REGULAR MEETING BOARD OF COUNTY COMMISSIONERS SEPT 132011

The Board of County Commissioners convened in regular session on this Tuesday September 13 2011 at Bushnell Florida with the following members present to wit Richard Hoffman District No1 Douglas Gilpin 2nd Vice Chairman District No2 Donald Burgess Chairman District No3 Garry Breeden Vice Chairman District No 4 and Randy Mask District NO5 The following individuals were also present and acting in their respective official capacities Bradley Arnold County Administrator Bill Kleinsorge Finance Director Connie Webb Deputy Clerk and George Angeliadis of The Hogan Law Firm Attorneys for the Board Chairman Burgess called the meeting to order at 500 pm with the invocation given by Vice Chairman Breeden followed by the flag salute led by Commissioner Mask

1 TIMED ITEMS AND PUBLIC HEARINGS

a None

2 REPORTS AND INPUT

a County Administrator

Bradley Arnold County Administrator advised that the agenda was revised on September 9 2011 adding Agenda Item 11 (Purchase and Sale Agreement with Terry Yoder) under Contracts and Agreements

1 Purchase Orders (For Information Only)

09-13-11-2-a-1

2 Significant Schedule of Items (For Information Only)

09-13-11-2-a-2

3 Road Project Update Report (For Information Only)

09-13-11-2-a-3

4 Animal Services Monthly Report - July 2011 (For Information Only)

09-13-11-2-a-4

5 Southwest Florida Water Management District (SWFWMD) Standard Format Tentative Budget Submission (For Information Only)

09-13-11-2-a-5

Page 1 of 13

6 Authorization to Travel approval for Division Directors (For Information Only)

09-13-11-2-a-6

7 Florida Department of Juvenile Justice Detention Cost Share Reductions to Counties FY 11-12 (For Information Only)

09-13-11-2-a-7

8 Right of Way Maintenance Policy (For Information Only)

09-13-11-2-a-8

9 Letter regarding loan renewal for parcel F12=032E (For Information Only)

This is the property (previously referred to as the Government Office Building) purchased from the County by SOB 1 LLC on which the County holds first mortgage

09-13-11-2-a-9

10 The Villages Community Development District No 5 adopted budget for Fiscal Year 20112012 (For Information Only)

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11 The Villages Community Development District No6 adopted budget for Fiscal Year 20112012 (For Information Only)

09-13-11-2-a-11

12 The Villages Community Development District No 7 adopted budget for Fiscal Year 20112012 (For Information Only)

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13 The Villages Community Development District No 8 adopted budget for Fiscal Year 20112012 (For Information Only)

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14 The Villages Community Development District No9 adopted budget for Fiscal Year 20112012 (For Information Only)

09-13-11-2-a-14

Page 2 of 13

15 Response to City of Bushnell Request to Waive Road and Fire Impact Fees (For Direction)

This letter is in response to the request by the City of Bushnell to place a moratorium on the collection of Fire Assessment Fees and a reduction in Road Impact Fees

Mr Arnold has suggested that the City of Bushnell consider consolidation of their Building Service with the County in order to take advantage of the 25 reduction in Residential Building Permit Fees effective October 1 2011

09-13-11-2-a-15

Commissioner Hoffman moved with a second by Chairman Burgess to approve Chairmans signature on the Response Letter to City of Bushnells Request to Waive Road and Fire Impact Fees The motion carried unanimously 5 - O

CLERKS NOTE Mr Arnold provided information regarding Agenda Item 3f8 and scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

Mr Arnold also advised that under Agenda Item 3c3 that the Chamber of Commerce provided an application for Daniel Smith as the Chamber representative

b County Attorney

George Angeliadis discussed the Boards direction that he prepare a request for an Attorney General Opinion regarding requests for local matching funds He will present the request at the meeting scheduled for September 272011

c Clerk of Court

1 Southwest Florida Water Management District FY 1112 Board Meeting calendar and map (For Information Only)

09-13-11-2-c-1

d Board Members

1 Commissioner Richard Hoffman

Commissioner Hoffman advised that according to information he has received regarding the Lake-Sumter EMS transition it appears that discussions are

Page 3 of 13

proceeding in a positive and amicable manner and that a satisfactory completion should be reached before September 302011

2 Commissioner Randy Mask

There was discussion regarding the request from the City of Bushnell about the road impact fees

3 2nd Vice Chairman Doug Gilpin

2nd Vice Chairman Gilpin advised he had attended the recent 911 Memorial Event and that he had seen one of the new Rural Metro vehicles in Bushnell today

4 Vice Chairman Garry Breeden - No report

5 Chairman Don Burgess

Chairman Burgess advised that he had attended a meeting today of the Disadvantaged Transportation Committee and had the opportunity to meet some of the people from Ride Right who will be taking over Transit on October 12011

e Public Forum

Chairman Burgess advised that the Board of County Commissioners welcomes and encourages public input on all issues subject to the Boards jurisdiction which affect the residents of Sumter County However to preserve decorum in these proceedings the Board respectfully requests that an individual wishing to address the Board during the public forum be mindful of the following provisions of Section 2-31 of the Sumter County Code which have been in effect since 1982 Each person shall limit his address to five (5) minutes unless granted additional time by majority vote of the Board of County Commissioners All remarks shall be to the Board of County Commissioners as a body and not to any individual member Additionally any person making impertinent or slanderous remarks or who becomes boisterous shall be instructed to remain silent by the presiding officer until permission to continue is granted

Howard Oxendine 507 Hunt Street Bushnell FL presented an invitation to the Board members to attend the Native American Gathering at Dade Battlefield Historic State Park on November 19-20 2011

09-13-11-2-e

Lance Lowery 2398 E C476 Bushnell FL addressed the Board regarding the response letter to the City of Bushnell discussed earlier in the meeting

Page 4 of 13

3 NEW BUSINESS-ACTION REQUIRED

a MINUTES

1 Minutes of Board of County Commissioners Workshop held on August 16 2011 (Staff recommends approval)

09-13-11-3-a-1

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve the minutes of the Board of County Commissioners Workshop held on August 162011 The motion carried unanimously 5 - O

2 Minutes of the Board of County Commissioners Regular Meeting held on August 23 2011 (Staff recommends approval)

09-13-11-3-a-2

Commissioner Hoffman moved with a second by 2nd Vice Chairman Gilpin to approve the minutes of the Board of County Commissioners Regular Meeting held on Au ust 23 2011 The motion carried unanimousl 5 - O

b FUTURE PUBLIC HEARINGS OR MEETINGS

1 None

c APPOINTMENTS

1 State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) approval and execution of Resolution Amending Committee Members Terms and Effective Date (Staff recommends approval)

Vice Chairman Breeden moved with a second by Commissioner Mask to approve the adoption and execution of the Resolution Amending Committee Members Terms and Effective Date of the State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) (Res No 2011-43) The motion carried unanimously 5 - O

