Receive the Public Housing Assessment System1E9156B6-EE87-4ADE-9BB6... · ofSeptember 1, 2016. The current waiting list is at 75. Public Housing Program — Net assets in the program

AGENDA

ADJOURNED MEETING

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY

New Ulm, Minnesota

Tuesday, November 15, 2016 — 8: 00 a. m.

1. ROLL CALL.

2. APPROVAL OF MINUTES.

3. NEW ULM ECONOMIC DEVELOPMENT CORPORATION REPORT.

4. EDA DIRECTOR' S ADMINISTRATIVE REPORT.

5. PUBLIC HOUSING PROGRAM.

a. Receive the Public Housing Assessment System ( PHAS) score for the

fiscal year ending June 30, 2016.

b. Consider motion authorizing payment of Public Housing Program claims.

6. ECONOMIC DEVELOPMENT AUTHORITY.

a. Consider motion accepting quotes, authorize construction of speculativehouse on Lot 4, Block 3, Milford Heights First Addition.

b. Consider approving Request For Proposals — Comprehensive CommunityHousing Study.

7. ADJOURNMENT.

City ofNew UlmRequest for Economic Development Authority Action

Meeting Date: November 15, 2016 Agenda Item Number: 2.

Agenda Section: Approval of Minutes Originating Department: EDA Administration

Resolution: N/A Prepared By: Housing Coordinator

Number of Attachments: 1 Presented By: Housing Coordinator

Item: Approval of Minutes from the Regular EDA Meeting held on October 11, 2016.

EDA Staff Proposed Action:

Motion by , second by , approving the minutes from the Regular EDA Meeting held onOctober 11, 2016.

Overview:

N/A

Primary Issues/Alternatives to Consider: N/A

Budgetary/Fiscal Issues: N/A

Attachments:

Draft meeting minutes — October 11, 2016

October 11, 2016

The REGULAR MEETING of the New Ulm Economic Development Authority was called to

order at 8: 00 a.m. October 11, 2016 in the City Council Chambers at City Hall.

Roll was called and the following members were present: Commissioners Fix, Guggisberg, Shipp, Wohlers and President Schmitz.

Also present were Mayor Beussman, Executive Director Gramentz, Housing CoordinatorBregel and Treasurer Jorgensen.

Commissioner Guggisberg made a motion to approve the minutes of the September 13, 2016Regular Meeting. Commissioner Fix seconded the motion and all voted aye.

The Economic Development Coordinator reported on various economic development

activities in the community.

The Housing Coordinator reviewed for the Commissioners highlights of the administrativeactivities during the month of September 2016, as follows:

Housing Choice Voucher Program — She reported that the Housing Assistance Paymentsdisbursements exceeded payments to landlords by $470 for the month. HUD AdministrativeFee expenses exceeded disbursements by $ 1, 487 for the month. Total vouchers are at 103 as

of September 1, 2016. The current waiting list is at 75. Public Housing Program — Net assets in the program are $ 640,341. 16 as of September 30,

2016. Broadway Haus is fully leased with 52 on the waiting list. The Family Units have

one vacancy with 55 on the waiting list. EDA — Investment pool assets of $484, 112 as of September 30, 2016. The increase in

revenue is due to the proceeds from the sale of the spec house at 612 Pfaender Drive. Staff

distributed information to landlords about a Rental Rehabilitation Deferred Loan Program

that is available and a few landlords have shown interest in these funds. Construction on thespec house at 633 Pfaender Drive is completed and an open house is scheduled for next

week. The street improvements are nearly completed in the Milford Heights Subdivision. Property Rehabilitation Loan Program — Available funds of $290, 160 as of September 30,

2016. A new application was received and is pending approval. Rental Properties — Cash investment assets of $71, 106 as of September 30, 2016.

Garden Terrace Apartments — Garden Terrace has two vacancies. There were two turnovers

during the past month and there are two move -out notices pending for November. The

waiting list is at 60.

Commissioner Fix made a motion to accept the Administrative Activities Report.

Commissioner Wohlers seconded the motion and all voted aye.

The Authority received notice that the Department of Housing and Urban DevelopmentHUD) had issued new Fair Market Rents ( FMR' s) effective October 1, 2016. The Housing

Coordinator noted that on an annual basis, HUD issues new FMR' s to account for changes in rental

ECONOMIC DEVELOPMENT AUTHORITY MEETING 45 OCTOBER 11, 2016

rates within Brown County. She noted that the new FMR' s were as follows: 1 Bedroom - $522; 2

Bedroom - $681; 3 Bedroom - $852; and 4 Bedroom - $939.

The Housing Coordinator explained that HUD allowed the Authority to select a PaymentStandard for the Section 8 Housing Choice Voucher Program between 90% and 110% of the

established Fair Market Rent for Brown County. Staff recommended the following PaymentStandard: 1 Bedroom - $ 522; 2 Bedroom - $681; 3 Bedroom - $852; and 4 Bedroom - $939.

Commissioner Fix offered the following resolution and moved its adoption:

RESOLUTION 16- 14

BE IT RESOLVED, that the Economic Development Authority of the City of New Ulm, Minnesota does hereby establish the following Payment Standards for the Section 8 Housing ChoiceVoucher Program in Brown County:

1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom

522 $ 681 $ 852 $ 939

The motion to adopt said resolution was seconded by Commissioner Wohlers and upon roll call, thefollowing voted:

Voting Yes: Commissioners Fix, Guggisberg, Shipp, Wohlers and President Schmitz.

Voting No: None.

Not Voting: Commissioners Schultz and Schwartz (absent).

The President thereupon declared said resolution duly carried and adopted this 11th day ofOctober 2016.

Charles Schmitz, President

Jason Wohlers, Secretary

The Authority considered for approval a resolution approving Flat Rent changes for thePublic Housing program effective November 1, 2016. The flat rents represent the maximum

amount a family would pay when renting a Public Housing unit. The Flat Rent option allows a

family to continue occupying a unit even though their income increases significantly. The Flat Rentis being changed at this time to reflect the new Fair Market Rents ( FMRs) issued by the Departmentof Housing and Urban Development (HUD) and applied to all program units.

