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Rajasthan State Ganganagar Sugar Mills Limited
4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, JAIPUR - 302006 - RAJASTHAN
TECHNICAL CUM FINANCIAL TENDER (PART-I) Tender of ROPP Seals
Duly Printed
(2012-2013)
TECHNICAL BID (To be submitted duly filled along with the Tender
in the separate Technical Envelope)
Download of Tender Form : Till 13.08.2012 up to 2.00 pm
Last Date/ Time of upload of the Teder : Till 13.08.2012 upto 6.00 Pm Date and time of opening of the Tender : On 14.08.2012 at 3.00 PM Price of Tender Documents : Rs. 500/-
Price of E- Tendering process fee : Rs. 1000/-
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Rajasthan State Ganganagar Sugar Mills Ltd.
4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, Jaipur - 302006
(Tender Fees Rs. 500/-
TENDER FORM
(To be filled by office before sale of document)
1.1 Due date and time of Acceptance of
the Tender : Till 13.08. 2012 up to 6.00 PM
1.2 Due date and time of opening
of the tender. : On 14.08.2012 at 03.00 PM
1.3 A. Item for which tender ROPP Seals has been issued : Duly Printed
B. Quantity : 3600 lac pcs 25 mm
24.00 lac pcs 28 mm
C. Period of supply : 12 months or as per requireent of RSGSM
1.4 Name of firm/company/institution
in whose favour tender has been
sold. : ______________________________
(To be filled in by Tenderer in ink only)
Note: Before filling the tender, please read the Conditions of Tender and Contract carefully.
2.1 Name of Firm/Company : ____________________________________
2.2 Complete Postal Address : ____________________________________
____________________________________
2.3 Complet Factory Address : ____________________________________
____________________________________
2.4 Telegraphic address, if any : ____________________________________
Telephone Nos. : Office _____________________________
Residence___________________________
Factory ____________________________
Fax No. _____________________________
E- mail ID:__________________________
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2.5 Designation of Tenderer : ____________________________________ (Manager/Proprietor/Partner/Director)
2.6 Central Sales Tax TIN No. : ____________________________________
2.7 Income Tax PAN No. (Enclose Copy): ____________________________________
3.1 Amount of EMD required in NIT : ____________________________________
3.2 Amount Deposited as EMD : ____________________________________
3.3 Mode of payment (DD/pay Order) : ____________________________________
Give number &date of DD/PO
Note: SSI Units of Rajasthan should enclose the requisite permanent registration certificate.
I have read the conditions of tender and contract annexed hereto carefully and agree to
abide by all the conditions and have signed all the pages in token of acceptance thereof. As per
conditions No. 15(a) of the tender document, the rates quoted in the tender shall be valid for 90
days from the date of the tender.
I am Proprietor/Partner/Manager/Director/______________ of the tendering firm and have
been authorised to submit tender. The authority letter in this regard is enclosed herewith.
Signature : ______________________
Name of Signatory (IN BLOCK LETTERS)
____________________________________
Designation : _________________________
Seal : _______________________________
Dated:_____________
(Attach sheets where-ever necessary and strike out whichever is not applicable)
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Rajasthan State Ganganagar Sugar Mills Ltd. 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, Jaipur - 302006
Tel.No. 0141-2740841, 0141-2740676(Fax.) web site : www.rsgsm.in
TENDER NOTICE
Tenders are invited from manufacturer. Detailed Specifications & conditions are mentioned in the tender document.
