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REGULAR TERM

REGULAR SESSION

OCTOBER 12, 2009

On this the 12th day of October, 2009, A.D., at 9:00 a.m. the Commissioners’ Court of

Jackson County, Texas convened in a Regular Term, Special Session, thereof, at the Courthouse of

Edna, Texas, with the following members of the Court present, to-wit:

Harrison Stafford, II County Judge

Wayne Hunt Comm. Pct. #1

Wayne Bubela Comm. Pct. #2

Johnny Belicek Comm. Pct. #3

Larry Deyton Comm. Pct. #4

Leslie Miller Deputy County Clerk

At which time the following proceedings were had.

Citizens Comments

There were none.

Minutes Approved

The Minutes of September 28, 2009 were presented.

A motion was made by Comm. Belicek, seconded by Comm. Bubela to approve.

Motion carried.

Budget Amendments

There were none.

Consider Jackson County Historical Commission Approval to Donate Funds to the Ganado

Economic Development Committee to Purchase a Replica Neon and Metal Sign for $11,500

and Take any Necessary Action

Discussion was had concerning approval to donate the sign.

A motion was made by Comm. Bubela, seconded by Comm. Belicek to approve the donation

of the sign to the City of Ganado noting the sign should have appropriate designation printed on the

actual sign.

Motion carried.

Consider Texas Online Customer Agreement with Texas NICUSA, LLC (vendor) for

Electronic Court Filing and Take any Necessary Action

A motion was made by Comm. Deyton, seconded by Comm. Belicek to renew the contract.

Motion carried.

Clerk’s note: A copy of contract on file among the exhibits of Comm. Court.

Consider Brush Spraying Contract at Transfer Station, and Take any Necessary Action

Comm. Bubela addressed the Court concerning a 75 acre area at the Transfer Station. He

noted that two bids were received, one for $29.86/acre from JB Commercial Spraying Service and

one for $35.90/acre from Danevang Spraying Service.

After discussion, a motion was made by Comm. Bubela, seconded by Comm. Deyton to

approve the bid from JB Commercial Spraying Service for $29.86 per acre.

Motion carried with Comm. Belicek opposed.

Consider Resolution to Apply for 2010 Indigent Defense Formula Grant and Take any

Necessary Action

A motion was made by Comm. Deyton, seconded by Comm. Bubela to approve the

resolution.

Motion carried.

Resolution as follows:

Consider Contract with Texas AgriLife Extension Service for the Cost Share Purchase of Two

Computers for Extension and Take any Necessary Action

Michelle Darilek, Auditor, spoke to the Court concerning the cost share purchase of two

computers for the extension office with our cost being $725 each for a total of $1,450.00

A motion was made by Comm. Bubela, seconded by Comm. Hunt to enter into the contract

and authorize J.J. Janssen to sign the contract.

Motion carried.

Clerk’s note: A copy of the contract on file among the exhibits of Comm. Court.

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Approve and Accept the 2009 Jackson County Levy Roll

Donna Atzenhoffer, Tax Assessor, presented the 2009 Jackson County Levy Roll.

A motion was made by Comm. Deyton, seconded by Comm. Hunt to accept and approve the

Levy Roll.

Motion carried.

2009 Jackson County Levy Roll as follows:

Consider Request for Payroll Deductions for Private Insurance Coverage’s, and Take any

Necessary Action

Liberty National and National Farm Life both requested permission to offer insurance to

employees through payroll deduction.

A motion was made by Comm. Deyton, seconded by Comm. Belicek to adopt a policy each

Company must have 20 employees enrolled to start payroll deduction and must have 10 to stay on

payroll deduction.

Motion carried.

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Consider Acceptance of 9-1-1 Equipment from Golden Crescent Regional Planning

Commission and Take any Necessary Action

A motion was made by Comm. Hunt, seconded by Comm. Deyton to accept the interlocal

agreement and authorize the Sheriff to sign.

Motion carried.

Clerk’s note: A copy of the agreement on file among the exhibits of Comm. Court.

Payment Of County And Precinct Bills And Court Orders, If Any

A motion was made by Comm. Bubela, seconded by Comm. Hunt to approve the bills along

with one Court Order to Jackson County County Wide Drainage District for $2,789.82 for

September 2009.

Motion carried.

Consider Payroll Changes, If Any, And Take Any Necessary Action

A motion was made by Comm. Deyton, seconded by Comm. Hunt to approve the payroll

changes.

Motion carried.

