QUICK REFERENCE GUIDE Rev 020311 - … Reference Guide Table of Contents ... e-FAR Electronic FACULTY ASSIGNMENT REPORT SYSTEM ... CE11FA Community Ed Fall 2011 Sept. 1 – Dec. 31

Colleague

Quick Reference Guide


Table of Contents

1. The ABC’s of Onondaga............................................................... Page 1

2. Colleague – Where to Look ........................................................ Page 4

3. Frequently Used Colleague Screens............................................ Page 5

4. Terms (Semesters) ...................................................................... Page 6

5. Programs ..................................................................................... Page 7

6. Subjects ....................................................................................... Page 9

7. Course and Section Numbering .................................................. Page 12

8. Department Listings .................................................................... Page 14

9. Common Keyboard Shortcuts ..................................................... Page 16

10. Helpful Hints ............................................................................... Page 18



1

Last Updated on 2/3/2011

The ABC’s of Onondaga A

AAC Arts Across Campus

ATB Ability to Benefit Program (Non-High school grads)

ACC Academic Computing Center

Adjunct Part-time Instructor

ANGEL A New Global Environment for Learning; course management system used by

faculty & students

AP Accounts Payable

APC Application Processing Center – Former name of ASC (SUNY App Services Ctr)

AR Accounts Receivable

ASC Application Services Center - Where SUNY applications are processed (Albany)

ATCC Academic Technology Coordinating Committee

B

BWD Business Workforce Development (CEL)

C

CAL Center Career and Applied Learning Center

CALEA Communications Assistance for Law Enforcement Act

Call Number Unique number assigned to each class section; also called “Synonym”

CAPOCC Community Aquatics Program at OC

CE Community Education

CEL Continuing & Extended Learning

CEP Concurrent Enrollment Program (High School students)

CFK College for Kids – Summer Program through Lifelong Learning (CEL)

CFL College for Living - Program for adults w/ developmental disabilities (CEL)

CLC Children’s Learning Center

CollegeNET Room scheduling software package

CPP Corporate & Public Partnership

CSEA Civil Service Employees Association (Union)

CSTEP Collegiate Science & Technology Entry Program

CTC Content Tutoring Center

D

DL Department Limit; refers to the capacity of a class

DSO Disability Services Office (DSO)

E

EA Enrollment Associate – Student Central

e-FAR Electronic FACULTY ASSIGNMENT REPORT SYSTEM

EKTRON Content Management System used to create/publish Web pages

EL Extended Learning

ELF Electronic File Transfer process

EOP Educational Opportunity Program


2


The ABC’s of Onondaga (2) ERS NYS Employee Retirement System

ESOL English for Speakers of Other Languages (i.e. non-native speakers of English)

EVE Evening class section

F

FA Financial Aid

FAFSA Free Application for Federal Student Aid

FERPA Family Educational Rights & Privacy Act

G

GL General Ledger

I

IA Institutional Advancement

IA Instructor Assistant

IVC Interactive Video Conferencing

IR&P Institutional Research and Planning

ISS International Student Services

IS Information Systems (part of Information Technology Dept)

IT Information Technology

L

LD Late Day class section

LLL Lifelong Learning - department that coordinates non-credit classes – part of CEL

LOM Loss of Matriculation (enrollment in a degree or certificate program)

LPP Liberty Partnership Program

M

MC Management Confidential employees

ML Modern Language

N

NCBI National Coalition Building Institute

NJCAA National Junior College Athletic Association – OCC belongs to this

NS North Site

NSLC National Student Loan Clearinghouse

O

OCC North North Site location - Rt. 57, Liverpool

OCCA Onondaga Community College Association

OCCAC Onondaga Community College Administrators Council

OCCFTA Onondaga Community College Federation of Teachers and Administrators (Union)

OCCHDC Onondaga Community College Housing Development Corporation

OnBase Electronic imaging system (scanning of documents)


3


The ABC’s of Onondaga (3) “101” Authorization request form used to fill a permanent position

“103” Authorization request form used to fill a temporary position

OVA Office of Veterans Affairs

P

PA Professional Administrators (formerly ACA)