S.No. Name of Tender EMD Rs. in Lacs
Quantity (In Lac)
Last Date & Time
Download Submission Opening
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Corrugated Boxes (For Glass) Nips
1.50 Minimum
25.00 Till 06.08.2012 2.00 PM
Till 06.08.2012 6.00 PM
07.08.2012 3.00 PM
2 R/Spirit (Molasess Base strength 660 OP)
08.00 Minimum
50.00 BL Till 07.08.2012 2.00 PM
Till 07.08.2012 6.00 PM
08.08.2012 3.00 PM
3 Old Bottles 2.75 Minimum
Pints – 02 Nips- 840
Till 21.08.2012 2.00 PM
Till 21.08.2012 6.00 PM
22.08.2012 3.00 PM
4 P.P. Seals 25 mm 28 mm
5.50 Minimum
25 mm- 3600
28 mm-24
Till 13.08.2012 2.00 PM
Till 13.08.2012 6.00 PM
14.08.2012 3.00 PM
Tender form can also be download from the web site www.rsgsm.in Tender shall be accepted only online (e-procurement). D. D. for E-tendering process fee for each Tender (Rs. 1000/- in favour of M.D.RISL Jaipur). Tender form fee Rs. 500/- & EMD drawn in favour of RSGSM Ltd.,Jaipur must be deposited in the office of RSGSM Ltd., HO, Jaipur before Submission time of Tender. Tender without appropriate EMD shall not be accepted. The Technical Bid & Financial Bid shall be uploaded seperately. Financial Bid of Tenderer who qualifies in technical bid would only be downloaded later on, the date to be intimated by RSGSM. Unqualifed tenders in the Technical bid shall not be considered. Management reserves the right to reject any tender without assigning any reason thereof. This tender shall be processed through e-procurement portal of Govt. of rajasthan however in case of any failure in this process the conventional manual tender procedure shall be followed.
Cont : HO/2012-13/112 (Manoj Jain) Date : 05.07.2012 Dy. General Manager (Purchase)
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Rajasthan State Ganganagar Sugar Mills Limited
4th Floor, Nehru Sahkar Bhawan, Bhawani Singh Road, Jaipur – 382 006 (Rajasthan)
E-mail:- [email protected]
Instructions for submission of Tender form & documents
1. The scan copy of tender form, rates & other relevent documents signed &
Sealed by Tenderer should be submitted online only.
2. As per required by the Tenderer, trainging may be given by DOIT, Yojna
Bhawan. Bidder may contact: E-Procurement cell, Ist Floor, Yojna Bhawan,
Jaipur.
Help Desk Phone- 0141-4022688
Email- [email protected]
Website- eproc.rajasthan.gov.in
3. Tender form & handwritten rates would not be accepted in Tender Box.
4. Please read carefully the steps of submitting Tender online.
5. Please call on 0141-4022688/E-procurement cell/RSGSM Office (IT cell)
0141-2740475 for any assistance.
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Rajasthan State Ganganagar Sugar Mills Limited 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan,
JAIPUR - 302006 –RAJASTHAN
Phones : 0141-2740841 Fax : 0141-2740676 E-mail :- [email protected]
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Rajasthan State Ganganagar Sugar Mills Ltd.
4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, Bais Godown, Jaipur - 302006
Special Terms and Conditions for Tender of Roll on pilfer proof (ROPP) Seals
(1) Supplier should be a Manufacturer for which he will have to produce a Certificate from Director of Industries or any authority nominated for this purpose. The RSGSM Limited is at liberty to carry out sudden inspection of the Factory/Works of the Tenderer / Supplier before or during the supply contract, without prior intimation. If the factory is found unfunctional, his Purchase Order shall be cancelled and EMD/Security Deposit forfeited. In the case of manufacturer/tenderer who has submitted the provisional certificate of competent authority, the tenderer shall have to give written proof about the manufacturing activities of the firm.
(2) ROPP Seals should be made up of aluminium sheet in single colour (black/blue or any other colour) as per requirement. Aluminium Sheet should be internally lacquered. “Rajasthan State Ganganagar Sugar Mills Ltd.” should be printed on the top of the seal. Name of the manufacturing firm should be printed on the external side of the seal.
(3) Material, Size and Weight : The ROPP Seal should be uniformly made from aluminium sheet in such a manner that the circular shape of the seal remains intact till used & should be able to sustain transit and storage handling.