09-13-11-3-c-1

Page 5 of 13

2 Industrial Development Authority vacancy (Boards option)

No action was taken

09-13-11-3-c-2

3 Enterprise Zone Development Agency vacancies (Boards option)

09-13-11-3-c-3

2nd Vice Chairman Gilpin moved with a second by Commissioner Mask to approve the appointment of Daniel Smith as the Chamber of Commerce Representative and Brooke Hibbard as the Banking Industry Representative to the Enterprise Zone Development Agency Committee The motion carried unanimously 5 - O

d FINANCIAL

1 Purchase Order Approval (Staff recommends approval)

PO 54190 for $2533331 to Willis of Florida Inc for Employee Benefits Consulting Brokerage Services and Actuarial Services PO 54357 for $4406324 to Architecture Studio Inc for Sumter County ADA Transition PlanAssessment Report PO 54432 for $10000000 to Citrus County BOCC for Advancement to Citrus County for October Housing Assistance Payments for the Section 8 Program transfer as stated in the Memorandum of Understanding between Sumter County and Citrus County

09-13-11-3-d-1

2 Budget Amendment A-89 (FY 1011) Various Funds (Staff recommends approval)

The purpose of this budget amendment is to record the sale of surplus items

09-13-11-3-d-2

Page 6 of 13

15 Response to City of Bushnell Request to Waive Road and Fire Impact Fees (For Direction)

This letter is in response to the request by the City of Bushnell to place a moratorium on the collection of Fire Assessment Fees and a reduction in Road Impact Fees

Mr Arnold has suggested that the City of Bushnell consider consolidation of their Building Service with the County in order to take advantage of the 25 reduction in Residential Building Permit Fees effective October 1 2011

09-13-11-2-a-15

Commissioner Hoffman moved with a second by Chairman Burgess to approve Chairmans signature on the Response Letter to City of Bushnells Request to Waive Road and Fire Impact Fees The motion carried unanimously 5 - O

CLERKS NOTE Mr Arnold provided information regarding Agenda Item 3f8 and scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

Mr Arnold also advised that under Agenda Item 3c3 that the Chamber of Commerce provided an application for Daniel Smith as the Chamber representative

b County Attorney

George Angeliadis discussed the Boards direction that he prepare a request for an Attorney General Opinion regarding requests for local matching funds He will present the request at the meeting scheduled for September 272011

c Clerk of Court

1 Southwest Florida Water Management District FY 1112 Board Meeting calendar and map (For Information Only)

09-13-11-2-c-1

d Board Members

1 Commissioner Richard Hoffman

Commissioner Hoffman advised that according to information he has received regarding the Lake-Sumter EMS transition it appears that discussions are

Page 3 of 13

proceeding in a positive and amicable manner and that a satisfactory completion should be reached before September 302011

2 Commissioner Randy Mask

There was discussion regarding the request from the City of Bushnell about the road impact fees

3 2nd Vice Chairman Doug Gilpin

2nd Vice Chairman Gilpin advised he had attended the recent 911 Memorial Event and that he had seen one of the new Rural Metro vehicles in Bushnell today

4 Vice Chairman Garry Breeden - No report

5 Chairman Don Burgess

Chairman Burgess advised that he had attended a meeting today of the Disadvantaged Transportation Committee and had the opportunity to meet some of the people from Ride Right who will be taking over Transit on October 12011

e Public Forum

Chairman Burgess advised that the Board of County Commissioners welcomes and encourages public input on all issues subject to the Boards jurisdiction which affect the residents of Sumter County However to preserve decorum in these proceedings the Board respectfully requests that an individual wishing to address the Board during the public forum be mindful of the following provisions of Section 2-31 of the Sumter County Code which have been in effect since 1982 Each person shall limit his address to five (5) minutes unless granted additional time by majority vote of the Board of County Commissioners All remarks shall be to the Board of County Commissioners as a body and not to any individual member Additionally any person making impertinent or slanderous remarks or who becomes boisterous shall be instructed to remain silent by the presiding officer until permission to continue is granted

Howard Oxendine 507 Hunt Street Bushnell FL presented an invitation to the Board members to attend the Native American Gathering at Dade Battlefield Historic State Park on November 19-20 2011

09-13-11-2-e

Lance Lowery 2398 E C476 Bushnell FL addressed the Board regarding the response letter to the City of Bushnell discussed earlier in the meeting

Page 4 of 13

3 NEW BUSINESS-ACTION REQUIRED

a MINUTES

1 Minutes of Board of County Commissioners Workshop held on August 16 2011 (Staff recommends approval)

09-13-11-3-a-1

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve the minutes of the Board of County Commissioners Workshop held on August 162011 The motion carried unanimously 5 - O

2 Minutes of the Board of County Commissioners Regular Meeting held on August 23 2011 (Staff recommends approval)

09-13-11-3-a-2

Commissioner Hoffman moved with a second by 2nd Vice Chairman Gilpin to approve the minutes of the Board of County Commissioners Regular Meeting held on Au ust 23 2011 The motion carried unanimousl 5 - O

b FUTURE PUBLIC HEARINGS OR MEETINGS

1 None

c APPOINTMENTS

1 State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) approval and execution of Resolution Amending Committee Members Terms and Effective Date (Staff recommends approval)

Vice Chairman Breeden moved with a second by Commissioner Mask to approve the adoption and execution of the Resolution Amending Committee Members Terms and Effective Date of the State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) (Res No 2011-43) The motion carried unanimously 5 - O

09-13-11-3-c-1

Page 5 of 13

2 Industrial Development Authority vacancy (Boards option)

No action was taken

09-13-11-3-c-2

3 Enterprise Zone Development Agency vacancies (Boards option)

09-13-11-3-c-3

2nd Vice Chairman Gilpin moved with a second by Commissioner Mask to approve the appointment of Daniel Smith as the Chamber of Commerce Representative and Brooke Hibbard as the Banking Industry Representative to the Enterprise Zone Development Agency Committee The motion carried unanimously 5 - O

d FINANCIAL

1 Purchase Order Approval (Staff recommends approval)

PO 54190 for $2533331 to Willis of Florida Inc for Employee Benefits Consulting Brokerage Services and Actuarial Services PO 54357 for $4406324 to Architecture Studio Inc for Sumter County ADA Transition PlanAssessment Report PO 54432 for $10000000 to Citrus County BOCC for Advancement to Citrus County for October Housing Assistance Payments for the Section 8 Program transfer as stated in the Memorandum of Understanding between Sumter County and Citrus County

09-13-11-3-d-1

2 Budget Amendment A-89 (FY 1011) Various Funds (Staff recommends approval)

The purpose of this budget amendment is to record the sale of surplus items

09-13-11-3-d-2

Page 6 of 13

proceeding in a positive and amicable manner and that a satisfactory completion should be reached before September 302011

2 Commissioner Randy Mask

There was discussion regarding the request from the City of Bushnell about the road impact fees

3 2nd Vice Chairman Doug Gilpin

2nd Vice Chairman Gilpin advised he had attended the recent 911 Memorial Event and that he had seen one of the new Rural Metro vehicles in Bushnell today