Staff is recommending that the new Flat Rents reflect the October 1, 2016 FMRs. She

recommended that the EDA approve the following rents: 1 Bedroom - $ 522; 2 Bedroom - $ 681; 3

Bedroom - $ 852; and 4 Bedroom - $939.


Commissioner Fix offered the following resolution, waive the reading and moved itsadoption:

RESOLUTION 16- 15

BE IT RESOLVED, that the Economic Development Authority of the City of New Ulm, Minnesota does hereby establish the following Flat Rents for the Public Housing program:

1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom

522 $ 681 $ 852 $ 939

The motion to adopt said resolution was seconded by Commissioner Wohlers and upon rollcall, the following voted:


Voting No: None.


The President thereupon declared said resolution duly carried and adopted this 11th day ofOctober 2016.



Commissioner Wohlers offered a motion to authorize payment of the following claims forthe Public Housing Program:

CLAIMANT

PUBLIC HOUSING CLAIMS

October 11, 2016

AMOUNT PURPOSE

Former Tenant 79.37 Refund Sec Dep/Int/ 1627 S Minnesota StCity ofNew Ulm 10, 883. 91 September 2016 Expenses

Public Utilities Commission 2, 077.45 Utilities/BH (8/ 1/ 16 to 9/ 1/ 16)

1. 55 Utilities/ 1627 S Minnesota St ( 8/ 31/ 16 to 9/ 1/ 16)

C. Naber & Associates 120. 00 September 2016 Accounting ServiceEcowater Systems 87. 75 9/ 20/ 16 Softener Salt/Broadway Haus

60. 75 9/ 21/ 16 Softener Salt/Family UnitsRiver View Sanitation 111. 95 October 2016 Garbage Service/BH

1st Choice Security, Inc. 428. 50 Annual Fire Alarm Test/Broadway Haus


AH Hermel

Design Home Center

Full Service Electric

Gag Sheet Metal, Inc. Interstate PowerSystems

Kibble Equipment

Kraus Tree Service

Menards

Public Utilities Commission

Quality Appliance & Television

Retzlaffs Ace Hardware

River Creek Nursery, Inc. Runnings

Schultz Plumbing & HeatingWood -N -Windows

93. 64 Supplies

147. 66 Supplies/ 1627 S Minnesota St

214. 80 Service Call/ 1627 S Minnesota St

1, 453.00 Service Call/ 1627 S Minnesota St

567.00 Generator Service Call/Broadway Haus16.23 Supplies

269.69 Landscaping/Family Units222.58 Supplies ( 8)

102. 00 October URP/ 1320 S German St

128. 00 October URP/418 17th South St

562.82 Stove/Broadway Haus5. 33 Supplies

169.47 Landscaping/Broadway Haus499.94 Supplies ( 4)

421. 07 Service Call/ 1627 S Minnesota St

87.60 Repair Screens/ 1627 S Minnesota St

20.00 Repair Drawer/615 N German St

18, 832.06

Commissioner Guggisberg seconded the motion and all voted aye.

The Authority considered a motion to accept quotes and authorize construction of aspeculative house on Lot 2, Block 3, Milford Heights First Addition. The Housing Coordinatorstated that sealed quotes were accepted and listed below are the low bids for the following trades:

Project Element

Building MaterialsCarpentryExcavation/MasonryElectrical

PlumbingHVAC

Contractor

Design Home Center

Al Poehler Construction

Mike Kral Construction

Dune Electric

Jared Haynes

Jared Haynes

Amount

43, 455

19, 862

35, 328

6, 750

8, 857

8, 127

TOTAL = $ 122,479

Allowances have also been budgeted for the following project elements:

Project Element Amount

Floor Covering 4, 500

Painting 2, 000

Gutters 1, 200

Lighting 500

Trees 300

Landscaping 1, 500

TOTAL = $ 10, 000


The following miscellaneous expenses are to be added to the construction costs:

Expense Amount

Building Permit 2, 550

Electric Fee 500

Natural Gas Fee 450

Utilities 1, 200

Grounds Maint 3, 100

Phone/Data 200

TOTAL = 7, 900

Staff is recommending that a house construction budget of $144,700 be approved. The

budget includes the $ 122,479 construction trades; $ 10,000 allowances; $ 8, 000 miscellaneous

expenses; and a 3% contingency.

The EDA will general contract this project through the City' s Building Official' s Office. Staff anticipates that the sale price for the house will be about $ 160,000. Commissioner Fix offered

a motion accepting quotes, approve a house construction budget of $ 144,700, and authorize

construction of a speculative house on Lot 2, Block 3, Milford Heights First Addition.


The Authority considered a motion to accept quotes and authorize construction of aspeculative house on Lot 4, Block 3, Milford Heights First Addition. The Housing Coordinatorstated that sealed quotes were accepted and listed below are the low bids for the following trades:

Project Element Contractor Amount

Building Materials Design Home Cetner 45, 496

Carpentry Al Poehler Construction 19, 545

Excavation/Masonry Mike Kral Construction 35, 328

Electrical Dune Electric 6,750

Plumbing Jared Haynes 8, 736

HVAC Jared Haynes 8, 127

TOTAL = $ 123, 982

Allowances have also been budgeted for the following project elements:

Project Element Amount

Floor Covering 4,500

Painting 2,000

Gutters 1, 200

Lighting 500

Trees 300

Landscaping 1, 500

TOTAL = $ 10,000


The following miscellaneous expenses are to be added to the construction costs:

Expense Amount


Electric Fee 500

Natural Gas Fee 450

Utilities 1, 200

Grounds Maint 3, 100

Phone/Data 200

TOTAL = 8, 000

Staff is recommending that a house construction budget of $146,300 be approved. The

budget includes the $ 123,982 construction trades; $ 10,000 allowances; $ 8, 000 miscellaneous

expenses; and a 3% contingency.

