Quality Management Procedures. - NRC

YUCCA MOUNTAINSITE CHARACTERIZATIONPROJECT

YUCCA MOUNTAINSITE CHARACTERIZATION

PROJECT OFFICE

QUALITY MANAGEMENTPROCEDURES

UNITED STATES DEPARTMENT OF ENERGY

MASTER CONTROLLER DOCUMENT REPORTFebruary 1991

MASTER CONTROLLER DOCUMENT REPORTFebruar , 1991

Page: 2

YUCCA MOUNTAIN PROJECT OFFICEDOCUMENT APPROVAL SHEET

*QMP-02-01 is effective coincidental with the effective date of QMP-06-04.

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YUCCA MOUNTAIN PROJECT Y-AD-001PROCEDURE 8/90


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3.2 TRAINING MANAGER

The Training Manager is the Technical & Management Support Services(T&MSS) Training Manager, and as directed by the Training Officer, isdelegated full responsibility and authority to develop and implement atraining program that includes a systematic approach to training for ProjectOffice and Project Office support staff working to the OCRWM QA Program whichwill comply with QA and regulatory requirements and DOE goals.

3.3 SUPERVISOR

The supervisor is the director/manager responsible for determining anemployee's qualification evaluation and assigning initial and additionaltraining for personnel within his/her cognizance.

3.4 POSITION DESCRIPTION

A position description is documentation of the duties to be performedand the minimum qualifying experience, education, and professional trainingrequired for a position. Position description is synonymous with jobdescription.

3.5 QUALIFICATION

Qualification is the measurement of characteristics or abilities thatare gained through education, training, or experience against the positiondescription that qualify an individual to perform a required function.

3.6 POSITION QUALIFICATION EVALUATION

A position qualification evaluation is a documented review by thesupervisor to determine that an employee meets the minimum qualificationrequirements of the assigned position. This may be performed in the hiringprocess.

3.7 PROJECT OFFICE SUPPORT

Project Office support personnel are made up of DOE/Nevada (NV) matrixsupport personnel, T&MSS support personnel, and MAC Technical ServicesCompany (MACTEC) personnel working to the OCRWM Quality Assurance (QA)program.

3.8 INDOCTRINATION

Indoctrination is a method of training accomplished by orientationbriefings and/or self-study, which are provided to familiarize personnel with.documents, requirements, regulations, and policies applicable to assigned jobactivities.


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3.9 TRAINING

A formal instruction, direction, and/or indoctrination that provides theknowledge, skill, and proficiency required for an individual to becomequalified. Training may be accomplished through classroom instruction, formalon-the-job instruction, self-study, or other methods of instruction.The training process documents that personnel performing activities affectingquality are qualified in the principles, techniques, and requirements of theactivity being performed.

3.10 BASELINE TRAINING

Baseline training is the employee's indoctrination and trainingassignments required to be maintained as assigned documents or activities arerevised or changed.

3.11 INITIAL TRAINING

Initial training is training or indoctrination assigned by thesupervisor to a new employee.

3.12 SYSTEMATIC APPROACH TO TRAINING

A Systematic Approach to Training (SAT) is a method by which managementdetermines training requirements by function to be performed by eachindividual. This determination includes initial and continuing baselinetraining.

3.13 NEW EMPLOYEE

A new employee is a person recently hired or transferred for permanentor temporary assignment to work on the Project and who is identified asneeding indoctrination and/or training.

4.0 RESPONSIBLE PARTIES

The following Project Office and Project Office support personnelindividuals are responsible for activities identified in Section 5.0 of thisprocedure:

1. Training Officer

2. Training Manager


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3. Supervisor

4. Employee

Note: Responsibilities of the Training Officer, the Training Manager,and the Supervisor may be delegated to support staff.

5.0 PROCEDURE

NOTE: A flowchart of the following processes described in thisprocedure is attached as Figure 1.

RESPONSIBLE PARTY STEPS PROCEDURE

DETERMINATION OF INDOCTRINATION AND TRAINING

Training Officer 1. Ensure a systematic approach to thedetermination of applicableindoctrination and training forpersonnel performing activitiesaffecting quality. This includestraining needs identified byDOE/Headquarters (HQ) and supervisors.

2. Provide programmatic direction andpolicy for the Project Office TrainingProgram.

3. Provide direction to the TrainingManager for support of Project Officetraining goals. This direction includesa Systematic Approach to Training andsupport in the evaluation of Participanttraining programs and training needs.

