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Quick guide for new featureCisco Webex Meeting
• HD Video Meetings And Virtual Backgrounds
• Breakout Sessions
• Content Sharing
• Host And Co-host
• Advanced Lobby
• Changing Presenters
• Speaker, Microphone and Camera Setting
Get ready to enter your meeting.MEETING PREVIEW
Change Your
Background
Connect through a
video conference
system or smart TV
Turn your
camera on
Mute or Unmute
Audio Manage
Audio Input/ Output
Once all your
preferences are set –
Join your Meeting
Adjust/Test Your
Speaker, Mic and
Camera Settings
Set Your Audio
Connection Preference
The New Layout Webex Meeting
https://help.webex.com/en-us/80jduab/Use-a-Virtual-
Background-in-the-Cisco-Webex-Meetings-Suite
MEETING CONTROLS
Video Layout Options
Floating
Panel View
Meeting Info
New Self View Default Location
Mute or Unmute
Audio Settings
Hold the space bar to
temporarily mute/unmute
Watch the microphone to see
when you’re speaking
Camera On/Off
Video Settings
Share Your
Screen/Content
End
Meeting
Record
Move mouse pointer
Move mouse pointer
PARTICIPANT PANEL
Connected Through
Video Conference
System
Audio Connected
Through Computer
Camera On
Active Audio
Unmuted Audio
Muted Audio
Connected Through
Mobile App
Unmute All ParticipantsMute All Participants
Sort
Participants
Audio Connected
Through Phone
(GSM or DSL Line)
Set up your breakout sessionsBreakout sessions allow you to place your meeting participants into smaller groups to collaborate and share ideas. They are easy to create and manage. You can even have participants assigned automatically. Inside of the breakout session is like being in a smaller meeting, complete with audio and video where participants can collaborate, share content, or even ask the host for help from the main session. The host can step in and out of each breakout room as needed and then bring everyone back into the main session at any time or after a scheduled time limit.
From the top menu bar, click Breakout and select
Enable Breakout Session.
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Choose the number of sessions and whether
to assign participants automatically or
manually.
From the top menu bar, click Breakout and
select Breakout Session Assigments
Move and swap people between sessions by select and clicking the Move to session
5 Add additional sessions by
clicking the + Add Session button.
BREAKOUT SESSIONS
Set breakout session setting, such
as a time limit and/or a countdown
warning before the sessions end.
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Click Start/ Launch
Sessions
Unassigned
Participants
Rename Sessions
Select participant for
Move, Exchange or
Rename.
When host click Start/ Launch. Notification
will be sent to Participants for join the
session. Participants just click Join session
or Join Now button and you’re in.
Communicate with your breakout sessionsIf your participants need help inside breakout rooms, Host or Co-host can join the rooms individually to answer questions or clarify instructions. Host or Co-host can also send a message to let breakout session participants know about important updates.
From the Participants panel, click the Breakout
sessions tab to view each session and who is
assigned to them.
Host or Co-host to join a session, simply click the
blue Join link to the right of the Session Name.
If during a breakout session participants needs
help, they can send you a notification asking for
assistance. Just click the Join session or Join
Now button and you’re in.
Click Join
Click Breakout Sessions
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Join a Breakout
Session
Session Title
Session Attendee
Need to send a Broadcast message to let
breakout session participants (all or select
set) know about important updates? Just
click the Broadcast link at the Breakout
Menu or Breakout Session Assignments of
the panel.
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BREAKOUT SESSIONS
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From the Breakout menu, click Ask all to return.
As a host or cohost, you can send a
message to participants in all breakout
sessions, asking them to return to the main
meeting.
Participants can choose to return to the
main meeting or stay in the breakout
sessions.
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https://help.webex.com/en-us/79kb4z/Webex-Meetings-End-All-Breakout-Sessions
Only one host or co-host can have the Breakout
session assignment dialog box open at a time or
From the Breakout menu, click End All Breakout
Sessions.
As a host or co-host, you can End all breakouts
sessions. When you end all breakout sessions,
everyone who's in a breakout session returns to the
Main meeting automatically.
