Punjab Tehsil Town Administration Rules of Business

8/13/2019 Punjab Tehsil Town Administration Rules of Business

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38. Ch!!el o& #orre'-o!"e!#e%

TE4T

5SO67L.89:;

[15thMarch, 2002]

PART A:.ENERAL

=% Short title !" #o$$e!#e$e!t%: (1)These rules may be called the Punjab Tehsil/TownMunicipal Administration Rules of Business !""!#

(!) They shall come into force at once#

2% De&i!itio!'%: (1) $n these rules unless the subject or conte%t otherwise re&uires#'

(i) b)'i!e'' means all wor* done by the Tehsil/Town Municipal Administration inpursuance of the pro+isions of the Punjab ,ocal -o+ernment .rdinance !""1 ($$$

of !""1) and these rules0(ii) be:l' mean the bye'laws made by Tehsil/Town ouncil under section 12! of

the Punjab ,ocal -o+ernment .rdinance !""1 ($$$ of !""1)0

(iii) #'e means a particular matter under consideration and includes all papersrelatin3 to it and necessary to enable the matter to be disposed of +i4#correspondence and notes and also any pre+ious papers on the subject or subjectsco+ered by it or connected therewith0

(i+) Chie& O&&i#er means the officer inchar3e of the establishments pro+idin3municipal ser+ices in a former municipal corporation municipal committee or towncommittee area under the repealed Punjab ,ocal -o+ernment .rdinance 12520

(+) Chie& O&&i#er1' U!it or Co U!it means a defunct Tehsil/ Town ommittee orMunicipal orporation established under the repealed Punjab ,ocal -o+ernment.rdinance 1252 whose administrati+e set up has been *ept intact under thepro+isions of the Punjab ,ocal -o+ernment .rdinance !""1 ($$$ of !""1)0

(+i) Co)!#il means the Tehsil/Town ouncil of the Tehsil/Town concerned0

(+ii) De#e!trli+e or ?De#e!trli+e" means conferment by the -o+ernment under thePunjab ,ocal -o+ernment .rdinance# !""1 ($$$ of !""1) of its administrati+e andfinancial authority for the mana3ement of specified offices of the Pro+incial-o+ernment to the local 3o+ernments0

(+iii) Di'tri#t .oer!$e!t means a district 3o+ernment consistin3 of 6ila 7a4im and8istrict Administration as pro+ided in 9ection 1: of the Punjab ,ocal -o+ernment.rdinance !""1 ($$$ of !""1) and includes ity 8istrict -o+ernment0

(i%) .oer!$e!t means the -o+ernment of the Punjab 1,-;R8 8epartment0

(%) Lo#l F)!" means a fund established under 9ection 1"5 of the Punjab ,ocal-o+ernment .rdinance !""1 ($$$ of !""1)0

(%i) Lo#l T means a ta% le+ied by Tehsil/Town ouncil under section 11< of thePunjab ,ocal -o+ernment .rdinance0 !""1 ($$$ of !""1)0

(%ii) Or"i!!#e means the Punjab ,ocal -o+ernment .rdinance !""1 ($$$ of !""1)0

(%iii) Proi!#il Lo#l .oer!$e!t Co$$i''io! means a ommission appointed bythe -o+ernment under section 1:1 of the Punjab ,ocal -o+ernment .rdinance!""1 ($$$ of !""1)0

(%i+) P)(li# re-re'e!ttie means an elected person to a political office0

(%+) Teh'il/To! O&&i#e' mean offices mentioned in 9chedule'$ to these rules0

(%+i) Teh'il/To! Co)!#il shall ha+e the same meanin3 as is assi3ned to it in section


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.fficers hief .fficers and other officials of ,ocal ouncil 9er+ice and officials ofthe offices entrusted to the Tehsil/Town Municipal Administration as defined insections >2 and =" of the Punjab ,ocal -o+ernments .rdinance !""1 ($$$ of!""1)0

(%+iii) Teh'il/To! M)!i#i-l O&&i#er means an .fficer inchar3e Tehsil/Town offices

appointed under the Punjab ,ocal -o+ernment .rdinance !""1($$$ of !""1)0 and

(%i%) Teh'il/To! N+i$ shall ha+e the same meanin3 as is assi3ned to it in hapter'?of the Punjab ,ocal -o+ernment .rdinance !""1 ($$$ of !""1)#