The EDA will general contract this project through the City' s Building Official' s Office. Staff anticipates that the sale price for the house will be about $ 162, 000. After further discussion,

Commissioner Wohlers offered a motion to table this item and bring it back for consideration after apurchase agreement is in place for the spec house at 633 Pfaender Drive. Commissioner

Guggisberg seconded the motion and all voted aye.

A discussion took place on the EDA properties located at 318, 320 and 326 North

Broadway. Staff was instructed to notify local realtors that the EDA might be willing to sell theseproperties. No further action was taken at this time.

The Authority received a copy of the New Ulm Economic Development Authority audit forthe one year period ending June 30, 2016. The Treasurer presented a summary of the audit to theEDA. Commissioner Wohlers made a motion to accept the 2016 audited annual financial report.


The Treasurer presented for approval the proposed 2017 budget for the Economic

Development Authority. She reported that the budget for the EDA Fund covers HousingAdministration, Affordable Housing Subdivision and other EDA activities for the 2017 budget year. The proposed tax levy is the same as 2016. The levy is the maximum amount allowed, which isnecessary to pay for interest on the assessments related to the Milford Heights Subdivision.

Commissioner Guggisberg offered the following resolution and moved its adoption:

RESOLUTION 16- 16

BE IT RESOLVED, by the Commissioners of the Economic Development Authority of theCity of New Ulm, Minnesota that the New Ulm Economic Development Authority budget for 2017is hereby adopted.


Commissioner Fix seconded the foregoing resolution, and the roll having been called thefollowing vote was recorded:

Voting Yes: Commissioners Fix, Guggisberg, Wohlers and President Schmitz.

Voting No: None.

Not Voting: Commissioners Schultz and Schwartz (absent) and Shipp.

The President thereupon declared said resolution duly carried and adopted this 1 lth day ofOctober, 2016.



The Housing Coordinator reviewed the proposed Garden Terrace annual budget. The

budget includes a modest rent increase. The proposed rents are comparable with other market rate

rentals in town.

The Housing Coordinator reviewed other Garden Terrace revenues and expenditures relatedto the proposed 2017 annual budget. Commissioner Wohlers made a motion to approve the Garden

Terrace budget. Commissioner Guggisberg seconded and all voted aye.

RESOLUTION 16- 17

Commissioner Fix offered the following resolution and moved its adoption:

WHEREAS, Reginald Vorwerk has served as Treasurer of the Economic Development

Authority of the City of New Ulm from October 14, 2003 until August 9, 2016; and

WHEREAS, Mr. Vorwerk also served as Finance Director for the City ofNew Ulm; and

Now, THEREFORE, BE IT RESOLVED, that the Economic Development Authority of theCity of New Ulm, Minnesota does hereby commend Reginald Vorwerk for his outstanding serviceand commitment to the City ofNew Ulm and its citizens.

The motion for the adoption of the foregoing resolution was duly seconded byCommissioner Guggisberg and, upon roll call, the following voted:


Voting No: None.



The President thereupon declared said resolution duly carried and adopted this 11th day ofOctober, 2016.



There being no further business to come before the EDA the meeting was adjourned toNovember 15, 2016 at 8: 48 A.M.



City of New UlmRequest for Economic Development Authority Action

Meeting Date: November 15, 2016 Agenda Item Number: 3.

Agenda Section: NUEDC Report Originating Department: EDA Administration


Number of Attachments: 1 Presented By: NUEDC Coordinator

Item•' From the New Ulm Economic Development Corporation Coordinator regarding activities

during the month of October, 2016.


Motion by , second by , accepting the New Ulm Economic Development CorporationCoordinator' s report regarding activities during the month of October, 2016.

Overview:

N/A



Attachments:

NUEDC Report

New Ulm Economic Development Corporation

Coordinator' s Activities Report

10/ 1/ 16 -- 10/31/ 16

DETAIL ITEMS: Meet with Al Schumacher ofAmerican Artstone regarding the status of their business

operations.

Meet with JeffNazzaro of Parker Hannifin regarding the status of their businessoperations.

Participate in the Southern Minnesota Business Development Network, a group made upof economic developers and others interested in economic development from southernMinnesota.

Meet with. the German Honorary Consul Barbara Muller to promote New Ulm as a placefor German businesses to expand.

Meet with Gary Haley ofBeacon Promotions regarding the status of their businessoperations.

Visit with Larry Thompson ofArtstone to discuss current issues related to Artsone' srecent growth.

Meet with Scott Kuester regarding his interest in establishing a meat market in New Ulm. Scott and his partner Dan Stratman have been negotiating with a building owner on a lease.

Communications with Christina Schwab regarding the startup of a new business. Provided information on alternative financing, the Rehabilitation Revolving Loan Fund and thesignage grant.

Meet with Dave Schnobrich, New Ulm Community Development Director, regarding theexpansion of the industrial park. Reviewed potential sites, financing options and the role ofNUEDC.

Call with Samantha Perala, who is interested in starting a business in New Ulm. Ms. Perala had a variety of questions related to business startup and lease considerations.

Call to Matt Hippie, Plant Manager at Kraft -Heinz, related to the status of their ongoing

expansion and long term plans for operations. The expanded operations will include themanufacture of Velveeta in six different sizes. The new lines are on track and are projected to

be fully operational in April 0£ 2417

CALLSNISITS WITH LOCAL BUSINESSES: Al Schumacher of Artstone, Jeff

Nazzaro ofParker Hannifin, Gary Haley ofBeacon Promotions, Lary Thompson ofArtstone, Matt Hippie ofKraft Heinz.

COMMUNICATIONS WITH POTENTIAL NEW BUSINESSES: Scott Kuester

who is looking to open a meat market, Christina Schwab who is looking to start a business, Samantha Perala who is looking to start a business.

MEETINGS/CONFERENCES: Brown County Planning Commission, SothernMinnesota Business Development Network, NUEDC Board, EDA


Meeting Date: November 15, 2016 Agenda Item Number 4.

Agenda Section: EDA Director' s

Administrative Report Originating Department: EDA Administration



Item: From EDA staff regarding Administrative Activities during the month of October 2016.


