RDA & CJK Materials RDA & CJK Materials WorkshopWorkshop

Session 3 — Copy Session 3 — Copy Cataloging: Policies and Cataloging: Policies and

issuesissues

Prepared byPrepared by

Jai-hsya Tsao, Jai-hsya Tsao,

Shi DengShi Deng

Copy Cataloging Copy Cataloging Policies and issuesPolicies and issues

• OCLC Policy Statement• Local Policy on Copy Cataloging

– LC Copy Cataloging Decisions– Institutions implemented RDA– Institutions not implemented RDA yet

• PCC Hybrid Record Policy• Workflow, training, cataloging aids• Q&A

OCLC Policy StatementOCLC Policy Statement (1) (1)http://www.oclc.org/us/en/rda/policy.htmhttp://www.oclc.org/us/en/rda/policy.htm

Copy Cataloging•All except Continuing Resources: NOT to edit a full-level master record to change it from one set of rules to another.

– NOT to edit from RDA to AACR2– NOT to edit from AACR2 to RDA– OK to LOCALLY change from one to another

•Continuing Resources: – OK to change from AACR2 to RDA, but not to

change it back to AACR2

•Non-AACR2/RDA: edit to either code

OCLC Policy Statement OCLC Policy Statement (2)(2)http://www.oclc.org/us/en/rda/policy.htmhttp://www.oclc.org/us/en/rda/policy.htm

Upgrade minimal-level or less than minimal-level record

• OK to change from AACR2 to RDA, but not to change it back to AACR2

Original cataloging:• May contribute original cataloging either

using AACR2 or RDA code• No duplicate or parallel record for record

already created according to either code

RDA record with missing elements RDA record with missing elements

OCLC 694282642Rec stat n Entered 20101223 Replaced 20101225101444.8Type a ELvl Srce Audn j Ctrl Lang chiBLvl m Form Conf 0 Biog MRec Ctry cc Cont GPub LitF 1 Indx 0

Desc i Ills a Fest 0 DtSt s Dates 2004 ,

010 2008427891

040 DLC ǂe rda ǂb eng ǂc DLC

066 ǂc $1020 7540654260020 9787540654269042 pcc050 00 PZ10.831.L5863 ǂb Y8 2004

100 1 刘婧 , ǂd 1985-100 1 Liu, Jing, ǂd 1985-245 10 宇宙岛学校 = ǂb Yuzhoudaoxuexiao / ǂc 刘婧著 .245 10 Yu zhou dao xue xiao = ǂb Yuzhoudaoxuexiao / ǂc Liu jing.246 30 Yuzhoudaoxuexiao250 第 1 版 .250 Di 1 ban.260 广州市 : ǂb 广东教育出版社 , ǂc 2004.260 Guangzhou Shi : ǂb Guang dong jiao yu chu ban she, ǂc 2004.

300 133 pages : ǂb illustrations ; ǂc 21 cm.

490 0 魔域奇遇丛书490 0 Mo yu qi yu cong shu

No 336, 337 (optional) & 338

LC’s Policy/PracticesLC’s Policy/Practices

• Starting Jan. 2012• What to copy to RDA (Textual Mono.)

– AACR2 copy to stay AACR2: OCLC full or fuller level + LC internal Z-Processor records

– RDA copy to stay RDA – AACR2 copy to RDA: OCLC less than full,

language record not English

• Procedures on Converting AACR2 to RDA

Individual Institution’s Local Individual Institution’s Local policy/Practicespolicy/Practices

• Accept an OCLC master record as is. No attempt to change the record according to the other code. E.g. Columbia, UCSD, and Chicago.

• No change to the master record but LOCALLY edit or derive an IR by following one code only. E.g. All the Brigham Young’s IR are RDA record.

