Quarter 1 Organisational Report 2010/11 PRESENTATION TO THE PORTFOLIO COMMITTEE Act. Director-General…

Quarter 1 Organisational Report 2010/11

PRESENTATION TO THE PORTFOLIO COMMITTEE Act. Director-General

31 August 2010

Presentation Outline

• Introduction• Programme 1: Administration• Programme 2: Policy, Planning and Monitoring and Evaluation• Programme 3: Economic Development, Trade and Marketing• Programme 4: Food Security and Agrarian Reform• Programme 5: Agriculture Production, Health and Food safety• Programme 6: Forestry and Resources Management• Programme 7: Marine Fisheries and Coastal Management• Overall Organisational Analysis• Recommendations

Introduction

• The department through the Directorate: Monitoring and Evaluation hereby present quarter1 organisational performance report against its planned deliverables as reflected in Part 5 of the strategic plan 2010/11 document.

• This report has been compiled in accordance with section 195 of the Constitution and other government legislative prescripts that guide performance management in the public sector to display and promote transparency and accountability to stakeholders and general public concerning matters under their control.

• This report is essential to focus the attention of stakeholders on the performance of the department against its budgets and service delivery plans, and to alert the managers to areas where remedial action is required

Programme 1: Administration

Purpose:

• Provide the necessary human resources capacity, facilities and information and communication technology (ICT) hardware to ensure efficient and effective execution of DAFF’s mandate.

• The programme is also responsible for managing the administration and of DAFF; and spearheading the delivery of integrated Stakeholder, Inter-governmental Relations, Communication as well as Legal Services.

• It comprises the Corporate Services, Chief Financial Officer and Stakeholder Relations and Legal Services.

Programme’s Performance

5

Sub-Programme

OutcomeIndicator

Target Achievements Challenges Corrective Measure

Human Resource Development and Management

Aligned policies and practices with the operational objectives

100% aligned to new legislation and directives

100% aligned Amalgamation of Agriculture, Forestry and Fisheries necessitate that all policies need to be reviewed. This implies a lengthy consultation process

Fast-track consultation with all relevant role-players

Percentage (%) reduction in vacancy rate

16% vacancy rate 10% vacancy rate Personnel Suitability Checks by NIA and SAQA delays the filling of vacancies

Regular interaction with NIA and SAQA to expedite the verification process

Percentage of quality performance agreements for SMS members submitted

60% of performance agreements submitted

70% of performance agreements submitted

Quality of perform-ance agreements remain a challenge in terms of measurable and specific Key Result Areas and performance work plans

A dedicated PM unit to be established in the department to monitor compliance with SMS PMDS

Cont…

Sub-Programme

OutcomeIndicator


Human Resource Development and Management

Percentage (%) of employees trained and developed against specified standards or trained in new competencies

50 % of targeted staff trained and developed

13% of targeted staff were trained and developed.

None None

Percentage reduction in disease burden/incapacity (HIV/AIDS)

40% implementation and measurement (NSP/M&E and cost model)

70% of Departmental HIV/AIDS strategy 70 has been completed.

1% of the total workforce was tested (HCT)

None None

OHS risk assessment conducted in high-risk areas

25% risk assessment conducted

5% Risk assessments wereconducted in high risk areas.

None None

Cont…Sub-

ProgrammeOutcomeIndicator


Chief Information Officer

Availability of ICT infrastructure

Identify, collect and audit the documents of the three entities

All SLA’s and contracts (Agriculture & Fisheries) are currently being managed from DAFF ICT.

Five regional offices of forestry as well as Waterbron are already on the DAFF network. The Foretrust and six offices of Fisheries are also on the DAFF networkPhase 2 (forestry) of the roll-out to be rolled out by the end of 2010/11.

Agriculture Master Systems Plan (MSP), the Information Plan (IP) and Architecture Plan (AP) have all been partially updated

None None

8

Cont…

Sub-Programme

OutcomeIndicator


Chief Information Officer

Migration and integration of ICT system processes and technology

Identify, collect and audit the policies and procedures of the three entities

Have identified all critical ICT systems for DAFF. Policies and procedures from fisheries and forestry were collected 70-80% of all processes of agriculture have been documented

None None

9

Cont…

Sub-Programme

OutcomeIndicator


Financial Management

Compliance to financial legislation, prescripts, procedures and guidelines

Unqualified audit report

No indication of progress None None

Development Finance

Number of smallholder and subsistence farmers accessing financial services

10% A total of R 14.1 million was disbursed to 884 clients through 7 accredited institutions for various enterprises during quarter 1

The demand for loans is increasing and uncertainties about whether additional resources would be availed for Mafisa pose a challenge as soon the funds would be exhausted and will take time to be recollected

Encourage repayments to strengthen the revolving accounts

10

Cont…Sub-



Stakeholder Relations and communications

Compliance to financial legislation, prescripts, procedures and guidelines

50% understanding of opportunities and support from DAFF

Information on the DAFF was made available to departmental clients during the Minister’s Budget Vote in Parliament, on the DAFF website, at Thusong Service Centres and on the GCIS e-portal.

