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Business Information Warehouse
Reporting & Analysis
FINANCE Module – FMBCS (Funds Management/Budget Control System)
Funds center balances: Budget vs Actual with std. hierarchy
_________________________________________________________________________________________________________________ BW Web Reporting – Funds Management / Budget Control Funds center balances: Budget vs Actual with std hierarchy
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BW Report: Funds center balances: Budget vs Actual with std hierarchy
When you logon to BW Web Reporting through myUK, and navigate to Role BWPREPORTSFINANCE or Role BWPREPORTSLEDGER,
the following reports will be available to you under Funds Management / Budget Control.
Report Description and Purpose:
The Funds center balances: Budget vs Actual with std hierarchy report analyzes the Budget, Actual expenses, and Unexpended Budget by Funds center, Commitment item and Department.
In addition, this report defaults with the UK Standard hierarchy for Funds center applied to the report. The relationships of funds centers are displayed so the user may drilldown to the funds center needed, and see the relationship of this funds center to higher level or lower level funds centers.
Users may accept this UK Standard hierarchy default or select individual lower level nodes.
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Report Parameter screen:
The Variables for AdHoc Report screen, or the Report Parameter screen, allows you to narrow the results of your query report.
Complete the required parameter fields (indicated with an asterisk (*)), Complete any other parameter fields to narrow the data returned in the report, Press to continue.
If you accept the UK Standard hierarchy default and make no other changes to the hierarchy, the report hierarchy will look like this:
To select individual lower level nodes:
• On the Variables for Adhoc Report Screen or Report parameter screen, click on the selection button next to Funds center hierarchy.
_________________________________________________________________________________________________________________ BW Web Reporting – Funds Management / Budget Control Funds center balances: Budget vs Actual with std hierarchy
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The Choose Nodes: Funds center hierarchy screen will be displayed.
The node selected will be returned and displayed on the parameter screen.
When you execute the query/report, the UK Standard hierarchy for the node selected will be displayed in your query/report output.
Click the black triangles to expand the nodes.
Click the text to select the node you want for your report.
You can expand the nodes further by clicking on the black triangles.
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Key Features
These key features of the Funds center balances: Budget vs Actual with std hierarchy report are a part of the report, and cannot be changed by the end user.
Fiscal Period/Year
The Fiscal Period/Year has a structure built behind the scenes which drives other values in the report.
Example: If you enter 004/2006 for Fiscal Period/Year, the following fields on the report will display data for the ‘period’ indicated:
Original budget 2006 Recurring budget 2006 Nonrecurring budget 2006 Prior balance 001/2006 through 003/2006 Current month actual 004/2006 YTD columns 001/2006 through 004/2006
Original budget
The Budget type = ORIG
Annual (Revised) Budget
Budget type = RCUR (Recurring) PLUS NRCR (Nonrecurring)
Prior balance, Current month actual YTD actual
FM Transaction types include: Invoices, Funds transfers, Profit transfers, Actual CO postings
YTD Fund reservations, reqs
FM Transaction types include: Funds reservations, Precommitments, Commitments, Purchase requisitions
YTD Encumbrances for Pos
FM Transaction types include: Purchase orders
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YTD Parked FI docs
FM Transaction types include: Parked FI documents
Available Budget
The Available Budget = Annual (Revised) Budget minus YTD Actual minus YTD Fund reservations, reqs minus YTD Encumbrances for POs minus YTD Parked FI docs
Report Display:
Completing only the required parameter fields, and accepting the default value for UK Standard hierarchy will yield the report layout shown above.
The following documents contain information about additional report navigation functions:
BWReport NavigationAttributes BWReport NavigationHierarchies BWReport NavigationStructures