Pell A federal grant program; often part of a student’s financial aid package

PO Purchase Order

POD Permission of Department

POI Permission of Instructor

PSC Public Safety

PSTC Public Safety Training Center

PTK Phi Theta Kappa – Onondaga’s Honor Society

Q

QAS Quick Address (Address Validation Software)

R

RA Residence Assistant

Resource 25 Room scheduling system; used to schedule events and classes (also called R25)

RHD Residence Hall Director

S

SAS Student & Academic Services (no longer in use)

SEI Student Engagement Initiatives – Office in W317

SEM Strategic Enrollment Management

SBDC Small Business Development Center (under CEL)

SL & D Student Life and Development

SLN SUNY Learning Network (some online classes are taught through)

SS Student Services Division

SSC Study Skills Center

SUNY State University of New York system; Onondaga is a member

T

TAP Tuition Assistance Program (NYS)

Tech Prep Career Pathways in Technology Preparation (High School students)

Term Semester

TIA-CREF Teachers Insurance and Annuity Association-College Retirement Equities Fund

TRS NYS Teachers’ Retirement System

U

UG Undergraduate

W

WSC Writing Skills Center


4


Colleague - Where to Look For….

Topic Mnemonic Path

Academic History STAT or TRCL STAT (or TRCL)

Address LOCR LOCR

Admission Information APPN SASM>detail on Application

Advisor Listing (Student) SPRO LOCR>detail on Student Profile

Class Lists -

On-line, with drops RSTR RSTR

On-line, no drops SRSI SRSI

Printed SROS SROS

Communication Management CRI SASM>detail on Applications to APPN>detail

Codes on Comm Mgmt>select CRI from menu

Course/Section Availability RGAM RGAM

Counselor Assignment ASPR LOCR>detail on Student Profile>

detail on Addl Profile Data

Credit Hours SASM or STSC SASM (or STSC)

E-Mail Address NAE LOCR>detail on Student Profile>

detail on Demographics; choose NAE

EOP Status (Student Type) APPN SASM>detail on Applications to APPN

Faculty Schedule FCSI FCSI

GPA STAT STAT

Grades -

Term (semester) STAT STAT

Transcript Listing TRCL TRCL

Specific Course SACD RSTR>detail on student> select SACD

Immunization Compliance CRI SASM>detail on Application to APPN>

detail on Comm Mgmt>select CRI from menu

Other Schools Attended IASU APPN>detail on Addnl Info, select IASU

Phone Number LOCR LOCR

Placement Tests TSUM SASM>detail on Tests

Program (curriculum) SASM SASM

Registration -

Block (restriction) SPRO LOCR>detail on Student Profile

History SRBD SRBD

Selected terms STDT SASM>detail on desired term

Special Services, Academic ASPR LOCR>detail on Student Profile>

detail on Addl Profile Data

Schedules (Student) –

View STSC STSC

Printed SCHD SCHD

Term Status Code STDT SASM>detail on desired term

Transfer Credit ACTD STAT>detail on cred type Transfer

Transcript -

OCC STAT or TRCL STAT or TRCL

Printed TRAN TRAN


5


Frequently Used Colleague Screens (Student Application)

Mnemonic Description Path

APPN Admission Information SASM>detail on Application

ASUM Applicant Summary ASUM

CRI MMR Compliance SASM>detail on Application to APPN>

detail on Comm Mgmt, select CRI

EVAL Degree Audit Evaluation EVAL

LOCR Student Locator LOCR

NAE Name and Address Entry NAE or SPRO>Demographics>NAE

PERC Person Restrictions LOCR>detail on Student Profile to SPRO>

detail on Restrictions

PSPR Proposed Student Program PSPR

RGAM Registration Activity Monitor RGAM

RSTR Section Roster with Drops RSTR

SASM Student Academic Summary SASM

SPRO Student Profile SPRO or LOCR>detail on Student Profile

SROS Section Roster SROS

SRSI Section Roster without Drops SRSI

STAT Student Academic Transcript STAT

STSC Student Schedule STSC

TRCL Transcript Course Listing TRCL

TSUM Test Summary SASM>detail on Tests

XAPP OCC’s Application Information XAPP


6


Terms (Semesters) 1. UNDERGRADUATE (UG)

Colleague Format: Year, followed by seasonal abbreviation*

2010-2011 Academic Year:

Colleague Code Description

2010FA Fall 2010 (14 weeks)

2011WI Winter Session 2011 (2 weeks)

2011SP Spring 2011 (14 weeks)

2011SU1* Summer Session 1 2011 (5 weeks)



2011-2012 Academic Year:


2011FA Fall 2009 (14 weeks)

2012WI Winter Session 2012 (2 weeks)

2012SP Spring 2012 (14 weeks)




*Summer contains 3 terms

2. COMMUNITY EDUCATION (CE)

A. All Non-Credit Courses, EXCEPT College for Kids (CFK):

Colleague Format: CE, followed by 2-digit year, followed by 2-character seasonal

abbreviation

2011 CE Year:

Colleague Code Description Date Range

CE11WI Community Ed Winter 2011 Jan. 1 – Feb. 28

CE11SP Community Ed Spring 2011 Mar. 1 – May 31

CE11SU Community Ed Summer 2011 June 1 – Aug. 31

CE11FA Community Ed Fall 2011 Sept. 1 – Dec. 31

B. College For Kids (CFK):

Colleague Format: CFK, followed by 2-digit year, followed by S1, S2, or S3 (Week 1, 2, or 3)

2009 College for Kids Year:


CFK11S1 College for Kids 2011, Week 1




7


Programs 1. UNDERGRADUATE (UG)

Colleague Format: 3-character alpha, followed by a period, followed by degree (or certificate)

abbreviation

Active Undergraduate Academic Programs:

Colleague Code Program Title

ABT.AAS Apprentice Training – Building Trades

ARH.AAS Architectural Technology

ART.AAS Art

ASE.AAS Apprentice Training – Electrical Trades

AUT.AAS Automotive Technology

BUA.AAS Accounting

BUS.AAS Business Technology

BUS.AS Business Administration

CIS.AAS Computer Information Systems

CMT.AAS Computer Engineering Technology

CRJ.AAS Criminal Justice: Career

CRJ.AS Criminal Justice: Transfer

CSC.AS Computer Science

ECC.CERT Early Childcare Certificate

EDA.AA Liberal Arts & Sciences: Adolescence Ed (Teacher Ed Trans)

EDC.AA Liberal Arts & Sciences: Childhood Ed (Teacher Ed Trans)

ELT.AAS Electrical Engineering Technology

EMC.AAS Electronic Media Communications

ENS.AS Engineering Science

ENV.AAS Environmental Technology

EXR.AS Physical Education and Exercise Science

FPC.CERT Fire Protection Certificate

FPD.AAS Fire Protection Technology

GEN.AA General Studies

HIT.AAS Health Information Technology

HMT.AA Humanities & Social Sciences

HOS.AAS Hospitality Management

HS.EQUIV High School Equivalency Certificate

HSD.AAS Homeland Security and Disaster Preparedness

HTL.AAS Hotel Technology

HUM.AS Human Services

IND.AAS Interior Design

LBR.AS Labor Studies

LEC.CERT Law Enforcement Certificate (Formerly Public Safety Certificate)

LMU.CERT Line Mechanic – Utility Worker Certificate


8


Programs (2)

Active Undergraduate Programs, cont’d:


MET.AAS Mechanical Technology

MTM.CERT Microcomputer Troubleshooting and Maintenance Certificate

MTS.AA and A.S Math & Science

MUS.AAS Music

NM Non-Matriculated

NUR.AAS Nursing

PCM.AAS Professional Communication

PFC.CERT Professional Cooking Certificate

PHO.AS Photography

PTA.AAS Physical Therapist Assistant

REC.AS Recreation Leadership

RPD.AAS Respiratory Care

SGC.CERT Surgical Technology Certificate

SUNY.GEN.ED SUNY General Education

TTA.AAS Telecommunications Technology

TTN.AAS Telecommunications Technology – Verizon

WEB.CERT Web Technology Certificate

ZZZ Undeclared


Colleague Format: 3-character subject code, followed by a period, followed by “COMP.CERT.CE”.