4 Vice Chairman Garry Breeden - No report

5 Chairman Don Burgess

Chairman Burgess advised that he had attended a meeting today of the Disadvantaged Transportation Committee and had the opportunity to meet some of the people from Ride Right who will be taking over Transit on October 12011

e Public Forum

Chairman Burgess advised that the Board of County Commissioners welcomes and encourages public input on all issues subject to the Boards jurisdiction which affect the residents of Sumter County However to preserve decorum in these proceedings the Board respectfully requests that an individual wishing to address the Board during the public forum be mindful of the following provisions of Section 2-31 of the Sumter County Code which have been in effect since 1982 Each person shall limit his address to five (5) minutes unless granted additional time by majority vote of the Board of County Commissioners All remarks shall be to the Board of County Commissioners as a body and not to any individual member Additionally any person making impertinent or slanderous remarks or who becomes boisterous shall be instructed to remain silent by the presiding officer until permission to continue is granted

Howard Oxendine 507 Hunt Street Bushnell FL presented an invitation to the Board members to attend the Native American Gathering at Dade Battlefield Historic State Park on November 19-20 2011

09-13-11-2-e

Lance Lowery 2398 E C476 Bushnell FL addressed the Board regarding the response letter to the City of Bushnell discussed earlier in the meeting

Page 4 of 13

3 NEW BUSINESS-ACTION REQUIRED

a MINUTES

1 Minutes of Board of County Commissioners Workshop held on August 16 2011 (Staff recommends approval)

09-13-11-3-a-1

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve the minutes of the Board of County Commissioners Workshop held on August 162011 The motion carried unanimously 5 - O

2 Minutes of the Board of County Commissioners Regular Meeting held on August 23 2011 (Staff recommends approval)

09-13-11-3-a-2

Commissioner Hoffman moved with a second by 2nd Vice Chairman Gilpin to approve the minutes of the Board of County Commissioners Regular Meeting held on Au ust 23 2011 The motion carried unanimousl 5 - O

b FUTURE PUBLIC HEARINGS OR MEETINGS

1 None

c APPOINTMENTS

1 State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) approval and execution of Resolution Amending Committee Members Terms and Effective Date (Staff recommends approval)

Vice Chairman Breeden moved with a second by Commissioner Mask to approve the adoption and execution of the Resolution Amending Committee Members Terms and Effective Date of the State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) (Res No 2011-43) The motion carried unanimously 5 - O

09-13-11-3-c-1

Page 5 of 13

2 Industrial Development Authority vacancy (Boards option)

No action was taken

09-13-11-3-c-2

3 Enterprise Zone Development Agency vacancies (Boards option)

09-13-11-3-c-3

2nd Vice Chairman Gilpin moved with a second by Commissioner Mask to approve the appointment of Daniel Smith as the Chamber of Commerce Representative and Brooke Hibbard as the Banking Industry Representative to the Enterprise Zone Development Agency Committee The motion carried unanimously 5 - O

d FINANCIAL

1 Purchase Order Approval (Staff recommends approval)

PO 54190 for $2533331 to Willis of Florida Inc for Employee Benefits Consulting Brokerage Services and Actuarial Services PO 54357 for $4406324 to Architecture Studio Inc for Sumter County ADA Transition PlanAssessment Report PO 54432 for $10000000 to Citrus County BOCC for Advancement to Citrus County for October Housing Assistance Payments for the Section 8 Program transfer as stated in the Memorandum of Understanding between Sumter County and Citrus County

09-13-11-3-d-1

2 Budget Amendment A-89 (FY 1011) Various Funds (Staff recommends approval)

The purpose of this budget amendment is to record the sale of surplus items

09-13-11-3-d-2

Page 6 of 13

3 NEW BUSINESS-ACTION REQUIRED

a MINUTES

1 Minutes of Board of County Commissioners Workshop held on August 16 2011 (Staff recommends approval)

09-13-11-3-a-1

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve the minutes of the Board of County Commissioners Workshop held on August 162011 The motion carried unanimously 5 - O

2 Minutes of the Board of County Commissioners Regular Meeting held on August 23 2011 (Staff recommends approval)

09-13-11-3-a-2

Commissioner Hoffman moved with a second by 2nd Vice Chairman Gilpin to approve the minutes of the Board of County Commissioners Regular Meeting held on Au ust 23 2011 The motion carried unanimousl 5 - O

b FUTURE PUBLIC HEARINGS OR MEETINGS

1 None

c APPOINTMENTS

1 State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) approval and execution of Resolution Amending Committee Members Terms and Effective Date (Staff recommends approval)

Vice Chairman Breeden moved with a second by Commissioner Mask to approve the adoption and execution of the Resolution Amending Committee Members Terms and Effective Date of the State Housing Initiatives Partnership (SHIP) Affordable Housing Advisory Committee (AHAC) (Res No 2011-43) The motion carried unanimously 5 - O

09-13-11-3-c-1

Page 5 of 13

2 Industrial Development Authority vacancy (Boards option)

No action was taken

09-13-11-3-c-2

3 Enterprise Zone Development Agency vacancies (Boards option)

09-13-11-3-c-3

2nd Vice Chairman Gilpin moved with a second by Commissioner Mask to approve the appointment of Daniel Smith as the Chamber of Commerce Representative and Brooke Hibbard as the Banking Industry Representative to the Enterprise Zone Development Agency Committee The motion carried unanimously 5 - O

d FINANCIAL

1 Purchase Order Approval (Staff recommends approval)

PO 54190 for $2533331 to Willis of Florida Inc for Employee Benefits Consulting Brokerage Services and Actuarial Services PO 54357 for $4406324 to Architecture Studio Inc for Sumter County ADA Transition PlanAssessment Report PO 54432 for $10000000 to Citrus County BOCC for Advancement to Citrus County for October Housing Assistance Payments for the Section 8 Program transfer as stated in the Memorandum of Understanding between Sumter County and Citrus County

09-13-11-3-d-1

2 Budget Amendment A-89 (FY 1011) Various Funds (Staff recommends approval)

The purpose of this budget amendment is to record the sale of surplus items

09-13-11-3-d-2

Page 6 of 13

2 Industrial Development Authority vacancy (Boards option)

No action was taken

09-13-11-3-c-2

3 Enterprise Zone Development Agency vacancies (Boards option)

09-13-11-3-c-3

2nd Vice Chairman Gilpin moved with a second by Commissioner Mask to approve the appointment of Daniel Smith as the Chamber of Commerce Representative and Brooke Hibbard as the Banking Industry Representative to the Enterprise Zone Development Agency Committee The motion carried unanimously 5 - O

d FINANCIAL

1 Purchase Order Approval (Staff recommends approval)

PO 54190 for $2533331 to Willis of Florida Inc for Employee Benefits Consulting Brokerage Services and Actuarial Services PO 54357 for $4406324 to Architecture Studio Inc for Sumter County ADA Transition PlanAssessment Report PO 54432 for $10000000 to Citrus County BOCC for Advancement to Citrus County for October Housing Assistance Payments for the Section 8 Program transfer as stated in the Memorandum of Understanding between Sumter County and Citrus County

