Public Hearing for Supplemental Budget for Bonds on North Bay Roof and Regular Board Meeting – Monday, November 8, 2010 Board of Directors North Bend School District #13 A Public Hearing for Supplemental Budget for Bonds on North Bay Roof followed by a Regular meeting of the North Bend School District #13 Board of Directors will be held Monday, November 8, 2010, beginning at 7:00 p.m., in the North Bend City Council Chambers at 835 California Street, North Bend, OR.

PUBLIC HEARING FOR SUPPLEMENTAL BUDGET AND RESOLUTION TO ADOPT SUPPLEMENTAL BUDGET FOR BONDS ON NORTH BAY ROOF

1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE

A. Open Public hearing B. Public Comment and Questions

C. Resolution 11-04: Adopt Supplemental Budget

D. Close Public Hearing

Regular Board Meeting Agenda Explanation

1. CALL TO ORDER

2. AGENDA CHANGES/ APPROVAL OF AGENDA

3. GOOD NEWS

4. THANK YOU A. Donations

i. Jean McNamar for paying the Channel 14 Broadcasting fee for the 2010-11 school year ii. Scott Farlow and Sears for the donation of 3% of all sales made on September 18 iii. Emanuel Episcopal Church in Coos Bay – School supplies (second large donation) iv. The Fish family – backpacks filled with supplies v. United Methodist Church of North Bend – backpacks and supplies vi. Zonta – school supplies vii. North Bend Fire Dept. – backpacks filled with supplies viii. Mrs. Esther LaClair-Probst – cash donation for “needy student fund” ix. Modern Floors – 8’x11’ carpet remnant for special education classroom x. Fred Meyer Store – gift card for supplies xi. Christian Women’s Fellowship – cash donation for “needy student fund” xii. Eileen Gordon – cash donation for supplies xiii. Anonymous donations of school supplies

5. PUBLIC PARTICIPATION A. Scott Farlow – donation presentation B. Public Comments

6. ACADEMIC FOCUS – Hillcrest

7. IOWA PROJECT DISCUSSION

8. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest

A. Board Reports and Communication i. Ecumenical Homeless Committee Carol Salisbury ii. OSBA Regional Meeting Doug Gauntz iii. Board Goals report Bob Adams iv. Other reports

B. Student Representatives Tashina Stillmaker and Madison Waldrop C. Association Reports

i. OSEA Robin Bridges ii. NBEA Tanya Sinko

D. Business Manager Report Sherri Flora E. Superintendent BJ Hollensteiner F. Director of Special Programs Pat Johnson

9. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes

i. October 11, 2010 ii. October 25, 2010

B. Resignation i. Tim Amato, School Nurse

10. NEW BUSINESS DISCUSSION A. ORVA Annual report to North Bend School District B. On-site Board Meeting Discussion

11. NEW BUSINESS ACTION

12. OLD BUSINESS DISCUSSION A. Board Goals

13. OLD BUSINESS ACTION

14. BOARD COMMENTS

15. INFORMATION ONLY A. October enrollment figures B. Special Board Meeting scheduled for Monday, November 22, 2010, 5:00-9:00 p.m., North Bend

School District Conference Room – Iowa Lighthouse Training C. Regular Board Meeting scheduled for Monday, December 13, 2010, 7:00 p.m., North Bend

Council Chambers.

16. ADJOURN

To: North Bend School District Board of Directors From: Sherri Flora, Business Manager RE: Financial Report – November 2010 Board meeting Included in the November Board packet is the Revenues and Expenditures Summary Report forecasted for 2010-11 for the District’s General Fund. The report provides actual information for revenues and expenditures from July 1 through October 31, 2010 and estimated from November 1, 2010 through June 30, 2011. The total revenues and expenditures are presented and compared to the current year budget. All expenditures by function are within budgeted appropriation amounts. Estimated ending fund balance as of June 30, 2011 is $1,435,545 or approximately 7%.