Participants see a message like this when you click end all breakout sessions.
https://help.webex.com/en-us/ncgoz2y/Webex-Meetings-Ask-All-Participants-to-Return-to-the-Main-Meeting
Step 1: Click Preassign breakout sessions
Step 2: Click Import from CSV file
Step 3: Before uploadClick to download the CSV format
Step 5: Follow the format ROW 1Same name mean same roomEmail can be with account and guestAfter finish filling make sure -Save- Close excel file
Step 4: After download open and fill in all information
Setup Breakout Sessions Upload using excel CSV Files
Login with account UUM WeBex from https://uum.webex.com/
Step 6: Click upload or drag excel file for upload area
Step 7: Click Create
Step 8: Success created
For SAVE click Schedule
https://help.webex.com/en-us/5ddww5/Share-Content-in-Cisco-Webex-Meetings-and-Cisco-Webex-Events#id_138318
Share a video or file in optimize
for motion and video mode
SHARE CONTENT IN CISCO WEBEX MEETINGS
Open your Participants panel.
Select ‘Change Role To’
Select ‘Cohost’
You can now assign a co-host to help you manage your Webex meetings and breakout sessions. Co-hosts can mute attendees, invite and remind participants, lock the room, manage the meeting lobby and more.Note: Host can assign a co-host more than once.
Assigning a Co-Host
Right click the name of the person you’d
like to assign co-host permissions.
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CO-HOSTS
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https://help.webex.com/en-us/n1bqkbv/Add-Cohosts-for-Webex-Meetings
Participants panel
ADVANCED LOBBY
Set up meeting more securely
Schedule Meeting Web Online
Right-click the participant name and then click Move to Lobby
Select participant for Admitjoin meeting
https://help.webex.com/en-us/nsq9s2h/Move-Attendees-to-and-from-the-Lobby-in-Cisco-Webex-Meetings
Participants panel
or
After join meeting with client app webex cisco
During a meeting, you can make any meeting participant the presenter. Any presenter can also pass to another meeting participant the presenter.• From the Meeting window, right-click the name of the participant in the Presenters window, click Change Role
to and click Presenter.• If sharing, click the You are sharing your screen button to display the Sharing menu. Click Assign > Make this
participant the presenter > the name of the participant.
Note: Install using the Cisco Webex Meeting Desktop Client for more available function.
CHANGING PRESENTERS
Step 1: Click Icon video for Start my video(Red Color mode)
Step 2: Video mode now started (Black Color mode)
Quick troubleshooting Speaker, Microphone and Camera Setting
Step 1: Click arrow down
Step 2: Click Settings
Step 3: Please select an available setting hardware to used
Blue Bar indicator
Blue Bar indicator
Note: Hardware maybe need to update the latest driver.
Select webcam
Change virtual background
Apply for done
SPEAKER, MICROPHONE AND CAMERA SETTING
Case 1: Microphone Checking or Setting
Case 2: Camera Checking or Setting
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Quick troubleshooting Speaker, Microphone and Camera Setting
Case 1: Microphone Checking or Setting
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Step 1 Click Start
Step 2 Click Settings
Step 3 Click Privacy
Step 4 Click menu Microphone
Step 5 Click On
Case 1: Microphone Checking/Setting
Step 6 Scroll down
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Step 7 Click On
Step 6 Scroll down
Step 8 Close and open application video conference for test mic again
Should you require any further assistance or additional information, please do not hesitate to contact [email protected] or Call: 04-928 6666/ 6622/ 6644
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Case 2: Camera Checking or Setting
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Step 2 Click Settings
Step 3 Click Privacy
Step 4 Click menu Camera
Step 5 Click On
Step 6 Scroll downStep 1 Click Start
Case 2: Camera Checking or Setting
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Step 7 Click On
Step 6 Scroll down
Should you require any further assistance or additional information, please do not hesitate to contact [email protected] or Call: 04-928 6666/ 6622/ 6644
Step 8 Close and open application video conference for test camera again.
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Should you require any further assistance or additional information, please do not hesitate to contact [email protected] or Call: 04-928 6666/ 6622/ 6644
Last Update 5 August 2020