09-13-11-3-d-1

2 Budget Amendment A-89 (FY 1011) Various Funds (Staff recommends approval)

The purpose of this budget amendment is to record the sale of surplus items

09-13-11-3-d-2

Page 6 of 13

3 Budget Amendment A-90 (FY 1011) Capital Outlay Reserve Fund (Staff recommends approval)

The purpose of this budget amendment is to cover services provided by URS to review the Davis BaconlARRA information on each of the fire stations CLERKS NOTE This item was pulled for a separate vote at the request of Commissioner Hoffman

09-13-11-3-d-3

4 Change Order Request to Purchase Order No 53838 (Staff recommends approval)

This increase to PO 53838 (Mid West Tapes) by $9998 is to cover patron demands and closing out of older State Aid accounts for FY 20102011

09-13-11-3-d-4

5 FY 1011 State Budget Amendment with the State of Florida Department of Agriculture and Consumer Services (Staff recommends approval)

09-13-11-3-d-5

6 Revisions to the Sumter County Health Department Contract Funding (Staff recommends approval)

09-13-11-3-d-6

7 List of Errors Insolvencies Double Assessments and Discounts on the Assessment Roll for the 2010 tax year submitted by the Sumter County Tax Collector (Staff recommends approval)

09-13-11-3-d-7

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 2 and 4 through 7 under Financial The motion carried unanimously 5 - O

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Item 3 under Financial The motion carried 4 - 1 with Commissioner Hoffman voting nay

Page 7 of 13

e CONTRACTS AND AGREEMENTS

1 FY 1112 State Mosquito Control Contract Agreement with the Department of Agriculture and Consumer Services (Staff recommends approval)

09-13-11-3-e-1

2 Amendment No 1 to Agreement for Transfer and Disposal of Solid Waste with Waste Services of Florida Inc (Staff recommends approval)

09-13-11-3-e-2

3 Escrow Agreement with Holiday Builders Inc (Staff recommends approval)

09-13-11-3-e-3

4 Escrow Agreement with Kenneth B Choco Cool Ducts Air Conditioning (Staff recommends approval)

09-13-11-3-e-4

5 Housing and Urban Development (HUD) Section 8 Voucher Program contracts (Staff recommends approval)

09-13-11-3-e-5

6 Agreement with Flexcorp for 2012 Flexible Spending Account and Section 125Cafeteria Plan Management (Staff recommends approval)

09-13-11-3-e-6

7 Amendment No 1 to Agreement with URS Corporation (Staff recommends approval)

09-13-11-3-e-7

8 Ceridian Delegate Agreement and Confidentiality of Ceridian Business Information Agreement for COBRA with Willis of Florida Inc (Staff recommends approval)

09-13-11-3-e-8

Page 8 of 13

9 Sumter County Special Master Re-Appointment Agreement with Attorney R Lee Hawkins Jr (Staff recommends approval)

09-13-11-3-e-9

10 Addendum 1 to Vehicle Lease Agreement with Ride Right LLC for provision of Public Transportation Services (Staff recommends approval)

09-13-11-3-e-10

11 Revised Purchase and Sale Agreement for Surplus Property parcel E09=002 being sold to Terry Yoder (added to agenda on 9911 Staff recommends approval)

This agreement was approved by the Board on August 23 2011 and sent to Mr Yoder for signature Mr Yoder has returned the document with the requested changes as noted CLERKS NOTE 2nd Vice Chairman filed with the Clerk Form 8B- Memorandum of Voting Conflict for County Municipal and Other Local Public Officers as Terry Yoder is his employer and a relative and therefore abstained from voting on this matter)

09-13-11-3-e-11

Vice Chairman Breeden moved with a second by Commissioner Mask to approve Agenda Items 1 through 10 under Contracts and Agreements The motion carried unanimously 5 - O

Vice Chairman Breeden moved with a second by Commissioner Mask to approve Agenda Item 11 under Contracts and Agreements CLERKS NOTE 2nd Vice Chairman filed with the Clerk Form 8B- Memorandum of Voting Conflict for County Municipal and Other Local Public Officers as Terry Yoder is his employer and a relative and therefore abstained from voting on this matter) The motion carried unanimously 4 - O

[ GENERAL ITEMS FOR CONSIDERA TlON

1 Quit Claim Deed between Sumter County and the City of Bushnell for certain real property on the southwest portion of the Courthouse Campus on Seminole Avenue (Staff recommends approval) This Deed is a condition of the Pole Attachment Agreement between Sumter County and the City of Bushnell approved on May 10 2011

09-13-11-f-1

Page 9 of 13

2 Citizens Dropoff Area Public Notification Plan for the Sumter County Solid Waste Facility (Staff recommends approval)

09-13-11-f-2

3 University of Florida Bureau of Economic and Business Research Preliminary Estimate of the Permanent Resident Population for Sumter County - April 1 2011 (Staff recommends approval)

09-13-11-f-3

4 Sun Life Assurance Company Termination Letter amp Unum Life Insurance Company of America Application (Staff recommends approval)

The current contract with Sun Life Assurance Company for Short-Term and Long-Term Disability is expiring September 30 2011 The Willis Group the BOCC Broker of Record as of October 1 2011 received proposals from nine companies for these services Sun Life Dearborn National Hartford Liberty Mutual Lincoln Financial MetLife Mutual of Omaha Prudential and Unum After reviewing all options the BOCC staff with concurrence from Willis recommends that the ShortLong-Term Disability Insurance contract with Sun Life be terminated and moved to Unum Life Insurance Company effective October 12011

09-13-11-f-4

5 Inventory Transactions (Staff recommends approval)

09-13-11-f-5

6 Approve Villages of Sumter - Unit 208 Buena Vista Blvd Phase V Evans Prairie Golf Course North Evans Prairie Golf Course South Barrineau Villas Anna Maria Ave and Big Cypress were reviewed at the June 27 2011 July 11 2011 August 8 2011 and August 15 2011 Development Review Committee (DRC) Meetings (Staff recommends approval)

VOS - Unit 208 - Proposed development of a 143-unit residential subdivision and related infrastructure on 3327 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine North - Proposed construction of a golf course and related infrastructure on 5637 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine South - Proposed construction of a golf course and related infrastructure on 4802 acres MOL in The Villages

Page 10 of 13

VOS - Barrineau Villas - Proposed development of a 60-lot subdivision on 879 acres MOL in The Villages

VOS - Anna Marie Ave - Proposed construction of 59 miles of roadway on 590 acres MOL in The Villages

VOS - Big Cypress Golf Course - Palmetto Course - Proposed construction of a golf course with related infrastructure on 4090 acres MOL (north parcel) and 835 acres MOL (south parcel) in The Villages

VOS - Bradenton Village Recreation Center - Proposed construction of a postal facility neighborhood recreation center and related infrastructure on 573 acres MOL in The Villages

VOS - Unit 209 - Proposed development of a 143-unit subdivision and related infrastructure on 3099 acres MOL in The Villages

VOS - Unit 210 - Proposed development of a 228-unit subdivision and related infrastructure on 5029 acres MOL in The Villages