Motion by , second by accepting the Economic Development Authority AdministrativeActivities for the month of October 2016.

Overview:

Monthly Staff Reports Highlights:

Section 8 ( pp. 1- 5) pp. 1- 2 Note 103 Vouchers for the month of October. Housing Assistance Payments (HAP) disbursements fromHUD exceeded payments to landlords by $ 1, 215 for the month. Monthly HUD Administrative Fee (AF) programdisbursements exceeded expenses by $2 for the month. pp. 3- 4 Note HAP and AF unaudited balances as of October 31, 2016. p. 5 Note 101 Vouchers as ofNovember 1S` and Waiting List of 75.

Public Housing (pp.6- 9) pp. 6- 7 Note monthly and year-to-date program activity. As of October 31", program revenues have exceeded

expenditures by $4, 195. Note cash assets summary. p. 8 Broadway Haus is fully leased with 54 on the Waiting List. p. 9 Family Units are fully leased with 54 on the Waiting List.

EDA (p. 10) Note revenues and expenditures status, and cash assets of $468,201.

Construction has started on the new spec house at 629 Pfaender Drive.

Property Rehabilitation Loan Program (p. 11) Note available funds of $329, 597. 11 as of October 31S`

Two loans were paid off early last month. One loan application is pending.

Rental Properties (p. 12) Note revenues and expenditures status and cash assets of $71, 514.

Garden Terrace Apartments (pp. 13- 14)

Total Cash $ 873, 933

Total Current Liabilities $ 94, 470

Monthly Income $ 73, 765

Monthly Expenditures $ 37, 515

Net Income ( Before Depreciation) $ 36, 250

Garden Terrace has 87 units leased with 55 on the Waiting List.

Garden Terrace currently has one vacancy. There were two turnovers during the past month and one move -outnotice has been received for December.



Attachments:

EDA Director' s Administrative Report

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

October 2016 and Preceding 12 Months

Month

Number of Vouchers

Leased -Up

Housing AssistanceHUD

Disbursements

Payments

EDA

Payments

Administrative

HUD

Disbursements

Fee

EDA

Expenses

October 2016 103 29,961 28,746 4,702 4,700

September 2016 103 29,761 29,291 5, 146 6,633

August 2016 103 26,299 29,020 4,702 3, 290

July 2016 102 25,399 28,089 4,700 4,536

June 2016 102 19,773 27,350 5, 564 3,400

May 2016 103 25,399 27,413 4,627 3, 385

April 2016 101 25,993 25,772 4, 848 5,294

March 2016 100 27,690 24,904 4,438 3, 674

February 2016 97 27,434 24,901 4,438 3, 552

January 2016 103 29,319 26,686 4,282 3, 209

December 2015 100 29, 128 25,483 4,282 2, 689

November 2015 103 29, 128 27, 147 4,282 3, 653

October 2015 107 28, 171 28,427 4, 119 3,434

Page 1

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New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Housing Assistance Payments

Fiscal Year 2016 - 2017

Revenues

Over/(Under)

Month HAP Revenue HAP Expenditures Vouchers Expenditures

Forward 06/ 30/ 16 REAC Filing/Audit 5, 018

07/ 16 25,399 28, 089 102 2, 690)

08/ 16 26,299 29, 020 103 2, 721)

09/ 16 29,761 29,291 103 470

10/ 16 30, 121 28,746 103 1, 375

FY CURRENT BALANCE ( Unaudited) $ 1, 452

HUD Held Reserves $ 16,415

Total Reserves $ 17,867

Page 3

New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Administrative Fees

Fiscal Year 2016 - 2017

Revenues

Over/(Under)

Month AF Revenue AF Expenditures Vouchers Expenditures

Forward 06/ 30/ 16 REAC Filing/Audit 14, 025

07/ 16 $ 4,700 4, 536 102 164

08/ 16 $ 4,702 3, 290 103 1, 412

09/ 16 $ 5, 146 6,633 103 1, 487)

10/ 16 $ 4,702 4, 700 103 2

FY CURRENT BALANCE (Unaudited) 14, 116

Page 4

STATUS OF THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ( HCV) As of November 1, 2016

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 16 - 11/ 30/ 16 ( 124 x 11 mo) 1364

Total HCV' s used from 01/ 01/ 16 - 11/ 30/ 16 82. 0% 1118

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Total HCV

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Total HCV

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HCV Issued

Not Used

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November 2016 124 96 5 101 1 3 1 6 75

October 2016 124 98 5 103 1 1 0 3 6 75

September 2016 124 98 5 103 3 1 2 6 76

August 2016 124 98 5 103 5 4 0 10 70

July 2016 124 97 5 102 2 2 2 5 80

June 2016 124 97 5 102 2 2 2 4 69

May 2016 124 98 5 103 5 2 1 6 61

Aril 2016 124 96 5 101 4 3 0 9 66

March 2016 124 96 4 100 4 1 1 5 75

February 2016 124 93 4 97 0 1 5 1 4 79

January 2016 124 1 99 4 103 4 1 1 4 77

December 2015 124 96 4 100 2 5 1 9 91

November 2015 124 98 5 103 1 5 1 6 91

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 16 - 11/ 30/ 16 ( 124 x 11 mo) 1364

Total HCV' s used from 01/ 01/ 16 - 11/ 30/ 16 82. 0% 1118

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PUBLIC HOUSING PROGRAM

October 2016 and Preceding 12 Months

MONTH

MONTHLY

PROGRAM ACTIVITY

YEAR-TO-DATE

PROGRAM ACTIVITY

Revenues Expenditures Revenues Expenditures

October 2016 18, 123 18,832 72, 733 68,538

September 2016 18, 411 20,800 54,610 49,706

August 2016 18, 584 17, 561 36, 199 28, 906

July 20161 17, 615 1 $ 11, 345 17, 615 1 $ 11, 345

June 2016 17,686 29,232 300,931 323, 957

May 2016 18,430 21, 924 283,245 294,725

April 2016 18,299 43, 128 264, 815 272,801

March 2016 18, 617 13, 076 246,516 229,673

February 2016 24,713 16, 669 227, 899 216,597

January 2016 18, 004 18, 023 203, 186 199,928

December 2015 19, 610 26,793 185, 182 181, 905

November 2015 18, 647 169912 165, 572 155, 112

October 2015 74,263 72, 195 146,925 1 $ 138,

Public Housing Program Cash Assets SummM (as of October 31, 2016): Checking Account: $ 639,858. 00 ( current interest rate . 51%)

