Quarterly Environment & Social Monitoring Report … Environment & Social Monitoring Report (October 2011 to ... synchronization with Boiler RH tube ... Restoration work related to

Quarterly Environment & Social Monitoring Report (October 2011 to December 2011)

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Environmental and Social Performance Report March 2012

IND: Mundra Ultra Mega Power Project

Prepared by SENES Consultants India Pvt Ltd.

Quarterly Environment & Social Performance Report – Tata Ultra Mega Coal Fired Power Plant, Mundra

Period: October to December 2011

Submitted to: Coastal Gujarat Power Ltd (CGPL)

Prepared by: SENES Consultants India Pvt Ltd.

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Table of Contents

1 Introduction ........................................................................................................................ 1

1.1 Background ............................................................................................................................. 1

1.2 Objective ................................................................................................................................. 1

1.3 Project Status .......................................................................................................................... 2

2 Environmental & Social Management ............................................................................... 2

2.1 ESPR Preparer ........................................................................................................................ 2

2.2 Environmental Management Plan (EMP) & Social Management Plan (SMP)

Implementation ................................................................................................................................... 3

3 Compliance with CGPL Environmental & Social Requirements ...................................... 3

3.1 Environmental Aspects ........................................................................................................... 3

3.2 Social Management ................................................................................................................. 5

4 Health & Safety ................................................................................................................ 13

4.1 Health & Safety Management ............................................................................................... 13

4.2 Safety Performance ............................................................................................................... 15

List of Annexure

Annexure 1: Persons Interviewed ...................................................................................................... 18

Quarterly Environmental & Social Performance Report – CGPL Power Plant, Mundra

February 2012 1 SENES

QUARTERLY ENVIRONMENTAL AND SOCIAL PERFORMANCE

REPORT

(ESPR)

Reporting Period: October to December 2011

Site visit date: 6th – 8th February 2012

1 Introduction

1.1 Background

Coastal Gujarat Power Limited (CGPL), a wholly owned subsidiary of the Tata Power

Company Limited will build, own and operate an ultra mega power plant at Mundra in

Gujarat. The project includes five supercritical units of 800 MW each, with total capacity of

4000 MW. The plant will use 12 Million Metric Ton Per Annum (MMTPA) of imported coal

as fuel, and sea water for once through cooling of condensers. Power will be evacuated

through six 400 KV power lines to benefits the states of Gujarat, Maharashtra, Punjab,

Haryana and Rajasthan.

The project has started in September, 2007 with the targeted commercial operation of the first

unit is February, 2011 and that of the fifth unit in June, 2012. CGPL has sought financial

loans from several international banks including the International Finance Corporation (IFC)

and Asian Development Bank (ADB). As per the common term schedule to loan agreement

between CGPL and the Lenders; Tata Power has entrusted SENES Consultants to carry out

Environment Health Safety and Social (EHSS) compliance audits on a quarterly and annual

basis during the construction period.

1.2 Objective

The purpose of this Quarterly Environmental & Social Performance Report (ESPR) is to

report on CGPL’s compliance with the Environmental and Social Performance Requirements

of IFC/ADB (including implementation of the Environmental Management Plan and the

Social Management Plan) and to asses any corrective actions implemented/proposed. The

ESPR encompasses implementation by CGPL of all phases of the Project. It includes:

Contact information for responsible individuals

Compliance by CGPL with environmental and social requirements for the Project

Environmental and social aspects of the Project under implementation

Occupational health and safety performance and significant incidents

Sustainable development initiatives and community relations



1.3 Project Status

The actual progress for the month has been 0.80% against an early schedule of 0.14% & late

schedule of 1.18%. Overall actual progress stands 92.15% against an early schedule of

99.57% and late schedule of 97.23%. Major engineering is completed and all packages

awarded with materials’ delivery continuing. Major accomplishments for the month includes

Unit#10 & Common – Steam turbine generator was rolled on 28/11/11 and Unit

synchronized on 08/01/12. The second fly ash and bottom ash slurry line completed on

10/12/11. Unit#20 – All system related to BTG and auxiliary are commissioned and ready for

synchronization with Boiler RH tube modification is in progress. With respect to fire

protection Transformer yard HVW spray system works for all transformers flushing

completed on 09/01/12 and systems put in service. Unit#30 – Boiler light up using LDO was

performed on 21/12/11 with draft system test and air balance test completed on 16/12/11.