Master recordMaster record

OCLC 28646931Rec stat c Entered 19930818 Replaced 20110414120354.6Type a ELvl I Srce Audn Ctrl Lang chiBLvl m Form Conf 0 Biog MRec Ctry si Cont b GPub LitF 0 Indx 0

Desc a Ills ab Fest 0 DtSt s Dates 1962 ,

010 63002063 040 DLC ǂc OUN ǂd COO ǂd OCL ǂd HMY ǂd UBY066 ǂc $1043 a-my---050 04 DS598.N4 ǂb Y4 1962090 ǂb 049 CGUA

No ǂe rda

100 1 顏清湟 .100 1 Yan, Qinghuang.245 10 森美蘭史 / ǂc 顏清湟著 = A history of Negri Sembilan / by Yen Ching Hwang.245 10 Senmeilan shi / ǂc Yan Qinghuang zhu = A history of Negri Sembilan / by Yen Ching Hwang.246 31 History of Negri Sembilan260 星洲 : ǂb 星洲世界書局 = The World Book Co, Ltd., ǂc 1962.260 Xingzhou : ǂb Xingzhou shi jie shu ju = The World Book Co, Ltd., ǂc 1962.

300 223 p. : ǂb ill., map ; ǂc 22 cm.490 1 馬來亞分州史叢書490 1 Malaiya fen zhou shi cong shu

504 Includes bibliographical references: (p. 217-220)

UBY’s RDA recordUBY’s RDA record

• OCLC 712650073• Rec stat c Entered 20110414 Replaced 20120118113258.6• Type a ELvl K Srce Audn Ctrl Lang chi• BLvl m Form Conf 0 Biog MRec Ctry si • Cont b GPub LitF 0 Indx 0

• Desc i Ills ab Fest 0 DtSt s Dates 1962 ,

• 010 63002063

• 040 DLC ǂc UBY ǂd COO ǂd OCL ǂd HMY ǂd UBY ǂe rda• 066 ǂc $1• 043 a-my---• 050 04 DS598.N4 ǂb Y4 1962• 079 ocm28646931• 090 ǂb • 049 UBYA

100 1 顏清湟 , ǂe author.100 1 Yan, Qinghuang, ǂe author.245 10 森美蘭史 / ǂc 顏清湟著 = A history of Negri Sembilan / by Yen Ching Hwang.245 10 Senmeilan shi / ǂc Yan Qinghuang zhu = A history of Negri Sembilan / by Yen Ching Hwang.246 31 History of Negri Sembilan260 星洲 : ǂb 星洲世界書局 = The World Book Co, Ltd., ǂc 1962.260 Xingzhou : ǂb Xingzhou shi jie shu ju = The World Book Co, Ltd., ǂc 1962.

300 223 pages : ǂb illustrations, map ; ǂc 22 cm.336 text ǂ2 rdacontent337 unmediated ǂ2 rdamedia338 volume ǂ2 rdacarrier490 1 馬來亞分州史叢書490 1 Malaiya fen zhou shi cong shu

504 Includes bibliographical references: (pages 217-220).

Report on the PCC Task Group Report on the PCC Task Group Hybrid Bibliographic Records (1)Hybrid Bibliographic Records (1)

hhttp://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-ttp://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-2011.pdf2011.pdf

• General guidelines for the general cataloging public to manage the maintenance of bibliographic records during the transition period from AACR2 to RDA.  The transition period is scheduled to end some time during the first quarter of 2013. PCC Day One for RDA Bibliographic Records will vary from library to library.  

Report on the PCC Task Group Report on the PCC Task Group Hybrid Bibliographic Records (2)Hybrid Bibliographic Records (2)

hhttp://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-ttp://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-2011.pdf2011.pdf

• 6 specific guides for PCC work on RDA and AACR2 records for monographic, continuing and integrating resources– Enhancing and editing RDA monograph records– Enhancing and editing non-RDA monograph records– Enhancing and editing RDA serial records– Enhancing and editing non-RDA serial records– Enhancing and editing RDA integrating resource records– Enhancing and editing non-RDA integrating resource

records

Report on the PCC Task Group Hybrid Report on the PCC Task Group Hybrid Bibliographic Records (3)Bibliographic Records (3)

http://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-2011.pdfhttp://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-2011.pdf