VOS - Buena Vista Boulevard - Phase V Part 1 Roadway Extension - Proposed construction of 17 miles of roadway on 9955 acres MOL in The Villages

09-13-11-f-6

7 Villages of Sumter - Unit 198 Lindsey Villas and Paige Villas - Final Plat Approval (Staff recommends approval)

VOS - Unit 198 - 86-unit1 tract subdivision and related infrastructure on 1997 acres MOL in The Villages

VOS - Lindsey Villas - 70-lot3 tract subdivision on 969 acres MOL in The Villages

VOS - Paige Villas - 69-lot3 tract subdivision on 945 acres MOL in The Villages

09-13-11-f-7

8 Proposal award to Rosenbauer Firefighting Technology for RFP015-0shy2011-fTC Fire Rescue Replacement of Engines 21 amp 24 (Staff recommends approval)

There were seven proposals received as follows (1) Deep South - $218550 (2) Environmental Products of FL - $249797 (3) Ferrara Fire Apparatus Inc shy$249887 (4) Hallmark Fire Apparatus (E-One) - $263311 (5) Pierce Manufacturing - $226254 (6) Rosenbauer Firefighting Technology - $214263

Page 11 of 13

and (7) Sutphen Corp - $249489 After review of proposals discussion and scoring the Selection Committee recommends Rosenbauer Firefighting Technology

CLERKS NOTE Bradley Arnold County Administrator provided information on scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

09-13-11-f-8

09-13-11-3-f-8-Rosenbauer

9 CR 468 Widening Environmental Resource Permit (ERP) Application (Staff recommends approval)

09-13-11-f-9

10 State reviewed County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This provides for the adoption of a resolution (Res No 2011-44) which adopts the CEMP in order to meet the requirements of Florida Administrative Code Section 9G-6006(10)

09-13-11-f-10

11 First Amendment to the County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This amendment provides updated information and reflects the change in management from the Sheriffs Office to the Board of County Commissioners There will also be a resolution (Res No 2011-45) adopted which adopts this First Amendment to the CEMP as required by Florida Administrative Code 9Gshy6006(2)

09-13-11-f-11

12 Fiscal Year 20112012 Job Descriptions for various positions under the Board of County Commissioners (Staff recommends approval)

The following job descriptions are recommended for approval Assistant Library Services Manager Assistant Library Supervisor Veterans Service Counselor Emergency Management Specialist Emergency Management Director Deputy Chief - Fire Marshal Lieutenant (Fire and Emergency Medical Services) Assistant Planning amp Development Director Development Coordinator

Page 12 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13

e CONTRACTS AND AGREEMENTS

1 FY 1112 State Mosquito Control Contract Agreement with the Department of Agriculture and Consumer Services (Staff recommends approval)

09-13-11-3-e-1

2 Amendment No 1 to Agreement for Transfer and Disposal of Solid Waste with Waste Services of Florida Inc (Staff recommends approval)

09-13-11-3-e-2

3 Escrow Agreement with Holiday Builders Inc (Staff recommends approval)

09-13-11-3-e-3

4 Escrow Agreement with Kenneth B Choco Cool Ducts Air Conditioning (Staff recommends approval)

09-13-11-3-e-4

5 Housing and Urban Development (HUD) Section 8 Voucher Program contracts (Staff recommends approval)

09-13-11-3-e-5

6 Agreement with Flexcorp for 2012 Flexible Spending Account and Section 125Cafeteria Plan Management (Staff recommends approval)

09-13-11-3-e-6

7 Amendment No 1 to Agreement with URS Corporation (Staff recommends approval)

09-13-11-3-e-7

8 Ceridian Delegate Agreement and Confidentiality of Ceridian Business Information Agreement for COBRA with Willis of Florida Inc (Staff recommends approval)

09-13-11-3-e-8

Page 8 of 13

9 Sumter County Special Master Re-Appointment Agreement with Attorney R Lee Hawkins Jr (Staff recommends approval)

09-13-11-3-e-9

10 Addendum 1 to Vehicle Lease Agreement with Ride Right LLC for provision of Public Transportation Services (Staff recommends approval)

09-13-11-3-e-10

11 Revised Purchase and Sale Agreement for Surplus Property parcel E09=002 being sold to Terry Yoder (added to agenda on 9911 Staff recommends approval)

This agreement was approved by the Board on August 23 2011 and sent to Mr Yoder for signature Mr Yoder has returned the document with the requested changes as noted CLERKS NOTE 2nd Vice Chairman filed with the Clerk Form 8B- Memorandum of Voting Conflict for County Municipal and Other Local Public Officers as Terry Yoder is his employer and a relative and therefore abstained from voting on this matter)

09-13-11-3-e-11

Vice Chairman Breeden moved with a second by Commissioner Mask to approve Agenda Items 1 through 10 under Contracts and Agreements The motion carried unanimously 5 - O

Vice Chairman Breeden moved with a second by Commissioner Mask to approve Agenda Item 11 under Contracts and Agreements CLERKS NOTE 2nd Vice Chairman filed with the Clerk Form 8B- Memorandum of Voting Conflict for County Municipal and Other Local Public Officers as Terry Yoder is his employer and a relative and therefore abstained from voting on this matter) The motion carried unanimously 4 - O

[ GENERAL ITEMS FOR CONSIDERA TlON

1 Quit Claim Deed between Sumter County and the City of Bushnell for certain real property on the southwest portion of the Courthouse Campus on Seminole Avenue (Staff recommends approval) This Deed is a condition of the Pole Attachment Agreement between Sumter County and the City of Bushnell approved on May 10 2011

09-13-11-f-1

Page 9 of 13

2 Citizens Dropoff Area Public Notification Plan for the Sumter County Solid Waste Facility (Staff recommends approval)

09-13-11-f-2

3 University of Florida Bureau of Economic and Business Research Preliminary Estimate of the Permanent Resident Population for Sumter County - April 1 2011 (Staff recommends approval)

09-13-11-f-3

4 Sun Life Assurance Company Termination Letter amp Unum Life Insurance Company of America Application (Staff recommends approval)

The current contract with Sun Life Assurance Company for Short-Term and Long-Term Disability is expiring September 30 2011 The Willis Group the BOCC Broker of Record as of October 1 2011 received proposals from nine companies for these services Sun Life Dearborn National Hartford Liberty Mutual Lincoln Financial MetLife Mutual of Omaha Prudential and Unum After reviewing all options the BOCC staff with concurrence from Willis recommends that the ShortLong-Term Disability Insurance contract with Sun Life be terminated and moved to Unum Life Insurance Company effective October 12011

09-13-11-f-4

5 Inventory Transactions (Staff recommends approval)

09-13-11-f-5

6 Approve Villages of Sumter - Unit 208 Buena Vista Blvd Phase V Evans Prairie Golf Course North Evans Prairie Golf Course South Barrineau Villas Anna Maria Ave and Big Cypress were reviewed at the June 27 2011 July 11 2011 August 8 2011 and August 15 2011 Development Review Committee (DRC) Meetings (Staff recommends approval)