NORTH BEND SCHOOL DISTRICTRevenues and Expenditures 2010-11

SUMMARY

GENERAL FUND

Forecast Budget % of

2010-11 2010-11 Budget

REVENUES:

Local Sources

Property taxes 4,400,000$ 4,400,000$ 100.00%

Other local Sources 450,000 450,000 100.00%

Intermediate Sources

County School Funds 24,765 25,000 99.06%

State Sources

School Support Fund 12,820,510 13,328,377 96.19%

Common School Fund 215,903 215,903 100.00%

State Managed Co Timber - - -

Miscellaneous 4,500 - -

Federal Sources

State Fiscal Stabilization Funds 285,924 283,100 101.00%

Education Jobs Funds 507,060 - -

Federal Forest Fees - 40,000 0.00%

Beginning Fund Balance 2,195,995 1,900,000 115.58%

Cumulative Revenue 20,904,657 20,642,380 101.27%

EXPENDITURES BY OBJECT

100 Salaries 7,021,000 7,454,295 94.19%

200 Employee Benefits 3,348,000 3,632,756 92.16%

300 Purchased Services 8,208,000 7,907,057 103.81%

400 Supplies 399,000 429,772 92.84%

500 Capital Outlay 6,112 - -

600 Dues, Fees, Other 142,000 150,000 94.67%

700 Transfers to other Funds 345,000 345,000 100.00%

810 Contingency - 723,500 -

820 Unappropriated Ending FB - - -

Cumulative Expenditure 19,469,112 20,642,380 94.32%

EXPENDITURES BY FUNCTION

1000 - Instruction 12,135,184 12,578,461 96.48%

2000 - Support Services 6,988,716 6,993,326 99.93%

3000 - Community Services 212 2,093 10.13%

5000 - Debt Service / Transfers 345,000 345,000 100.00%

6000 - Contingencies - 723,500 -

7000 - Unappropriated Ending FB - - -

Cumulative Expenditure 19,469,112 20,642,380 94.32%

5% minimum

Estimated Ending Balance 1,435,545$ 1,032,119$

6.95%

TOTALS

10-11 SUMMARY Nov Board rep

11/3/2010

MINUTES Regular Meeting – Monday, October 11, 2010 Board of Directors North Bend School District #13 A Regular meeting of the North Bend School District #13 Board of Directors was held Monday, October 11, 2010, beginning at 7:00 p.m., in the North Bend City Council Chambers at 835 California Street, North Bend, OR.

Agenda

1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In attendance: Board Chair Deb Reid; Board Members: Kurt Brecheisen, Anthony Collins, Megan

Jacquot, Bob Adams and Doug Gauntz; Superintendent, BJ Hollensteiner; Board Secretary, Karen Hollingsworth.

B. Excused Absence: Carol Salisbury

2. AGENDA CHANGES/ APPROVAL OF AGENDA A. Approved by consensus

3. GOOD NEWS BJ Hollensteiner A. On September 7, the US Department of Education and the National Education Association

(NEA) Foundation launched a new program for teachers to identify and solve education’s most pressing classroom challenges. “Challenge to Innovate” (C2i) enlists teachers to think creatively and implement innovative classroom ideas. C2i also recognizes the urgency of improvement by providing a new model that moves rapidly from idea conception to implementation and evaluation, while simultaneously supplying critical support to educators. Grants are available at each phase of the program.

B. The first round of District Trainings began today.

4. PUBLIC PARTICIPATION A. Public Comments

i. Lisa LaGesse addressed the Board regarding the school nurse program. ii. Tanya Sinko addressed the Board regarding the school nurse program.

B. Deb Reid spoke in response to Mrs. LaGesse and Mrs. Sinko: in light of the continued financial crisis, she applauds the district leadership for trying something new. The decision to make the change in the school nurse program was management-driven and the Board needs to support their decision.

5. ACADEMIC FOCUS – Middle School A. Bruce Carpani introduced the other 7th and 8th grade math teachers: Ann Barker, John Stiegeler,

and Jay Pennington. He talked about the Math Focus courses they are using. There is also a math study class for students who need remediation skills (this class takes the place of an elective), and the 20 minute period after lunch is now being used for math immersion time for all 7th and 8th graders, with all teachers teaching math during this time.

6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest

A. Board Reports and Communication i. North Bend School Foundation Anthony Collins

a. Board members: Don Thompson (newly elected chair), Rachel Summerville is vice chair, BJ is continuing as secretary, and Rick Evans, Tim Bishop, Tim Salisbury, Ed Troyer, Karen Helland, and a member of this Board.

b. Anthony is asking that someone else from the Board be the representative. Deb said she may be able to do it.

c. A letter has been produced for the first group “ask”. It will be sent to alumni along with the brochure that has been developed.

d. Alan Ledesma will be at the November 4 meeting to talk about goal lists. B. Student Representatives Tashina Stillmaker and Madison Waldrop

i. Credit Recover – Education 20/20: Tashina had the opportunity to sit in on a class and feels it is going to be really successful.