Page 6

e Revenues

Expenses

PUBLIC HOUSING PROGRAM

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Page 7

PUBLIC HOUSING - BROADWAY HAUS

November 1, 2016

40 Total Units: 38 one -bedroom, 2 two- bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total

Leased

Expected No. on

Lease Date Waiting ListNovember 2016 40 54

October 2016 40 52

September 2016 40 49

August 2016 40 48

July 2016 40 46

June 2016 40 37

May 2016 40 33

Aril 2016 40 63

March 2016 40 64

February 2016 40 68

jJanuary 2016 40 65

December 2015 40 59

November 2015 39 December 1, 2015 58

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Page 8

PUBLIC HOUSING - FAMILY UNITS

November 1, 2016

10 Total Units: 2 two- bedroom, 6 three-bedroom and 2 four-bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total Expected

Leased Lease Date

No. on

Waiting ListNovember 2016 10 54

October 2016 9 November 1, 2016 55

September 2016 9 October 1, 2016 46

August 2016 10 45

July 2016 10 38

June 2016 10 31

May 2016 10 28

Aril 2016 10 70

March 2016 10 65

February 2016 10 64

January 2016 10 65

December 2015 10 60

November 2015 9 December 1, 2015 60

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EDA FUND (ADMINISTRATION) - 2016

EDA FUND ( CASH ASSETS)

Revenues

Expenditures

m. $ 600, 000

500,000

400, 000

300, 000

g - -- - $

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9,

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EDA Sheet

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY (EDA)

COMMERCIAL PROPERTY REHABILITATION LOAN PROGRAM

November 8, 2016

Original Current

Loan Programs/Programs Description Program Period # Loans Balance # Loans Balance

Residential Property Rehabilitation Loans July 1984 - April 1985 19 179, 343.41 0 $ 0. 00

Loans made by the New Ulm HRA utilizingCommunity Development Block Grants

Commercial/ Residential Property Rehabilitation Loans Sept 1986 - Sept 1991 13 79, 958. 76 0 0. 00

Loans made by the New Ulm HRA utilizingrepayments from original Residential PropertyRehabilitation Loans and private lender funds.

Commercial Property Rehabilitation Loans Oct 1991 - Present 79 1, 302, 543. 50 19 207,924.52

Loans made by the New Ulm HRA and EDA utilizingrepayments from previous property rehabilitationloan programs and private lender funds.

Total 111 $ 1, 561, 845.67 19 $ 207,924.52

Reconciled Balance as of 10/ 31/ 16

Other Information

A. Current Program Status

Number of Loans 79

Principal value of EDA loan funds 1, 302, 543. 50

Principal value of private lender loan funds 1, 302, 543. 50

TOTAL principal value of loans 2, 605,087. 00

B. Available EDA Funds available for the loan

program as of Oct 31, 2016 329, 597. 11

C. Miscellaneous

Page 11

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PJOvep e`

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71, 000

70, 000

69, 000

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Page 12

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Page 12

GARDEN TERRACE

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Page 13

GARDEN TERRACE APARTMENTS

November 1, 2016

88 Total Units

New Ulm Economic Development Authority

Date

Total

Leased

No. on

Waiting ListNovember 2016 87 55

October 2016 86 60

September 2016 86 69

August 2016 88 67

July 2016 88 62

June 2016 86 55

May 2016 88 64

Aril 2016 88 55

March 2016 86 56

February 2016 84 53

January 2016 85 53

December 2015 86 53

November 2015 87 59

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Page 14


Meeting Date: November 15, 2016 Agenda Item Number: 5. a.

Agenda Section: Public Housing Program Originating Department: Housing Administration

Resolution: No Prepared By: Housing Coordinator


Item• Receive the Public Housing Assessment System ( PHAS) score for the fiscal year endingJune 30, 2016.


Motion by , seconded by , receiving the Public Housing Assessment System ( PHAS) score forthe fiscal year ending June 30, 2016.

Overview:

The Department ofHousing and Urban Development (HUD) periodically requires the Authority to complete anassessment of our Public Housing Program. This assessment is called Public Housing Assessment System or PHAS.

Through this assessment process, HUD identifies those projects or agencies experiencing difficulties and then is able tofocus their resources on those projects.

Attached is the reporting form with information on the required indicators as of June 30, 2016.



Attachments:

HUD Public Housing Assessment System (PHAS) Score Report

U.S. Department of Housing and UrbanOFFICE OF PUBLIC AND INDIAN HOUSING

REAL ESTATE ASSESSMENT CENTER

Public Housing Assessment System (PHAS) Score Report for Interim Rule

Report Date: 10/28/2016

PHA Code: MN128

PHA Name: NEW ULM ECONOMIC DEVELOPMENT AUTHORITY

Fiscal Year End: 06/ 30/ 2016

PHAS Indicators ScoreMaximum

Score

Physical 40 40

Financial 25 25

Management 21 25

Capital Fund 10 10

Late Penalty Points 0

PHAS Total Score 96 100

Designation Status: Small PHA Deregulation

Published 10/28/ 2016 Initial published 10/28/ 2016

Financial Score DetailsScore

Maximum

ScoreAudited/ Non Single Audit

1. FASS Score before deductions 25.00 25

2. Audit Penalties 0. 00

2. Timeliness of Fund Obligation Points

Total Financial Score Unrounded ( FASS Score - Audit Penalties) 25.00 25

Capital Fund Score Details ScoreMaximum

Score

Timeliness of Fund Obligation:

1. Timeliness of Fund Obligation % 90.00

2. Timeliness of Fund Obligation Points 5 5

Occupancy Rate:

3. Occupancy Rate % 100.00

4. Occupancy Rate Points 5 5

Total Capital Fund Score ( Fund Obligation + Occupancy Rate): 10 10

Notes:

1. The scores in this Report are the official PHAS scores of record for your PHA. PHAS scores in other systems are not to berelied upon and are not being used by the Department.

