Embed Size (px)
Citation preview
WORKDAY TRAININGCOMP CHANGES AND COSTING
REIMAGINING OUR WORKDAY
Training Objectives
Four Main Objectives:Explain compensation and costing
Understand terms and concepts
Compare processes
Perform comp changes and costing
REIMAGINING OUR WORKDAY
AgendaReview: position management, appointments, job changes
Expectations, Overview, and Navigation
Request Compensation Change
Assign Costing Allocation
REIMAGINING OUR WORKDAY
Main BPs
Create position
Create job requisition
Edit position/HC
Edit position (or HC) restrictions
Freeze/Close Position or HC
Sub BPs
Change Org Assignments
Assign Costing Allocation
Review and approve
Key concepts/fields
Types of positions: classified, group, student,
informational
HC group
Job Classification Field
Supervisory Organization: how to find a position
Review: Position Management
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
Assign Organizations
REIMAGINING OUR WORKDAY
Employee
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
vs.Hiring Requirements
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
Main BPs
Create applicant
Hire
Add job
Sub BPs
Propose Comp
Assign Costing
Change Org Assignments
Assign Pay Group
Key Concepts/Fields
Name, Address, Phone, Email, SS#
Job classifications
Comp end date
Cross Company/Pay
Non-paid pay group
Review: Appointments
REIMAGINING OUR WORKDAY
Create Applicant
REIMAGINING OUR WORKDAY
Hire and Add Job
REIMAGINING OUR WORKDAY
Change Personal Info
REIMAGINING OUR WORKDAY
Edit Government IDs
REIMAGINING OUR WORKDAY
Main BPs
General job changes
Transfer/promote/lateral
Switch primary job
Phased retirement
Sub BPs
Review by current MP and proposed MP
Propose Comp
Assign Costing
Change Org Assignments
Assign Pay Group
Key Concepts/Fields
Differences: edit pos, job change, edit pos restrictions
Differences: transfer/promo/lateral
Phased retirement: 5 fields to change
Job classifications
Comp end date
Review: Job Change
REIMAGINING OUR WORKDAY
Job Change
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
Agenda
Review: week 1, 2, 3
Expectations, Overview, and Navigation
Request Compensation Change
Assign Costing Allocation
REIMAGINING OUR WORKDAY
Expectations
Workday
Access
Ownership
Comp and Costing
Roles affect
workflow
REIMAGINING OUR WORKDAY
Overview: Terms & Procedures
Compensation Changes
Relationship of comp and costing
Pay periods
Additional pay (allowances)
Costing Allocation
Costing allocation = labor distribution
Default Cost Center: position
Position-level vs. Worker-level costing
WD: % & Pay Period PS: Day & Dollar
REIMAGINING OUR WORKDAY
http://impl.workday.com/cornell3
Overview: Navigation
REIMAGINING OUR WORKDAY
Agenda
Review: week 1, 2, 3
Expectations, Overview, and Navigation
Request Compensation Change
Assign Costing Allocation
REIMAGINING OUR WORKDAY
Management Partner
Initiates the comp-change request
Compensation Finance Partner
Assigns costing (Labor Distribution)
HR Partner
Reviews/Approves the initiation
Request Comp Change: Workflow of BP
REIMAGINING OUR WORKDAY
Request Comp Change: Types
REIMAGINING OUR WORKDAY
Guidelines
Compensation package
Job profile drives grade and grade
profile
Salary plans
Acting Appointment
Administrative Add-on
Executive compensation
Summer salary
Hourly plans
Hourly plan
Allowance plans
Auto allowance
Cell phone
Parental leave
Summer session
Request Comp Change: Types
REIMAGINING OUR WORKDAY
• Use semi-monthly options
Salary for fewer than 12 months
• Inflate to annual amounts
Actual amounts
Request Comp Change: Salary Plans
REIMAGINING OUR WORKDAY
Staff compensation data: who can view it?
REIMAGINING OUR WORKDAY
Try it!
REIMAGINING OUR WORKDAY
Agenda
Review: week 1, 2, 3
Expectations, Overview, and Navigation
Request Compensation Change
Assign Costing Allocation
REIMAGINING OUR WORKDAY
PeopleSoftLabor distribution is limited:
assign on every job every time you hire or transfer.
Labor distribution by position is not possible.
WorkdaySet costing on a position
Use override costing for temporary changes
Use effective dates
Use KFS for retroactive changes
Costing Allocation: PeopleSoft vs Workday
REIMAGINING OUR WORKDAY
Compensation Finance Partner
Initiate Assign Costing Allocation(Labor Distribution)
No approval is necessary
Costing Allocation: Workflow of BP
REIMAGINING OUR WORKDAY
Position
One default account
Multiple accounts
Worker
Override the defaults
on the position
Earning
Override the defaults for specific allowances
Costing Allocation: Types
REIMAGINING OUR WORKDAY
Overview: how cost allocation works
REIMAGINING OUR WORKDAY
REIMAGINING OUR WORKDAY
Levels of Costing
REIMAGINING OUR WORKDAY
Mid-pay-period changes
Consider the pay period
How many working days?
How many days (or what % of time) on each account?
What % of time and money for each account?
Enter the transaction
Use pay period start date.
Enter an end date, if appropriate.
Enter changes for future pay periods.
REIMAGINING OUR WORKDAY
Try it!
REIMAGINING OUR WORKDAY
Summary
Congratulations!
You have completed this Workday training session
