

SS

SS

1

2

3

4

803-4-TP2-SS1

803-4-TP2-SS2

803-4-TP2-SS3

803-4-TP2-SS4


(August 14, 2018)

CAT 348C

Ground Surface

Log of Test Pit:

Date:

Project:

Client:

Location:

Project No:

Supervisor:




Phone: (902) 468-1317

Fax: (902) 468-4704

Excavation Method:

Sheet: 1 of 1

Datum:


De

pth

Be

low

S

urf

ace

0 0ft m

1

1

2

2

3

3

4

5

6

7

8

9

10

11

12

13

Sym

bo


Ele

va

tio

n (

m)

So

il S

am

ple

Nu

mb

er

PID

(p

pm

)

So

il Ja

r F

ille

d (

%)


TP3

August 14, 2018


YCSWMA

South Ohio, NS

803-4

Glenn Bursey

Ground Surface

Large boulders.

Moist, organic matter and root mat. Loose.

Moist, greyish fine sandy silt with gravel.Compact.

Moist, reddish silty medium sand with gravel.Dense.

Moist, yellowish fine sandy silt with gravel andcobbles. Dense.

CFEM: Sand and Gravel, Some Clay, TraceSilt

Moist, yellowish sandy silt. Dense.

Wet, greyish silt with cobbles. Dense.

CFEM: Sand, Some Clay, Trace Silt, TraceGravel

Excavator refusal at 3.05 mbgs and seepageobserved at bottom of excavation.

End of Test Pit

SS

SS

SS

SS

SS

1

2

3

4

5

803-4-TP3-SS1

803-4-TP3-SS2

803-4-TP3-SS3

803-4-TP3-SS4

803-4-TP3-SS5


(August 14, 2018)

CAT 348C

Ground Surface

Log of Test Pit:

Date:

Project:

Client:

Location:

Project No:

Supervisor:




Phone: (902) 468-1317

Fax: (902) 468-4704

Excavation Method:

Sheet: 1 of 1

Datum:


De

pth

Be

low

S

urf

ace

0 0ft m

1

1

2

2

3

3

4

5

6

7

8

9

10

11

12

13

Sym

bo


Ele

va

tio

n (

m)

So

il S

am

ple

Nu

mb

er

PID

(p

pm

)

So

il Ja

r F

ille

d (

%)


TP4

August 14, 2018


YCSWMA

South Ohio, NS

803-4

Glenn Bursey

Ground Surface


Moist, reddish fine sandy silt with gravel.Compact.

Moist, yellowish fine sandy silt with gravel.Dense.

Moist, greyish-yellow fine sandy silt withgravel. Dense.

Moist, greyish sandy silt with gravel. Dense.


CFEM: Sand, Trace Gravel, Trace Clay, TraceSilt


End of Test Pit

SS

SS

SS

SS

SS

1

2

3

4

5

803-4-TP4-SS1

803-4-TP4-SS2

803-4-TP4-SS3

803-4-TP4-SS4

803-4-TP4-SS5

Water level at 2.29 mbgs

(August 14, 2018)

CAT 348C

Ground Surface

Log of Test Pit:

Date:

Project:

Client:

Location:

Project No:

Supervisor:




Phone: (902) 468-1317

Fax: (902) 468-4704

Excavation Method:

Sheet: 1 of 1

Datum:


De

pth

Be

low

S

urf

ace

0 0ft m

1

1

2

2

3

3

4

5

6

7

8

9

10

11

12

13

Sym

bo


Ele

va

tio

n (

m)

So

il S

am

ple

Nu

mb

er

PID

(p

pm

)

So

il Ja

r F

ille

d (

%)


TP5

August 14, 2018


YCSWMA

South Ohio, NS

803-4

Glenn Bursey

Ground Surface

Large boulders.


Moist, reddish-brown silty sand. Loose.

CFEM: Sand, Some Clay, Trace Gravel, TraceSilt

Moist, yellowish-grey sandy silt with graveland large boulders. Compact.

Wet, greyish-yellow fine sandy silt and largeboulders. Dense.

CFEM: Sand, Some Clay, Trace Gravel, TraceSilt


End of Test Pit

SS

SS

SS

1

2

3

803-4-TP5-SS1

803-4-TP5-SS2

803-4-TP5-SS3

Water level at 2.43 mbgs

(August 14, 2018)

CAT 348C

Ground Surface

Log of Test Pit:

Date:

Project:

Client:

Location:

Project No:

Supervisor:




Phone: (902) 468-1317

Fax: (902) 468-4704

Excavation Method:

Sheet: 1 of 1

Datum:


De

pth

Be

low

S

urf

ace

0 0ft m

1

1

2

2

3

3

4

5

6

7

8

9

10

11

12

13

Sym

bo


Ele

va

tio

n (

m)

So

il S

am

ple

Nu

mb

er

PID

(p

pm

)

So

il Ja

r F

ille

d (

%)


Documents

Request for Proposals Tender No. 2019-YAR-RFP-06 ......Yarmouth County Solid Waste Management Authority RFP No. 2019-YAR-RFP-XX SITE PREPARATIONS FOR CONSTRUCTION OF ASBESTOS DISPOSAL