None None

Increased percentage of engagements with all key/strategic stakeholders and partners (new)

Current number of stakeholder relations

The Directorate ISR has successfully facilitated the approval of the draft MoU between the National Wool Growers Association (NWGA) and DAFF.

None None

11

Cont…

Sub-Programme

OutcomeIndicator


Legal Services Well drafted understandable legislation

As per legislative programme


Minimised legal risk

None None

Minimised queries

None None

12

Programme 2: Policy, Planning and Monitoring and Evaluation

Purpose:

• The programme is responsible for the coordination of policy development, research and technology development and monitoring and evaluation. Furthermore, it will render guidance to the strategic, programme and project planning processes and undertake statistical and economic analysis. This is to ensure a greater impact of the policies and programmes of the DAFF.

• It comprises the Monitoring and Evaluation and Policy Development and Planning

13

Programme’s Performance

Sub-Programme

OutcomeIndicator


Monitoring and Evaluation

Signed service delivery performance contracts

Service delivery forum established by July 2010

The Minister has signed performance contract on 3 key outcomes. Delivery forums have been formed and institutional processes including reporting details still need to be ironed out. Work is still continuing to develop clear implementation plans which delivery forums will discuss with cabinet during December 2010.

None None

14

Cont…Sub-




Approved M&E systems/frameworks

Approved and aligned departmental M&E framework

The MER guidelines were presented to GOPC and Forestry Branch for consideration. The directorate still needs to contact Fisheries before the guidelines can be considered for approval

None None

Approved M&E plans

Annual M&E Plan

Nothing has been done to M&E plans due to the awaiting of the approved structure.

None None

15

Cont…

Sub-Programme

OutcomeIndicator



Approved and aligned departmental M&E framework

Approved and aligned implementation of policies

Quarterly and annual performance reports.

Cataloguing of all departmental delivery programmes

Draft Q1 report has been drafted.

None None

Policy Development and Planning

Aligned strategic and implementation plans

All strategic plans concluded by Jan 2011

A process has been established to align Presidential Outcomes and Outputs to the department’s strategic goals and objectives. Outcomes have been allocated to Programmes for inclusion into the strategic plan for 2011/12

None None

16

Cont…Sub-



Policy Development and Planning

Aligned strategic and implementation plans


Strategic Operational Planning framework was presented at GOPC. Consultation with Forestry is completed.

None None

Effective planning systems


Approved departmental planning Framework

PDA Planning, Monitoring and Evaluation Framework report (SP/ME) has been drafted and presented to Provinces at the APME Forum for input and comments. Once inputs are collated, the next step will be to present the report to ITCA.

None

17

Programme 3: Economic Development, Trade and Marketing

Purpose:

• The programme is key in directing the DAFF’s priority to increase the sector’s overall contribution to national GDP growth through creation of viable and sustainable cooperatives and rural enterprises, product value-addition and increase in exports. The implementation of international relations and trade strategies will be closely connected with marketing to access foreign markets.

• The Programme: Economic Development, Trade and Marketing comprises three sub-programmes, which are International Relations and Trade; Cooperatives and Rural Enterprise Development; and Agro-processing and Marketing.

18

Programme 4: Food Security and Agrarian Reform

Purpose:

• This programme is meant to develop and facilitate the implementation of appropriate agrarian reform policies and targeted programmes aimed at enhancing the contribution of subsistence and smallholder producers to food security, through education and training, provision of national extension and advisory services and the promotion of transformation imperatives in the agriculture, forestry and fisheries sectors.

• The programme comprises three sub-programmes which are Food Security, Sector Capacity Development and National Extension Support Services.

19

Programme’s performanceSub-



Food Security Coordinated support mechanisms for food production at subsistence and smallholder producers’ level

Monitor progress and foodinsecurity status in the country

The DAFF is currently implementing IPC (Integrated Food Security Phase Classification), Livelihood Zoning and the formation of the National Vulnerability Assessment Committee.Household Food Production Program: To date 810 households have been assisted with vegetable packs. Telefood: Since inception in 2007, the DAFF has secured approval of 14 projects to the value of US$ 129 080.

