PURCHASING DIRECTORS’ MEETINGAugust 15, 2019

Agenda

I. Welcome – Roz Ingram

II. Introduction of Staff

III. RESPECT

IV. Customer Satisfaction Survey – Daniel May

V. Construction – Tom Berger

VI. Professional Development Updates – Daniel May

VII. Office of Supplier Diversity Updates – Donna Williams

VIII. MyFloridaMarketPlace (Operations) – Jillian Green

IX. MyFloridaMarketPlace (Technical) – Hue Reynolds

X. IT and Special Projects Updates – Carla McBride

XI. Goods and Services Updates – Jesse Marks

XII. Contract Management Updates – Stefanie Higgins

Welcome

Introduction of New Staff

RESPECT

Customer Satisfaction Survey

• Please take a few moments to complete a brief customer satisfaction survey this afternoon and place it on the table as you exit the room.

• Please respond to the survey based on your experience with the Division of State Purchasing between January and June 2019.

• The survey is anonymous unless you choose to share your contact information with us.

Construction

Professional Development

FCCM:

• Listing of Employees who did not indicate active Contract Managers.

• No-show rates and Improvement.

FCCN:

• Low registration for Orlando at end of month.

• Will send confirmation of dates for recertification courses.

PMP:

• Exam changing in December.

• Needs Assessment for this year.

Office of Supplier Diversity

Supplier Diversity Exchanges

• Aug. 22: Broward Supplier Diversity Day

• Oct. 4: Tampa Supplier Diversity Day

• Oct. 23: Tallahassee Supplier Diversity Day

Business Participation Plans & Annual Report Data

• This week: confirm agency contact for BPP letter

• Next week: BPP letters emailed to agencies

• Nov. 1: BPP and Annual Report Data Due

MyFloridaMarketPlace-Operations

• Sept. 30 – Oct. 3• Four courses each day• Seminars and Workshops• Range of MFMP-related topics

covered

• Annual survey coming soon• Feedback used for

continuous improvement• Tell us about your

experiences

IT and Special Projects Bureau

Active Solicitation

• RFP No. 15-80101507-SA-D – Information Technology Staff Augmentation Services

Upcoming Solicitations• Multifunction Products, Printers, Facsimile Equipment, Scanners,

Related Software, Supplies, and Services, Exp. Date 2/3/20• Management Consulting Services, Exp. Date 1/15/20• Finance and Performance Audits, Exp. Date 1/15/20• Fuel Cards Services, Exp. Date 8/05/20• Information Technology (IT) Disaster Recovery Services, Exp. Date

8/8/20• Rental Vehicles, Exp. Date 9/29/20

IT and Special Projects Bureau

Active Solicitation

• RFP No. 15-80101507-SA-D – Information Technology Staff Augmentation Services

Upcoming Solicitations• Multifunction Products, Printers, Facsimile Equipment, Scanners,

Related Software, Supplies, and Services, Exp. Date 2/3/20• Management Consulting Services, Exp. Date 1/15/20• Finance and Performance Audits, Exp. Date 1/15/20• Fuel Cards Services, Exp. Date 8/05/20• Information Technology (IT) Disaster Recovery Services, Exp. Date

8/8/20• Rental Vehicles, Exp. Date 9/29/20

IT and Special Projects Bureau

Alternate Contract Source Renewal• 43220000-WSCA-14-ACS, Data Communication Products and Services,

New Exp. Date 5/31/20

Upcoming Alternate Contract Source Renewal• 3141800-14-ACS, Temporary Administrative and Light Industrial Staff,

Exp. Date 11/17/19 (State Purchasing working on new PA with revised rate card. New PA will replace existing PA.)

In Process - Market Analysis (MAPS)• Management Consulting Services• Financial and Performance Audit Services • Information Technology (IT) Disaster Recovery Services• Computer Equipment, Peripherals, and Services• Oracle Products, Software, and Solutions

IT and Special Projects Bureau

General Services Administration (GSA)

• Agencies can only do business with vendors on GSA Schedule 70 and 84 that have the following icon:

GSA Facts: • Agencies are not obligated to use the GSA ACS contracts.• Agencies do not have to submit a PUR 7102 form in order to use GSA 70

and 84. • GSA is not mandatory for IT vendors. • GSA should cost a vendor no more than $539.00 to join.• GSA has a Fast Lane Program for vendors who meet certain criteria

under GSA Schedule 70 for a faster application process.

The State Purchasing GSA Concierge Team can be reached at: PUR_GSA_INFO@dms.myflorida.com or 850-488-8440

Goods and Services Bureau

Completed Alternate Contract Sources• Tires, Tubes, and Services – Adopted new NASPO agreements with

Bridgestone and Goodyear. New contracts expire 3/31/24.• Comfort Stations – Adopted State of Louisiana agreement with

Granny’s Alliance and OK Cascades. Contracts available for emergency preparation and response. New contracts expire 12/31/19. Two renewal years remaining.

• Boat Motors – Adopted FWCC contract with Central Florida Yamaha dba Boater’s World Marine Center. New contract expires 6/30/22. Routing BRP, Inc. for approval to adopt new contract.