2. Due to rounding, the sum of the PHAS indicator scores may not equal the overall PHAS score. 3. " 0" FASS Score indicates a late presumptive failure. See 902. 60 and 902. 92 of the Interim PHAS rule.

4. " 0" Total Capital Fund Score is due to score of "0" for Timeliness of Fund Obligation. See the Capital Fund

5. PHAS Interim Rule website - http:// www.hud. gov/offices/ reac/products/prodphasintrule. cfm


Meeting Date: November 15, 2016 Agenda Item Number: 5. b.

Agenda Section: Public Housing Program Originating Department: Housing Administration



Item: Consider motion authorizing payment of Public Housing Program claims.


Motion by , second by______, authorizing payment of Public Housing Program claims for November 15, 2016 and order filed.

Overview:

Bills submitted to the Authority for payment total $ 16, 720.37.



Attachments:

Public Housing Program Claims — November 15, 2016

PUBLIC HOUSING CLAIMS

November 15, 2016

CLAIMANT AMOUNT PURPOSE

City ofNew Ulm 7, 622.57 October 2016 Expenses

Public Utilities Commission 1, 896.30 Utilities/BH (9/ 1/ 16 to 10/ 3/ 16)

75. 92 Utilities/ 1627 S Minnesota St ( 9/ 1/ 16 to 10/ 3/ 16)

C. Naber & Associates 120.00 October 2016 Accounting ServiceEcowater Systems 135. 00 10/ 18/ 16 Softener Salt/Broadway Haus

74.25 10/ 19/ 16 Softener Salt/Family UnitsRiver View Sanitation 111. 95 November 2016 Garbage Service/BH

AH Hermel 73. 20 Supplies

Auto Value 53. 91 Supplies ( 2)

Full Service Electric 32.25 Supplies ( 2)

Gag Sheet Metal, Inc. 55. 00 Service Cab/ 1326 S German St

150.00 Service Cal1/ 1509 N Minnesota St

103. 50 Supplies

HD Supply 30.68 Supplies

Interstate PowerSystems 1, 800. 00 Generator Preventative Maintenance/BH

Laraway Roofing 254.00 Roof Repair/Broadway HausMenards 166. 63 Supplies ( 5)

New Ulm EDA 600.00 1/ 1/ 16- 12/ 31/ 16 Rental 326 N BroadwayPaape Companies, Inc. 314.38 Service Call/Broadway Haus #409Plunketts Pest Control 608. 12 Annual Pest Control/Broadway HausPublic Utilities Commission 102. 00 November URP/ 1320 S German St

128. 00 November URP/418 17th South St

Quality Appliance & Television 573. 00 Stove/Broadway HausRetzlafFs Ace Hardware 3. 52 Supplies

Runnings 19.99 Supplies

South Central Painting 612.00 Paint/ 1625 S Minnesota St

880.00 Paint/ 1627 S Minnesota St

Von Essen Locksmith 124.20 Service Call/ 1627 S Minnesota St

16, 720.37


Meeting Date: November 15, 2016 Agenda Item Number: 6. a.

Agenda Section: Economic Development

AuthorityOriginating Department: EDA Administration



Item• Consider motion accepting quotes, authorize construction of speculative house on Lot 4, Block 3, Milford Heights First Addition.


Motion by , seconded by , 1) accepting quotes, authorize construction of a speculative house onLot 4, Block 3, Milford Heights First Addition and approve a house construction budget of $142, 000; or 2) reject quotes.

Overview:

Sealed quotes were accepted on October 5, 2016 for the construction of a speculative house on Lot 4, Block 3, Milford

Heights First Addition. The City Building Official' s Office will act as general contractor. The quotes were solicited forthe following project trades: carpentry; building materials; excavation/masonry; plumbing; HVAC; and electrical.

Staff recommends the following quotes be accepted:

Project Trade Contractor Amount

Carpentry Al Poehler Construction 19, 545

Building Materials Design Home Center 45,496

Excavation/Masonry Mike Kral 35, 328HVAC Jaren Haynes 8, 127

Plumbing Jared Haynes 8, 736

Electric Dune Electric 6, 750

TOTAL = $ 123, 982

Staff is recommending that the above noted quotations be accepted and that a house construction budget of $146,300 beapproved. The budget includes the $ 123, 982 construction trades; $ 10, 000 allowances; $ 8, 000 miscellaneous expenses;

and a 3% contingency. The allowances and miscellaneous details are on the attached Construction Budget Worksheet for637 Pfaender Drive, Milford Heights First Addition.

Primary Issues/Alternatives to Consider: The Preliminary Sale Price for the spec house at this time is estimated at approximately $ 162,000. The constructiontrades quotes, overall, came in comparable to the last spec house built this summer. Staff is comfortable with the quotes

received, as well as with the allowances and miscellaneous expense estimates.

Budgetary/Fiscal Issues: Construction was just completed on a spec house at 633 Pfaender Drive and there is currently no purchase agreement inplace for this property. The EDA has typically waited for proceeds from a house sale prior to authorizing construction fora new house. However, the EDA now has additional funds available from Garden Terrace that could be utilized to fund

construction. The EDA' s current fund balance is $483, 830 and the Garden Terrace' s current fund balance is $ 730,270. The EDA has adequate funds available to support the construction costs of two houses.

If the EDA authorizes construction, a final sale price would be approved when the project nears completion. The most

significant variable will be an early sale or a long holding period.

The other option would be to reject the bids and solicit new bids after a purchase agreement is in place for the spec houseat 633 Mender Drive. This option could result in a 3- 5% increase in the construction budget to build the same house next

year.