None None

Increase in renewable energy production/ generation from plant products

Coordinate agricultural support for Industrial Bio-fuel Strategy based on licenses approved


20

Cont…Sub-



Sector Capacity Development

Approved training Programmes for community development

Monitor training Training concludedAgriSETA: 1441FoodBevSETA: 1123CASP: 1254FIETA (Forestry SETA): 1800

Number of drop-outs or beneficiaries who entered for training but did not completeNQF Level and competency rate not indicated in some of the reports from provinces (CASP).

Workshop to outline how sector-funded training programmes should be co-ordinated, delivered and monitored is arranged for7 to 9 September2010.

Support to 10 000 members of communities, including Smallholder farmers and farmworkers

Total number of 4 192 students are registered in various Further and Higher Education Institutions of Learning for various study fields in agriculture.

Only a small portion of youth are registered in scarce and critical study fields

The envisaged Implementation Protocol between DAFF and D:HET will assist in addressing this problem

21

Cont…Sub-



Compliance to transformation legislation

Audit departmental processes and deliverables aimed at vulnerable groups, youth, subsistence and smallholder producers

Workshops on Batho Pele and service delivery imperatives (on going)Continuous consultations with all DAFF members on service standards and related operations

Creating an enabling environment for transformation

Development and alignment/ Harmonisation of policies Conducted information sharing/ advocacy sessions Strengthening Transformation structures across all stations in DAFF.Participation in shortlisting and interviews of personnel

22

Cont…Sub-



National Extension Support Services

Approved training programmes for community development

1 000 413 farmers are trained in the use of the farmer’s green book as a management tool

Most of the farmers found the book challenging due to their literacy level.

The farmer’s green book has been translated into 7 indigenousLanguages.

4 As a step towards establishing them as centres of rural wealth creation all twelve colleges of Agriculture have been given feedback in terms of identified gaps as mirrored against the norms and standards for ATIs.

The process of developing the ATI Bill is moving quite slow.

DETES has developed a schedule of fortnightly meetings with the appointed Service Provider

23

Cont…Sub-



Approved training programmes for extension support

Coordinate and monitor the training of 1 000 extension officers in various skills training and qualifications upgrading programmes

646 extension officers nationally are registered for qualification upgrading in different universities. 2 346 are trained in various short skills programmes.

Extension Officers leave most of their activities unattended when on training.

Provinces need to liaise with training institutions to align their block release with the officer’s activity plans.

Research and Technology development programmes to support production determination of targeted research and technology Development programmes

Monitor the implementation of targeted research and technology development programmes

Service Level Agreements on 10 of the targeted and priority research projects were signed with the ARC. The projects are currently continuing and the process of gathering evidence through progress reports on the status of each project is also underway.

There may be a slight variation in commencement and conclusion date, due to the delay in finalizing the SLA

Variations will be taken into consideration during review of the projects

24

Programme 5:Agriculture Production, Health and Food Safety

Purpose:

• To identify opportunities and develop strategies in order to optimise agricultural productivity and profitability within the agricultural sector. To manage the risks associated with animal diseases, plant pests, genetically modified organisms and registration of products used in the agricultural field.

• The Programme: Agriculture Production, Health and Food Safety comprises three sub-programmes, namely Plant Production and Health; Animal Production and Health; and Inspection Services and Food Safety.

25

Programme’s PerformanceSub-



Animal Production and Health

Increased targeted research, development and training programmes

2 No indication of progress n/a n/a

% increase in productive animals and animal productsPercentage reduction in production costs for animals and animal products

Baseline + 1 %Reduction by1 %

No indication of progress n/a n/a

% increase in productive animals and animal productsPercentage reduction in production costs for animals and animal products

Baseline + 1 %Reduction by1 %

No indication of progress n/a n/a

26

Cont..

Sub-Programme

OutcomeIndicator


Plant Production and Health

Production output comparisons between provinces per commodity

Aligned spatial planning and support for plant

production

No indication of progress n/an/a

Adequate products of good quality

Finalised MoU between ARC, DAFF and provinces to address primary plant health issues in rural areas

The draft primary health care policy which will be a precursor to the MOU with the ARC and Provinces has been drafted and consulted within the Branch and is currently being edited to include the views expressed within the Branch

n/a n/a

27

Cont..

Sub-Programme

OutcomeIndicator


Inspection Services and Food Safety

Improved compliance to regulatory measures

Review, improve and maintain an effective regulatory environment

Regulations for wheat and potatoes Draft regulations enroute for Ministerial approvalRegulations for plums and prunes, nectarines and peaches :were submitted to

the WTO for notification Regulations relating to the ban of the use of chlorpyrifos :have been gazettedAmendments to Meat Safety Act or Animal Identification Act: The Draft Amendment Bill is still kept back till negotiations on independent meat inspection is finalized

n/a

Anticipated that changes will have to be made to the Meat Safety Act

n/a

28

Programme 6:Forestry and Resources Management

Purpose:• Sustainable use and management of natural resources underpins the

agricultural, forestry and fisheries sectors. The programme will provide policy advice and coordinate the implementation of programmes aimed at ensuring that forestry production is undertaken sustainably, within the capacity of the landscape and climate. This includes encouraging landowners and managers to maintain and improve the natural resource base on which agricultural production relies—soil, vegetation, water and atmosphere.