(i) The neck size of the seal should be 28mm and 25 mm.
(ii) The aluminium sheet thickness for 28mm and 25 mm shall be minimum 0.15 mm (on the basis of average of 10 seals).
(iii) The average weight of the 10 seal for 28mm shall be 9.00 gms (without EPE liner) and that of 25mm shall be 7.00 gms (without EPE liner)
(4) Lacquer & Liner :
The seals shall be appropriately lacquered as required and the supplier shall ensure that the grade of the lacquer used is non toxic and food grade. Both internal and external finishes shall withstand any special washing and/or sterilisation process that the RSGSM may be following.
The Expended Polyehylene liner shall be of minimum 1.3 mm thickness for 28 mm and 25 mm neck caps and the grade used shall be non toxic and food grade.
The supplier shall have to furnish a Certificate that the grade of the lacquer and the liner used is non toxic and food grade with each consignment without which the bills shall not be cleared for payment.
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(5) Quantity :
The quantity of 24 lac for 28 mm & 3600 lac for 25mm mentioned in the Tender notice is
approximate and tentative; it is subject to variation as per Rajasthan Government directives and
policies. The Quantity of both the sizes are subject to change upto any extent. The management
reserves the right to change the specification, size, design and quantity anytime during the
contract and in case of any major change the Management reserves the right to call for a fresh
Quotation/Tender as decided anytime during the contract.
(6) Opening Torque:
5 to 10 inch pounds.
(7) The supplier shall have to ensure the supply of proper quality of ROPP Caps of required
specifications with regard to weight, thickness of Aluminum sheet/ EPE liner etc. In case of variation in the specifications of the seals supplied, deductions from the respective bills shall be made in following manner:-
(a) Variation in minimum thickness of Aluminum sheet :-
(I) In case of variation upto 2.5% on lower side deduction @10% shall be made.
(ii) In case of Variation more than 2.5% on lower side the material shall be liable to be rejected.
(b) Variation in minimum weight of seals
(I) In case of variation upto 2.5% on lower side, deduction @ 10% shall be made.
(ii) In case of Variation more than 2.5% on lower side the material shall be liable to be rejected.
NOTE :- The thickness and weight of aluminium sheet are co-related, so deduction shall be made on one
parameter only which is on higher side.
(c) Variation in the number of perforations (required perforations 7 in case of 25 mm Caps
and 8 in case of 28 mm Caps):-
In case of variation in number of perforations, a deduction of 2.5% shall be made.
(d) Variation in minimum thickness of EPE liner:-
(I) In case of variation lower side deduction @2.5% shall be made.
The sample of each consignment shall be physically checked and verified at unit level regarding
prescribed specification for weight, size, number of perforation and print quality. The sample shall
be got tested from the RSGSM laboratory for all parameters.
(e) Print:-
The printing on the P.P. Seals should be absolutely clear. In case of any defect in printing due to
any reason the company shall be free to levy deduction @2.5% on the supplied material.
However, in case of certain exigency, if the material of below specification (beyond permissible limits) is used with the permission of Head Office, purchase committee shall have power to decide deduction on account of supply of substandard material.
(8) MODE OF PACKING:
(I) 5000 pcs of ROPP caps of 28 mm. in one carton and 7000 pcs. of ROPP caps of 25 mm. in
one carton. The caps shall be properly counted and packed in polybags. This in turn, shall
be packed in durable 6 ply carton, which can protect the caps from damages and transit
hazards.
(ii) Each carton shall be marked with following information:
Manufacturer’s name and location:
ROPP size, top print details & destination:
Date and shift of production:
Checker / Operator name:
Carton no.
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(iii) Each approved carton shall be closed with BOPP tapes on the bottom and top sides.