• Hybrid bib. Record might have headings reflecting one set of rules and bibliographic description a different set of rules (RDA headings but AACR2 description); or adding MARC 21 RDA elements to existing AACR2 records (E.g. adding 336,337,338 or relationship designators to AACR2 records)

• Not remove valid AACR2 elements or valid RDA elements when enhancing records (not re-describing)

• If record is not wrong, leave it alone

AACRII record with RDA elements (1)AACRII record with RDA elements (1)

OCLC 754846527 Rec stat c Entered 20110927 Replaced 20111004230848.7Type a ELvl I Srce d Audn Ctrl Lang chiBLvl m Form Conf 0 Biog MRec Ctry ch Cont GPub LitF 0 Indx 0

Desc a Ills a Fest 0 DtSt s Dates 2011 ,

040 ZQP ǂc ZQP ǂd WAU 066 ǂc $1020 9789862167304 (pbk.) : ǂc $22.50020 9862167300050 4 DS799.24 ǂb .Z436 2011

100 1 趙星 , ǂd 1986- ǂe author.

100 1 Zhao, Xing, ǂd 1986- ǂe author.245 1 0 從北京到台灣 : ǂb 這麽近 , 那麽遠 / ǂc 趙星著 ..

No ǂe rda

AACRII record with RDA elements (2)AACRII record with RDA elements (2)245 1 0 Cong Beijing dao Taiwan : ǂb zhe me jin, na me yuan / ǂc

Zhao Xing zhu.250 第 1 版 .250 Di 1 ban.260 台北市 : ǂb 天下遠見出版股份有限公司 , ǂc 2011.260 Taibei Shi : ǂb Tian xia yuan jian chu ban gu fen you xian

gong si, ǂc 2011.

300 255 pages : ǂb illustrations (some color) ; ǂc 22 cm.

490 1 生活風格 ; ǂv 33490 1 Sheng huo feng ge ; ǂv 33500 Essays.600 1 4 趙星 , ǂd 1986- ǂx Travel.600 1 0 Zhao, Xing, ǂd 1986- ǂx Travel.651 0 Taiwan ǂx Description and travel.830 0 生活風格 ( 天下遠見 ) ; ǂv 33.830 0 Sheng huo feng ge (Tian xia yuan jian) ; ǂv 33

IssuesIssues::

• Workflow/Procedure changes?• Training:

– In-house Training or outside trainer– RDA training recording

• Cheat sheet & other references: Columbia, UCSD, Brigham Young, etc.

RDA for Copy CatalogersRDA for Copy CatalogersBrigham Young Brigham Young (1)(1)

• ISBD bracketing: 260 $a[Washington, D.C.] :$b[G.P.O?] :$c[2009?]• ISBD ending punctuation: if an abbreviation at the end of an element ends

w/full stop, full stop for ISBD punctuation also (ed..)• Inaccuracies transcribed as found• Other fields added as necessary to describe item• No abbreviations unless that’s how it’s found on the source• Desc: i• 040: $b eng $e rda• 100: $e author (or $e composer, etc.)• 245: Statement of responsibility: transcribed as found on source (include

phrases), no limit on how many• 250: Edition statement: transcribe as found (use only abbreviations found

in the source)• 260: Publication information: transcribe as found. • Copyright date will use symbol• 300: Physical description: “cm” is symbol (not spelled out); abbreviations

for dimensions and duration [Note: because “cm” is considered a symbol it

RDA for Copy CatalogersRDA for Copy CatalogersBrigham Young Brigham Young (2)(2)

is not followed by a period unless the period is for ISBD punctuation. This occurs only when there is a 490 field in the record.]