VOS - Unit 208 - Proposed development of a 143-unit residential subdivision and related infrastructure on 3327 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine North - Proposed construction of a golf course and related infrastructure on 5637 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine South - Proposed construction of a golf course and related infrastructure on 4802 acres MOL in The Villages

Page 10 of 13

VOS - Barrineau Villas - Proposed development of a 60-lot subdivision on 879 acres MOL in The Villages

VOS - Anna Marie Ave - Proposed construction of 59 miles of roadway on 590 acres MOL in The Villages

VOS - Big Cypress Golf Course - Palmetto Course - Proposed construction of a golf course with related infrastructure on 4090 acres MOL (north parcel) and 835 acres MOL (south parcel) in The Villages

VOS - Bradenton Village Recreation Center - Proposed construction of a postal facility neighborhood recreation center and related infrastructure on 573 acres MOL in The Villages

VOS - Unit 209 - Proposed development of a 143-unit subdivision and related infrastructure on 3099 acres MOL in The Villages

VOS - Unit 210 - Proposed development of a 228-unit subdivision and related infrastructure on 5029 acres MOL in The Villages

VOS - Buena Vista Boulevard - Phase V Part 1 Roadway Extension - Proposed construction of 17 miles of roadway on 9955 acres MOL in The Villages

09-13-11-f-6

7 Villages of Sumter - Unit 198 Lindsey Villas and Paige Villas - Final Plat Approval (Staff recommends approval)

VOS - Unit 198 - 86-unit1 tract subdivision and related infrastructure on 1997 acres MOL in The Villages

VOS - Lindsey Villas - 70-lot3 tract subdivision on 969 acres MOL in The Villages

VOS - Paige Villas - 69-lot3 tract subdivision on 945 acres MOL in The Villages

09-13-11-f-7

8 Proposal award to Rosenbauer Firefighting Technology for RFP015-0shy2011-fTC Fire Rescue Replacement of Engines 21 amp 24 (Staff recommends approval)

There were seven proposals received as follows (1) Deep South - $218550 (2) Environmental Products of FL - $249797 (3) Ferrara Fire Apparatus Inc shy$249887 (4) Hallmark Fire Apparatus (E-One) - $263311 (5) Pierce Manufacturing - $226254 (6) Rosenbauer Firefighting Technology - $214263

Page 11 of 13

and (7) Sutphen Corp - $249489 After review of proposals discussion and scoring the Selection Committee recommends Rosenbauer Firefighting Technology

CLERKS NOTE Bradley Arnold County Administrator provided information on scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

09-13-11-f-8

09-13-11-3-f-8-Rosenbauer

9 CR 468 Widening Environmental Resource Permit (ERP) Application (Staff recommends approval)

09-13-11-f-9

10 State reviewed County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This provides for the adoption of a resolution (Res No 2011-44) which adopts the CEMP in order to meet the requirements of Florida Administrative Code Section 9G-6006(10)

09-13-11-f-10

11 First Amendment to the County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This amendment provides updated information and reflects the change in management from the Sheriffs Office to the Board of County Commissioners There will also be a resolution (Res No 2011-45) adopted which adopts this First Amendment to the CEMP as required by Florida Administrative Code 9Gshy6006(2)

09-13-11-f-11

12 Fiscal Year 20112012 Job Descriptions for various positions under the Board of County Commissioners (Staff recommends approval)

The following job descriptions are recommended for approval Assistant Library Services Manager Assistant Library Supervisor Veterans Service Counselor Emergency Management Specialist Emergency Management Director Deputy Chief - Fire Marshal Lieutenant (Fire and Emergency Medical Services) Assistant Planning amp Development Director Development Coordinator

Page 12 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13

9 Sumter County Special Master Re-Appointment Agreement with Attorney R Lee Hawkins Jr (Staff recommends approval)

09-13-11-3-e-9

10 Addendum 1 to Vehicle Lease Agreement with Ride Right LLC for provision of Public Transportation Services (Staff recommends approval)

09-13-11-3-e-10

11 Revised Purchase and Sale Agreement for Surplus Property parcel E09=002 being sold to Terry Yoder (added to agenda on 9911 Staff recommends approval)

This agreement was approved by the Board on August 23 2011 and sent to Mr Yoder for signature Mr Yoder has returned the document with the requested changes as noted CLERKS NOTE 2nd Vice Chairman filed with the Clerk Form 8B- Memorandum of Voting Conflict for County Municipal and Other Local Public Officers as Terry Yoder is his employer and a relative and therefore abstained from voting on this matter)

09-13-11-3-e-11

Vice Chairman Breeden moved with a second by Commissioner Mask to approve Agenda Items 1 through 10 under Contracts and Agreements The motion carried unanimously 5 - O

Vice Chairman Breeden moved with a second by Commissioner Mask to approve Agenda Item 11 under Contracts and Agreements CLERKS NOTE 2nd Vice Chairman filed with the Clerk Form 8B- Memorandum of Voting Conflict for County Municipal and Other Local Public Officers as Terry Yoder is his employer and a relative and therefore abstained from voting on this matter) The motion carried unanimously 4 - O

[ GENERAL ITEMS FOR CONSIDERA TlON

1 Quit Claim Deed between Sumter County and the City of Bushnell for certain real property on the southwest portion of the Courthouse Campus on Seminole Avenue (Staff recommends approval) This Deed is a condition of the Pole Attachment Agreement between Sumter County and the City of Bushnell approved on May 10 2011

09-13-11-f-1

Page 9 of 13

2 Citizens Dropoff Area Public Notification Plan for the Sumter County Solid Waste Facility (Staff recommends approval)

09-13-11-f-2

3 University of Florida Bureau of Economic and Business Research Preliminary Estimate of the Permanent Resident Population for Sumter County - April 1 2011 (Staff recommends approval)

09-13-11-f-3

4 Sun Life Assurance Company Termination Letter amp Unum Life Insurance Company of America Application (Staff recommends approval)

The current contract with Sun Life Assurance Company for Short-Term and Long-Term Disability is expiring September 30 2011 The Willis Group the BOCC Broker of Record as of October 1 2011 received proposals from nine companies for these services Sun Life Dearborn National Hartford Liberty Mutual Lincoln Financial MetLife Mutual of Omaha Prudential and Unum After reviewing all options the BOCC staff with concurrence from Willis recommends that the ShortLong-Term Disability Insurance contract with Sun Life be terminated and moved to Unum Life Insurance Company effective October 12011

09-13-11-f-4

5 Inventory Transactions (Staff recommends approval)

09-13-11-f-5

6 Approve Villages of Sumter - Unit 208 Buena Vista Blvd Phase V Evans Prairie Golf Course North Evans Prairie Golf Course South Barrineau Villas Anna Maria Ave and Big Cypress were reviewed at the June 27 2011 July 11 2011 August 8 2011 and August 15 2011 Development Review Committee (DRC) Meetings (Staff recommends approval)