Restoration work related to boiler light-up completed. Cable laying and earthing works are in

progress with electrical panel commissioning and loop checking work in progress. Unit#40 –

Pass-B duct leak test and burners alignment completed on 16/12/11 and 29/12/11

respectively. ID Fan-A & B lube oil system flushing using flushing oil completed on

13/12/11 and 22/12/11 respectively. Unit#50 - Boiler wall shoot blower installation work

completed 31/12/11. Auxiliary steam piping and atomizing steam line completed on 30/12/11

and 15/12/11 respectively.

Chimney-1: Elevator installed. Stair case, electrical and C&I works are in progress.

Chimney-2: All flue cans erected for U#30 and chimney released for furnace draft test on

13/12/11. U#40 flues can erection commenced on 14/12/11 and 24/48 flue cans erected for

Unit#50. Transformer Yard – The Mundra-Bhachau-Vadavi 400 KV power evacuation line

commissioned by PGCIL on 29/09/2011. The construction of remaining transmission lines

viz. Mundra – Surajbari—Limbdi and Mundra – Surajbari – Jetpur & Gandhar-Navsari line is

likely to completed by PGCIL by Jan’12 and Mar’12 respectively. M/s. ADANI (CW

Intake, ECHP and Coal Jetty): ROW for ECHS and Revised PSA, signed with MPSEZL.

2 Environmental & Social Management

2.1 ESPR Preparer

Report prepared by: SENES Consultants India Pvt. Ltd.

Telephone: 022-27576298 / 32986995

E-mail: [email protected]

Signature:

Report Date: February 2012



2.2 Environmental Management Plan (EMP) & Social Management Plan (SMP)

Implementation

The following groups of the Tata Power Corporate Office and CGPL’s on-site team are

responsible for EMP and SMP implementation:

Tata Power Corporate Office : Sustainability & SHE Group; HR - Land

Acquisition, R&R, CSR

On-site team at Mundra: Safety & Environment; HR – Labour & Health; CSR

The list of individuals contacted during the site visit is given in Annexure 1.

3 Compliance with CGPL Environmental & Social Requirements

This section describes current compliance of the project with IFC/ADB’s environmental &

social policies and guidelines, Environmental & Social Management Plans and presents the

key environmental & social performance indicators. The current project activities have been

assessed with respect to observations and comments offered in the last audit.

3.1 Environmental Aspects

As part of its solid waste management

initiative for the project township CGPL

has commissioned and operating a Biogas

Plant of capacity of 3000 kg/day (Photo

1). Presently with limited occupancy as

the township is under development the

Biogas Plant is presently being operated

at a capacity of 35kg/day. Appreciable

efforts have also been made by CGPL to

utilize renewable energy resources (solar

power) through installation of Tata BP

Solar Plant at the township to cater to the

hot water requirements at the kitchen

facility. However the commissioning of

biogas plant facility to ensure effective management of biodegradable waste generated from

contractor labor camps (as reported during Jan-Mar’11 quarterly audit) is still pending.

Tata Power Management Team continues to work towards in arriving at a feasible

alternative/solution with respect to project coal availability given the sudden rise in import

coal prices in Indonesia. As earlier recommended CGPL to keep SENES and other

stakeholders (MoEF, GPCB etc) updated on the alternative likely to be chosen and potential

implication (if any) of the same on project design, pollutant characterization and control

equipments.

Photo 1:Biogas Plant at CGPL Township



CGPL recognizes fugitive emission from coal conveyors and stockpiles as potential pollution

source leading to possible health related discomfort to nearby communities particularly

Vandh village (considering its location with respect Adani and CGPL coal conveyor). In view

of the above CGPL have identified the following mitigation measures for necessary

implementation:

Development of peripheral green belt (width 100m) along the space between the

boundary wall and coal yard. The purchase order for green belt development

subcontracting work is awaiting finalization.

Wind barrier of height 9m to be set up at the coal yard to control coal dust fugitive

emissions resulting from high wind speed characteristic of Mundra coast region.

Selection of subcontractor for the same is under process with the wind barrier likely to

be installed by end of Feb’12.

CGPL is also in process of using chemical dust suppressants as a dust controlling

agent based on review and evaluation of industry best practices as implemented by

GE in its projects worldwide.

