Reflect CapToolUserManual

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Reect Capture Tool

USER MANUAL


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Reect Capture Tool USER MANUALTAbLE o CoNTENTSInitial Setup for School or District Site ............................................................................... 2

Check Hardware Inventory .............................................................................................. 3

Download and Store School or District Account In ormation ..................................... 4

Classroom Capture Process ................................................................................................. 7

Get Ready to Capture ...................................................................................................... 8

Capture Video ................................................................................................................. 18

Upload Video .................................................................................................................. 22

Appendix ............................................................................................................................... 27

Positioning the Hardware ............................................................................................. 28

Troubleshooting the Microphones ............................................................................... 30

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INITIAL SETUP FORSCHOOL OR DISTRICT SITE

Check Hardware Inventory Download and Store School or District Account Information

Note: A user with administrative privileges should complete thisinitial setup process prior to general launch o Teachscape Reectin your school or district. The Administrator login must be used therst time the capture tool is launched.


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lCHECK HARDWARE INVENToRYThe ll wing items are included in y ur Teachscape Reect case:

1 Teachscape Reect capture device1 Capture device power adapter2 Microphones1 Audio cable (stereo mini-cable)1 Lens cleaning cloth

1 Teachscape Reect dedicated capture station (laptop)1 Dedicated capture station (laptop) power adapter1 Computer mouse2 USB cables1 Ethernet cable

Teachscape Reect capture device

Board camera

Panoramic camera

Capture devicepower adapter

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Microphones

Stereo mini-cable

Lens cleaning cloth

Teachscape Reect dedicated capturestation (laptop)

Capture station (laptop)power adapter

Computer mouse

USB cables (2)

Ethernet cable

Note: The camera, laptop, and set o microphones in this case cannot be substituted with componentsincluded in other Teachscape Reect cases. Each camera and set o microphones are uniquely paired to thededicated capture station and will not work in conjunction with other components.


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DoWNLoAD AND SToRE SCHooL oR DISTRICTACCoUNT IN oRMATIoNInitial setup goal:

The g al this initial setup is t d wnl ad and st re y ur sch l r districts acc unt in rmati n (e.g., teacher names) n y ur

dedicated capture stati n. This step d es n t need t e repeated.

You will need: Dedicated capture stati n (lapt p) Dedicated capture stati n (lapt p) p wer adapter Internet c nnecti n (Wi i r Ethernet) Teachscape Reect Administrat r l gin and passw rd

Note: Capture device (camera) is not needed or this initial administrative setup.

STEP 1Y u need t rem ve nly the dedicated capture stati n (lapt p) and its p wer adapter r m the case at this time. Attach andplug in the adapter t a p wer s urce, and click n the oN utt n. (Depending up n y ur lapt p m del, it may e l cated in theupper le t the key ard.)

STEP 2Enter the passw rd teach t l g in t the dedicated capture stati n (lapt p).

STEP 3C nnect t the Internet.

STEP 4

Launch the Reect capture t l y either clicking n the Reflect Capture ic n n the deskt p (A), r i the welc me screen is pen,the Launch Reflect Capture Tool utt n (b).

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lCHECK HARDWARE INVENToRYSTEP 5Enter y ur Teachscape Reect Administrat r l gin and passw rd and click n the Login utt n. I y u d n t have this in rmati n,c ntact Teachscape Cust mer Supp rt.

Note: For the purpose o this initial setup, the camera does not need to be connected to the laptop at this time. However, i it isnot connected, a noti cation will appear a ter login. This will NOT a ect your initial setup.

STEP 6Click n the Update User List link near the upper right-hand c rner the applicati n t d wnl ad y ur sites acc untin rmati n (e.g., teacher names). This may take a ew minutes. A Data Update dial gue x will in rm y u the pr gress.

CHECK HARDWARE INVENT RY


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CHECK HARDWARE INVENToRYSTEP 7Click n the Close utt n t c mplete the initial setup pr cess.

Note: You have now success ully completed the initial setup or your school or district. It is strongly advised that a ter thisinitial setup, you run a test capturesee Get Ready to Capture and Capture Video in this manual or more in ormationabout this process.

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CLASSROOM CAPTUREPROCESS

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Get Ready to CaptureCapture Video

Upload Video

Note: The initial setup process must be completed priorto the general launch o Teachscape Reect in your school ordistrict. The Administrator login must be used the rst timethe capture tool is launched. See the previous section or howto do the initial setup.