(!) @ords and e%pressions used but not defined in these rules shall ha+e the samemeanin3s as are assi3ned to them under the Punjab ,ocal -o+ernment .rdinance !""1 ($$$ of!""1)#

) The duty lists shall be re+iewed by the Tehsil/Town .fficer and the hief .fficer onyearly basis for identifyin3 redundant Cobs in the office concerned and issue re+ised lists ifdeemed necessary# The Tehsil/Town .fficer or the hief .fficer on the basis of the re+iew carriedout under sub'rule (>) may recommend reduction of posts or otherwise in the annual bud3et ofhis office#

(=) $f in the opinion of the Tehsil/Town .fficer or the hief .fficer new posts arere&uired in an office under his jurisdiction he shall submit a detailed justification for creation ofsuch new posts alon3 with the bud3et proposal#

(


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post of the Tehsil/Town .fficer or the hief .fficer to any other Tehsil/Town .fficer or the hief.fficer as the case may be#

9% F)!#tio!' !" Poer' o& the Teh'il/To! N+i$%: (1) The Tehsil/Town 7a4im shall'

(a) be the head of Tehsil/Town Municipal Administration and shall perform such

functions and e%ercise such powers as ha+e been assi3ned to him under the.rdinance and these rules0

(b) be responsible for co'ordination of all policy matters0

(c) ha+e the powers to call for any case or information from any Tehsil/Town .ffice0

(d) *eep informed the 8istrict -o+ernment on matters related to local ta%ation0

(e) furnish such information relatin3 to administration of affairs of Tehsil/Town as the-o+ernment and 8istrict -o+ernment may call for0

(f) communicate to the -o+ernment all important issues includin3 administrationde+elopment plannin3 and ta%ation0 and

(3) enforce the policies of the -o+ernment#

(!) 7o order shall be issued without the appro+al of the Tehsil/Town 7a4im in casesenumerated in 9chedule'$$#

(:) The cases enumerated in 9chedule'$$$ shall be submitted to the Tehsil/Town7a4im for his information# The Tehsil/Town 7a4im may re&uire any other case to be submitted tohim for information#

(>) 8ecisions ta*en by the Tehsil/Town 7a4im shall not be +aried re+ersed orinfrin3ed without consultin3 him#

(=) The Tehsil/Town 7a4im shall ensure that the business of the Tehsil/Town

Municipal Administration is carried out in accordance with the pro+isions of the .rdinance andother laws for the time bein3 in force#

(


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(d) submit all proposals for ta%ation find the bye'laws to the Tehsil/Town ouncilthrou3h the Tehsil/Town Municipal .fficer and Tehsil/Town 7a4im0 pro+ided theta%ation proposals shall be scrutini4ed by the Tehsil/Town .fficer (Einance) beforesubmission to Tehsil/Town Municipal .fficer and Tehsil/Town 7a4im0

(e) be responsible to the Tehsil/Town Municipal .fficer for the proper conduct of the

business of the Tehsil/Town .fficeD

(f) subject to any 3eneral or special order of -o+ernment in this behalf issue standin3orders specifyin3 the cases or other classes of cases which may be disposed of byan officer subordinate to the Tehsil/Town .fficer0 and

(3) be responsible for the careful obser+ance of these rules in Tehsil/Town .fficesunder his control#

(!) @hile submittin3 a case for the orders of the Tehsil/Town 7a4im or Tehsil/TownMunicipal .fficer it shall be duty of the Telisil/Town .fficer to su33est a definite line of action#

% .e!erl -ro#e")re &or "i'-o'l o& ()'i!e''%: (1) $nstructions as to the manner of

disposal of the business of the Tehsil/Town Administration shall be issued by the Tehsil/TownMunicipal .fficer with the appro+al of Tehsil/Town 7a4im#

(!) $f any doubt arises as to the Tehsil/Town .ffice to which a case properly pertainsthe matter shall be referred to the Tehsil/Town Municipal .fficer who with the appro+al of theTehsil/Town 7a4im shall refer the case to the -o+ernment and the orders thus passed shall befinal#