(09) Payment: 100% payment shall be made from Head Office on receipt of material, against verified
bills from unit/ warehouses concerned and receipt of satisfactory test report from any authorised
laboratory and report from our units. Size, No. of perforation and printing
shall be reported invariable by units.
(10) Testing: The 10 seals shall be taken on random basis out of each consignment. If supplier
representative is not available within three days on receipt of consignment, the Company shall have
right to draw the necessary sample and have the same tested. In this case the supplier shall not
claim any benefit, etc due to absence. Each lot shall be taken by Unit Office in the presence of
Supplier’s representative. The samples shall be got tested from RSGSM Laboratory for all
parameters.
The test report of P.P. Seals received from Laboratory and report received from Concerned Units.
In case any dispute arises, Purchase Committee shall decide. The decision of purchase committee
will be final.
Company reserves the right to conduct sudden/ random inspection of the supplied goods to
check the quality of supplied item at unit/Rc or any place even after the final payment. If
quality of supplied goods are not found upto the mark, the suitable deduction shall be made
from the bill. The decision of the RSGSM will be final and binding to the supplier firm. In this
regard claim of any supplier shall not be accepted.
(11) Monthly supply of P.P. Seals if any will be taken in different colours like Navy Blue, Black, Red and
such other colours. Font & Design of printing may also be changed on monthly basis as per
instructions given in supply schedule. RSGSM shall not pay any extra amount on above supply.
(12) No increase in C.E. duty shall be allowed on the basis of increase in turnover.
(13) Calculation of LD: If supplies are taken at more than one place during one supply schedule then
total supplies received at various places during the period of supply schedule shall be considered
for calculating Liquidated Damages.
(14) E.M.D./Security Deposit : Supplier shall have to deposit a sum equivalent to 2% (SSI Units of
Rajasthan shall have to deposit 0.5%) of value of offered quantity or 5,50,000/- whichever is higher
as EMD The minimum EMD should be 5,50,000/- in all the cases i.e. whether SSI or non SSI
Unit. After finalisation of order balance sum making it equal to 5% (SSI Units of Rajasthan shall
have to deposit 1%) of the total value as Security. This shall be returned after successful
completion of the contract. In case non fulfilment of the contract, security amount so deposited can
be forfeited in fullor in part. Decision of the Director Incharge in this regard shall be final. No
interest shall be paid on such deposit. No adjustment of any previous balance against EMD will be
allowed.
(15) Technical bid must be uploaded seperately & Finacial Bid (Offered quantity & rate) shall be
uploaded seperately.
(16) The Financial Bid of Tenderer who qualifies in Technical Bid will be opened later on the date to be intimated by RSGSM.
(17) Tenderer should enclose certified copy of all the required document as per checklist enclosed with Tender farm.
(18) Tenderer should enclose certificate specifying categories of his industry viz. micro, small, medium etc.
(19) In case of loss of production due to non supply of P.P.Seals the actual loss accountable against such idle manpower shall be recovered from such supplier.
10
(20) The supplier shall have to supply minimum 90 lac or more P.P. Seals per month. If
the offered quantity of any tenderer is less than 90 lac P.P. Seals per month the
tender is liable to be cancelled.
(21) The supplier shall have to strictly adhere to timely supply schedule. In case of non
maintaining supply as per monthly schedule and shortage of material and material, may
be procured from any source at any point of time at the risk and cost of the supplier under
clause 20 {Note (c)}
(22) Variation in quantity: Variation upto +/- 1% shall be allowed in total quantity to be supplied
for the purpose of completion of the supply order.
(23) Repeat Order: The Comany reserve the right to increase the ordered quantity upto 50%
on the same rate, terms and conditions.
(24) Cancellation: In case RSGSM do not require part or entire ordered quantity, due to any
reason, it may cancel the part or entire order during the period of contract and/or any
extended period, for which no claim of the supplier shall be entertained.