CGPL further has plans of setting up physical barriers (like boards) along the entire

length of coal conveyor, the procurement of which is under process. As

communicated CGPL will also continuously looking ahead to any possible design

related modifications of the coal conveyor to prevent any fugitive emission.

Additionally in this regard CGPL also need to comply with relevant consent conditions viz.

provision of dusting facility, bag filter etc as outlined in the CTO issued by GPCB to control

fugitive emissions from coal conveyor operation. However it is recommended that aforesaid

mitigation measures are adequately supported by source emission modeling study to ensure

effectiveness.

Review of the draft legal EHS register (as discussed during the last quarter audit) being

developed as a part of ISO Integrated Management System (IMS) documentation indicated

the absence of permit/consent conditions including key legislations (EIA Notification, CRZ

Notification etc). In this regard CGPL also need to ensure the inclusion of specific provision

of IFC EHS Guidelines for Thermal Power, IFC General EHS Guidelines, IFC-CGPL

Covenants and IFC Performance Standards (IFC PS) in the register to effectively ensure and

track legal compliance during project operations.

A visit was carried out along with CGPL personnel at West Basin to review the solid and

hazardous waste management practices in accordance with maritime regulations viz.

MARPOL. Reportedly operations at the West Basin is being carried out by Adani and the

waste management of shipping vessels carrying coal to this port is in strict conformance with

the applicable International Maritime Organization (IMO) regulations. As no discussion to

this regard could be arranged with relevant Adani personnel it is requested that specific

policy and/or plans/procedures as being adopted and implemented by Adani with respect port

& vessel waste management practices is shared with SENES by CGPL



As suggested earlier liasioning with CGWB to be continued by CGPL in order ensure

approval of the rain water harvesting plan which is still pending. Further the following

actions as recommended in the July-Sep’11 audit report requires active consideration by

CGPL:

Validation study of the thermal dispersion modeling of intake and outfall discharge of

cooling water in relation to the concerns raised by Machimar Society – an NGO

representing fisherfolk and as committed in the marine EMP prepared by NIO.

Establish market linkage for complete utilization of fly ash in nearby industries

(cement) on a fast track basis in accordance to EMP & CTO (dated 21st Oct’11)

requirements. Reportedly only two truckloads have been transported to Binani

Cement for cement preparation.

Establish an ambient air quality station at Tragdi Bunder/Village to regularly monitor

the air pollutant levels and subsequently assess the potential air quality impacts on

fishing communities, if any during operations. PM2.5 to be integrated as a key

parameter as part of village level ambient air quality monitoring program.

Due-diligence study to be undertaken with the PMU coordinating pilot approaches in

the Gulf of Kutch, under the WB funded Integrated Coastal Zone Management

Project, with respect to the anticipated project’s risks and interactions with marine

resources, conservation needs, and coastal communities.

Development of Environmental Action Plan and Coastal Biodiversity Management

Plan based on deviations observed in the ambient environmental quality and Bombay

Natural History Society (BNHS) survey undertaken on marine and coastal

biodiversity respectively.

3.2 Social Management

The current project activities have been assessed with respect to observations and comments

offered in the last audit.

In compliance towards commitments made by CGPL to IFC in various documents such as

Resettlement Planning, Final Compensation Management Framework, Local Hiring and

Purchase Plan, Final Stakeholder Engagement Policy, CGPL has implemented the following:

For Restoration of Income for Loss of Agricultural Land

The Land sellers/land losers/PAF list/PAPs list has been prepared.

For local procurement and employment, a procedure has been developed by CGPL.

The Procurement Department has identified contracts /work that could be outsourced

to the PAFs or local vendors from the affected villages. The PAFs/PAPs list and a

vendor database have been prepared. The Procurement Department issues vendor

requirement for CGPL to the CSR Department which forwards it to CIC for

translation into Gujarati and display on notice board in the village. The applications



received are documented and entered into database and forwarded to the Procurement

Department. The procurement then awards the contract based on negotiation and

fulfillment of criteria. For PAFs and local vendors there is a limited tendering. The

dept. provides guidance and feedback to local vendors in the fulfillment of their

contracts.

For extending employment a similar process is followed by the HR department with

Contractors giving details for manpower requirement. The list is forwarded to the

CSR department for translating and displaying on notice board. Applications and CVs

received from the PAFs/PAP and locals from affected villages are forwarded to the

HR Department. The HR Dept. forwards the same to the concerned Contractor. The

list of applicants employed is given to the HR Dept. by the Contractor which is shared

with the CSR dept. The CSR dept. updates the details in their database.