Active Community Education Programs:


CST.COMP.CERT.CE Customer Service Certificate: Community Ed

SUP.COMP.CERT.CE Supervisory Certificate: Community Ed


9


SUBJECTS

1. UNDERGRADUATE (UG)

Colleague Format: 3-character alpha, all capital letters

Subject Code Subject Title Academic Department it belongs to:

ANT Anthropology SSC – Social Sciences

ARH Architectural Technology ARH – Architectural Technology

ART Art ART- Art

ASL American Sign Language LAN – Modern Languages

ATC Automotive Technology AUT – Automotive Technology

BIO Biology BIO – Biology

BUS Business BUS – Business Administration

CHE Chemistry CHE – Chemistry/Phys Science

CHI Chinese LAN – Modern Languages

CIN Cinema ENG – English/Communications

CIS Computer Information Systems CST – Computer Studies

CMT Computer Technology ELT – Electrical Technology

CNL Counseling COU – Counseling

COM Communications ENG – English/Communications

CRJ Criminal Justice CRJ – Criminal Justice

CSC Computer Science CST – Computer Studies

ECO Economics SSC – Social Sciences

EDU Education HUM – Human Services

ELT Electrical Technology ELT – Electrical Technology

EMC Electronic Media Communication EMC – Electronic Media Communication

EMS Emergency Medical Services PSC – Public Safety Training Center

ENG English ENG – English/Communications

ENS Engineering Science CHE – Chemistry/Phys Science

ENV Environmental Science CHE – Chemistry/Phys Science

ESL English as a Second Language ENG – English/Communications

EXR Exercise Science PEH – Physical Education

FPT Fire Protection Technology PSC – Public Safety Training Center

FRE French LAN – Modern Languages

FSA Food Service Administration FSA – Food Service Management

GEG Geography SSC – Social Sciences

GEN General Studies GEN – General Studies

GEO Geology CHE – Chemistry/Phys Science

GER German LAN – Modern Languages

HEA Health PEH – Physical Education

HFA Health/First Aid PEH – Physical Education

HIS History SSC – Social Sciences

HIT Health Information Technology BUS – Business Administration


10


SUBJECTS (2)

UNDERGRADUATE, cont’d

Subject Code Subject Title Academic Department it belongs to:

HSD Homeland Security PSC – Public Safety Training Center

HTL Hotel Technology BUS – Business Administration

HUM Human Services HUM – Human Services

IND Interior Design ARH – Architectural Technology

ITA Italian LAN – Modern Languages

JRN Journalism ENG – English/Communications

LBR Labor Studies ENG – English/Communications

LCC Literatures, Cultures & Civiliz LAN – Modern Languages

LEC Law Enforcement PSC - Public Safety Training Center

LIB Library LIB – Library

MAT Mathematics MAT – Mathematics

MET Mechanical Technology MET – Mech Tech/Eng Graph

MUS Music MUS – Music

NTR Nutrition FSA – Food Service Management

NUR Nursing NUR – Nursing

OCC College Seminar COU – Counseling

PEH Physical Education PEH – Physical Education

PHI Philosophy SSC – Social Sciences

PHO Photography PHO – Photography

PHY Physics CHE – Chemistry/Phys Science

POS Political Science SSC – Social Sciences

PSY Psychology SSC – Social Sciences

PTA Physical Therapy Assistant PTA – Physical Therapist Asst Prog

RDG Reading ENG – English/Communications

REC Recreation Leadership PEH – Physical Education

RET Respiratory Therapy RPC – Respiratory Care

SCI Science CHE – Chemistry/Phys Science

SGT Surgical Technology SGT – Surgical Technology

SOC Sociology SSC – Social Sciences

SPA Spanish LAN – Modern Languages

TEL Telecommunications ELT – Electrical Technology

WSC Writing ENG – English/Communications


11


SUBJECTS (3) 2. COMMUNITY EDUCATION (CE)

Colleague Format: 3-character alpha (all capital letters), followed by “.CE”