(25) Management reserves the right to reject the Tenders of suppliers whose report have been
found unsatisfactory any time during the supply contract or tenderers who have been
black listed for any reason anytime during the supply contract. Any manufacturer found
manufacturing illicit P.P. Seal of RSGSM print is liable for legal action by the Company.
(26) Management reserves the right to give tenderers applying for the first time a trial order
and only after successfully supplying the trial order as per the specification stipulated in
the Tender conditions the tenderer shall be given further orders.
(27) SSI Unit:- The tenderer would necessarily enclose copy of permanent registration as SSI
unit from the competent authority.
(28) Supplier should be a manufacturing company. (29) Any duty, taxes etc. paid at the time of purchase shall be refunded to us in the event of the
same being held to be not payable.
(30) Tenderer shall ensure the standard weight of the Seals as per the given specifications.
(31) No counter condition shall be accepted.
(32) The Special Terms and Conditions shall prevail upon where ever the same are in
contradiction with the General Terms and Conditions. In case of dispute regarding
interpretation of any terms and condition in the Tender Document the same should be got
clarified by the Tenderer before submitting the Tender Bid. Decision of the Management
shall be final and binding on all the Tenderers. Any request for changing of any
conditions/quoted price or inclusion of any documents etc. after submitting the Tender
Document unless called for by written fax shall not be entertained.
(33) Inspection: The RSGSM Ltd. will carry out sudden inspection of the Factory/ Works of the Tenderer before or during the supply contract without prior intimation. If the factory is found un-functional or the details of the Plant & Machinery if found otherwise than as mentioned in the tender his EMD/ Security deposit shall be forfeited.
11
(34) The supply schedule for quantities shall be given from time to time as per requirement.
(35) In case of any deviation in special terms and conditions from general terms, then the
special terms and conditions shall prevail upon.
(36) Tenderer shall have to provide an affidavit clearly stating that P.P. Seals being supplied to
RSGSM shall not be provided to any Company/person/etc. If at any stage it is found that
such P.P. Seals have been given to anybody other than RSGSM the supplier shall be
charged for breach of contract and shall be liable for penalty as provided by law.
(36) Digitally signed Scand copy of Tender documents, DD of Rs. 500/- of Tender
document, DD of Rs. 1000/- for E-tendering process fees, DD/Bank guarantee of
earnest money and other relevant documents shall be uploaded seperately
envelope and BOQ (offered quantity and rate) shall be uploaded seperately in
Online-tender (E-procurement).
(37). The tenderer should offer a minimum of 30% of tendered quantity. Offered quantity less than
30% of tender quantity shall not be considered and the tender shall be liable for
rejection.(Minimum offered quantity for 25 mm- 1080 Lac, 28 mm- 8 Lac)
(38). Required minimum monthly offered quantity must be is 1/12 of offered quantity.
(39). Compnay shall be given a purchase order to successful tenderer. The successful tenderer shall
executive an agreement on Rs. 500/- stamp (Non judicial).
Signature and Seal of Tenderer
12
Rajasthan State Ganganagar Sugar Mills Ltd.
CONDITIONS OF TENDER AND CONTRACT
(1) The Tenderer shall have to carefully study and understand the conditions, specifications, size, make etc. of
the goods to be supplied. If he has any doubt about the meaning of any terms, conditions or specifications etc.
he should refer to the Officer Incharge and get clarification. The decision of the Company regarding
interpretation of the conditions and specifications shall be final and binding on the Tenderers.
(2) Tender should be filled with ink tender filled by pencil or otherwise shall not be considered.No addition and
alteration should be made in the tender, no overwritings should be done. Corrections, if any should be done
clearly and should be initialled.
(3) Quotation must be submitted in properly sealed envelope according to the directions given in the Tender
notice and must reach this office in time and date as notified. Envelope must be inscribed with the subject of
Tender and name of Tenderer.