CGPL had proposed to offer training and education opportunities to enable the PAPs

to fit criteria and has proposed to accommodate PAPs in sectors identified. It has been

suggested in the last audit that a time bound programme needs to be worked out in

terms of positions made available and PAPs completing training. CGPL in this regard

proposes to collaborate with a organization which will identify training and

employment opportunities for affected people and provide training for imporving

employability.

Recommended Actions

1. The entitlement matrix still needs to be prepared for employment of PAPs. For the

preparation of the entitlement matrix

a. Policy for employment under rehabilitation for affected/land sellers families should

be clarified and

b. Definitions for key concepts such as ‘Family’, ‘separate family’ (adult married sons,

unmarried daughters - age to be defined, handicapped/disable family member,

deserted, abandoned and divorced women), ‘PAP’, category of land loser/seller,

eligibility for employment, etc should be formulated.

c. Concerns related to priority, alternatives in case the affected family or person as not

ordinarily residing in the village, death of nominee, absence of legal heirs for affected

families need to be worked out in principle and practice.

2. It has been recommended in the last audit that the PAF/PAP list database finalized

needs to be linked to the HR requirements to enable selection of candidates from the

PAPs list for extending employment, contractual work etc before recruiting from the

open market. Column on benefits needs to be updated in the PAPs list to enable CSR

to monitor the extent of benefits accruing to each PAF (including those through

implementing NGOs) and to ensure the inclusion of all PAFs.

3. The supplementary list also needs to be prepared for families indirectly affected from

loss of common property resources and private & government land, non land based



livelihood dependents, encroachers and vulnerable groups. The action taken by CGPL

to mitigate the losses in line with commitments given should be incorporated. For

example payment of Livelihood grant to fishermen from Tragadi village, distribution

of fishing nets to Villagers in Modhva.

4. Procurement and HR Department to prepare and maintain monthly reports on the

number and details of the locals employed directly and indirectly with CGPL.

5. To address the above issues related to procurement, training and employment, CGPL

will formulate a Local Procurement and Employment Policy.

Provision of Employment and Livelihood Opportunities

Employment is covered in the previous section; therefore in this section other livelihood or

income generating activities have been discussed.

Dairy development programme has been initiated in three villages Tragadi, Vandh and Nana

Kandagra.

Farm bunding has been done for the agricultural lands of one of the farmers in Nana Bhadiya.

Drip irrigation has also been implemented in the village and farmers who have implemented

the scheme in their farms have found these to be sustainable. For drip irrigation they expect

that the water consumption will be less. The farmer is cultivating papaya trees to increase

their profits in the current year. Part of the land is under sugarcane.

Provision of Alternative Grazing Land

On experimental trial fodder cultivation has been initiated on 4 hectares of land

owned by company. First harvesting has been done in the month of November 2011

(total yield 650 kgs). The company has paid 30% additional amount to the district

administration in lieu of acquired grazing land for gauchar development purpose. The

district administration will transfer the said 30% to the gram panchayat with a

directive for using the same only for gauchar purpose. The process for development

and liasioning with government rests with gram panchayat.

Gaushala trusts have been set up for Vandh-Tunda and Mota Kandagrah for procuring

and distribution of fodder for livestock. A Gaushala has been constructed near the

main gate of CGPL.

On the whole most of the livestock owners have articulated the distribution of fodder

and the activities initiated for the /Gaushala as a good practice as large number of

households who have livestock have experienced land loss of loss of grazing land

which was acquired by CGPL.

Gobar Gas plant has been installed at village Nanabhadiya and managed by the

Primary school and is used to cook the Mid- Day meal in the school.

Recommended Actions:

1. Promote fodder cultivation by marginal and small farmers in the affected villages that

can be purchased by the Trust.



2. Improvement in the livestock by promoting breeds which have comparatively higher

milk production than the native breeds currently reared.

3. A cement or stone platform should be provided in the kitchen of the Primary school at

Nanabhadiya to prevent any accidents or fire as currently the cooking is done on a gas

stove on a wooden bench.

Restoration of Other Common Property Resources

Under Natural Resource Management, CGPL has initiated activities to recharge ground water

through check dams, pond renovation, well recharge and farm bunds.