• Extent examples: 1 audio disc [AACR2 had “1 sound disc”]; 1 online resource; 3 microfiches; 2 microfilm reels; 5 microscope slides; 1 overhead transparency; 6 cards; 2 videodiscs; 1 videocassette

• No abbreviations, no bracketing for unnumbered pages, use “approximately” (not “ca.”), use “that is” (not “i.e.”); no recording both bibliographic and physical volumes (“5 volumes” not “8 v. in 5”)

• Content type, media type, and carrier type are entered in an RDA record in 336, 337, and 338. This is an example for a printed book with text content:

• 336: text|2rda content• 337: unmediated|2rda media• 338: volume|2rda carrier• 490,: Series transcription: no abbreviations; no rule to substitute arabic

numerals for roman• 830: Series authorized form: Enter form of title and numbering pattern as

instructed in the authority record.

Columbia University (1)Columbia University (1)

• MPS Cataloging and Acquisitions Staff: • The cataloging rules currently in use (AACR2) are going to be superseded

by a new set of rules called RDA (Resource Description and Access). They will affect mostly rules for description and access but will also affect subjects to some degree as well. RDA is intended to be more user and computer friendly and be applicable internationally.

• Starting October 1st RDA rules are going to be tested and Columbia was chosen as one of the testing sites. The test records are going to appear in OCLC and even though the test period ends in December 2010 some libraries may decide to continue to contribute RDA records to OCLC. A decision whether to implement the RDA rules nationwide will be made and announced in the summer of 2011. As a result OCLC will continue to have records cataloged under both sets of rules for some time to come.

• Records created using RDA rules may be encountered in OCLC and these introductory guidelines are intended to help staff recognize them. All such records will have $e RDA in the 040 field. Accept RDA cataloging found in OCLC as any other standard level cataloging. Do not try to revise RDA

Columbia University (2)Columbia University (2)

records to AACR2. For example, some descriptive fields will look different from the ones we are using now:

• 1. Terms such as author” “editor” “actor” “director” “host institution”, etc. may follow personal or corporate name headings on records.

• 100 1# $a Coelho, Paulo, $e author• 700 1# $a Clarke, Alan $q (Alan R.), $e translator• 110 2# $a Columbia University. $b Rare Book and Manuscript Library, $e

host institution.

• 2. [Place of publication not identified] : [publisher not identified] in place of [S. l. : s. n.]

• 3. 200 pages in place of 200 p.

• volumes in place of v. for multi-volumes works in 300 fields

Columbia University (3)Columbia University (3)

• 4. The GMD [General Material Designator] in the field 245 is going to become obsolete. That is, the 245 field on an RDA record will no longer have $h electronic resource, or $h videorecording, etc. to differentiate the item from a printed book. When selecting an RDA record for ordering or cataloging for example, staff will need to examine the 300 field as well as three new fields (336-338) carefully to determine the format of a record. The following examples show the difference in the 300 fields between a printed book and electronic versions. Note the terms computer and online resource in fields 337 and 338 in addition to the 300 field for an e-book record and the terms two dimensional moving image and videodisc for a video record.

• Book example:

• 300 $a 86 pages, 21 unnumbered pages : $b illustrations, 1 folded map ; $c 24 cm.

• 336 $a text $2 rdacontent• 337 $a unmediated $2 rdamedia• 338 $a volume $2 rdacarrier

Columbia University (4)Columbia University (4)

• E-book example:

• 300: $a 1 online resource (379 pages)• 336: $a text $2 rdacontent• 337: $a computer $2 rdamedia• 338: $a online resource $2 rdacarier

• Video example:•  • 300: $a 1 DVD (85 min.)• 336: $a two dimensional moving image • 337: $a mediated $sredamedia• 338: $a videodisc $srdacarrier•  • If you have any questions consult your supervisor. Application of RDA is

still a work in progress – additional discussions will be forthcoming as we learn more.

ReferencesReferences

• OCLC’s policy: http://www.oclc.org/us/en/rda/policy.htm

• LC’s policy: http://www.loc.gov/aba/rda/

• PCC Report on Hybrid Bibliographic Records: http://www.loc.gov/catdir/pcc/Hybrid-Report-Sept-2011.pdf

Session 3: Copy Cataloging: Session 3: Copy Cataloging: policies and issuespolicies and issues

Questions?