Training Manager 4. As delegated by the Training Officer,has overall responsibility and authorityfor the development and implementationof the Project Office training programfor Project Office and Project Officesupport personnel.

5. Administer assigned training toemployee, notify the supervisor oftraining status/completion of training,and notify the supervisor of newprocedures for evaluation of employeetraining needs.




6. Develop and maintain a tracking systemof training requirements for affectedemployees.

INDOCTRINATION AND QUALIFICATION TRAINING

Supervisor 7. Obtain a position description fromPersonnel or designee and conduct adocumented evaluation of new employee'squalifications against the requirementsof the position description. Documentevaluation on the Position Qualificationform (Attachment 1).

8. Assign new employee initial and baselinetraining and indoctrination. Employee'sshall receive indoctrination in: (a)general criteria; (b) QA programelements; and (c) job responsibilitiesand authorities. Document assignment onTraining Assignment (Attachment 2 and3). Enter assignment completion date ofno more than 30 working days from dateof hire or transfer.

NOTE: Personnel performing support to theProject Office for a period of less than90 days are not required to comply withthe indoctrination and qualificationtraining requirements of this procedureunless they are performing activitiesaffecting'quality. As a minimum, suchpersonnel shall be trained to theapplicable document governing the workto be performed.

9. Forward Position Qualification, positiondescription, and Training Assignment tothe Training Manager.

Training Manager 10. Enter assigned training into trackingsystem.

11. Supply employee with TrainingAssignment.




12. Obtain verification of education andexperience from Personnel or designeeand place documentation in employee'straining file.

13. Monitor assignment completion date, andprovide notification to the employee andcognizant supervisors of overduecompletion of training assignment ifapplicable.

14. Schedule employee for existing training,or develop training according toQMP-02-09, Conduct and Development ofTraining.

Employee 15. Complete Training Assignment within the30 working day completion date. Mayperform work to activities affectingquality providing employee hasdocumented evidence of training to theapplicable document governing the workperformed.

16. Forward completed Training Assignment tothe Training Manager.

Training Manager 17. Enter completion-of-employee's trainingin tracking system.

18. Document completion of training onPosition Qualification.

19. Forward copy of Position Qualificationto cognizant supervisor.

20. Place completed Training Assignment andPosition Qualification in employee'straining file.

NOTE: The approval signature on a Projectdocument satisfies documentation forcompletion of Training.






RESPONSIBLE-PARTY STEPS PROCEDURE

MAINTENANCE OF TRAINING RECORDS

Supervisor 39. Notify Training Manager in writing whenan employee under their cognizanceterminates employment.

Training Manager 40. Enter termination of employee intracking system, and submit trainingrecords in accordance with Step 38.

6.0 REFERENCES

NOTE: Refer to the latest revision of the documents listed below unlessotherwise stated.

6.1 REQUIREMENTS DOCUMENTS

OCRWM Quality Assurance Requirements Document, DOE/RW-0214

OCRWM Quality Assurance Program Description Document, DOE/RW-0215

Project Management Plan (YMP/88-2)

6.2 INTERFACE DOCUMENTS

Project Glossary, MP/89-15

QMP-02-09, Development and Conduct of Training

QMP-17-01, Records Management: Record Source Requirements.

QAAP 16.1 Corrective Action Requests

7.0 FIGURES AND ATTACHMENTS

Figure 1, QMP-02-01 Flowchart

Attachment 1, Position Qualification

Attachment 2, Training Assignment and Instructions

Attachment 3, Training Assignment Continuation Sheet and Instructions

Attachment 4, Completion of Reading Assignment



8.0 RECORDS

The following documents used or generated in the implementation of thisprocedure have been identified as QA Records and shall be processed inaccordance with QMP-17-01, Records Management: Record Source Implementation:

1. Completion of Reading Assignment

2. Individual's Training file consisting of the following records:

A. Position Qualification

B. Training Assignment

C. Documentation of verification of education and experience

D. Position Description

Additional records of training are filed per title of training.


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YUCCA MOUNTAIN PROJECTPROCEDURE




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YUCCA MOUNTAIN PROJECT 8/90PROCEDURE

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QUALIFICATION TRAINING

YUCCA MOUNTAIN PROJECT Y-AD-OO1PROCEDURE 8/90



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YUCCA MOUNTAIN PROJECT Y-AD-001

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YUCCA MOUNTAIN PROJECT Y-AD-001PROCEDURE

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YUCCA MOUNTAIN SITE CHARACTERIZATION PROJECT OFFICE

QUALITY MANAGEMENT PROCEDURES

Documents

Quality Management Procedures. - NRC