Women’s Needs and Participation

Women Self Help Groups have been promoted by CGPL and training has been imparted for

SHG members. Skill training for tie and dye as well as embroidery which are prevalent in the

area has also been imparted. Piece work has been provided to the women in the village

although there are some issues relating to the groups member ability to get the raw material

from the organization and returning the cloth after tying. Individual groups member are not

willing to take up the responsibility.

Recommended Actions:

1. As the work has been outsourced to an NGO, Vivekananda Research and Training

Institute (VRTI), CGPL should conduct a review of the number of women trained,

number involved in the piece rate and the average earning per month and access

whether the income has increased from pre training period.

Corporate Social Responsibility (CSR) Initiatives

The development activities undertaken in the villages have been reported to be effective and

in use by the people. There was some feedback from the village (Mukhia and beneficiaries)

on the slow pace of implementation of activities (related to construction and infrastructure

and SHG activities).

The development activities undertaken in the villages have been reported to be effective and

in use by the people. There was some feedback from the villages (Mukhia and beneficiaries)

on the slow pace of implementation of activities (related to construction and infrastructure

and SHG activities).

Drinking water is a key issue for some of the villages in the area. Direct linkage to

government programme has been created through WASMOS and RO plants have been

provided in 12 schools for drinking water. In Tunda and Tragadi villages RO plant has been

provided.

Most of the activities related to the schools were appreciated by the people and teachers.



Tunda Vandh road issue has been resolved through a mutual agreement between CGPL and

the villagers by providing access through a gate for the labourers in the village for two hours

in the morning and two hours in the evening. A security guard has also been made available.

The Annual Business Plan of CGPL reflects activities undertaken in the fulfillment of

commitments given during land acquisition and purchase. Under income generation and

livelihood the pool of activities cover various target groups. The PAPs need for employment

and employability are proposed to be addressed though training programmes implemented

through specialized organizations.

Recommended Actions

1. One of the feedback of the teachers is that there are some students who are illiterate or

have borderline literacy. Teachers are unable to give the required time to such

students. Therefore, CGPL should take up activities to address the needs of such

students through volunteerism from CGPL Staff or through any agency to improve

their level and bring them on par with others of their age.

Review of Implementation of Mechanisms for Community Development

Mechanisms have been developed mainly the Village Development Committees,

Grievance Redressal Mechanism, Community Information Centre are in place in the

village Tunda-Vandh and villagers have found it to be a good practice as they are now

informed about the availability of opportunities for vendors and for employment in

three villages.

Notices, detailing work availability and for procurement is translated into Gujarati and

put up in three villages. Applications are received by CIC and forwarded to the

concerned department. The affected villagers have found this practice to be effective.

The PAPs had reported in earlier audits that they were not able to access information

from CGPL. This concern has been addressed partially through the CIC. The CIC

maintains the Grievance Register and the suggestion box, both are common for all

affected villages. This mechanism should not be confined to one village and extended

to other villages as well.

Meetings are being held in Tunda Vandh and people have been positive about the

process.

In Nana Bhaidya, meetings have not been held.

One of the common concerns raised in the villages was that they did not know the

activities being carried out in the village by the NGO, (Vivekananda Research and

Training Institute) VRTI which is implementing select CSR activities on behalf of

CGPL. VRTI submits regular reports to CGPL. Joint Monthly meetings are held

between Staff of CGPL, VRTI and TPCDT and Quarterly meetings are held between

CSR team CGPL, Management Board members and staff members of VRTI.

In Tunda the villagers want village meetings instead of VDC meetings as they would

be informed instead of having only few influential villagers being informed.



Villagers across villages reported not having received any receipts for grievances and

applications made for any purpose to the company. Minutes of meetings or

discussions held with VDC and or village meetings were not circulated.

Recommended Actions

1. IFC requires that under the Performance Standard 1 (Social and Environmental

Assessment and Management Systems) Disclosure, Consultation and Grievance

mechanism must be undertaken for community engagement. Community engagement

is an on-going process involving the client’s disclosure of information. When local

communities may be affected by risks or adverse impacts from a project, the

engagement process will include consultation with them. Informed participation

involves organized and iterative consultation, leading to the client’s incorporating into

their decision-making process the views of the affected communities on matters that

affect them directly, such as proposed mitigation measures, the sharing of

development benefits and opportunities, and implementation issues. In line with IFC’s

requirements minutes of meetings will be prepared and circulated to the participants.