Payroll changes as follows:

October 12, 2009

FULL TIME:

NAME DEPARTMENT TYPE OF CHANGE

BI-WEEKLY FROM:

BI-WEEKLY TO:

EFFECTIVE DATE

Miller, Leslie County Clerk CORRECTION $908.65 $1,004.80 08/08/2009

Morales, Terri County Clerk CORRECTION $758.92 $835.84 08/08/2009

Airhart, M. Bruce Maintenance CORRECTION $1,153.84 $1,192.31 08/08/2009

McCarrell, Michelle Sheriff Length of service increase $1,001.69 $1,070.92 10/18/2009

Hudgeons, Stephanie Jail Length of service increase $996.70 $1,006.48 10/31/2009

PART TIME:

NAME DEPARTMENT TYPE OF CHANGE HOURLY FROM:

HOURLY TO:

EFFECTIVE DATE

McLennan, Lori EOC $9.00 10/01/2009

*INCORRECT ON SALARY SCHEDULE PRESENTED 9/28/2009 INCREASES WERE APPROVED ON 8/10/2009

Various County Reports, If Any, and Take any Necessary Action

The extension report and library report were received.

Judge Stafford noted there is a 3% increase in the disposal fee at the Victoria Landfill.

Michelle Darilek noted Auditors will be here on October 27th to audit the Homeland Security

funds.

Workshop on Web Site

After discussion, it was decided that each elected official and/or department head should

meet and discuss what should and should not be on the web site and should make their own changes

if they so desire. Otherwise, they should contact the Auditor’s office for changes and updates.

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ADJOURNMERNT

A motion was made by Comm. Deyton, seconded by Comm. Belicek to adjourn.

Meeting ADJOURNED.

APPROVED this the 26th day of October, 2009.

_______________________________________ Harrison Stafford, II County Judge ATTEST: _________________________________________ Kenneth W. McElveen, County Clerk And Ex-Officio Clerk of the Commissioners’ Court of Jackson County, Texas

REGULAR TERM SPECIAL SESSION OCTOBER 26, 2009

On this the 26th day of October, 2009, A.D., at 9:00 a.m. the Commissioners’ Court of Jackson County, Texas convened in a Regular Term, Special Session, thereof, at the Courthouse of Edna, Texas, with the following members of the Court present, to-wit: Harrison Stafford, II County Judge Wayne Hunt Comm. Pct. #1 Wayne Bubela Comm. Pct. #2 Johnny Belicek Comm. Pct. #3 Larry Deyton Comm. Pct. #4 Leslie Miller Deputy County Clerk At which time the following proceedings were had. Citizens Comments There were none. Minutes Approved The Minutes of October 12, 2009 were presented. A motion was made by Comm. Belicek, seconded by Comm. Bubela to approve. Motion carried. Budget Amendments Budget amendments for FY 2009 #380 through #381 and FY 2010 #382 through #383 were submitted. A motion was made by Comm. Deyton, seconded by Comm. Bubela to approve the budget amendments. Motion carried. Budget Amendments as follows:

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Consider and Approve Resolution Authorizing Signatures under the County’s 2009 Texas Community Development Block Grant Program Contract #R-729300, and Take any Necessary Appropriate Action Rhonda Stasny presented a Resolution naming the County Judge, County Auditor and the County Treasurer as the Signators for completing State of Texas Purchase Vouchers and Request for Advance/Reimbursement on contract #R-729300. A motion was made by Comm. Belicek, seconded by Comm. Deyton to approve the resolution. Motion carried. Resolution as follows:

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Consider Purchase of Vehicle for Pct. #2 Constable, and Take any Necessary Action Cyndi Poulton, Constable Pct. #2, spoke to the Court concerning a change in the purchase price of her vehicle. The HGAC contract price is $7,364.21 more than originally requested. After discussion, a motion was made by Judge Stafford, seconded by Comm. Bubela to approve the additional amount of $7,364.21 to be paid from Unallocated General Fund. Motion carried. Consider Re-Appointment of Donna Atzenhoffer as an Appraisal District Director for a Term Expiring December 31, 2011, and Take any Necessary Action A motion was made by Comm. Belicek, seconded by Comm. Bubela to re-appoint Donna Atzenhoffer as an Appraisal District Director. Motion carried. Receive Report from Sheriff on Jail Operations Andy Louderback, Sheriff, reported on Jail operations. Consider Approval of the Following Contracts Previously Approved by the Jackson County Juvenile Board: a. Texas Juvenile Probation Commission State Financial Assistance Contract 2010 – 2011 Biennium; b. Texas Juvenile Probation Commission State Financial Assistance Contract 2010 – 2011 Biennium – Amendment Number One; c. Hays County Juvenile Board Contract and Agreement for Secure Long-Term and Short-Term Residential Service of Juvenile Offenders; d. Victoria County Juvenile Justice Center Contract and Agreement A motion was made by Comm. Bubela, seconded by Comm. Hunt to approve contracts. Motion carried. Clerk’s note: A copy of the contracts on file among the exhibits of Comm. Court. Consider Approval of Jackson County Juvenile Probation Contracts: a. Lighthouse 2911 Contract; b. Lighthouse 2911 Contract Amendment #1; c. Pegasus Schools, Inc. Judge Stafford noted these contracts have not been approved by the Juvenile Board yet. A motion was made by Judge Stafford, seconded by Comm. Belicek to approve the contracts. Motion carried. Clerk’s note: A copy of the contracts on file among the exhibits of Comm. Court. Consider Order for Routine and Reoccurring Claims and Take any Necessary Action A motion was made by Comm. Bubela, seconded by Comm. Deyton to approve the order authorizing the Auditor to pay routine and reoccurring claims. Motion carried. Clerk’s note: A copy of the Order on file among the exhibits of Comm. Court. Consider Data Reporting Improvement Plan Pursuant to Article 60.10, Texas Code of Criminal Procedure, and Take any Necessary Action A motion was made by Comm. Belicek, seconded by Comm. Hunt to approve the Data Reporting Improvement Plan. Motion carried. Clerk’s note: A copy of the plan on file among the exhibits of Comm. Court. Consider Releasing Bond From Sanchez Oil & Gas Corporation, and Take any Necessary Action A motion was made by Comm. Deyton, seconded by Comm. Belicek to release the bond from Sanchez Oil & Gas Corporation. Motion carried. Consider Increasing Limits on Flex Plan Cafeteria Deductions for Employees, and Take any Necessary Action The current limit for employees is $3,000. After discussion, a motion was made by Judge Stafford, seconded by Comm. Hunt to raise the limit to $3,600 per year. Motion carried. Consider Price Adjustment Approvals on Servers in District Clerk office and Library, and Take any Necessary Action Discussion was had concerning price increase on the servers in the District Clerk’s office and the Library. The increases are as follows: District Clerk - $67.75 increase; Library - $91.52 increase.

A motion was made by Comm. Belicek, seconded by Comm. Bubela to approve the increases, which will still be paid out of respective capital outlay budgets. Motion carried. Clerk’s note: A copy of the quotations on file among the exhibits of Comm. Court. Consider County Choice Silver Aetna Medicare Advantage Plan Renewal Confirmation for the 2010 Plan Year, and Take any Necessary Action Judge Stafford noted this plan allows retired County employees to stay on insurance until eligible for Medicare. A motion was made by Comm. Deyton, seconded by Comm. Bubela to approve the plan. Motion carried. Consider Notification of Intent and Resolution to Accept the Energy Efficiency and Conservation Block Grant (EECBG) and Take any Necessary Action A motion was made by Comm. Belicek, seconded by Comm. Hunt to approve the Resolution. Motion carried. Resolution as follows:

Consider Preliminary Energy Assessment Agreement and Take any Necessary Action A motion was made by Comm. Bubela, seconded by Comm. Deyton to approve the agreement and name Comm. Belicek as the contact. Motion carried.

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Consider Payment of County and Precinct Bills, and Court Orders There were 2 Court Orders. One for John D. Mercer for $7,786.25 and one for Wayne Myers for $7,322.40 for shelving in the County Clerk’s office that had been previously approved by Court to be paid from County Clerk Records Management and now will be paid from County Records Management. A motion was made by Comm. Hunt, seconded by Judge Stafford to pay the County and Precinct bills and the two Court Orders. Motion carried. Clerk’s note: A copy of the Court Orders on file among the exhibits of Comm. Court.

Consider Payroll Changes, if any, and Take any Necessary Action

A motion was made by Comm. Deyton, seconded by Comm. Hunt to approve the payroll

changes.

Motion carried.

Payroll changes as follows:

Various County Reports, If Any, and Take any Necessary Action Judge Stafford noted the County Clerk’s office has received the Five Star Exemplary Service Award from Texas Vital Statistics. The Treasurer’s Monthly and Quarterly Report were received. A motion was made by Comm. Belicek, seconded by Comm. Bubela to approve the Treasurer’s Quarterly Report. Motion carried. Treasurer’s Quarterly Report as follows:

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Workshop on County Fairgrounds. Discussion was had concerning securing the Fairgrounds. ADJOURNMERNT A motion was made by Comm. Deyton, seconded by Comm. Belicek to adjourn at 10:40 a.m. Meeting ADJOURNED. APPROVED this the 9th day of November, 2009. _______________________________________ Harrison Stafford, II County Judge ATTEST: _________________________________________ Kenneth W. McElveen, County Clerk And Ex-Officio Clerk of the Commissioners’ Court of Jackson County, Texas

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