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Public Library Districts and Funding Options. Considerations Options Other funding options Steps to take Connections to make

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  • Public Library Districtsand Funding Options

  • ConsiderationsOptionsOther funding optionsSteps to takeConnections to make

  • Different Types of Librariesas of December 31, 2008Municipal Library197Trustees are appointed by local municipalityFunded by government entity (majority)Funded through public vote (minority)Tax collected by municipalitySchool District Public Library146Trustees are electedFunded through public voteTax collected by school district

  • Different Types of Librariesas of December 31, 2008Special Leg. District Public Library46Trustees are electedFunded through public voteTax collected by local government entity Association Library357Trustees are either appointed or electedFunding variesAnnual budget votes (minority)Depend on local funds (majority)Other-9

  • Library Revenue SourcesFines and feesPrivate donationsEndowmentsIn-kind servicesGrants

    Local Aid and Public Tax DollarsContracts and appropriations from local municipalities and school districtsDependent on financial status of those entities Budget propositions through municipalities and school districtsState Aid

  • What Is a Public Library District?Any public library thatObtains a substantial amount (60% or higher) of its funding through a direct public voteHas a Board of Trustees that is publicly elected by eligible voters within the librarys service area

  • Benefits of a Public Library DistrictPredictable funding streamEnables library to secure additional tax support and expand its tax supportPotential to include unserved areasPotential to bond for capital projects Increases the librarysAutonomyAccountabilityCommunity ownership

  • District TypesSchool District Public LibrarySpecial Legislative District Public LibraryAssociation Library District

  • Is It Worth the Risk?90% of public library budgets are approved by voters each yearApproval rates for creating new public library districts exceeds 50%Per capita support for libraries with a public vote on their budgets is twice as high as those that depend on direct appropriations

  • School District Public LibraryService area uses the same boundaries as the school districtCreated by school district votersSchool District is taxing agentLibrary and Library Board function independently of school districtElected trustees provide representation for taxpayersPotential to increase tax base and expand librarys programs and services

  • School District Public LibraryOpportunity to bond for capital projects, place building referendums on the ballotOnce established, library sets time and place for any and all electionsSimple process for increasing funding through yearly budget votesMore stabilized funding

  • Special Legislative District Public LibraryService area is determined by existing library board or interested community group in conjunction with the New York State Library and the approval of the Board of RegentsBased on present patron base and/or unserved neighboring areasMunicipality is taxing agentState enabling legislation includes local election to establish and fund a new librarySpecifies service area and election process

  • Special Legislative District Public LibraryAbility to bond for capital projectsElected trustees provide representation for taxpayers

  • Association Library DistrictSubstantial amount of operating budget (60%) must come from municipal or school district ballotBy-laws or charter state that trustees are electedElected trustees provide representation for taxpayers

  • Association Library DistrictExempt from Civil Service requirementsMay not require a new charter but may require a charter revisionLibrary controls budget processMore stabilized funding

  • Steps to a School District Public LibraryBoard reaches consensus and passes a resolution to move forwardBoard sets timeline for actionNeed 25 signatures of school district residents on a petition filed with the school district calling for the establishment and funding of the libraryNeed 25 signatures or 2% of the votes cast in the last school district vote (whichever is greater) on petitions to nominate trustees

  • Steps to a School District Public LibraryWork with the school board to schedule the election Conduct an educational campaign on why and how muchConduct vote

  • Steps to a School District Public LibraryCertify and announce vote resultsIf the voters say yes, application for charter is submitted to the Division of Library Development, New York State LibraryOnce new charter is approved by the Board of Regents, trustees take the Oath of Office within 30 daysOld library is dissolved, all assets are transferredSchool district collects taxes for new library

  • Steps to a School District Public LibraryFunding remains the same until board places new budget before votersLibrary board sets time and place of future board elections and budget votesOnce created, the library must comply with Civil Service requirements and other laws affecting public entities

  • Timeline for School District Public Library15 month timeline

  • Timeline for School District Public Library

  • Steps to a Special Legislative District Public LibraryBoard reaches consensus and passes a resolution to pursue Special Legislative District Public Library statusEstablish a timeline for implementationWork with local officials, board of elections, library system and state library to facilitate processService area is determined by existing library board or interest community group in conjunction with the Division of Library Development, New York State Library

  • Steps to a Special Legislative District Public LibraryWork with a state legislator to sponsor and draft appropriate enabling legislationHome rule determination if required by legislatorBill introduced, co-sponsors recruitedOnce enabling legislation becomes law, a local election is scheduled toCreate district and approve initial budget, andElect the trustees

  • Steps to a Special Legislative District Public LibraryCandidates for trustees must petition and collect at least 25 signatures from qualified voters of the district to be placed on the ballotConduct an education campaign on why and how muchConduct vote

  • Steps to a Special Legislative District Public LibraryCertify and announce vote resultsIf the voters say yes, application for charter is submitted to the Division of Library Development, New York State LibraryOnce new charter is approved by the Board of Regents, trustees take the Oath of Office within 30 daysDissolve old library and transfer assetsMunicipality collects taxes for new library as approved by voter

  • Steps to a Special Legislative District Public LibraryAnnual funding remains the same until board places new budget before votersLibrary board sets time and place of future board elections and budget votes, if not designated in legislationOnce created, the library must comply with Civil Service requirements and other laws affecting public entities

  • Common Elements of LegislationSection 1. Creation of a Public Library DistrictDesignates the official service area and official name of the districtSection 2. ElectionProcess for scheduling local election to create and fund the districtProcess for nominating candidates for the board and specifics of how election will be held

  • Common Elements of LegislationSection 3. Organization and StructureSets board terms Process for establishing initial terms for trusteesSection 4. FinancesBudget Vote ProcessTax CollectionsBonding OptionsHandling of Finances

  • Common Elements of LegislationSection 5. Charter, Commencement of operations, transfer of property, employees and dissolutionCovers transfer of assetsEnsures that staff can continue with same salary and benefits including State RetirementEnsures the librarys ability to dissolve old library through its legislations

  • Common Elements of LegislationSection 6. Ad valorem levyAuthorizes tax collections for the district to be based on value of property within the districtSection 7 Education LawSpecifies that the new district will operate under the Education Laws of New York State and any other applicable New York State lawsLibrary is added to the Dormitory Authority of the State of New York list

  • Timeline for Special Legislative District Public Library20 month timeline

  • Timeline for Special Legislative District Public Library

  • Steps to an Association Library DistrictNo public vote is needed to establish districtLibrary must change by-laws and perhaps amend charter to call forTrustee elections Substantial amount of operating budget (60%) must come from municipal or school district ballot (Ch. 414/Ed. Law 259)

  • Funding OptionsPlace a proposition on a municipal ballot [Chapter 414/Ed. Law 259.1.a.(1)] Place proposition on a school district ballot, Ed. Law 259.1

  • Steps to a Municipal Ballot [Chapter 414 Ed. Law 259.1.a.(1)]Confirm petition deadline with local board of electionsStart talking to board of elections months in advancePetition drive to put budget on ballotAmount of signatures needed is 10% of the number of votes cast in last gubernatorial electionReview and verify signatures on petitions using voter file from Board of Elections

  • Steps to a Municipal Ballot [Chapter 414 Ed. Law 259.1.a.(1)]Board passes resolution supporting propositionSubmit petitions to Board of Elections for approvalEducate the voters on why and how muchVote takes place at next general election (November)Ballot proposition will be in a separate place on machineMunicipality collects tax money

  • Steps to a School District Ballot, Ed. Law 259.1Board passes resolution and sends le