For grievances/application, an acknowledgement of the grievance/application

received with unique code/ number should be generated and given to the applicant.

2. CGPL to inform or put up on notice board the activities being implemented though

VRTI and the implementers contact details and by putting up a list of planned,

ongoing and completed activities in each village month wise.

3. Minutes of Meetings to be shared with SENES before the next audit.

CSR Department

It had been recommended in the earlier audit that risk mitigation and CSR development

activities should be separated as both aspects are crucial for stakeholder engagement and

implementation of CSR activities to fulfill CGPL’s commitments to stakeholders and IFC. In

this regard CGPL proposes to appoint staff in the department to fulfill their requirements in

the coming financial year. Details should be made available to SENES regarding the role and

responsibilities.

Other Issues

CAO, Ombudsman Assessment Report Regarding Community and Civil Society Concerns in

Relation to IFC‘s Tata Ultra Mega Project has concluded that a dispute resolution process is

voluntary both for affected communities and for the company. It is CAO‘s view that a

collaborative process may have been helpful in this case to address many of the concerns of

the fisher folk. Both parties understand that part of the threat to the livelihoods of the wider

Mundra coast‘s fisher folk stems from sources beyond Tata Power in the wider

industrialization of the coast, and thus cannot be resolved by the company and community

alone.

In view of the aforesaid findings and as part of its CSR program CGPL has undertaken the

following initiatives in response to the people needs and requirements.



a. Drinking water is being supplied to Tragadi Bandar.

b. Construction of access road as alternate road for Tragadi harbor from Balaji Salt pan

Bund.

c. Three health camps have been organized at Targadi Bandar.

d. Regular meetings are being held with the people Targadi Bandar and meetings with

women are also being organized separately.

Other initiatives are being planned by CGPL and will be implemented in the coming financial

year after agreement by stakeholders.

The Stakeholder and Benefit Sharing Report submitted by Karma regarding the fishermen at

Tragadi Bandar has internal inconsistencies such as

Migration both in and out is reported to be nil (but large number of families live in

rented premises, there is also a case of HIV for which details have not been given)

Families reported that they had no savings elsewhere it was reported that fishing

equipments had been bought with savings not on loans, or through other means.

Expenditure pattern of the families not available.

Census seems to have been conducted for very few families. The reason for the same

has not been ascertained.

Consolidated list of fishermen who have received livelihood grant has not been

attached.

Specific Government schemes/programmes and self employment opportunities viable

in the area not discussed.

The Report on Modhva is good and can be used for development interventions for the village.

Major issues related to poverty levels, health and illiteracy with lack of access to anganwadi

services is reflected in large families, lack of options for livelihood other than fishing, few

self employment opportunities and failure to access government programmes by individuals

and the community. Informal source for credit are more prevalent leading to chronic

indebtedness. Extent of indebtedness has not been discussed.

Recommended Actions

1. CGPL to finalize the activities from those suggested in the report and the time line for

implementation of the activities.

2. Some of the activities already undertaken by VRTI in other villages can be

implemented in Modhva especially those related to SHG, Education and Health.

3. Both the reports should be revised and finalized after addressing the inconsistencies

and gaps discussed above.

‘Volunteerism’ With Respect to CSR Activities

Tata Power has an employee volunteering guideline for encouraging employees to give

their time, skill and other resources voluntarily for community welfare.



Recommended Action

1. Plan of action for ‘Volunteerism’ for specific CSR activities will be prepared by

CGPL including the time and manpower to be invested and the anticipated outcome

of the activity.

2. The ABP should reflect the activities or sub activities which will be undertaken only

through Volunteers.

Documentation and Reporting

It had been suggested in the last audit that case studies need to be documented along with

photographs to enable more people in other villages to get involved with the on-going

programmes. Each of the past and current (with a continuation of the same for future)

development projects undertaken as part of CSR, should be documented in the form of a

complete report. The reports should also include photographs and handing over of the project

to the Panchayat or the applicable group.

Recommended Actions

1. CGPL to appoint staff, individual/NGO for undertaking reporting and documentation

of CSR activities.

2. Under the GRM a consolidated report with status of grievances to be prepared on a

monthly and quarterly basis. Grievances addressed should be closed.

