Cisco WebEx Meetings for Android

Getting Started Guide

3.0

Copyright

© 1997-2013 Cisco and/or its affiliates. All rights reserved. WEBEX, CISCO, Cisco WebEx, the CISCO logo, and the Cisco WebEx logo are trademarks or registered trademarks of Cisco and/or its affiliated entities in the United States and other countries. Third-party trademarks are the property of their respective owners.

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Last updated: 03012013

www.webex.com

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Table of Contents

About this guide ............................................................................................................ 3

Introducing Cisco WebEx Meetings for Android ........................................................ 4

System requirements and supported device types .................................................... 5

Supported Cisco WebEx services ............................................................................. 6

Required device connections .................................................................................... 7

Installing Cisco WebEx Meetings for Android ............................................................ 8

Adding WebEx Meetings widget to home screen ....................................................... 9

Signing in ..................................................................................................................... 10

Signing in through your corporate website .............................................................. 12

Scheduling a meeting.................................................................................................. 14

Starting a meeting ....................................................................................................... 16

Joining a meeting ........................................................................................................ 17

Connecting to audio in a meeting ............................................................................ 19

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Sending invitations or reminders during a meeting ................................................. 21

Sending and viewing video ......................................................................................... 22

Sending chat messages .............................................................................................. 25

Using Q & A .................................................................................................................. 26

Removing a participant from your meeting ............................................................... 28

Assigning different roles to participants ................................................................... 29

Muting and unmuting your microphone .................................................................... 30

Disconnecting your audio ........................................................................................... 31

Leaving a meeting ....................................................................................................... 32

Ending a meeting ......................................................................................................... 33

3

This guide is designed to help you quickly get started in using Cisco WebEx Meetings for Android v. 3.0.

The instructions in the guide are the same for all supported Android devices. However, screen shots in the guide may be different from how the app appears on the specific Android device you are using.

About this guide

4

Cisco WebEx Meetings for Android is a free app that lets you schedule, start, or join WebEx meetings from your Android phone or tablet.

Meetings on your Android device are now more engaging because you can see the live video of the active speaker and everyone else.

Upon joining a meeting, you can set up a number at which you want to get a call from the meeting and then connect to audio. If you don't want to use your phone minutes, you can connect to audio by using the Internet.

Introducing Cisco WebEx Meetings for Android

Introducing Cisco WebEx Meetings for Android

5

System requirements and supported device types

tablets phones

Your tablet must meet one of the following requirements:

Screen size 7.1 inches or larger and Android 3.0 or later

Screen width 6000 dp or larger and Android 3.2 or later

Note: The screen sizes are estimates. To receive multi-point video, your device must have system-defined value for a large or extra-large screen size.

Android 2.3 or later. Android 4.0 or later is required for video.

Keyboard and non-keyboard devices are both supported.

Introducing Cisco WebEx Meetings for Android

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Supported Cisco WebEx services Cisco WebEx Meeting Center (WBS27SP32 or later)

Cisco WebEx Training Center (WBS28.9 or later)

Cisco WebEx Meeting Center with MeetingPlace audio (8.5 MR3 or later)

Cisco WebEx Meetings

Introducing Cisco WebEx Meetings for Android

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Required device connections You can use the app on either of these connections:

Wi-Fi

carrier's mobile networks such as 3G and 4G

In connecting to audio in a meeting, you are charged normal carrier rates for calling in or receiving a call from the meeting. If you use video or choose to connect to audio using the Internet in a meeting, data usage occurs.

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You can install Cisco WebEx Meetings from Google Play or Amazon Appstore for Android.

After you install the WebEx Meetings app, the WebEx Meetings widget is also automatically downloaded. To add the widget to your home screen, see Adding WebEx Meetings widget to home screen (on page 9).

If you try to join a WebEx meeting from your email invitation or calendar but don't have the app installed, follow the screen instructions to download and install the app.

Installing Cisco WebEx Meetings for Android

9

The WebEx Meetings widget is automatically downloaded after you install the WebEx Meetings app.

Add the widget to your home screen to manage common tasks:

Get a glimpse of your meetings today.

Quickly start a scheduled meeting.

Start an instant meeting or schedule a meeting by tapping the plus sign.

Refresh the meeting list.

To add the Meetings widget to a home screen:

1) Go to the Widgets list on your device.

2) Tap and hold down the WebEx Meetings widget.

3) Drag and drop the widget on a home screen of your choice.

Adding WebEx Meetings widget to home screen

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You do not need to sign in to join a meeting. But you can do more with your meetings when you are signed in.

To sign in to the Cisco WebEx Meetings app:

1 Tap Sign in on either the app or widget.

2 Enter the email address for your WebEx account and then tap Next.

3 Enter the password and then tap Sign in.

Signing in

Signing in

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If your organization requires single sign-on authentication, tap Sign in through your corporate website (on page 12) to get started.

12

Single sign-on users only

If your organization requires single sign-on authentication, the WebEx Meetings app redirects you to your organization's website where you sign in using your corporate credentials. As a single sign-on user, you do not sign in using your WebEx email address and password.