(4) Tenderers are hereby explicitly warned that the Individuals signing the Tender must specify as follows:-
a) Whether signing as sole proprietor of the firm ?
b) Whether signing as registered active partner of the firm?
c) Whether signing for the firm on the basis of power of attorney?
d) Incase of companies and registered firms whether signing as secretary, manager,
Partner,Director, etc.will submit an authorisation from the company to do so.A copy of any document under
which such authority is given should be forwarded with the tender if a copy has not already been sent to the
company.
(5) Only such Tenderers who are bonafide Manufacturers/dealers into the goods for which they tender shall be
eligible.
(6 Dealer, who is not registered under the Sales Tax Act, prevalent in the State where his business is located,
may not be eligible for Tender. The Sales Tax Registration numbers should invariably be quoted.
(7) If a Tenderer imposes conditions which are in addition to or in conflict with the conditions mentioned herein,
his Tender may be rejected.
(8) The unit rates must not under any circumstances be altered and the rates must be entered in figures as well
as in words.
(9) (a) The rates quoted should be F.O.R. distillery/warehouses inclusive of all duties, taxes and charges.
However the tenderers should indicate whether supply will be made from within or outside Rajasthan.
(b) Any increase in Excise Duty or any other Tax imposed by Central Government or State Government after
the due date of the Tender will be paid extra. Similarly any reduction in the Excise Duty or any other Tax
after the due date of the Tender will be paid less to the Party.
(10) The Tenderer shall not Assign or Sublet his contract or any part thereof to any other Agency. Subletting may
be allowed by the company provided the subletee is a Registered Firm under the Rajasthan Sales Tax Act.
13
(11) The Tenderer should Sign the Tender Form at the end of each page as token of his
acceptance of all the terms and conditions of the Tender.
(12) The Tender must be accompanied by an Earnest Money equivalent to 2% ( 0.5%
i . e in case of SSI/Cottage industries registered with the Industries Department of
Rajasthan) of the value of the items tendered or the supplies to be made by him without
wich the Tender shall not be considered. The earnest money should be deposited by the
tenderer in one of the following forms only.
Bank Draft or Pay Order of any Scheduled Bank in favour of ‘Rajasthan State Ganganagar
Sugar Mills Limited’ payable at Jaipur.
NOTE : (1) The Rate should be qouted in a sealed cover and DD should be in a
separate enclosure with the sealed cover.
(2) The EMD will be refunded to unsuccessful Tenderer after final
acceptance of the tender whereas in case of successful Tenderer,
it will be treated as part of the Security Deposit.
(13) No request for adjustment of outstanding claim of any kind against the company towards
EMD/SD will be entertained and failure to deposit the EMD/SD in full will always result in
cancellation of the Tender/acceptance.
(14) Successful Tenderers will have to deposit Security money or an amount equal to 5% (1%
incase of SSI/Cottage industries of Rajasthan registered with Industries Department) of
the estimated value of articles by way of Demand Draft/Pay Order in favour of the
Rajasthan State Ganganagar Sugar Mills Ltd. for which tenders are accepted within 15
days or any other specified period from the date of issue of Purchase Order.
The Purchase Order duly accepted and signed by the tenderer will be an agreement
for supplies. The Security Deposit will be refunded within six weeks after expiry of the
contract on satisfactory completion of the same. No interest will be paid by the company
on the Security Deposit. If a tenderer fails to deposit the required security within the period
specified, such a failure will be treated as breach of the terms and conditions of the tender
and will result in the forfeiture of the earnest money in part or in full at the discretion of the
Director Incharge for reasons to be recorded.
(15) TENDERS SHALL BE VALID :
(a) For a period of 90 days (OR any specified period from the date of opening of
Tenders).
(b) After the Tender has been accepted, the rates shall remain valid through out the
Financial Year OR for the period for which tenders are invited.
(16) The Tenderer shall be responsible for the proper packing of goods so as to avoid
damages under normal conditions of transport by road, sea, rail or air and delivery of
the material in good conditions to the consignee at destination.