Subject Code Subject Title

ART.CE Art: Community Education

ASL.CE American Sign Language: Community Education

BUS.CE Business: Community Education

CAR.CE Child Abuse Recognition & Reporting: Community Education

CFK.CE College for Kids: Community Education

CNL.CE Counseling: Community Education

COM.CE Communications: Community Education

CPT.CE Computers: Community Education

CST.CE Customer Service: Community Education

DRA.CE Drama: Community Education

DRV.CE Driving: Community Education

ENV.CE Environment: Community Education

FAM.CE Family: Community Education

FIN.CE Finance: Community Education

FIR.CE Fire: Community Education

FRE.CE French: Community Education

FSA.CE Food: Community Education

HEC.CE Health Care: Community Education

HFA.CE First Aid/CPR: Community Education

HGS.CE Handgun Safety: Community Education

ICS.CE Incident Command: Community Education

INS.CE Insurance: Community Education

LEN.CE Lean Training: Community Education

MAG.CE Magic: Community Education

MAT.CE Math: Community Education

MUS.CE Music: Community Education

PEH.CE Physical Education: Community Education

POL.CE Police: Community Education

PRF.CE Professional Skills: Community Education

RDG.CE Reading: Community Education

REA.CE Real Estate: Community Education

SAV.CE School Violence Prevention & Intervention: Community Education

SBD.CE Small Business Development Center: Community Education

SCI.CE Science: Community Education

SEW.CE Sewing: Community Education

SOC.CE Sociology: Community Education

SPA.CE Spanish: Community Education

SUP.CE Supervisory: Community Education

TES.CE Test Preparation: Community Education

TRV.CE Travel: Community Education

WRI.CE Writing: Community Education


12


Course and Section Numbering 1. UNDERGRADUATE (UG)

A. Course Numbering:

Course Number Format Type of Course Example

Starts with “0” Developmental courses; no academic credit ENG-099

100-level First-year courses MAT-114

200-level Second-year courses BUS-243

Contains an “L” after Lab; usually required with the corresponding BIO-151L

the number course, but is sometimes optional

Contains an “R” after Recitation; this is for additional assistance in the CHE-103R

The number corresponding course and is usually optional

B. Section Numbering:

Section # Range Type of Section Example

000’s Daytime course; full semester ENG-103-001

100’s Daytime course; first half of semester, or ARH-142-101

Summer Session 1, daytime course

200’s Daytime course; 2nd

half of semester, or HEA-206-201

Summer Session 2, daytime course

221 Presidential Scholar’s Program PEH-129-221

231 Summer Institute (EOP) MAT-087-231

300’s Evening course; first half of semester, or FSA-100-301

Summer Session 1, evening course

400’s Evening course, full semester, or CRJ-122-401

Summer session 3, evening course

500’s Evening course, 2nd

half of semester, or PEH-107-501

Summer Session 2, evening course

600’s Weekend classes BIO-171L-601

631-637 North Site classes GEO-103-631

638-639 North Site Accelerated classes ECO-203-638

640’s Various Off-Campus locations (e.g., Driver’s ATC-142-641

Village, JOBSplus!, etc.)

700’s Interactive Video Conferencing classes PSY-103-700

720-721 Public Safety (720 sworn officers, 721 non-sworn) PSC-103-720

740’s Specific on-campus populations CMT-101-741

750’s Tech Prep ART-109-750

801-809 Late Day classes; start time of 3:00 to 5:45pm BUS-202-801

840-849 3rd

Party Registrations (e.g., Verizon) CMT-110-841

901-909 College Hour classes (MWF 11:00-12:15) FSA-103-901

950-959 Winter Session classes ANT-152-950

991-999 International student sections COM-101-991

Note: A “W” at the end of a section number indicates an ONLINE section; e.g., EDU-184-001W.


13


Course and Section Numbering (2)


Course Numbering

Course numbers for Community Ed non-credit courses are assigned chronologically as courses are

created; the number has no particular significance.

Section Numbering

Section numbers for Community Ed non-credit classes are assigned chronologically as sections are

created. Multiple sections of the same course within a term are numbered in order of the start

date.

There is no difference in the numbering format for online sections, i.e., the “W” is not used.