ii. CSI day – groups cleaned up the Frisbee golf course, beaches, North Spit, helped at the animal shelter, and held a successful car wash, among many other activities.

iii. The Drama Club held auditions and casted for the fall play, “A Christmas Carol”. iv. The schools clothes closet is being organized and filled. It’s a place for kids to get clothes

when they can’t afford to go out and buy them. There has been a committee formed and they are starting to take prom dresses for resale.

v. The Interact Club will be going to a district meeting in Medford. vi. The Hall of Champions building is now open. The Boosters Club has been meeting there and

lunches are being prepared and served by the culinary class at the high school. vii. The Friday afternoon “eighth period” is helpful for getting caught up or getting some extra

help. It’s from 1:20 to 3:10 every Friday for students who are getting behind in assignments or whose grades are falling.

viii. October 22 is the homecoming game. The dance team and band will be performing excerpts from Westside Story during half-time.

C. OSEA Robin Bridges i. Hearing a lot of positives about 8th period ii. Commends all the staff in designing the new programs iii. The new year is going well; the lunch program is doing well.

D. NBEA Tanya Sinko i. We have great staff, everyone is working hard. There are challenges and concerns.

E. Business Manager Financial Report Sherri Flora i. District Audit

a. Fiscal year 2009-10 scheduled for next week b. General Fund Ending Fund Balance 6/30/10 approximately $2.2 million c. Projected $2.1 million and 10-11 Budget $1.9 million d. 10-11 budget adopted using approximately $1 million of carryover e. We still have four more forecasts to get through this year.

ii. PERS Rates a. Received 12/31/09 Actuarial Valuation Report October 1, 2010 b. Sets rates for 2011-13 fiscal years c. Tier I/II increase 8.8% effective July 1, 2011 d. OPSRP increase 6.85% effective July 1, 2011 e. Most of our payroll is in Tier I or II f. Total 2011-12 and 2012-13 estimated cost increase is $639,000 per year

g. We have approximately $1 million in PERS Reserve Fund iii. Qualified School Construction Bonds

a. Bond closing is scheduled for Tuesday, October 12, 2010 b. 1st QSCB pool was sold in June with a net effective interest rate of 0% c. Current pool sold with a net effective interest rate of .42% over 17 years d. Next Board meeting, you will need to hold a public hearing & supplemental budget

adoption F. Superintendent BJ Hollensteiner

i. E-School/GradeBook update a. GradeBook is ready for grades 2-12. It is more cumbersome and slower than

SnapGrades. We are working with Willamette ESD on those issues. It will get easier and people will be able to get more data. Parents will see a lot more information on their child on the Home Access pages, and we’ll keep adding to it. Grades, assignments, attendance, and discipline are some of the things parents will be able to see. Parent access codes have been sent to building principals.

ii. Special Education Conference (Charter schools and online schools) a. The state will start approving online schools rather than the supporting district. b. There are big changes coming to the legislature regarding both charter schools and

online schools. iii. The District Report Card will be discussed at the next Lighthouse training session. iv. Enrollment is up. v. A copy of the District training outline was given to Board members. vi. A copy of a letter regarding AYP was given to the Board members.

7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes

i. September 13, 2010 ii. September 20, 2010 iii. September 27, 2010

B. Surplus List i. Copper from North Bay roof- approximately 1400 lbs

ii. 1 propane tank 100 gal - minimum bid $50.00

MOTION to approve the Action/Consent Agenda as presented.

By: Megan Jacquot Second: Anthony Collins Vote: passed unanimously

8. IOWA PROJECT DISCUSSION A. Megan recapped what was discussed at September 27 meeting. It was the sixth 3-hour meeting

looking at how the Board can impact student achievement. The multiple layers of leadership were also discussed.

9. NEW BUSINESS DISCUSSION A. Set up committees:

i. Policy – Anthony, Kurt and Deb ii. Negotiations – Bob, Megan, and Doug iii. Working Agreements – Deb, Megan and Bob iv. Community Liaison - Carol

B. “Waiting on Superman” movie – NSBA Call to Action i. Copies of reviews of the movie were provided to the Board. The main gist of the articles is

that the movie presents a simplistic view by promoting the idea that charter schools are good and unions are bad. The movie was done in hopes of getting conversations started about public education.

C. Change in Calendar i. The 2A basketball tournament is going to be at North Bend High on March 3 and 4. It would

be best not to have students in school on those days. The proposal is to trade the February 7 staff development day for March 3, and trade June 16 for March 4. There would be one less day in the winter trimester and one more in the spring trimester, but the same total number of days. This will be brought back to the Board in November for further discussion.