A ter initial setup at a school or district site, the classroomcapture process may be initiated.

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lGET READY To CAPTURESTEP 1Charge the Microphones

In rder t d a success ul capture, y u will need t charge the micr ph nes in advance. This is acc mplished y plugging thecamera int a p wer s urce using the p wer adapter and y placing the micr ph nes in either d ck n the camera. Make sure thatthey are ully d cked. Yu d n t need t attach the capture stati n (lapt p) when charging.

When d cked, a RED LED status light n the micr ph nes indicates they are charging; a GREEN light indicates that they are charged.

Note: It is advised that you charge the microphones or 45 minutes to 2 hours be ore your rst use. It will take approximately 45minutes or an 80% charge and 3 hours or a ull charge. A ull charge lasts or approximately 6 hours o continuous recording.

Tips for SuccessCheck that the clip on the teacher microphone is not inter ering with being ully docked when charging.

Check to make sure the capture device (camera) has a GREEN light between the microphone docks. I the light isnot lit, the mic is not receiving power. Check the connection to the power source.

Teacher mic(smaller o the two)

Student mic(larger o the two)

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Teacher mic Student mic

Mute button

LEDstatus light

Mute button


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GET READY To CAPTURESTEP 2Position the Hardware

once the micr ph nes are charged, y u are ready t set up r y ur capture:

The Teachscape Reect equipment should be placed in a location in the room where it can capture the mostclassroom activity. See the Appendix in this manual or speci c suggestions or common room arrangements. The board camera should point directly at the board or other focal point (e.g., whiteboard, projector screen,chair,

chart paper). The height of the panoramic camera should align with the seated height of the tallest student to capture the faces

o as many students as possible. Press the latch and raise the camera head to adjust.

Note: It is suggested that your Teachscape Reect equipment be stored on a media cart. I you are not using

a cart, place the equipment near each other on level sur aces.

Boardcamera

Panoramic

camera

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lGET READY To CAPTURESTEP 3Make Camera Connections

Connect the camera to the dedicated capture station using the two included USB cables. The USB ports may be located on bothsides o the laptop.

Connect the computer mouse to an available USB port (optional).

STEP 4Connect the Audio Cable

C nnect the audi ca le y plugging the smaller, tagged end the audi ca le int the micr ph ne input n the camera and thether end int the micr ph ne input n the lapt p.

Capture device (back)

HD cam USB port Panoramic cam USB port

Dedicated capturestation (side)

USB ports

USB cables rom capturedevice to dedicated capture

station

Audio out romcapture device

Audio in to capture devicemicrophone input

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GET READY To CAPTURESTEP 5Power the Hardware

C nnect th the camera and the capture stati n (lapt p) t their respective p wer adapters. It is highly rec mmended that y u usea surge pr tect r (a.k.a., p wer strip) etween the p wer c rds and the wall s cket.

Note: Using a surge protector between the power adapters and the wall socket protects the hardware and improves audio quality.

STEP 6Launch the Teachscape Reflect Capture Tool

I y u have n t d ne s already, launch the applicati n:

Power the dedicated capture station (laptop) ON.

Launch Windows using teach as the password.

Launch the Teachscape Reect capture tool by either clicking on the Reflect Capture icon on the desktop, or i thewelcome screen is open, the Launch Reflect Capture Tool button.

Enter your Teachscape login and password.

Note: I you launched the Teachscape Reect capture tool prior to connecting the camera, you may see a message asking you toretry. I so, make sure all connections to the camera are made and click on the Retry button.

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STEP 7Enter the Lesson Information

A ter launching the Teachscape Reect capture t l n the capture stati n (lapt p), use the dr p-d wn menus and pen elds at thet p the screen t pr vide in rmati n a ut the less n.

be sure t give y ur less n a meaning ul capture title (i.e., vide name) s that the less n vide is easily rec gniza le nce it isupl aded t My Reflect Video Library.

Note: I you are a teacher, your name will be pre-populated. I you do not see your name in the list, click on Update User List. Iyour name continues to be missing rom the list, contact Teachscape Customer Support.

