PURCHASING DIRECTORS’ MEETINGOctober 10, 2019

Agenda

I. Welcome – Daniel May

II. Introduction of Staff

III. PALM Update – Melissa Turner

IV. Professional Development Updates – Daniel May

V. Office of Supplier Diversity Updates – Donna Williams

VI. MyFloridaMarketPlace (Operations) – Jillian Green

VII. MyFloridaMarketPlace (Technical) – Hue Reynolds

VIII. IT and Special Projects Updates – Carla McBride

IX. Goods and Services Updates – Jesse Marks

X. Contract Management Updates – Stefanie Higgins

Welcome

Introduction of New Staff

PALM Update

Professional Development

FCCM:

• November in Miami (11/5-6 and 11/7-8): 84/200 open slots.

• Next year calendar.

FCCN:

• Orlando cancelled low participation.

• Tallahassee upcoming is full.

PMP:

• Exam changing in December.

• Needs Assessment for this year.

Office of Supplier Diversity

Supplier Diversity Exchange Events

• October 23, 2019: Tallahassee Supplier Diversity Exchange

• February 4, 2020: Pensacola Supplier Diversity Exchange

• March 5, 2020: Gainesville Supplier Diversity Exchange

Thank you for your support of the Broward and Tampa events!

Business Participation Plans & Annual Report Data

• DUE NOVEMBER 1, 2019

MyFloridaMarketPlace-Operations

• 441 Agency customers trained• 18 courses • Participant experience survey closes Oct. 11

MyFloridaMarketPlace-Technical

System Enhancements

• CR 333 – Mission Number field added to requisitions for emergency purchasing related Methods of Procurement

• CR 334 – Delegation of Authority eForm to mitigate risk of approval delays during an absence

• CR 335 – Enhance CBE registration process for vendors seeking certification from OSD

Coming Soon

• CR 179 – Dropdown in billing for state term contract (STC) reporting

• UNSPSC Commodity Codes

• Vendor Inactivation Annual Process

IT and Special Projects Bureau

Active Solicitation• RFP No. 15-80101507-SA-D – Information Technology Staff

Augmentation Services

Upcoming Solicitations• Multifunction Products, Printers, Facsimile Equipment, Scanners,

Related Software, Supplies, and Services, Exp. Date 2/3/20• Management Consulting Services, Exp. Date 1/15/20• Finance and Performance Audits, Exp. Date 1/15/20• Fuel Cards Services, Exp. Date 8/05/20• Information Technology (IT) Disaster Recovery Services, Exp. Date

8/8/20• Rental Vehicles, Exp. Date 9/29/20

Upcoming State Term Contract Extensions• Management Consulting Services, New Exp. Date 7/15/20 (6 months)• Finance and Performance Audits, New Exp. Date 7/15/20 (6 months)

IT and Special Projects Bureau

Expiring State Term Contract• Microsoft (LSP) License Solution Providers, Exp. Date 1/31/2020

Upcoming Enterprise Alternate Contract Source Renewal• Temporary Administrative and Light Industrial Staff, Exp. Date

11/17/19 (State Purchasing working on new PA with revised rate card. New PA will replace existing PA.)

Upcoming New Enterprise Alternate Contract Source• NASPO Copiers and Managed Print Services• NASPO Data Communications Products and Services

In Process - Market Analysis (MAPS)• Management Consulting Services• Financial and Performance Audit Services • Information Technology (IT) Disaster Recovery Services• Computer Equipment, Peripherals, and Services• Oracle Products, Software, and Solutions• Cloud Solutions

IT and Special Projects Bureau

Alternate Contract Source Renewal• 43220000-WSCA-14-ACS, Data Communication Products and Services,

New Exp. Date 5/31/20

Upcoming Alternate Contract Source Renewal• 3141800-14-ACS, Temporary Administrative and Light Industrial Staff,

Exp. Date 11/17/19 (State Purchasing working on new PA with revised rate card. New PA will replace existing PA.)

In Process - Market Analysis (MAPS)• Management Consulting Services• Financial and Performance Audit Services • Information Technology (IT) Disaster Recovery Services• Computer Equipment, Peripherals, and Services• Oracle Products, Software, and Solutions

Goods and Services BureauCompleted Alternate Contract Sources and Renewals

• Dental Supplies: Renewed three dental supplies contracts. Current contracts expire: 8/31/20-Darby Dental and 9/30/20-Henry Schein Dental and Dental Health Products, Inc.

• Automated External Defibrillator (AED) Units and Accessories: Renewed with Cardiac Science Corporation. Did not renew with Physio-Control, Inc. Current contract expires 10/4/2020.