• Furniture - All Types (except Hospital Room and Patient Handling) –Adopted NY agreements. New contracts expire 12/1/23.

Goods and Services BureauUpcoming Enterprise Alternate Contract Sources• Floor Covering and Installation Services – State Purchasing adopting

NASPO contracts with multiple vendors in addition to the existing Sourcewell (formerly NJPA) contracts offered. Sourcewell Flooring contract expires 2/16/2020. NASPO Flooring contract expires 12/14/2020.

• Mobile Onsite Shredding - State Purchasing adopting DOR contracts upon solicitation award. Current contracts expire 3/31/2020.

Upcoming Renewals• Online Auction Services – Contract with GovDeals for signature for

two-year renewal. Current contract expires 8/19/19. • Food Delivery Prime Vendor Services – State Purchasing intends to

renew upon Florida Department of Corrections renewing. Current contract expires 9/30/19.

• Dental Supplies – MMCAP renewing/extending all three contracts –Henry Schein Dental, Darby Dental and Dental Health Products, Inc. New expiration dates will be 8/31/20 (Darby Dental) and 9/30/20 Henry Schein Dental and Dental Health Products, Inc.

• AEDs and Accessories – State Purchasing intends to renew upon NASPO renewal. Current contract expires 10/4/19.

Goods and Services Bureau

Active Solicitation

• Benefits Consulting, Actuarial and Claims Auditing Services Request for Proposals – New State Term Contract. Public opening scheduled for 9/10/2019.

Upcoming Solicitations• Motor Vehicles – Current contract expires 11/16/19 and has two

renewal years remaining. State Purchasing does not intend to renew and intends to resolicit. Intend to launch Invitation to Bid late August/early September 2019.

• Security Guard Services – Current contract expires 12/15/19. Intend to launch Request for Proposals late August.

• Office Furniture and Files – Current contract expires 3/1/20. Intend to launch Invitation to Bid in September 2019.

Contract Management Bureau

New Agreements

• Furniture (56120000-19-ACS) effective June 14, 2019, through December 1, 2023.

• Bulk Fuel, Gasoline and Diesel (15100000-19-1) effective July 1, 2019, through June 30, 2022.

• Natural Gas Supply (83101601-19-1) effective July 1, 2019, through June 30, 2022.

• Court Reporting Services (82111603-19-01) effective July 1, 2019, through June 30, 2024.

• Boat Motors and Related Components (26101502-19-ACS) effective July 18, 2019, through June 30, 2022.

Contract Management Bureau

Renewals/Extensions

• Equipment Maintenance Management Services (72154066-ACS-15-1) renewed for one year through June 30, 2020, for Specialty Underwriters LLC.

• Data Communications Products and Services (43220000-WSCA-14-ACS) renewed for one year through May 31, 2020.

• Information Technology Independent Verification and Validation (80101507-IVV-15-1) renewed for one year through June 8, 2020.

• Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services (600-000-11-1) extended for six months through February 3, 2020.

• Effective September 1, 2019, the state term contract for Information Technology Staff Augmentation Services (80101507-SA-15-01) will be extended for six months through February 29, 2020.

Contract Management Bureau

Expiring Contracts

• Online Auction Services (80141705-17-ACS) expires on August 19, 2019, will be renewed for two additional years.

• Information Technology Staff Augmentation Services (80101507-SA-15-01) expires on August 31, 2019, will be extended six months.

• Dental Supplies (42150000-17-ACS) expires on September 30, 2019, will be renewed for one year.

• Food Delivery (93131607-15-ACS) expires on September 30, 2019.

• Automatic External Defibrillator (AED) (42172101-18-NASPO-ACS) expires on October 4, 2019.

• Liquefied Petroleum Gas (405-200-13-1) expires on October 29, 2019.

Contract Management Bureau

Price Adjustments• Office Supplies (44111513-17-01 ) – Staples, Inc.• Agriculture and Lawn Equipment (21100000-15-1) – Florida Coast

Equipment, Inc.• Construction and Industrial Equipment (22101000-15-1) –

Florida Coast Equipment, Inc.• Multifunction Products, Printers (600-000-11-1) – Konica Minolta

Business Solutions U.S.A. Inc.; Sharp Electronics Corporation; Lexmark International, Inc.

• Data Communications Products and Services (43220000-WSCA-14-ACS).

• PRIDE's price increases for Outdoor Furniture was approved / Catalog was updated.

• Flooring with Related (52100000-16-ACS) – Masland, Mohawk.• Office Furniture (425-001-12-1) – Affordable Interior Systems,

Steelcase updated Products and Price List.• Medical Supplies (42000000-18-ACS) – Price updates approved and

posted for Medical Solutions.

Contract Management Bureau

Microsoft Premier Support vs. Unified Support

• DMS learned that Microsoft may be keeping Premier Support; STC expires 2024.

Rental Vehicles

• All customers, including State employees, should have issued identification badge available for rentals, both business and leisure.

• Enterprise will be asking for badges to identify all eligible users.

DMS Website cleanup continues

Questions

Next Meeting

• Next Purchasing Directors’ Meeting is October 10, 2019.

• Please send suggestions regarding what you would like to talk about.