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STEP 8Calibrate the Panoramic Camera

In rder t capture a clear image with the pan ramic camera, y u may need t cali rate the camera in relati n t the camerasinternal mirr r. Cali rati n means aligning the camera t what is refected in the mirr r.

Y u may nd that y u d n t need t cali rate the camera. See the images n the ll wing page r examples. Your goal is to havestraight edges on the panoramic image.

Strong Calibration Note straight edge of image at top and bottom

Poor Calibration Note curved, black obstruction at bottom left of image

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I cali rati n is necessary, rst click n the Calibrate utt n n the le t-hand side a ve the pan ramic camera preview screen.

Calibrate by Adjusting the Perimeter Alignment

A ter clicking n the Calibrate utt n i y ur pan ramic camera image needs impr ving, use y ur m use t click and drag withinthe image t m ve the thin white ring ar und the circular image, centering it and aligning it with the perimeter edge the image.

White ring centered and aligned to perimeter White ring not centered and unaligned to perimeter

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Check Your Calibration

Select Save t check that the image is c rrectly aligned in the pan ramic view. Yur g al is t have straight edges n the pan ramicimage. Recali rate y clicking n the Calibrate utt n nce m re and either realigning the white ring again r reading n t learnh w t adjust the circum erence the white ring.

Calibrate by Adjusting the CircumferenceY u may need t als adjust the circum erence the white ring t cali rate the camera (i.e., impr ve y ur pan ramic image). Usingy ur m use, click and drag just the thin white ring t adjust the circum erence the ring. Place the ring t a p int just inside theimage perimeter.

Click n Save t recheck y ur cali rati n and recali rate until y u are satis ed with the image quality.

STEP 9

Adjust the Zoom for the Board Camera ImageThe ard camera sh uld p int directly at the ard r ther cal p int (e.g., white ard, pr ject r screen, chair, chart paper). Ineeded, use the Z m slide ar underneath the ard camera preview image t manually adjust the range view.

Panoramic Camera Preview Board Camera Preview

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STEP 10Adjust the Settings for the Images

Check y ur pan ramic and ard camera preview images r rightness and cus. Y u may n t need t make adjustments.Regardless, it is advised t UNCHECK the Auto x a ter the cameras have cused s that they d n t c ntinually attempt t

re cus during the less n. (See arr ws el w.)

I y u d eel that adjustments sh uld e made, use the slide ars underneath each preview image t manually adjust the camerasettings. It is rec mmended that y u check the Auto x t cus the camera during this stage, and then uncheck the x nce y u

are satis ed with the cus settings. Unchecking the x will prevent ng ing re cusing due t m vement during the less n.

Panoramic Camera Preview Board Camera Preview

Tip for SuccessIn addition to clicking and dragging the slider controls, you may also use your keyboard le t and right arrows orne adjustments.

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STEP 11Take Still Photos

I desired, take still ph t s items, d cuments, r the classr m envir nment. Y u may d this n w r at the c nclusi n y urless n. D ing it n w might e a g d idea ecause y ur classr m envir nment may change as y ur less n pr gresses (e.g., y u may

want t capture the white ard e re the less n and a ter).

Click n the camera utt n a ve the ard camera preview screen. This will all w y u t use the ard camera t take pictures.

Adjust the camera settings as needed and click n Take Photo. Y u may take as many ph t s as y u wish. r d cuments rarti acts, y u may simply h ld them in r nt the ard camera.

T delete a ph t , h ver ver the thum nail image until a red X appears in the upper right-hand c rner, and then click n the X. SelectSave & Close when y u are satis ed with y ur selecti n ph t s.

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CAPTURE VIDEo


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M a n u CAPTURE VIDEo

be re y u may capture vide , it is essential that y u have c mpleted the steps in Get Ready to Capture in this manual. Thesesteps include:

Charging the microphones Positioning the hardware in the classroom

Making hardware connections Launching the Teachscape Reect capture tool Entering lesson data Adjusting camera settings as needed Taking still photos, if desired

Pr vided these steps are c mpleted, y u will n w prepare the micr ph nes and rec rd y ur less n.

STEP 1Prepare the Microphones

once charged, rem ve th micr ph nes r m the charging d ck.

Wait a m ment r the micr ph ne LED status lights t st p fashing.The micr ph nes sh uld exhi it a fashing RED light, indicating thatthey are in mute m de and will n t rec rd.