• Floorcovering and Installation Services: Adopted NASPO contracts. Four vendor contracts now available: Interface Americas, Inc., Mannington Commercial, Mohawk Carpet Distribution, Inc. and Tarkett USA, Inc. Current contracts expire: 12/14/2020. State Purchasing has two floorcoverings contracts available through NASPO and Sourcewell (formerly NJPA).

• Procurement Acquisition Support Services: Adopted NASPO contract with Civic Initiatives, LLC. Current contract expires 6/5/2021.

• Boat Motors and Related Components: Adopted FWCC contract with BRP US Inc. Two vendor contracts now available: Central Florida Yamaha, Inc. d/b/a Boater’s World Marine Center and BRP US Inc. Current contracts expire 6/30/2022.

• Food Delivery Prime Vendor Services: Renewed FDC contract with Cheney Brothers, Inc. Current contract expires 9/30/2024.

Goods and Services BureauUpcoming Alternate Contract Sources and Renewals

• Research Laboratory Supplies: State Purchasing intends to renew upon the University of Florida renewing the master contract. Current contract expires 2/12/2020.

• Mobile Onsite Shredding: State Purchasing intends to adopt the DOR contracts upon solicitation award. Current contracts expire 3/31/2020.

• Books and Non-Print Library Materials and Related Ancillary Services: State Purchasing intends to renew upon New York renewing the master contract. Current contracts expire 5/31/2020.

Goods and Services Bureau

Active Solicitations• Motor Vehicles Invitation to Bid: Anticipated award date is 11/6/2019. Over 700

representative models will be offered on the new contract. Current contracts expire 11/16/2019.

• Benefits Consulting, Actuarial and Claims Auditing Services Request for Proposals: New State Term Contract. Currently in evaluation phase. Anticipated award date is 11/19/2019.

• Security Guard Services Request for Proposals: Anticipated award date is 12/17/2019. State Purchasing intends to extend the current contracts prior to expiration on 12/15/2019.

Upcoming Solicitations (in development)

• Office Furniture and Files: State Purchasing intends to launch solicitation in October/November 2019. Current contracts expire 3/1/2020.

• Uniforms and Clothing Apparel: State Purchasing intends to launch solicitation in January 2020. Current DEP contracts expire: 6/30/2020. State Purchasing scheduling additional focus group to receive agency input.

• Central Non-Profit Agency: State Purchasing intends to launch solicitation in January 2020. Current contract with RESPECT of Florida expires 7/12/2020.

Contract Management Bureau

New Agreements

• Liquefied Petroleum Gas / 15111510-19-01 – 10/30/2019 through 10/29/2022

• Procurement Acquisition Support Services / 80111623-19-ACS –08/19/2019 through 06/05/2021

Contract Management Bureau

Renewals/Extensions

• Automated External Defibrillator (AED) Units and Accessories / 42172101-18-NASPO-ACS – renewed through 10/04/2020

• Food Delivery / 93131607-15-ACS –renewed through 9/30/2024

• Dental Supplies / 42150000-17-ACS – Darby Dental Supply, LLC renewed through 8/31/2020; Dental Health Products, renewed through 9/30/2020; Henry Schein Dental renewed through 9/30/2020

• Technology Products / 43210000-US-16-ACS – UNICOM renewed through 04/30/2021

• SVAR / 43230000-NASPO-16-ACS

Contract Management Bureau

Expiring Contracts

• Liquefied Petroleum Gas 405-200-13-1 expiring Oct. 29, 2019

Contract Management Bureau

Price Adjustments• Multifunction Products, Printers / 600-000-11-1 – Sharp Electronics

Corporation; Lexmark International, Inc.• Data Communications Products and Services / 43220000-WSCA-14-ACS – Cisco

Systems Inc & Juniper Networks Inc.• Audio Visual Equipment and Accessories / 52161500-ACS-16-1 – Lightspeed

Technologies Inc.; Clear Touch Interactive Inc.; Sharp Electronics Corp.• Mail Processing Equipment / 44102100-17-1 – Neopost & Pitney Bowes

updated products.• IT Disaster Recovery / 991-268-11-1 – EMC.• Flooring with Related Equipment, Products, Supplies, Installation, and Services

/ 52100000-16-ACS – Shaw Industries; Tarkett USA, Inc.; Interface Americas, Inc.

• Floorcovering and Installation Services / 52100000-19-ACS – Mannington Commercial.

• Public Safety Communications Equipment Ph.1 / 43190000-18-NASPO-ACS-1 –Motorola.

• Microsoft Premier Support & Consulting Services / 43230000-15-01 – 2020 Pricelist posted.

Questions

Next Meeting

• Next Purchasing Directors’ Meeting will be Jan. 16, 2020.

• Please send suggestions regarding what you would like to discuss.