(:) All orders shall be made in writin3# @here a +erbal order is made the officerrecei+in3 the order shall reduce it in writin3 and as soon as may be show it to the authorityma*in3 the order#

(>) $f any order contra+enes any law rule or policy decision it shall be the duty of the

officer ne%t below the officer ma*in3 such order to point it out to the officer ma*in3 the order andthe latter shall refer the case to the ne%t hi3her authority#

(=) $f any doubt or dispute arises as to the interpretation of these rules the case shallbe referred to the -o+ernment whose decision thereon shall be final#

% Or"er', I!'tr)$e!t', A*ree$e!t' !" Co!tr#t'%: (1) All e%ecuti+e actions of theTehsil/Town Municipal Administration shall be e%pressed to be ta*en in the name of theTehsil/Town Municipal Administration#

(!) 9ubject to the pro+isions of the .rdinance and the rules framed thereunder e+eryorder instrument a3reement or contract of the Tehsil/Town Municipal Administration shall bee%pressed to be made in the name of the Tehsil/Town Municipal Administration and shall be

e%ecuted by the Tehsil/Town 7a4im or an officer duly authori4ed by him for this purpose#

(:) The Tehsil/Town Municipal .fficer shall si3n the notifications on behalf of theTehsil/Town Municipal Administration for publication in the official -a4ette

PART B:OFFICE PROCEDURE

=0% Co!')lttio! $o!* o&&i#e'%: (1) @hen the subject of a case concerns more than oneoffice'

(a) the Tehsil/Town .fficer concerned or the hief .fficer shall be responsible forconsultin3 the other offices0 and

(b) no orders shall be issued nor shall the case be submitted to the Tehsil/Town 7a4imuntil it has been considered by all the offices concernedD

Pro+ided that in cases of ur3ency and with the appro+al of the Tehsil/Town 7a4imthis re&uirement may be dispensed with but the case shall at the earliestopportunity thereafter be brou3ht to the notice of the other office concerned inwritin3#

(!) @hen a case is referred by one office to another office for consultation all rele+antfacts and the points necessitatin3 the reference shall be clearly brou3ht out#

(:) $n the e+ent of difference of opinion amon3st the offices the Tehsil/Town .fficer orthe hief .fficer primarily concerned shall refer the case to the %ecuti+e ommittee constituted

under rule 1>#


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(=) $n the e+ent of a difference of opinion on any issue amon3st the members of the%ecuti+e ommittee the case shall be submitted to the Tehsil/Town 7a4im throu3h the Tehsil/Town Municipal .fficer#

=9% M!!er o& ')($i''io! o& #'e'%: (1) @hen a case is re&uired to be submitted to theTehsil/Town Municipal .fficer it shall be the responsibility of the Tehsil/Town .fficer or the hief

.fficer concerned to ensure that all rele+ant papers references and e%tracts of the laws and rulesare submitted alon3 with the case for &uic* disposal#

(!) $n his note the Tehsil/Town .fficer or the hief .fficer concerned shall certify thatall the rele+ant papers re&uired for the disposal of the case ha+e been submitted#

(:) All files and records shall be *ept and maintained by the Tehsil .ffice or hief.fficer unit concerned in the prescribed manner#

(>) Any officer who notices that tamperin3 of records has been made by his staff orcollea3ue he shall brin3 it to the notice of the Tehsil/Town Municipal .fficer for an appropriateaction a3ainst the accused#

(=) 7o pa3e of the file either of the note portion or of the correspondence portion shallbe remo+ed#

() The Tehsil/Town .fficer and the hief .fficer shall be responsible to ensure thatciti4ens do not face any incon+enience#


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Cte*or o& o&&i#er'/o&&i#il' A)thorit

(i) B9'2 and abo+e Tehsil/ Town 7a4im

(e%cept T.s/.s)

(ii) B9'F and below Tehsil/Town Municipal

(e%cept T.s/.s) .fficer

(!) The Tehsil/Town 7a4im or the Tehsil/Town Municipal .fficer may by order inwritin3 dele3ate the powers +estin3 in him under this rule to any officer of the Tehsil/TownMunicipal Administration to the e%tent and subject to such terms and conditions as may bespecified in such order and may in the same manner alter modify or withdraw such dele3atedpowers#