3. Information dissemination to the villagers should be improved. There seems to be

gaps with regard to the information provided on initiation of activities and the

progress made.



4 Health & Safety

CGPL has adopted the health and safety system (with guidance form Dupont) that includes

well defined performance standards, procedures and guidelines (HIRA, SCAR, etc), safety

awareness programs (Safety Time Out) and key performance indicators (e.g. lost time

incidents, severity rate, near miss etc.), which are used to track compliance with Health and

Safety (H&S) targets. Specific health and safety plans and onsite emergency plan have been

developed & augmented on regular basis by CGPL and communicated to contractors. The

plans outline the policies and strategies, the organization, resources and documentation

required, the HS risk management principles, and reporting requirements.

4.1 Health & Safety Management

With the augmentation in safety staffing by CGPL, proper implementation of specific plan

and procedures, communication between the contractor workers, safety training and

awareness, incident reporting, visual aids etc the onsite Health & Safety Management of

CGPL continues to demonstrate considerable improvement.

As discussed during the last quarter audit CGPL has drafted the IMS Legal Register

incorporating the specific provision of applicable health and safety regulations for the

purpose of OHSAS, EMS and QMS certification. However as pointed out in the earlier

section, permit/consent conditions and specific provisions of IFC EHS Guidelines (Thermal

Power Plants) & Performance Standards (PS) referring to occupational health and safety

aspects during operations stage need to feature in the IMS legal register to ensure legal

compliance.

Appreciable efforts have been made by CGPL in the management of health and safety risks

viz. confined space entry, noise and heat exposure, fire & explosion hazard etc identified for

project operations. However with Unit#1 currently under operation and remaining units to

follow it is anticipated that the project facility workers is likely to have a higher exposure to

electric and magnetic fields (EMF) due to working in close proximity to electric power

generators, and connecting high-voltage transmission lines. Hence it is recommended that

occupational EMF exposure be prevented and minimized through implementation of an EMF

safety program by CGPL encompassing relevant aspects as identified in the IFC EHS

Guidelines for Thermal Power Plants viz. identification of potential exposure levels in

workplace, training of worker on EMF, establishment and identification of safety zones,

personnel exposure monitoring etc.

In anticipation of potential fire hazard at open coal yard necessary safety measures have

already being adopted and implemented by CGPL viz. compaction coal stock piles, regular

water sprinkling etc. However in this regard it is suggested that CGPL also evaluates the

option of use of automated systems such as temperature gauges and/or carbon monoxide

sensors to survey solid fuel storage areas to detect fires caused by self-ignition and to identify

risk points.



However the following safety related observations were made with respect to CGPL onsite

activities which require focused efforts to ensure necessary compliance:

Gas cylinders were observed to be

stacked in the open near Unit#1 without

proper securing (Photo 2). In accordance

to relevant provision of Gas Cylinder

Rules the cylinders kept in an upright

position need to be properly secured and

so placed to prevent any possibility of

knock over.

Transformer oil drums (approx 60-80

nos) continue to be indiscriminately

stored at BHEL storage yard without

adequate secondary containment and spill

prevention & control equipments (Photo

3).

Development and implementation of

process/mechanism to cater to the

grievances related to basic labor

requirements of the workforce residing

outside the project boundary is still

pending. In this regard CGPL also need to

develop a monitoring program to

periodically check and report for the

presence and/or adequacy of the

amenities/facilities being provided to such

workforce by the contractor in accordance

to applicable labor laws.

Although Desalination Plant is under operation CGPL still continues to source approx 150

KLD of fresh water from local contractors to meet labor camp potable water requirements.

Reportedly this is primarily caused by operational problems faced resulting from water

supply pipeline leaks and corrosion. This assumes significance given the project CTO

imposing restrictions on ground water usage at the project site coming under dark zone even

in lean season without permission from competent authorities. Hence necessary efforts need

to be made by CGPL to discontinue ground water sourcing by regularizing Desalination Plant

water supply through effective redressal of O&M problems as discussed above.

Photo 2:Stacked gas cylinders near Unit#1

Photo 3:Indiscriminate storage of transformer oil drums



CGPL township is in the advance stage of

development and likely to support a

residing population of approx 2000 nos

(Photo 4). The allotment of rooms/houses

to CGPL employees is being carried out

in a phased manner in commensurate with

the development of the township building

blocks. Presently only few families has

shifted in the township with full

occupancy expected by next two years.

