REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated October 2012

REIMAGINING OUR WORKDAY

An Overview ofthe Workday Project

Last Updated October 2012


Local IT Directors

Agenda• Workday and Workday Project Overview• Support Planning• Desktop/Browser Impact• Data Impact


Driving Forces/Project Goals Community members have real time

information at their desktops (access to data);

Effort is shifted from administrative/data

entry to enhanced support (less transaction time);

Policies and procedures are standardized, yet flexible

(aligned processes);

One common system that integrates w/other systems (aligned

systems).


What is Workday

Workday at a Glance

• Provider of web-based HR, Payroll and Finance systems deployed via cloud.

• Utilizes Software-as-a- Service (SaaS) software delivery model.

• A “next generation” provider with:o 350+ Customers (Georgetown University, first higher education

customer as of July 2010)


What is Workday

PeopleSoftHR/Payroll

(Faculty, Staff, Students)

Employee Essentials

HR Online

COLTS Retired

APDBSafetyOthers


One HR/Payroll system to be integrated with Kuali, Taleo, Kronos, and variousother Cornellsystems (including other existingPeopleSoft applications)

Why Workday

Source: Workday

Data access … Aligned systems … Less transaction time

1


Workday Key Features: HRMS/Payroll Applications


Designed for,accessible bya variety of users (via web)

2


Workday Key Features: HR/Payroll Applications


4

Accessible,real-timereports/data

3

Workflow enabled (routing of info)


Workday Demo


The Project StructureSteering CommitteePaul Streeter Mary OppermanCathy LongCraig HigginsTony CaudillLyman FlahiveLaurie CecereSunny DonenfeldPeter TurnerSandy Dhimitri Julie DelayKellie PageDave TaylorRon SeeberTed DoddsCraig AdamsDavina DesnoesCathy LongWes BuchananJudy VirgilioJoanne DeStefano

Executive SponsorsDave TaylorPaul Streeter Mary Opperman


Plan

Project Stages

Initial Prototype

Project Decisions

Campus Reviews

Deploy

CoreFunctionality

Build

Test

Campus Improvements

System Enhancements

Post Go-Live

DesignWe Are Here

Campus Testing

Project Team Testing

Testing Prototype

Checkpoints


Project Timeline?

• Agreement to deploy when it benefits campus– Is Workday ready?– Is CU technology ready?– Is campus ready?

• Planned January cutover delayed– Integrations not fully completed– Payroll testing

• Evaluating options (quarterly)


Support at Cutover

• All “view” access enabled at go-live– Employees, managers, assigned roles

• Staged rollout of business processes– Partnership in local unit success

• Command Center– Remedy supported– Hot line– Website


Desktop/Browser Impacts• Workday's rich browser interface is enabled by the Adobe®

Flex™ Internet application framework and requires any browser that works with Adobe Flash Player 10.1.53 or later to run correctly. – This includes Microsoft Internet Explorer version 6, 7, 8, or 9 or Mozilla

Firefox version 2, 3.x, or 4.x.– For optimal results, use Workday on Internet Explorer 7 or later or

Firefox 3.5 or later.

• If your company runs Internet Explorer under the High security level, you need to make some Internet Explorer setting changes for each user running Workday, or users will receive errors and not be able to proceed beyond the home page.


Desktop/Browser ImpactsSystem Memory Requirements• We suggest that you configure your users' client machines

with memory capacity corresponding to their use of Workday. We recommend the following memory configurations:– For administrative users accessing high data volumes in reports or

tasks, 2 gigabytes (GB) of memory.– For administrative users running staffing and other business processes

frequently, 1 gigabyte (GB) of memory.– For casual users, such as employees maintaining their PTO or personal

data, 512 megabytes (MB) of memory

• Website: hr.cornell.edu/workday


New Reporting Culture

• Supervisors & Admin Managers will have increased access to data (within their org structure)

• Robust reports / analytics that are actionable

• Real-time data

• Shared reporting responsibility between Cornell and Workday (via regular functionality releases)

• Local developer access via web service / extract

Seth Brahler (spb32, 255-9696)


Data Delivery ToolsetsToolset Features NotesStandard Reports • Actionable / Filter / Excel & PDF Export • Delivered by Workday

• 300+ and counting Custom Reports • Actionable / Filter / Excel & PDF Export • Built by report specialists

• Limited release at go-live

User Interface • Worklets, embedded in BPs• Actionable / Drill

• Delivered by Workday• Supplemented by report specialists

Worker History From Previous System

• Historical PS actions• Job and Compensation

• Only for population loaded for go-live

Employee Data Lookup

• Legacy data • Expand access to managers

HRPY Warehouse • Frozen at Workday go-live • Available for historical use

KPI • Historical and current data • WD data fed to KPI via PAIDS and APDB replacements


Workday Demo


• Questions???

Documents

REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated October 2012