(17) The Tenders should be submitted alongwith Samples, if required.
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(18) The quantities shown in the Tender Notice are approximate and subject to variation upto 50% at
the discretion of Director Incharge. The supplies shall have to be arranged according to
requirements as and when orders are placed through out the contract period.
(19) The time specified for supplies of ROPP Seals shall be deemed to be the essence of the contract
and the successful tenderer shall arrange supply work within that period on receipt of work/supply
order from the company.
(20) (i) Should the contractor fail to execute the order/contract within the period specified in the
Tender Form, and if such failure to deliver/complete in prescribed time as aforesaid have arisen
from, any unforeseen cause such as strike, fire, accident, act of GOD resulting in stoppage of
work in the factory, of the manufacturer or similar reasons which the Director Incharge may find
valid for an extension of the time he may extend the period without charging any agreed liquidated
damages.His decision shall be final regarding the sufficiency or otherwise of ground for extension
of time.
(ii) Should the Tenderer fail to execute the order/contract within the period specified
in the Tender Form, the Director Incharge may at his discretion allow extension
of time, subject to recovery from the tenderer as liquidated damages and not by
way of penalty, as sum equal to the following percentage of the value of goods
which the tenderer has failed to supply for the period of delay as stated below :-
(a) Delay upto one fourth period of the prescribed delivery period - 2.5%.
(b) Delay exceeding one fourth but not exceeding half of prescribed delivery
period - 5%.
(c) Delay exceeding half but not exceeding three fourth of the prescribed
delivery period - 7.5%.
(d) Delay exceeding three fourth but not exceeding the period equal to the
prescribed delivery period - 10%.
Notes:
(a) Fraction of a day in reckoning the period of delay in supplies shall be eliminated
if it is less than half a day.
(b) The maximum amount of Liquidated Damages shall be 10%.
(c) When the Successful Tenderer is unable to complete the order/contract within the specified
or extended period the Company shall be entitled to accept supplyand get the work done
from the open market without notice to the Tenderer, but at his risk and cost i.e. Tenderer’s
Account and risk. The goods or any part thereof which the Tenderer has failed to supply or if
not available, the best and nearest available substitute thereof or to cancel the contract and
the Tenderer shall be liable for any loss or damage which the company sustained by reason
of such failure on the part of the tenderer. But the tenderer shall not be entitled to any gain
on such purchase made against default. The recovery of such loss or damage shall be made
from any sum accruing to the Tenderer under this or any other contract with the company. If
recovery is not possible from the bills and the contractor fails to pay the loss or damage
within one month, the recovery shall be made under any law for the time being in force or
from any other Bills outstanding with the company.
15
(21) When the Security Deposit in full or in part is proposed to be forfeited, a notice will be
given to the Tenderer to explain within 10 days as to why the Security Deposit should
not be forfeited for failure to complete the supplies in time.
(22) In the event of any breach of conditions of the contract at any time on the part of the
contract, the contract may be terminated summarily by the Director Incharge with such
conditions as may be deemed fit.
(23) The mode of payment shall be according to special conditions of contract enclosed
herewith. Normally, 100% payment is released after acceptance of supply and receipt
of verified bills at Head Office.
(24) Remittance charges on payment made to firms except through cheques will be borne
by the supplier unless specifically agreed by the company.
(25) All legal proceedings, arising out of this contract shall be subject to the jurisdiction of
the courts situated at Jaipur City only.
(26) Direct or indirect canvassing on the part of tenderers or their representatives will
disqualify them.
(27) In case of any dispute arising in contract, the matter will be reffered to Sole Arbitrator
appointed by Director Incharge, RSGSM whose decision shall be final and binding on both
the parties.
(28) (i) The company reserves the right to accept any tender not necessarily the lowest,
reject any tender without assigning any reasons and accept any tender for all or
any one or more of the goods for which the tender has been given.