This is likely to significantly contribute in

the reduction of travel related safety risks.

4.2 Safety Performance

The health and safety performance of the project monitored with respect to safety

performance indicators for the period Oct-Dec 2011 is presented in the Table-1 below.

Table 1: Safety Performance Indicator Status (October to December 2011)

Sl.No Performance Indicators Reporting Period

Oct-11 Nov-11 Dec-11

1 Induction Training Attendees 2187 3500 3173

2 LTIs 0 0 2

3 First Aid Cases 62 90 106

4 Medical Treatment Cases (MTC) 0 0 2

5 Safe Man Hours Worked till last fatality/LWDC 6264560 3345824 222240

6 Total Person Hours Worked 6264560 3345824 3098040

7 LTI Frequency Rate 0.0 0.0 0.65

8 Severity Index 3.0 3.05 2.91

9 Fire Cases 12 11 19

10 Near Misses 100 57 74

11 Fatality 0 0 0

* Last LWDC recorded on 31.08.2011

Photo 4:CGPL Township under construction



Table 2: Safety Action Plan

Sl.No Items

Targets Oct Nov Dec

Tar Act Tar Act Tar Act

1 Safety Sub-Committee meeting (Dates)

a) CSC 12 1 1 1 1 1 1

b) Incident Investigation 12 1 1 1 1 1 1

c) Contractor Safety management 12 1 1 1 1 1 1

2 STOP Observation

a) Nos. of observers 98

b) Nos. of observations 392 380 340 360 300 359 289

3 C F S A (as applicable) 4 4 4 4 4 4 4

4 HIRA / JSA (as applicable to SBU) Yet to Finalized

a) New 40 26 24

b) Review in 5 working days 33 4 4

5 Site Specific safety Procedures As and when

a) New additions - - -

b) Review / Updation of existing procedures

6 External / Statutory audits -Safety Audit(as applicable to SBU) 1 in Year

7 Emergency Preparedness drill 12 1 1 1 1 1 1

a) Scenerio / periodicity

8 Audits plan by site safety officers- 1 in year

( System Audit) -For major contractors

(Cross function team to be made- )

9 Safety inspections schedule - ( By safety stewards) 4 Inspection/ month

a) Lifting equipment & accessories -6 monthly 1 1

b) Housekeeping- Monthly 1 1

c) PPE usage -(PPE Inspection - Safety harness,helmet ) 1 1



Sl.No Items

Targets Oct Nov Dec

Tar Act Tar Act Tar Act

d) Handtools- Power tools- 1 1 1 1

e) Access & work platform- NA

f) Pressure vessels & gas cylinders - NA

g) Portable electrical equipment- (Welding and cutting - Quaterly 1 1 1 1

h) Fire fighting equipment ( Fixed Systems/ Fire extinguishers) 1 1 1 1 1 1

i) Fire alarm system

j) Fire exits, escape routes marking. Office area.

k) Buildings, plant structures NA

l) Plant lighting

(m) Safety signages -

(n) Conveyors NA

(o) Moving machinery NA

Vehicle Inspection - 1 1 1 1

10 "On-The-Job" Safety events

a) Environment day celebration- 1

b) Electrical Safety week 1

c) Housekeeping week 1 1 1

d) Road safety week- 1

e) Safety week celebration HSE department -Mar 2012 1

f) Fire awareness week 1

11 "Off-The-Job" Safety events 3

a) Home safety- 1

b) Defensive driving-(Traffic safety awarness) 1

c) Environment & Hygiene 1

d) Electrical Safety



Annexure 1: Persons Interviewed

Sl. No. Name Position

CGPL

1 Mr. Sharad Baijal Head - Operations

2 Mr. Sanjeev Gupta Associate Group Head - Finance

3 Mr. Ramesh K Dhawan Chief – SHE

4 Mr. Vishal C. Shah Senior Manager - Environment

5 Mr. Himanshu Shrivastav Member, HR

6 Mr. Pradeep Ghosal Associate Group Head – CSR

7 Mr. Amit Ganguli Chief Manager - Procurement

Documents

Quarterly Environment & Social Monitoring Report … Environment & Social Monitoring Report (October 2011 to ... synchronization with Boiler RH tube ... Restoration work related to