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PART D:M=SCELLANEOUS PRO6ISIONS


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SCHEDULE I

7See R)le # nforcement of all municipal laws rules and byelaws 3o+ernin3 thefunctionin3 of Tehsil/Town Municipal Administration0

=# Pre+ention of encroachments on public lands and places0

# oordinate and support municipal functions amon3st nions and?illa3es#

Plannin3 1# Prepare spatial plans for the tehsil/town in collaboration with nion

Administrations includin3 plans for land use 4onin3 and functions


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for which tehsil/town administration is responsible0

!# %ercise control o+er land use land sub'di+ision land de+elopmentand 4onin3 by public and pri+ate sectors for any purpose includin3a3riculture industry commerce mar*ets shoppin3 and other

employment centers residential recreation par*s entertainmentpassen3er and transport frei3ht and transit stations0

:# Buildin3 control0

># %ecute and mana3e de+elopment plans0

=# 8e+elop and mana3e schemes includin3 site de+elopment incollaboration with 8istrict -o+ernment and nion Administrations0


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SCHEDULE II

7Se#% R)le 97288

,ist of cases to be submitted to the Tehsil/Town 7a4im for his appro+al before issuance of orders#

1# Annual Bud3et 9tatement#

!# ,ayin3 of 9upplementary 9tatement of e%penditure before the Tehsil/Town ouncil#

:# ases in which Pro+incial -o+ernment has issued directions#

># omplaints to the Pro+incial ,ocal -o+ernment ommission about dispute betweenany department of the -o+ernment 8istrict -o+ernment/ity 8istrict -o+ernmentand Tehsil/Town Municipal Administration or between two Tehsil/Town Municipal

Administrations#

=# All cases which are liable to in+ol+e Tehsil/Town Municipal Administration intocontro+ersy with Pro+incial -o+ernment 8istrict -o+ernment/ity 8istrict-o+ernment or with another Tehsil/Town Municipal Administration#


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SCHEDULE III

See R)le 9 7


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THE PUNJAB TEHSIL/TOWN MUNICIPAL ADMINISTRATION RULESOF BUSINESS, 2002

5SO67L.89:;

[5th

December, 2005]

CONTENTS

=% A$e!"$e!t


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TE4T

THE PUNJAB TEHSIL/TOWN MUNICIPAL ADMINISTRATION RULES OF BUSINESS, 2002

AMENDMENT@

1# $n clause ($) of sub'rule () of rule I ! after the word Punjab the words $n,-;R8 8epartment shall be inserted#

!# lause (d) of rule < shall be substituted by the followin3#'

where the Tehsil/Town 7a4imGs orders appear to in+ol+e a departure from rulesre3ulations or -o+ernment policy refer the case to the -o+ernment for decision0 and#

3. $n sub'rule (=) of rule'1" the word he shall resubmit the case to the Tehsil/Town 7a4improposin3 proper line of action and for reconsideration shall be substituted by the words he shallrefer the case to the -o+ernment for decision#

4. $n sub'rule (!) of rule I := the words Accounts .fficer shall be substituted by thewords Tehsil/Town .fficer (Einance)#

=# 9ub'rule (1) of rule I :F shall be substituted by the followin3D'

orrespondence with the 8istrict/ity 8istrict -o+ernment or any other Tehsil /TownMunicipal Administration shall be conducted by the Tehsil/Town Municipal .fficer and it shall beaddressed to the 8istrict oordination .fficer or the Tehsil/Town Municipal .fficer as the casemay be# The correspondence with the Pro+incial 8epartments shall be routed thou3h the-o+ernment#

6. After rule I :5 followin3 new rule I :F shall be inserted and e%istin3 rule':F shall be re'numbered as rule':2D'

$n case of any financial loss duly +erified by the Audit authorities the concerned .fficerGs /.fficialGs shall be held responsible and the -o+ernment shall pass an order to reco+er suchamount# $n case of failure to deposit the amount the -o+ernment shall pass an order to reco+ersuch amount as arrears of land under ,and Re+enue Act 12

Documents

Punjab Tehsil Town Administration Rules of Business