VOS - Unit 208 - Proposed development of a 143-unit residential subdivision and related infrastructure on 3327 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine North - Proposed construction of a golf course and related infrastructure on 5637 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine South - Proposed construction of a golf course and related infrastructure on 4802 acres MOL in The Villages

Page 10 of 13

VOS - Barrineau Villas - Proposed development of a 60-lot subdivision on 879 acres MOL in The Villages

VOS - Anna Marie Ave - Proposed construction of 59 miles of roadway on 590 acres MOL in The Villages

VOS - Big Cypress Golf Course - Palmetto Course - Proposed construction of a golf course with related infrastructure on 4090 acres MOL (north parcel) and 835 acres MOL (south parcel) in The Villages

VOS - Bradenton Village Recreation Center - Proposed construction of a postal facility neighborhood recreation center and related infrastructure on 573 acres MOL in The Villages

VOS - Unit 209 - Proposed development of a 143-unit subdivision and related infrastructure on 3099 acres MOL in The Villages

VOS - Unit 210 - Proposed development of a 228-unit subdivision and related infrastructure on 5029 acres MOL in The Villages

VOS - Buena Vista Boulevard - Phase V Part 1 Roadway Extension - Proposed construction of 17 miles of roadway on 9955 acres MOL in The Villages

09-13-11-f-6

7 Villages of Sumter - Unit 198 Lindsey Villas and Paige Villas - Final Plat Approval (Staff recommends approval)

VOS - Unit 198 - 86-unit1 tract subdivision and related infrastructure on 1997 acres MOL in The Villages

VOS - Lindsey Villas - 70-lot3 tract subdivision on 969 acres MOL in The Villages

VOS - Paige Villas - 69-lot3 tract subdivision on 945 acres MOL in The Villages

09-13-11-f-7

8 Proposal award to Rosenbauer Firefighting Technology for RFP015-0shy2011-fTC Fire Rescue Replacement of Engines 21 amp 24 (Staff recommends approval)

There were seven proposals received as follows (1) Deep South - $218550 (2) Environmental Products of FL - $249797 (3) Ferrara Fire Apparatus Inc shy$249887 (4) Hallmark Fire Apparatus (E-One) - $263311 (5) Pierce Manufacturing - $226254 (6) Rosenbauer Firefighting Technology - $214263

Page 11 of 13

and (7) Sutphen Corp - $249489 After review of proposals discussion and scoring the Selection Committee recommends Rosenbauer Firefighting Technology

CLERKS NOTE Bradley Arnold County Administrator provided information on scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

09-13-11-f-8

09-13-11-3-f-8-Rosenbauer

9 CR 468 Widening Environmental Resource Permit (ERP) Application (Staff recommends approval)

09-13-11-f-9

10 State reviewed County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This provides for the adoption of a resolution (Res No 2011-44) which adopts the CEMP in order to meet the requirements of Florida Administrative Code Section 9G-6006(10)

09-13-11-f-10

11 First Amendment to the County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This amendment provides updated information and reflects the change in management from the Sheriffs Office to the Board of County Commissioners There will also be a resolution (Res No 2011-45) adopted which adopts this First Amendment to the CEMP as required by Florida Administrative Code 9Gshy6006(2)

09-13-11-f-11

12 Fiscal Year 20112012 Job Descriptions for various positions under the Board of County Commissioners (Staff recommends approval)

The following job descriptions are recommended for approval Assistant Library Services Manager Assistant Library Supervisor Veterans Service Counselor Emergency Management Specialist Emergency Management Director Deputy Chief - Fire Marshal Lieutenant (Fire and Emergency Medical Services) Assistant Planning amp Development Director Development Coordinator

Page 12 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13

2 Citizens Dropoff Area Public Notification Plan for the Sumter County Solid Waste Facility (Staff recommends approval)

09-13-11-f-2

3 University of Florida Bureau of Economic and Business Research Preliminary Estimate of the Permanent Resident Population for Sumter County - April 1 2011 (Staff recommends approval)

09-13-11-f-3

4 Sun Life Assurance Company Termination Letter amp Unum Life Insurance Company of America Application (Staff recommends approval)

The current contract with Sun Life Assurance Company for Short-Term and Long-Term Disability is expiring September 30 2011 The Willis Group the BOCC Broker of Record as of October 1 2011 received proposals from nine companies for these services Sun Life Dearborn National Hartford Liberty Mutual Lincoln Financial MetLife Mutual of Omaha Prudential and Unum After reviewing all options the BOCC staff with concurrence from Willis recommends that the ShortLong-Term Disability Insurance contract with Sun Life be terminated and moved to Unum Life Insurance Company effective October 12011

09-13-11-f-4

5 Inventory Transactions (Staff recommends approval)

09-13-11-f-5

6 Approve Villages of Sumter - Unit 208 Buena Vista Blvd Phase V Evans Prairie Golf Course North Evans Prairie Golf Course South Barrineau Villas Anna Maria Ave and Big Cypress were reviewed at the June 27 2011 July 11 2011 August 8 2011 and August 15 2011 Development Review Committee (DRC) Meetings (Staff recommends approval)

VOS - Unit 208 - Proposed development of a 143-unit residential subdivision and related infrastructure on 3327 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine North - Proposed construction of a golf course and related infrastructure on 5637 acres MOL in The Villages

VOS - Evans Prairie GC Osprey Nine South - Proposed construction of a golf course and related infrastructure on 4802 acres MOL in The Villages

Page 10 of 13

VOS - Barrineau Villas - Proposed development of a 60-lot subdivision on 879 acres MOL in The Villages

VOS - Anna Marie Ave - Proposed construction of 59 miles of roadway on 590 acres MOL in The Villages

VOS - Big Cypress Golf Course - Palmetto Course - Proposed construction of a golf course with related infrastructure on 4090 acres MOL (north parcel) and 835 acres MOL (south parcel) in The Villages

VOS - Bradenton Village Recreation Center - Proposed construction of a postal facility neighborhood recreation center and related infrastructure on 573 acres MOL in The Villages

VOS - Unit 209 - Proposed development of a 143-unit subdivision and related infrastructure on 3099 acres MOL in The Villages

VOS - Unit 210 - Proposed development of a 228-unit subdivision and related infrastructure on 5029 acres MOL in The Villages

VOS - Buena Vista Boulevard - Phase V Part 1 Roadway Extension - Proposed construction of 17 miles of roadway on 9955 acres MOL in The Villages

09-13-11-f-6

7 Villages of Sumter - Unit 198 Lindsey Villas and Paige Villas - Final Plat Approval (Staff recommends approval)

VOS - Unit 198 - 86-unit1 tract subdivision and related infrastructure on 1997 acres MOL in The Villages

VOS - Lindsey Villas - 70-lot3 tract subdivision on 969 acres MOL in The Villages

VOS - Paige Villas - 69-lot3 tract subdivision on 945 acres MOL in The Villages

09-13-11-f-7

8 Proposal award to Rosenbauer Firefighting Technology for RFP015-0shy2011-fTC Fire Rescue Replacement of Engines 21 amp 24 (Staff recommends approval)