Push the mute utt n n each micr ph ne nce. The LED status lights

sh uld n w fash GREEN, indicating that they are ready t rec rd.

STEP 2Attach the Teacher Microphone

Attach the smaller, clip- n micr ph ne t the teachers cl thing within 612 inches his r her m uth.

Make sure the teachers micr ph ne is attached securely with the micr ph ne LED status light p inted up t ward the teachersm uth.

STEP 3Place the Student Microphone

Place the larger, mnidirecti nal student micr ph ne cl se t the maj rity students. The micr ph ne may lie n its sider stand upright.

Note: To turn either microphone OFF, return the microphone unit to the charging dock. You can also turn the microphone OFFby pressing and holding the mute button or approximately 10 seconds until the LED light turns solid RED, and then releasing

the button.

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Teacher mic Student mic

Mute button

LEDstatus light

Mute button

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STEP 4Check the Audiometers

o serve the teacher and student audi meters in the Teachscape Reect capture t l. The meters sh uld display m ving green arswhen y u speak r whistle int the respective micr ph nes. Y u may als use the Test Audio eature y clicking n the rec rdand play ic ns t the right the audi meters. I the audi meters d n t indicate s und, check t make sure y ur micr ph nes arecharged and unmuted.

Tips for SuccessDo not leave a microphone in the capture device base during video capture. When docked in the base, the microphone will revert to charging mode and will not record.

Avoid audio inter erence by removing anything that might bump into the teachers microphone such as jewelry orlanyards.

For optimal video capture, classroom lights should remain ON or the duration o the lesson, and windows should beshaded to prevent glare.


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When rec rding, y u will see a yell w anner a ve the vide preview wind ws that reminds y u t n t cl se the lapt p duringrec rding. I the images are distracting t y ur students, y u may click n the Hide Video utt n a ve the ard camera view.

STEP 6End the Video Capture

Click n the Stop utt n at the tt m y ur screen t c nclude capture. Y u will see a Recording Complete n ti cati n. Y umay take additi nal still ph t s at this time r cl se the wind w.

be sure t turn y ur micr ph nes t c nserve the charge. Either place them in the d cks n the capture device r h ld the mute

utt ns r at least 10 sec ndsthe LED status lights sh uld turn s lid RED and then turn .

u a l UPLoAD VIDEo


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STEP 1Identify a Location for the Teachscape Reflect Equipment During Upload

It is imp rtant t have a secure l cati n in y ur uilding r y ur Teachscape Reect equipment t e st red, as well as r vernightr unattended upl ads the vide capture data. This l cati n must have:

Access to a hardwired Internet connection Electrical outlet Secure room (i.e., door that locks)

Vide upl ad can take a signi cant am unt time. There re, e ective upl ad requires a hardwired Internet c nnecti n (ratherthan wireless) and an electrical utlet (rather than using the capture stati n attery).

STEP 2Launch the Teachscape Reflect Tool

I y u havent d ne s already, p wer y ur capture stati n oN and launch the Teachscape Reect capture t l. once launched,make sure that y u are c nnected t the Internet y checking r the nline ic n in the upper right-hand c rner the captureand upl ad screen.

Note: For uploading videos, you do not need to be connected to the Teachscape camera. Only the capture device (laptop), poweredby an electrical outlet, and a hardwire Internet connection are needed.

Tips for SuccessYour school should establish a routine o uploading videos overnight a ter each day o capture.

Upload should be per ormed in a secure location with a hardwired Internet connection and a connection to a reliablepower source.

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STEP 3Determine If You Need to Set Upload Time

It is advised t nd ut i netw rk pr cesses at y ur sch l r district (system upgrades, antivirus scans, etc.) are scheduled t ccur

at particular times during the night, as these may c nfict with y ur upl ad pr cess.

I y u d need t schedule a speci c time r upl ad, g t the Upload Queue ta and click n the Set Upload Time utt n tschedule y ur upl ad at a time that d es n t inter ere with any r utine netw rk pr cesses that may ccur at night.

STEP 4Identify Captures for Deletion

Select the Upload Queue ta n the Teachscape Reect capture t l. Here y u can view the list captures in the queue. Y u maypreview the vide (s) y clicking n the Preview utt n, alth ugh please n te that the preview is the wrapped r 360 versi n the vide . Y u must c mpress the vide t see the unwrapped r rectangular versi n the vide .

