R ENÉE M ARTÍNEZ (C HIEF I NFORMATION O FFICER ) G REG R IDGLEY (D EPUTY G ENERAL C OUNSEL ) R ICK D E S IMONE (W ATER R IGHTS A BSTRACTING B UREAU C HIEF

RENÉE MARTÍNEZ (CHIEF INFORMATION OFFICER)

GREG RIDGLEY (DEPUTY GENERAL COUNSEL)

RICK DESIMONE (WATER RIGHTS ABSTRACTING BUREAU CHIEF)

Office of the State Engineer-Interstate Stream Commission

WATER RIGHTS DATA QUERY, ANALYSIS & EXCHANGE SYSTEM

- Implementation Phase --Project Certification Committee

Presentation -

Appropriations Background

Fiscal Year FY2009

Amount $200,000 GF

Funding Source(s) 48th Legislature - State Of New Mexico - Second Session, 2008 HAFC Substitute for House Bills 2, 3, 4, 5, 6 and 10 (24) STATE ENGINEER - To complete development and implementation of

the data extract, transform and load tools and processes to allow data exchange between the water rights adjudication tracking system and the waters administration technical engineering resource system

The appropriation may be expended in fiscal years 2008, 2009 and 2010. Any unexpended balances remaining at the end of fiscal year 2010 shall revert to the general fund

11/19/2008OSE/ISC Water Rights Query, Analysis & Exchange System

2

Agency Background


3

The adjudication of water rights by the Litigation and Adjudication Program (LAP) and the administration of water rights by the Water Resources Allocation Program (WRAP) are two distinct yet complementary activities performed by the Office of the State Engineer

WRATS - The Water Rights Adjudication Tracking System is used to generate legal pleadings and manage its data and attorney work product as water rights are adjudicated by the court system

WATERS – The Water Administration Technical Engineering System is used to manage a variety of historical and current data and work products to facilitate the processing of water rights applications and to administer water rights

Project Purpose


4

The purpose of this project is to design, build and implement a data query, analysis and exchange system that allows users to:

Query, extract and associate data within the primary adjudication (WRATS) and water rights administration (WATERS) databases and other data stores

Notify appropriate parties when certain events occur in one system or the other

Automate the process of exchanging data between databases

The new system is needed to support the current and future business activities of the Agency


5

Program Alignment

The program activities to be supported by the new system are:

Start of Adjudication – Users need a snapshot of the water rights history of a geographic area at the outset of an adjudication

Ongoing Adjudication – Users need periodic updates of water rights transactions (declarations, permits, licenses, ownership changes) that take place during the course of the adjudication

Ongoing Water Rights Administration – Users need to research the current water uses that are identified by hydrographic surveys and to be able to determine when water rights transactions may interact with an ongoing legal action

Completion of Adjudication - Users need to pull offers of judgment resulting from the adjudication into WATERS

System Diagram


6

WATERS WRATS

Water Rights Adjudication Tracking System Water Administration Technical Engineering System

Query, Analysis & Exchange

System

Query, Analysis & Exchange

System

Users

Users

Users

Users

• Owners• Claimants• Legal Pleadings• Judicial Determinations• Consent Orders

• Owners• Applications• Permits• Transfers• Wells• Documents

Microsoft SQLInformix

Map ViewMap View Table ViewTable View

Project Planning & Status

Planning & Initiation Phase – Project Deliverables Project Business Case Project Charter Project Management Plan

Requirements-Analysis Phase – Project Deliverables “As-Is” Environment Discovery Report “To-Be” Environment Discovery Report System Design Alternatives Assessment Report System Prototype Scope of Work

Design Phase – Project Deliverables WE ARE HERE


7

Project Schedule & Key Deliverables


8

Phase Deliverable Due Date & Cost

Requirements & Analysis System RequirementsSystem Design Alternatives

October ‘08 ($35.0)*

Design System PrototypeSystem Design SpecificationSystem Implementation Plan

January ‘09 ($25.0)*

Build & Test Development EnvironmentIterative BuildsTestingTraining Materials

July ‘09 ($90.0)

Acceptance Testing & Training

User Acceptance Test Results Training ScheduleProduction Environment

September 09 ($80.0)

Deploy Post-Implementation Assessment October ‘09 ($20.0)

Total (*$50.k funded using operating budget) $250.0

Project Governance


9

• Agency-IT Strategy Integration• Agency IT Investment Decisions• Agency IT Project Portfolio Management

• Project Task Execution• Project Issue & Risk Management

• Program-IT Strategy Integration• Project Investment Decisions• Project Scope Management

OSE-ISC IT Governance Committee MeetingCo-chairs: State Engineer, CIO

Project Steering CommitteeCo-chairs: LAP Manager, WRAP Manager

Project TeamProject Manager, IT Staff, Program Staff, Contractor

DoIT Infrastructure Impact


10

Data Center Will use Agency VMWare platform housed at SIMMS or Bataan

depending on capacity and cost-benefit

Telecommunications (Network Bandwidth) Low transaction volume (less than 50 per day). Internal users only.

Enterprise Applications Potential use of State Email System for event notifications

Business Continuity & Disaster Recovery Data will have a back-up schedule

Security User and data access privileges will be specific to user and role

Questions

OSE/ISC Water Rights Query, Analysis & Exchange System 11/19/2008

11