Attachments:

Construction Budget Worksheet

637 Mender Dr.

Construction Cost

4, 500

Materials 45, 496

Excavating/ Mason 35, 328

Carpentry 19,545

Plumbing 8,736

HVAC 8, 127

Electrical 6,750 $ 123,982

Allowances

Floor Covering 4, 500

Painting 2,000

Gutters 1, 200

Landscaping 1, 500

Trees 300

Lighting 500 $ 10,000

Miscellaneous Expenses


Electric Fees 500

Natural Gas Fee 450

Phone/ Data 200

Utilities 1, 200

Grounds Maint 3, 100 8, 000

3% Contingency 4,318

TOTAL CONSTRUCTION BUDGET 146,300


Meeting Date: November 15, 2016 Agenda Item Number: 6. b.

Agenda Section: Economic Development

AuthorityOriginating Department: EDA Administration



Item: Consider approving Request For Proposals — Comprehensive Community Housing Study.


Motion by , seconded by , approving Request For Proposals — Comprehensive Community HousingStudy, and directing staff to solicit proposals from Community Partners Research, Inc., Maxfield Research, Inc. andViewpoint Consulting Group, Inc.

Overview:

The most recent study was completed during 2012 and prior to that a study was done in 2004. These studies typically aredone every five to seven years, and are used by several sectors in the community as sources for growth trends anddemographic characteristics, as well as demand for real estate product types. The numerous analyses provided by thestudy helps the community anticipate housing needs, directs the public sector' s housing policies and provides valuableinsights to the key issues and conditions present in the local housing market. Based on the length of time since the laststudy was completed, 2012, it is time to proceed with a new study.

Primary Issues/Alternatives to Consider: The scope of the study will include:

Analysis of the community' s demographic makeup including income and employment trends; Analysis of for -sale housing market; Analysis of the rental and senior housing market; Estimate of demands for all types ofhousing over the next five years; Identification of planned/proposed housing developments; andRecommendations of appropriate housing concepts to meet current and future needs.

The study will include primary and secondary research. Primary research pertains to interviews with City staff, community leaders, rental property owners/ managers, major employers and other entities involved in the New UlmHousing market. Secondary research includes sources such as U.S. Census data.

Budgetary/Fiscal Issues: The cost of the study is estimated at $20,000. The 2017 EDA budget has a $ 20,000 appropriation for Consultant Servicesfor this study to be done. Bids will be brought to the EDA for approval in January 2017.

Attachments:

Request For Proposals — Comprehensive Community Housing Study

City ofNew UlmEconomic Development Authority100 North BroadwayNew Ulm, Minnesota 56073- 1785

Email:[email protected]. mn. us

Executive Director

Telephone: ( 507) 359-8233

Fax: ( 507) 359-9752

Web Site: www. ci. new-ulm. mn. us

REQUEST FOR PROPOSALS

TO UNDERTAKE A COMPREHENSIVE COMMUNITY HOUSING STUDY

FOR THE CITY OF NEW ULM, MINNESOTA

The Economic Development Authority of the City of New Ulm, Minnesota ( EDA) will receiveproposals for consulting services to perform a Comprehensive Community Housing Study. Theattached information summarizes the minimum specifications for desired services, materials to

be included in the proposal, evaluation criteria and selected information relating to the Study.

Proposals should be submitted no later than 5: 00 P. M., December 23, 2016 to:

Executive Director Brian Gramentz

New Ulm Economic Development Authority100 North Broadway

New Ulm, Minnesota 56073

Further information regarding this RFP may be obtained from the Executive Director at507) 359- 8233.

NEW ULM ECONOMIC

DEVELOPMENT AUTHORITY

Heather Bregel

Housing Coordinator

Dated this 16th day ofNovember, 2016

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY (EDA) REQUEST FOR PROPOSALS FOR COMPREHENSIVE COMMUNITY HOUSING STUDY

I. Study Scope and Work Program

Relevant Background Information -

The City of New Ulm is located 90 miles southwest of the Minneapolis -St. Paul metropolitanarea. The City was settled in 1854 at the confluence of the Minnesota and Cottonwood Rivers. New Ulm is the largest city, major service center, and is the county seat for Brown County. TheCity and County had 2010 Census populations of 13, 522 and 25, 893 respectively. The marketarea for housing in New Ulm includes three nearby communities and 12 townships that surroundor are in close proximity to the City. They include Courtland, Hanska and Lafayette and thefollowing townships: Bernadotte, Brighton, Butternut Valley, Cambria, Cottonwood, Lafayette, Lake Hanska, Linden, Milford, Sigel and West Newton.

Purpose of Study -

The intent of the study is to identify current unmet needs within the existing housing market andto prepare a forecasting plan and methodology which will allow the New Ulm EDA to have anaccurate understanding of housing needs as they occur in the New Ulm area in the future. Themost recent housing study performed for the EDA was a February 2012 " Housing MarketAnalysis and Demand Estimates for New Ulm, Minnesota". Prior to that a study was conductedin 2004, " Housing Market Analysis and Demand Estimates for New Ulm, Minnesota". The 2004

study, was conducted by Maxfield Research, Inc. and the 2012 study was conducted byCommunity Partners Research, Inc.

The study should identify data on current housing uses and trends in New Ulm, includingprojections of future demographic and housing growth. Findings will be presented to theNew Ulm EDA, the New Ulm City Council and the citizens of New Ulm. Results of the studywill help to determine a long-term strategy for meeting New Ulm' s housing needs, including theconditions, challenges and opportunities in the City' s housing market.

Submitted proposals must address all parts of the RFP as described below:

A. Identify market and demographic trends on a national, statewide and regional basis whichimpact housing within the New Ulm area.