10. NEW BUSINESS ACTION - None

11. OLD BUSINESS DISCUSSION A. Roof update Rhonda Hoffine

i. The roof is nearly completed. The sheet metal work that remains to be done can be done in the rain. The roofers will tidy up, leaving the sheet metal piled in a section of the parking lot. The areas over the office, the locker room, and the music room will be done next summer. There were a few leaks today where the copper flashing had been pulled off, but those have now been sealed off and the flashing replaced.

ii. The copper from the old roof is going out for bid and we should get a fair value from that. iii. Deb thanked Rhonda and her staff for the quick response to the complaints about the tar

smell in the building. iv. Anthony made special mention of the action of Mark Kochel in navigating all of the groups

involved while keeping students and staff safe. He did a terrific job. B. Discussion of Board goals

i. The Board’s three goals were read into the record. Doug feels the goals are attainable and measurable. They will be a continuous work in progress. A couple of suggestions were made for changes and the goals will be brought back to the Board for further action.

12. OLD BUSINESS ACTION

13. BOARD COMMENTS (Brief comments of items of interest)

i. Bob gave a special thanks to the teachers who are meeting during lunch to work on the math projects.

ii. Megan has been in the High School and at North Bay. Open House at North Bay was great; the classrooms looked really good; it was very welcoming. The High School is also great. She is always impressed with the character of the students and staff at sporting events. They are good role models for the little kids.

14. INFORMATION ONLY A. Thank you for your donations to the North Bend School District

i. Jean McNamar for paying the Channel 14 Broadcasting fee for the 2010-11 school year ii. Scott Farlow and Sears for the donation of 3% of all sales made on September 18 iii. Emanuel Episcopal Church in Coos Bay – School supplies (second large donation) iv. The Fish family – backpacks filled with supplies v. United Methodist Church of North Bend – backpacks and supplies vi. Zonta – school supplies vii. North Bend Fire Dept. – backpacks filled with supplies viii. Mrs. Esther LaClair-Probst – cash donation for “needy student fund” ix. Modern Floors – 8’x11’ carpet remnant for special education classroom x. Fred Meyer Store – gift card for supplies xi. Christian Women’s Fellowship – cash donation for “needy student fund” xii. Eileen Gordon – cash donation for supplies xiii. Anonymous donations of school supplies

B. Special Board Meeting for Iowa Lighthouse Training, Monday, October 25, 5:00 p.m. C. OSBA Regional Meeting, Tuesday, October 26, 6:00 p.m., Bandon High School Cafeteria D. Next Regular Board Meeting scheduled for Monday, November 8, 2010, 7:00 p.m., North Bend

Council Chambers. E. Special Board Meeting for Iowa Lighthouse Training, Monday, November 22, 5:00 p.m. F. OSBA Board Conference, November 12-14, Portland

15. ADJOURNED at 8:25 p.m.

MINUTES Special Meeting – Monday, October 25, 2010 Board of Directors North Bend School District #13 A Special meeting of the North Bend School District #13 Board of Directors was held Monday, October 25, 2010, 5:00-8:00 p.m., in the North Bend School District Office, 1913 Meade Street, North Bend, OR.

Agenda

1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In attendance:

i. Board Chair Deb Reid; Board Members: Kurt Brecheisen, Anthony Collins, Megan Jacquot (came in at 5:15), Bob Adam, Carol Salisbury and Doug Gauntz; Superintendent, BJ Hollensteiner; Board Secretary, Karen Hollingsworth.

ii. Administrators: Bruce Martin and Colleen Reeves, and Bill Lucero, Bill Yester, and Ralph Brooks who left at 6:30.

iii. Trainers: Renee Sessler and Rick Stucky.

2. AGENDA CHANGES/ APPROVAL OF AGENDA

3. IOWA PROJECT DISCUSSION A. Board Training with Renee Sessler from OSBA:

i. The second part of Module 4 was presented. Discussion and activities relating to

leadership and leadership roles. The “walk-through” form was discussed in relation to

its use as a leadership tool.

ii. The lack of response to the surveys was discussed briefly. A reminder email will be

sent to teachers, administrators and board members. The survey will remain open

until November 5.

iii. The leadership role of the Board was discussed (set expectations, create conditions,

hold the system accountable)