Follow these steps to sign in using your corporate credentials:

1 Tap Sign in on the app or widget.

2 Tap Sign in through your corporate website.

3 Enter your WebEx site URL and then tap Next.

Signing in through your corporate website

Signing in through your corporate website

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Note: You are not using your WebEx account to sign in. However, you need to enter your WebEx site URL.

If you don't know your WebEx site URL, contact your administrator.

Your organization's website appears.

4 Sign in using your corporate credentials.

You are signed in to the app.

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Note: To schedule a training session using WebEx Training Center, use a computer. The meetings or training sessions you have scheduled appear on your meeting list. You can start them from your Android device or computer.

Scheduling a meeting

Scheduling a meeting

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Before you begin

Sign in to the WebEx Meetings app.

To schedule a meeting:

1) Tap the icon with a plus sign on the upper-right corner.

2) Tap Schedule for later.

3) Specify your meeting information and add invitees.

4) Tap Schedule.

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The meetings or training sessions you have scheduled appear on your meeting list. You can start them from your Android device or computer.

Before you begin

Sign in to the WebEx Meetings app.

To start a meeting:

Look for the Start button on the meeting list or the meeting information screen.

Alternatively, you can start a meeting from the meeting confirmation or reminder email message.

Starting a meeting

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You can join a meeting in one of these ways:

Use the meeting or session number.

1) From the app or widget, tap Join by number.

2) Enter the meeting or session number, which you can find in your email invitation.

3) Enter the name that you want to use in the meeting.

4) Enter your email address.

5) Tap Join.

Joining a meeting

Joining a meeting

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If your are joining a training session (WebEx Training Center) that requires registration, enter your registration ID.

If you haven't registered, you can register from this screen.

From your email invitation, tap the joining link or button.

Sign in, and then look for the Join button on the meeting list or the meeting information screen.

Joining a meeting

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Connecting to audio in a meeting After you join a meeting, connect to audio in one of these ways:

Call me

1) Enter the phone number at which you want to receive a call for connecting to audio.

2) Tap Call me.

Connect using Internet

If you prefer using a data service over using your phone minutes, tap Connect using Internet. This may use a Wi-Fi or mobile data network, depending on your settings.

Joining a meeting

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Call in

If you prefer calling in yourself, obtain the call-in numbers by following these steps:

1) Select the three dots icon on the upper-right corner.

2) Select Meeting information.

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During a meeting, tap the icon

to invite people by email or remind people who are invited but haven't joined.

Sending invitations or reminders during a meeting

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Sending video

To send video from your webcam or video camera:

1) Tap the gray video icon to turn on video.

Your self-view appears.

2) Tap start my video.

Sending and viewing video

Sending and viewing video

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To stop your video:

1) Tap the green video icon.

2) Tap Stop my video.

Viewing video

When no content is being shared, whoever is speaking becomes the active speaker and appears on the big screen. All the participants appear on the bottom strip.

To view more people, swipe the bottom strip.

To enlarge the video of any individual participant other than the active speaker, pinch and spread the video.

Sending and viewing video

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When content is being shared, the shared content takes the center stage of your screen. You can still view everyone if you set your device in a landscape view.

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To send a chat message to all the participants:

1) Tap the people icon to see the participant list.

2) Tap Chat with everyone.

3) Enter your message.

4) Tap Send.

To send a chat message to an individual participant:

1) Tap the people icon to see the participant list.

2) Tap the name of the participant.

3) Enter your message.

4) Tap Send.

Sending chat messages

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Available for Training Center users only

To send a question using Q & A:

1) Tap the question mark icon.

2) Select the panelist to whom you want to send your question.

3) Enter your question.

4) Tap Send.

Using Q & A

Using Q & A

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To answer a question using Q & A:

1) Tap the question mark icon.

2) Select the question to which you want to reply.

3) Enter your answer.

4) Tap Send or Send privately.

Your answer is visible only between you and the participant if you choose Send Privately.

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For host only

To remove a participant from your meeting:

1) Tap the people icon to see the participant list.

2) Tap the participant's name and hold until a contextual menu like this appears.

3) Tap Expel.

4) Tap Yes to confirm.

Removing a participant from your meeting

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For host only

To assign a different role to a participant:

1) Tap the people icon to see the participant list.

2) Tap the participant's name and hold until a contextual menu like this appears.

3) Select one, as appropriate:

Make presenter

Make host

Make panelist

Make attendee

Note: Depending on the participant's current role in the meeting and the WebEx meeting service you are using, the options that appear in the menu may differ.

Assigning different roles to participants

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Tap this icon to mute or unmute yourself during a meeting.

Muting and unmuting your microphone

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1 Tap the audio icon.

2 Tap Disconnect audio.

To learn how to connect to audio again, see Connecting to audio in a meeting (on page 19).

Disconnecting your audio

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1 Tap the three dots icon.

2 Tap Leave meeting.

Leaving a meeting

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1 Tap the three dots icon.

2 Tap End meeting.

Ending a meeting