B. Identify market and demographic information in the New Ulm area which impacts thehousing market.

1. Employment

2. Age of Housing Stock3. Building Trends4. Income

5. Age of Population

6. Type of Housing

O Single Family HousesO Market Rate Apartment Units

O Subsidized Apartment Units

O Group HomesO Townhouses

O Condominiums

O Mobile Homes

O Cooperative HousingO Temporary HousingO Shelters

Homeless

Domestic Problems

O College

Dormitories

Teacher Residences

O Long -Term Care

6. Correlate housing type to the following:

O Age of Occupant

Under 19

19- 34

35- 54

55- 64

Over 65

O Type of Household

FamilySingle Head Household

Unmarried/Single

Widow/Widower

Other

O Social Unit Type

Single/Domestic Problem

Single Parent/Domestic Problem

Homeless

Migrant/Transient

Developmental Disabilities

Physically HandicappedOther

O Work Force Categories

Unskilled Labor

2

Skilled Labor

Professional

Management

Business Owner

Teachers/College

Other

O Income Categories

O Owner/Renter

O Housing Conditions

7. Identify pending housing development projects which may impact future housingneeds.

C. Conduct review and analysis of existing housing market to include the following:

1. Housing supply and demand data

2. Rental supply and demand data, including market rate and subsidized apartmentprojects:

a. Rental rate per unit

b. Vacancy rate

3. Assess condition of existing market through interviews with the followingstakeholder groups ( identify minimum number of interviews to be conducted):

a. Major industries

b. Real estate firms

C. Owners/managers of rental housing projectsd. County/City Assessore. Representatives of local school systems

f. Local developers

g. Local financial institutions

D. Conclusions and Recommendations

1. Identify deficiencies in housing market.

2. Identify opportunities in housing market:

a. Federal, State and other programs available to address deficiencies.

b. Identify other strategies to:

1) Maintain existing housing currently in acceptable condition; and2) Improve existing housing deficiencies.

3

3. Assess existing programs offered by the EDA and other governmental entities andtheir ability to address housing deficiencies.

4. Identify strategies regarding existing and future housing needs for the EDA toimplement in the next five and ten year time periods.

II. Information to be Included in Proposal

The Consultant will conduct the proposed study in a professional manner and will accept fullresponsibility for all work products. All materials produced by the Consultant during the courseof the study become the property of the New Ulm EDA in perpetuity and may not be used forany other set of studies without approval of the New Ulm EDA. The EDA encourages data useand documentation from a wide number of sources including local, regional, state and nationalsources. The EDA also encourages usage and linkage of data, as much as possible, to the

physical environment of the City through the use of Geographic Information Systems ( GIS) data. The Consultant' s proposal should identify expectations regarding staff time, data or othermaterial requirements Consultant anticipates from the EDA.

Project Cost -

Provide a detailed project budget including estimated out-of-pocket expenses ( transportation, lodging, meals, etc.) and specify a not -to -exceed fee for the study. Identify the firm' s staffmembers who will conduct or be involved in the study including individual job title andresponsibilities, projected number of hours and hourly rate for services.

Statement of Qualifications -

O Provide a brief description of the firm' s capabilities, history and background informationon the company.

O Name, telephone, FAX number and e- mail address of person designated as the contact

person for the proposal.

O Resumes of individuals who would carry out the proposed study, and their respectiveroles in the study.

O Describe the methodology or approach to be used in addressing the study scope.

O Develop a work program and schedule for the scope of work which also identifies theteam members ( and firms) assigned to each part of the work program, and an estimate ofthe amount of consultant time allocated to each task.

O Provide information on similar studies completed in the past by your firm, includingcontacts for references.

4

Time Schedule -

Indicate a proposed time schedule for completing the study. This schedule should includeapproximate dates for performing field work, office review, report preparation and delivery dateof the final report. The intent of the EDA is to set the duration of the contract for a not -to -exceedsix (6) months time period for delivery of the final study document.

III. Specific Requirements

1. The New Ulm EDA reserves the right to reject any and all proposals received, and towaive all technicalities.

2. Only proposals received at the location described and in the time frame given will beconsidered.

3. The fees quoted in your proposal will be the maximum paid per hour and in total, unlessan amendment to the contract is approved by both parties.

4. All proposals received in response to this invitation shall become the property of theNew Ulm EDA and shall be retained on file, and by reference will become part of anysubsequent formal agreement.

5. Receipt of a proposal does not in and of itself constitute a contract with the New Ulm

EDA. No responsibility nor liability for any cost incurred in the preparation and/ orsubmission of such proposal will be accepted by the New Ulm EDA.

6. Proposals are to be submitted to the Executive Director, New Ulm Economic

Development Authority, 100 North Broadway, New Ulm, MN 56073 no later than5: 00 P.M., December 23, 2016. Once submitted, all proposals will be made available forpublic inspection.

7. Failure to respond to any portion of this proposal, unless otherwise noted or provided for, may result in rejection of the complete proposal from further consideration.

8. Any attempt to unfairly misrepresent the pricing structures of the cost proposal mayresult in rejection of the complete proposal from further consideration.

9. In the event of the consultant' s non-compliance with the Request For Proposals or

consulting services contract, the EDA shall impose such contract sanctions as it maydeem appropriate, including but not limited to withholding of payments under thecontract until the consultant complies, and/ or cancellation, termination or suspension of

the contract in whole or part.

5

10. The Consultant will provide 15 copies of the final study document, as well as inelectronic formats in order to create an ongoing source for research and analysis onhousing trends for low -to -moderate income residents.

IV. Evaluation Criteria

Proposals will be evaluated by the EDA based on the following areas:

Factors -

1. Qualifications

a. Recent consulting experiences in similar types of studies.

b. Qualifications of consultant' s staff members proposed for the study, and theirexperience in governmental consulting work, particularly with municipalities andcounties.

C. Demonstrated understanding of the scope of work, methodology and work plan tocomplete the study and reasonable time frame for conducting the study.

2. Cost

Overall cost, including out-of-pocket reimbursable expenses, for conducting the study.

3. Oral Presentation

Following a review of the written responses to this RFP, the New Ulm EDA may invitefirms to formally present their proposals at a mutually agreed upon time in New Ulm. The quality and thoroughness of the consultants' oral presentation will be considered inthe selection process.

M

Documents

Receive the Public Housing Assessment System1E9156B6-EE87-4ADE-9BB6... · ofSeptember 1, 2016. The current waiting list is at 75. Public Housing Program — Net assets in the program