T delete unwanted r test captures, check the xes next t th se captures and click n the Delete utt n.

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STEP 5Identify Captures for Compression or Compress & Upload

Check the xes next t the captures y u w uld like t upl ad. Y u may either ch se t click n Compress r Compress &Upload.

C mpressing rst is advised ecause:

You do not need to be connected to the Internet during compression. Compressing videos makes smaller le(s) resulting in shorter upload duration.

You may preview the videos after compressing and before uploading.

Note: This process involves large les. I you choose to not compress rst, each video could take approximately three times as

long to upload as it took to capture. For example, i you captured two hours o classroom instruction, you should allow six hoursor the capture to upload.

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A dial gue x will in rm y u the c mpressi n r upl ad pr gress.

During c mpressi n r upl ad, d NoT cl se the lapt p. Y u may leave the capture stati n unattended in a secure l cati n whilethe captures are upl ading.

I y u ch se t rst c mpress the vide (s), up n success ul c mpressi n, the vide (s) will appear in the l wer Ready for Upload wind w. r m here, y u may preview the vide (s) y clicking n the Preview utt n. or y u may select the vide (s) r upl ad andclick n the Upload utt n.


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CLASSROOM CAPTUREAPPENDIX

Positioning the HardwareTroubleshooting the Microphones

n u a l PoSITIoNING THE HARDWARE


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M a n Place the Teachscape Reect equipment in a l cati n that ena les y u t lm high-quality vide imp rtant classr m activity.

The diagrams el w illustrate sample hardware placement r a variety c mm n classr m arrangements.

Make sure that the ard camera is p inting directly at the center any direct instructi n (e.g., white ard, pr ject r screen, chair,chart paper). T ensure that the pan ramic camera can capture the aces as many students as p ssi le, press the latch and raisethe camera head t align its height t the seated height the tallest student.

Student Microphone Reect Equipment Student

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Note: It is suggested that your Teachscape Reect equipment be stored on a media cart. I you are not using a cart, place theequipment near each other on a level sur ace.

Boardcamera

Panoramiccamera

n u a l TRoUbLESHooTING THE MICRoPHoNES


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LED Status Light LED Pattern Meaning

Microphone incharging dock

Solid RED Charging in progress.

Solid GREEN Charging complete.

Microphone out ofcharging dock

OFF Microphone powered OFF or battery discharged.

Two RED fashes every 1.5 seconds Microphone is muted. To unmute, push and release thebutton.

One GREEN fash every 1.5 seconds Microphone is live and ready to record.

Solid RED Microphone is powering down or pairing.Alternating slow GREEN and RED fashes

Microphone is not paired to camera.

YELLOWfash alternating withGREEN fash

OR

YELLOWfash alternating with twoRED fashes

Microphone battery is low.

Rapid RED fashes continuing ormore than a ew seconds

Radio congestion. Remove devices such as cell phones,wireless hubs, and radios that might inter ere with themicrophone signal.

Groups o ve rapid RED fashes Unit is aulty. Contact Teachscape Customer Support.

* If any of these issues are unresolved, contact Teachscape Customer Support by phone at 1-888-479-7600 between 8 a.m. and9 p.m. EST, Monday through Friday, or visit http://www.teachscape.com/support.

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Teachscape Customer Support

1-888-479-7600 8:00 a.m.9:00 p.m. EST, MF

http://www.teachscape.com/support

This equipment has een tested and und t c mply with the limits r a Class b digital device, pursuant t Part 15 the CC Rules. These limits are designed t pr videreas na le pr tecti n against harm ul inter erence in a residential installati n. This equipment generates, uses, and can radiate radi requency energy and, i n t installedand used in acc rdance with the instructi ns, may cause harm ul inter erence t radi c mmunicati ns. H wever, there is n guarantee that inter erence will n t ccur in aparticular installati n. I this equipment d es cause harm ul inter erence t radi r televisi n recepti n, which can e determined y turning the equipment and n, theuser is enc uraged t try t c rrect the inter erence y ne r m re the ll wing measures:

Reorient or relocate the receiving antenna

Increase the separation between the equipment and receiver

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected

Consult the dealer or an experienced radio/TV technician for help

The user sh uld maintain a 20-cm (8 inches) spacing r m the ase unit t ensure c mpliance with CC requirements.

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