(ii) If the tenderer resiles from his offer or offers new terms after opening of the
tender, his EMD is liable to be forfeited.
(iii) The submission of more than one tender and under different names is prohibited.
(iv) Any relationship or business connection that may exist between the Tenderer
and any official of the Rajasthan State Ganganagar Sugar Mills Ltd., should be
declared. If this information is found to have been suppressed, then Contract, if
any, entered into may be cancelled forthwith without notice and compensation
and any amount which may have been deposited Forfeited and Credited to the
company.
(29) Specifications (if any) items for which tenders are invited are enclosed with this
documents.
Signature and Seal of Tenderer
16
Name of the Units of RSGSM , where supply of ROPP Seals is to be made on F.O.R. basis against tender due on 14.08.2012
S.No. Warehose Name
1- >ksVokMk ¼t;iqj½
2- Lkhdj
3- >wU>wuw
4- Hkjriqj
5- /kkSyiqj
6- lokbZek/kksiqj
7- vyoj
8- dksVk
9- ckajk
10- cwUnhflVh
11- e.Mksj & tks/kiqj
12- jkuh
13- fljksgh
14- mn;iqj
15- fpRrksMx<+
16- Jhxaxkuxj
17- guqekux<+
18- chdkusj ¼[kkjk½
19- vtesj
20- HkhyokM+k
And/Or any other warehouse as decided by the RSGSM
17
TECHNICAL BID CHECK LIST
(To be kept in the Envelope as provided along with the Tender Documents along with requisite EMD
without which the Tender shall not be considered for Financial Bid)
01. Name of the Factory
(Enclose Copy of Registration Certificate)
02. Name of the Owner
(Enclose verification from respective bank/
Partnership Deed/Memorandum of Articles and Association)
03. Whether factory owned or taken on lease
Copy of Ownership / Lease Deed
04. Power Connection
(Copy of latest Electricity Bill, also confirm whether
There is Captive Power facility or not)
05. Affidavit as per Tender Condition
(Duly Notarized)
06. Whether Manufacturer
(Enclose copy of Factory License)
07. Whether Registered with the Sales Tax Department
(Enclose Copy of Certificates and TIN)
08. Whether EMD submitted as per offered quantity
(Mention Details)
09. Whether Copy of Income Tax
Permanent Account No. (PAN) submitted
10. Whether Copy of latest paid
Sales Tax challan’s submitted.
11. Whether Registered with the Industries Department
Enclose Copy of Permanent SSI Unit Certificate or equivalent)
12. Whether List of Plant and Machinery Installed. As per Annexure “A”
(Enclose copy of relevant Invoices)
13. Production Capacity (Per day and Per Month)
(Provide Evidence whether as per the minimum requirement of Tender conditions)
Please Note:
1. All the Copies Submitted should be duly attested/Certified by a Gazetted Officer/Notary
public / Oath Commissioner)
2. Rajasthan Parties shall be given preference as per rules of Rajasthan Government only
on furnishing the latest valid Price Preference Certificate from the Industries Department)
3. All Lease Deeds / Partnership Deeds / Agreements submitted should be registered with
Competent authority.
Signature of the Tenderer
18
Annexure ‘A’
FOR MANUFACTURING OF ROPP SEALS & CAPS
OF 25MM & 28MM
LIST OF MACHINERIES
1. METAL PRINTING MACHINE WITH TRAVELLING OVEN
2. MINIMUM 32 TONNE POWER PRESS PLANT
3. OIL APPLICATER
4. MULTI HEAD KNURLING MACHINES
5. MULTIHEAD WADING MACHINES
6. SHEARING MACHINES
7. AIR COMPRESSOR
8. COUNTING MACHINE
9. DIES AND TOOLS OF 25MM & 28MM
( All machineries should be in the factory premises in working condition. The tenderer shall not
assign or sublet his contract or any part thereof to any other agency)
Signature of the Tendere