14


Department Listings

1. UNDERGRADUATE (Credit Courses) – Academic Departments:

Dept Code Department Title Office Location Office Phone#

ARH Architectural Technology W-352 498-2687

ART Art F-162 498-2401

AUT Automotive Technology W-176 498-7200

BIO Biology F-252 498-2411

BUS Business Administration W-324 498-2435

CHE Chemistry/Physical Science F-352 498-2432

CST Computer Studies W-230 498-2427

COU Counseling G-240 498-2675

CRJ Criminal Justice M-280 498-2341

ELT Electrical Technology W-131 498-2451

EMC Electronic Media Communication W-150 498-2321

ENG English/Communications M-310 498-2266 or 2313

GEN General Studies M-294 498-2551

HUM Human Services M-280 498-2341

LAN Modern Languages M-308 498-2305

LIB Library C-112 498-2335

MAT Mathematics M-210 498-2328

MET Mechanical Tech/Engin Graph W-142 498-2442

MUS Music G-202G 498-2256

NUR Nursing F-104 498-2360

PHO Photography F-162 498-2401

PEH Health, Physical Education & H-202 498-2282

Recreation

PTA Physical Therapist Assistant F-267 498-2458

PSC Public Safety Training JSC-100 498-6046

(Law Enforcement)

RPC Respiratory Care F-267 498-2458

SSC Social Sciences M-380 498-2301

SGT Surgical Technology F-267 498-2458


15


Department Listings (2)

2. Continuing & Extended Learning Offices (CEL):

Department Title Office Location Office Phone#

Business Workforce Development JSC-200 498-7243

and Public Partnerships

College for Kids JSC-200 498-6000

(Summer program for ages 8-14)

College for Living H-206 498-6005

(Non-credit courses and programs for

developmentally disabled adults)

Concurrent Enrollment and Secondary School North Site 498-2502

Outreach

(Dual-credit college courses taken by high

school students at high school sites)

Evening Accelerated Business Program JSC-200 498-6027

Evening Coordinator Office/Lounge M-186C 498-2818

Extended Learning JSC-200 498-2802

(Credit courses at sites other than Main

Campus; also all evening, weekend, summer,

winter session, and IVC courses)

Lifelong Learning JSC-200 498-6000

(Non-credit courses)

Online Learning JSC-200 498-2803

Public Safety Training Center JSC-100 498-6046

Small Business Development Center JSC-200 498-6070


16


Common Keyboard Shortcuts in Colleague

(Alternative keystroke combinations separated by “|”.)

Move to the next field Tab

Move to the previous field Shift+Tab

Move forward one row Down Arrow

Move back one row Up Arrow

Move forward one screen Page Up

Move backward one screen Page Down

Move to the beginning of the current field Home

Move to the end of the current field End

Move to the first row of a window Ctrl+Home

Move to the last row of a window Ctrl+End

Field insert Ctrl+I | Insert | F3

Field delete Ctrl+D | Alt+F, F | Alt+E, D | F4

Open the file menu Alt+F

Cancel Alt+F, C | Shift+F8

Save (Update) Alt+F, S | F10

Close (Finish) Alt+F, L | F9

Detail Alt+F, D | F2

Direct Access Alt+F, A | F8

Record Delete Alt+F, R | Shift+F10

Exit Alt+F,X | Shift+F9

Open the Edit menu Alt+E

Open the Apps menu Alt+A

Field Help Alt+H, F | F1

Process Help Alt+H, P | Shift+F1

Keyboard Shortcut Help Alt+H, U | Shift+F2

Pull down the Favorites menu Alt+V

Pull down the Options menu Alt+O

Pull down the Help menu Alt+H | F1


17



18


Helpful Hints

@ Use the @ symbol to return to a previous screen or previous record

… Use the ellipsis (…) when doing look-ups. Remember, you can use the

ellipsis at the beginning, middle, or ending of your look-up input!

Detailing icon - click on it to view more screens

Red Fields Required input fields

White Fields Input fields

Grey Fields View-only fields

Calendar Icon – this appears just to the right of date

entry fields. Click on it to view a larger calendar and

select a date.

Calculator Icon – this appears just to the right of

numerical entry fields. Click on it to view a larger

calculator, where you can select a number or calculate a

value for the field

Multi-Valued Fields – Fields with numbers to their left may have more than

one value. Placing the cursor on the field will enable you to see how many

values there are. Use the scrolling arrows to the right to view more values.

Documents

QUICK REFERENCE GUIDE Rev 020311 - … Reference Guide Table of Contents ... e-FAR Electronic FACULTY ASSIGNMENT REPORT SYSTEM ... CE11FA Community Ed Fall 2011 Sept. 1 – Dec. 31