4. ADJOURNED at 8:15

North Bend School DistrictBoard Goals 2010-2011

Action Plan

Updated 10/11/10

Goal # 1 Finish Lighthouse Curriculum

Keep momentum going to complete Lighthouse training

Complete remaining modules By April 2011

Board

Adopt policies reflecting Lighthouse concepts

Write/revise policies to reflect concepts from Iowa Lighthouse Project

Board

OUTCOME ACTION DATE RESPONSIBLE EVALUATIONMEASUREMENT

North Bend School DistrictBoard Goals 2010-2011

Action Plan

Goal # 2 Continuous Improvement of Student Achievement in Reading and Math

Program Development As Needed *DLT with input to/from Board

Data Analysis - Review of data, formative and summative by subgroup to identify student achievement trends within the District.

Trimester Board and DLT (Review)

Overall improvement (District-wide) in student

achievement in reading and math.

*Can the Board identify the area of great student need? *Can the Board speak to the current level of achievement? *Can the Board share what's happening within the subgroups? *Can the Board identify trends over time?

Three meetings with the DLT during the year to analyze data. Ability to talk about student achievement trends within the District.

MEASUREMENT EVALUATIONOUTCOME ACTION DATE RESPONSIBLE

North Bend School DistrictBoard Goals/Action Plan 2010-2011

Updated 10/11/10

Goal # 3 Begin to implement Lighthouse concepts with focus on all student achievement

1. Recognition of students and staff (celebrations)

11/09/10 - Develop Plan

1/04/11 - Implement first phase of plan

BoardLiaison - Bob

2. Highlight the “average”/TAG students' achievement rates

01/10/11 - Analyze data

BJ to the BoardLiaisons - Anthony, Kurt

3. Follow up with ideas that came from negotiations and would financially benefit staff and/or district: VEBA, 125, teacher growth model, standardized salary index, opt-out, etc.

Completed by 2/1/11

Sherri and BJ with input from negotiations team to the BoardLiaison - Carol

4. Improve communication with charter schools within the District

9/27/2010 To be discussed further at next board work sessionLiaisons - Doug, Kurt

5. Improve communication with community partners such as Boys & Girls Club

9/27/2010 To be discussed further at next board work sessionLiaison - Deb

Awareness of how the District can help

Shared Leadership among Board, Superintendent, DLT

Develop working agreements for board members: rules of the road (how to act as a board member), public reporting at board meetings, expectations for board meetings

2/1/2011 Liaisons - Deb, Megan

EVALUATIONMEASURE

Improve communication with students, staff, parents, and community partners to increase opportunities for all students.

OUTCOME ACTION DATE RESPONSIBLE

SCHOOL PROJ. SEPT

SEPT (1st

Friday) SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE

North Bay Elementary 169 174.5 173 176

Hillcrest Elementary 495 518 525 525.5

NB Middle School 559 576 581 575

NB High School 659 653 650 655

Projected FTE** 1882 1921.5 1929 1931.5 0 0 0 0 0 0 0 0

FTE Difference 39.5 47 49.5

Lighthouse Charter 192 198.5 196 198

ORVA 481 569.5 579.5 577

SOASTC 7 7 8

AYA 18 21 24

FTE 2555 2714.5 2732.5 2738.5 0 0 0 0 0 0 0 0

**Projected FTE for budgeting purposes

GRADE North Bay Hillcrest NBMS NBHS ORCO Total NB Lighthouse ORVA AYA SOASTC

STUDENT

COUNT

FTE

COUNT*

K* 24 105 129 24 46 199 99.5

1 28 135 163 25 55 243 243

2 49 113 162 25 65 252 252

3 31 110 141 24 55 220 220

4 32 115 147 25 63 235 235

5 24 122 146 23 69 1 239 239

6 98 66 164 23 75 2 264 264

7 63 77 140 21 98 2 261 261

8 84 65 149 20 74 243 243

9 99 68 167 3 170 170

10 98 50 148 11 159 159

11 115 50 165 5 170 170

12 135 40 175 8 183 183

TOTAL ENROLLMENT 188 578 367 447 416 1996 210 600 24 8 2838

FTE 176 525.5 367 447 416 1931.5 198 577 24 8 2738.5

*Includes K students counted at .50 FTE

Sections

Enrollment: Number of actual students enrolled K = 6 3rd = 5 6th = 5

**FTE: full time equivalent students** 1st = 6 4th = 6

2nd = 5 5th = 5

NORTH BEND SCHOOL DISTRICT

FTE FOR 2010-11

10/31/2010

STUDENT ENROLLMENT 2010-11