There were seven proposals received as follows (1) Deep South - $218550 (2) Environmental Products of FL - $249797 (3) Ferrara Fire Apparatus Inc shy$249887 (4) Hallmark Fire Apparatus (E-One) - $263311 (5) Pierce Manufacturing - $226254 (6) Rosenbauer Firefighting Technology - $214263

Page 11 of 13

and (7) Sutphen Corp - $249489 After review of proposals discussion and scoring the Selection Committee recommends Rosenbauer Firefighting Technology

CLERKS NOTE Bradley Arnold County Administrator provided information on scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

09-13-11-f-8

09-13-11-3-f-8-Rosenbauer

9 CR 468 Widening Environmental Resource Permit (ERP) Application (Staff recommends approval)

09-13-11-f-9

10 State reviewed County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This provides for the adoption of a resolution (Res No 2011-44) which adopts the CEMP in order to meet the requirements of Florida Administrative Code Section 9G-6006(10)

09-13-11-f-10

11 First Amendment to the County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This amendment provides updated information and reflects the change in management from the Sheriffs Office to the Board of County Commissioners There will also be a resolution (Res No 2011-45) adopted which adopts this First Amendment to the CEMP as required by Florida Administrative Code 9Gshy6006(2)

09-13-11-f-11

12 Fiscal Year 20112012 Job Descriptions for various positions under the Board of County Commissioners (Staff recommends approval)

The following job descriptions are recommended for approval Assistant Library Services Manager Assistant Library Supervisor Veterans Service Counselor Emergency Management Specialist Emergency Management Director Deputy Chief - Fire Marshal Lieutenant (Fire and Emergency Medical Services) Assistant Planning amp Development Director Development Coordinator

Page 12 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13

VOS - Barrineau Villas - Proposed development of a 60-lot subdivision on 879 acres MOL in The Villages

VOS - Anna Marie Ave - Proposed construction of 59 miles of roadway on 590 acres MOL in The Villages

VOS - Big Cypress Golf Course - Palmetto Course - Proposed construction of a golf course with related infrastructure on 4090 acres MOL (north parcel) and 835 acres MOL (south parcel) in The Villages

VOS - Bradenton Village Recreation Center - Proposed construction of a postal facility neighborhood recreation center and related infrastructure on 573 acres MOL in The Villages

VOS - Unit 209 - Proposed development of a 143-unit subdivision and related infrastructure on 3099 acres MOL in The Villages

VOS - Unit 210 - Proposed development of a 228-unit subdivision and related infrastructure on 5029 acres MOL in The Villages

VOS - Buena Vista Boulevard - Phase V Part 1 Roadway Extension - Proposed construction of 17 miles of roadway on 9955 acres MOL in The Villages

09-13-11-f-6

7 Villages of Sumter - Unit 198 Lindsey Villas and Paige Villas - Final Plat Approval (Staff recommends approval)

VOS - Unit 198 - 86-unit1 tract subdivision and related infrastructure on 1997 acres MOL in The Villages

VOS - Lindsey Villas - 70-lot3 tract subdivision on 969 acres MOL in The Villages

VOS - Paige Villas - 69-lot3 tract subdivision on 945 acres MOL in The Villages

09-13-11-f-7

8 Proposal award to Rosenbauer Firefighting Technology for RFP015-0shy2011-fTC Fire Rescue Replacement of Engines 21 amp 24 (Staff recommends approval)

There were seven proposals received as follows (1) Deep South - $218550 (2) Environmental Products of FL - $249797 (3) Ferrara Fire Apparatus Inc shy$249887 (4) Hallmark Fire Apparatus (E-One) - $263311 (5) Pierce Manufacturing - $226254 (6) Rosenbauer Firefighting Technology - $214263

Page 11 of 13

and (7) Sutphen Corp - $249489 After review of proposals discussion and scoring the Selection Committee recommends Rosenbauer Firefighting Technology

CLERKS NOTE Bradley Arnold County Administrator provided information on scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

09-13-11-f-8

09-13-11-3-f-8-Rosenbauer

9 CR 468 Widening Environmental Resource Permit (ERP) Application (Staff recommends approval)

09-13-11-f-9

10 State reviewed County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This provides for the adoption of a resolution (Res No 2011-44) which adopts the CEMP in order to meet the requirements of Florida Administrative Code Section 9G-6006(10)

09-13-11-f-10

11 First Amendment to the County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This amendment provides updated information and reflects the change in management from the Sheriffs Office to the Board of County Commissioners There will also be a resolution (Res No 2011-45) adopted which adopts this First Amendment to the CEMP as required by Florida Administrative Code 9Gshy6006(2)

09-13-11-f-11

12 Fiscal Year 20112012 Job Descriptions for various positions under the Board of County Commissioners (Staff recommends approval)

The following job descriptions are recommended for approval Assistant Library Services Manager Assistant Library Supervisor Veterans Service Counselor Emergency Management Specialist Emergency Management Director Deputy Chief - Fire Marshal Lieutenant (Fire and Emergency Medical Services) Assistant Planning amp Development Director Development Coordinator

Page 12 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13

and (7) Sutphen Corp - $249489 After review of proposals discussion and scoring the Selection Committee recommends Rosenbauer Firefighting Technology

CLERKS NOTE Bradley Arnold County Administrator provided information on scriveners errors in the Minutes of the Bid Opening on August 22 2011 and the meeting of the Selection Committee on August 30 2011 Updated copies were furnished to the Clerk by Mr Arnold for inclusion in the file

09-13-11-f-8

09-13-11-3-f-8-Rosenbauer

9 CR 468 Widening Environmental Resource Permit (ERP) Application (Staff recommends approval)

09-13-11-f-9

10 State reviewed County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This provides for the adoption of a resolution (Res No 2011-44) which adopts the CEMP in order to meet the requirements of Florida Administrative Code Section 9G-6006(10)

09-13-11-f-10

11 First Amendment to the County Comprehensive Emergency Management Plan (CEMP) (Staff recommends approval)

This amendment provides updated information and reflects the change in management from the Sheriffs Office to the Board of County Commissioners There will also be a resolution (Res No 2011-45) adopted which adopts this First Amendment to the CEMP as required by Florida Administrative Code 9Gshy6006(2)

09-13-11-f-11

12 Fiscal Year 20112012 Job Descriptions for various positions under the Board of County Commissioners (Staff recommends approval)

The following job descriptions are recommended for approval Assistant Library Services Manager Assistant Library Supervisor Veterans Service Counselor Emergency Management Specialist Emergency Management Director Deputy Chief - Fire Marshal Lieutenant (Fire and Emergency Medical Services) Assistant Planning amp Development Director Development Coordinator

Page 12 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13

Development Technician Housing Coordinator Technician (Mosquito Control) Parks Operators Coordinator and Parks Technician

09-13-11-f-12

2nd Vice Chairman Gilpin moved with a second by Vice Chairman Breeden to approve Agenda Items 1 through 12 under General Items for Consideration with noted changes The motion carried unanimously 5 - o

4 ADJOURN

The meeting was adjourned at 530 pm

Page 13 of 13