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MAGAZINEREFERRALS
The Ultimate
Housewarming Party Guide
ReferralsMagazine.com
REFERCO
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START HERE
PROCEDURES
SAMPLE INVITATIONS
DO YOU HAVE A THEME?
DOORPRIZE FORM
THE “F” WORD
SAMPLE THANK YOU
TABLE SIGN
DON’T SHOW UP EMPTY HANDED
THE INFLUENTIAL ZONE
CHECKLIST
START HERE
Introduce the party as part of your process from
the beginning of working with a new client.
BUYER CONSULTATION
NEXT CLOSINGYour next closing may or may not want a party.
Best place to start is at your next consultation
PLAN! What type of food makes the most sense for you?
What style makes the most sense? Is there a
theme?
PARTNERSLet your partners know you are now providing
this service. Great differentiator!
COORDINATORWho on your team is going to own the
Housewarming Party System?
PROCEDURES✓ Notify sponsors of party date
✓ Create RSVP list* and send
evite
✓ Order food 2 to 3 weeks out
✓ Put out directional signs prior
to party
✓ Bring SOLD sign and camera
✓ Send THANK-YOU’s after
TO DO LIST
DON’T FORGET!* Parties are 30-60 days after closing on a Friday or Saturday
* Invitations will be mailed out 3 to 4 weeks before the party to allow time for
guests to RSVP. Be sure to include a magnet with the invitation (that way they
will hang the invitation on the fridge).
NOTES
•Usually clients invite 20–30 guests
• (40-60 people total). And usually ½ of
those will come.
• Be sure to have registration slips, the
entry box, pens and plenty of business
cards.
•Touch base with all potential guests
who have not RSVP’d about three days
prior to the party to establish RSVP and
to answer potential questions.
*
SAMPLE
INVITATIONS
DO YOU HAVE
A THEME?
Photo Credit: Shannon Gilmore and Tara Carter
❑ 2 X Tables
❑ 2 X Linens
❑ 2 X LG White Coolers
❑ 1 Cooler (Drinking Ice)
❑ 1 X Champagne
❑ Bucket/Scoop
❑ 4 X Vases/Flowers___
❑ 4 X Tall Cylinder Vases
❑ Floating Candles
❑ Citronella Candles/Torches
❑ Wine Key / Bottle Opener
❑ # _____Wire Racks
❑ # _____Deep Full Pans
❑ # _____Top Full Pans
❑ # _____Half Pans
❑ # _____X Stenos Match
Stick Lighter
❑ 2 Large White Bowls
❑ Med White Bowl
❑ 3 Spoon Rests__________
❑ 4 X LG Tongs
❑ 2 X LG Serving Spoons
❑ 2 X SM Spoons ____
❑ 120 Cups
❑ 80 LBS Ice
❑ # _____LG Plates
❑ # _____SM Plates
❑ Dessert Stand
❑ Buffet Risers - needed?
❑ # _____Napkins
❑ Napkin/Silverware Holders
❑ 150 Forks
❑ 100 Knives
❑ Straws/Stirrers
❑ Helium Tank
❑ Balloons
❑ String for Balloons
❑ Emergency Kit
S U G G E S T E D S U P P L I E SBy: Tara CarterS E R V I N G . D I S P L A Y . D E C O R A T I O N & M O R E
❑ Scissors
❑ Tape
❑ Vases/Mason Jars
❑ Gallon Ziplock Bags
❑ Photo Back Drop ____
❑ Photo Stand
❑ Photo Props
❑ 2 water dispensers
❑ Punch mix for water dispenser
❑ Screws for photo props
❑ 1 table ____
❑ 2 black linens rectangular
❑ # _____Chairs ___________
❑ Wine & Spirits
❑ Mixers for drinks ____
❑ Bounce House
❑ Music/Speaker
❑
❑ _____________
❑ _____________
❑ _________________
❑ _____________
❑ _______________
❑
❑
❑
❑ Slice lemon to have it float ____
❑ Label adult punch
❑ Label coolers (beer, water, soda)
❑
❑
❑
❑
❑
S U G G E S T E D S U P P L I E SBy: Tara CarterS E R V I N G . D I S P L A Y . D E C O R A T I O N & M O R E
N O T E S
*If you are using a catering service, most if not all, of these supplies are part of their service. Always confirm what they provide and what you need to provide.
TABLE SIGN
Photo Credit: Tara Carter
DOOR PRIZE
FORM
DON’T SHOW UP
EMPTY HANDED! Make sure you have door prizes and closing gifts in hand!
Photo Credit: Shannon Gilmore
THE “F” WORD
Follow Up…Don't miss your opportunity to follow up with referrals from the door prize entry forms and your conversations!
Follow up with Referrals by calling Source, then Referral, then Source again to confirm you contacted Referral. Call and thank all attendees. Call homeowner and let them know what you’ve done to thank their family and friends.
Referral Phone# Email Where? What? When?Referral Source Phone Email Notes
Jane Doe 123.4567 [email protected] City, ST Diaz HWP 01/24/18 Bob Smith 456.7890 [email protected]
Left Jane a msg
01/26/18
John Paul 567.8965 [email protected] City, ST Diaz HWP 01/24/18 Kim Carter 987.6543 [email protected]
Listing appt
02/15/18!!!
SAMPLE
THANK YOU
REFERRALSMAGAZINE
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www.ReferralsMagazine.com