• It comprises Forestry Operations and Forestry Management and Resources Management

29

Programme’s PerformanceSub-



Forestry Operations and Forestry Management

Number of green jobs

Forestry livelihoods strategy developed and implemented (150 green jobs established).

Project Implementation Plan & Business Plan in place for two pilot areas in EC and KZN

n/a n/a

Equity and ownership of PDI’s in leased forestry packages

Forestry livelihoods strategy developed and implemented (150 green jobs established). Siyaqhubeka agreements with beneficiary communities in place.

Not achieved n/a n/a

30

Cont..Sub-




Forestry 2030 Roadmap targets met.Commercial forest estate expanded.

Forestry 2030 Roadmap targets met.Commercial forest estate expanded.

10 targets as reflected in the 2030 Roadmap met.

10 000ha afforested in EC

and KZN.

1015 ha (genus exchange and area exchange)

Draft Forestry R&D Strategy developed and approved by FFMC and Forestry Branch.

n/a n/a

State forest land, not required for forestry land use purposes released for other land use purposes

Land releases finalized within 3 months of Ministerial approval.

Not achieved n/a n/a

31

Cont..Sub-




National forest resource assessment completed.

Planning phase for assessment completed

Workshop for key stakeholders arranged/ planned

n/a n/a

Reduced incidents of veld, forest and mountain fires through the implementation of National Veld and Forest Fire Act, 1998.

NFA regulations published and implemented.

42 FPAs registered

Compliance, monitoring and enforcement of

NFA regulations

FPA annual report submitted to the Minister for approvalFire Prohibition Notices for the Summer rainfall areas was published in May 2010 on the Government Gazette

Revised Tariffs list was submitted to D: Finance for approval by the Minister and the National Treasure

n/a n/a

32

Cont..Sub-



Resource Management

Number of land Users adopting best practices

Assess extent of adoption per farmer category and implement programmes to enhance adoption

Commercial - 200Small Holder - 234

Subsistence - 256

n/a n/a

Status of agricultural land retained( limited conversion of

Agricultural

Review and development of agricultural land protection policy

Terms of Reference have been revised in May 2010 and two Meetings held with Legal

Services on review process

n/a n/a

Estimated total water loss/ non revenue water

2% The process of data collection that will inform irrigation schemes that need to be revitalized is continuing. This work is being done with the support of PMC.

n/a n/a

33

Cont..

Sub-Programme

OutcomeIndicator


Resource Management

Number of wetlands rehabilitated per year

6 2 through the LandCare Programme

n/a n/a

% of land affected by soil

degradation

1 % (800 000 ha rehabilitated)

5000 ha through Land Care and 51 000 ha through CARA

n/a n/a

Hectares of land rehabilitated per year

1 % (800 000 ha rehabilitated)

5000 ha through Land Care and 51 000 ha through CARA

n/a n/a

34

Cont..

Sub-Programme

OutcomeIndicator


Resource Management

Reduction of natural related risks

Implement and review

Conducted weather and climate capacity building in North West

n/a n/a

35

Programme7: Marine Fisheries and Coastal Management

Purpose:

• The aim of the branch will be to contribute to maintaining and restoring the productive capacity and biodiversity of the marine environment, ensuring the protection of human health, as well as promoting the conservation and sustainable use of marine living resources. The branch further aims to ensure that the degradation of the marine environment from landbased activities is prevented by facilitating the realisation of the duty of the DAFF to preserve and protect the marine environment through the application of respective policies, priorities and resources.

36

Overall Organisational Analysis

• Based on the information above there seems to be a progress towards the achievement of the strategic outcomes for the various programmes .

However the following must be highlighted:• The challenge with analyzing the performance of the some programmes was

that there was no information regarding base line , this posed a problem because it is impossible to measure if there is any progress that has been made towards achieving the strategic outcome (e.g. base line + 1) . It is imperative that programmes must indicate the baseline information when reporting.

• Composition of other indicators were difficult to measure

37

Recommendations

• Proper planning need to be SMART in terms of development of indicators• The approval/confirmation of the Annual Performance Plans would assist the

department in order to track its performance progress regarding its planned deliverables.

Documents

Quarter 1 Organisational Report 2010/11 PRESENTATION TO THE PORTFOLIO COMMITTEE Act. Director-General…