The Fully Integrated Total Education

Solution

www.psfinancials.com

PS FinancialsSolutions &

Services

Company Overview

Product Overview

PS Financials Document Emailer Document Attachment Report Director SmartView Reporting Suite

PS Purchasing

PS Budgeting

PS People

PS Assets

PS Connect

PS Analytics

PS CLOUD

Professional Services

E-Learning

The Fully Integrated Total Education Solution

Contents

PS Financials provide the education sector with a fully integrated management solution, giving a unified view of your entire organisation.

Company Overview

Education Sector Leaders

Market leaders for Academy softwareEducation Sector Partners with; NASBM FASNA ASCL NGAConsultants & support staff experienced in the specific needs of the education sector

PS Financials Ltd are the authors & developers of the PS Financials softwareEstablished in 2001Development, Support & Training offices in London, Peterborough & SheffieldBSI ISO 9001:2008 registered for all aspects of the business for 15 consecutive years

Our first installation within an education establishment was in 2003Chosen by over 4,500 organisations, in 58+ countries Used by 51% of ALL AcademiesUsed by 67% of ALL Multi Academy TrustsPS CLOUD provides the secure infrastructure & disaster recovery for over 1,600 Schools

Support deskOnline Support Portal (Knowledge Base)Advantage SupportE-LearningRegular user group meetingsOnline customer forum

PSF in Education

Stats

Company

Services

Product Overview

Fully Integrated Total Education Solution

PS Financials provide a fully integrated total education solution. Our accounting, purchasing, budgeting, HR, payroll, asset management, reporting and parent communication solution enables you to drive efficiency savings and streamline your processes.

PS Financials’ products integrate with all leading MIS systems to form a central hub for back office management and intelligence. Users of PS Financials are provided with a fully maintained, unrivalled reporting pack that produces ESFA, Statutory, Charity, Governor and Management reports, effortlessly.

Having served the education sector for over 15 years and chosen by over 4,000 education establishments, PS Financials is the sector leader.

PS Financials

Financial Management

PS Financials ensures one version of the truth through a unified ledger, which allows unlimited ledgers and views of data, providing secure and instant consolidation.

Document EmailerDesigned to manage the automatic distribution of outbound reports & documents to suppliers, customers, employees & partners reducing manual effort, postage & other costs. These documents include statements, remittance advices, invoices, purchase orders etc.

Document AttachmentAttach an unlimited number of both external & internal documents effortlessly into PS Financials. Using barcodes that are automatically generated by the system, documents can be uploaded & attached into PS Financials in bulk, saving time & providing the option to have a completely paperless back office. System generated documents are automatically attached to accounts without manual intervention.

Report DirectorThe Report Director automates the distribution of reports at a time you choose. Profiles can be defined for individual users & reports to be distributed at a time you set. The recipient can view multiple reports from the emails generated by the Report Director.

SmartViewSmartView enables finance professionals to produce high quality, real time management reports, forecasts & financial statements, formatted to your specific requirements, directly from Microsoft Excel®.

Reporting SuitePS Financials have created powerful Academy & Multi Academy Trust Reporting Suites, which use Microsoft reporting tools to produce all reports necessary to efficiently manage & identify costs, whilst providing accurate & concise information to stakeholders.

Financial Management Software, used by Academies & MATs.Unique unified ledger structure.Sector specific education reporting suite - 140+ reports.Seamless integration to MIS, Banking etc.

Financial Management

Advantages of the PS Financials unique unified ledger design are;

Unlimited Schools in one databaseInstant consolidated viewUnrivalled flexibility; Shared purchase ledger Centralised banking Management hubsCentral control Unrivalled analysis; Cross School / Trust drill down Academy comparison / benchmarkingSimplicity of cross Academy transactionsSingle VAT report & process

Industry leading accounting software

PS Financials is a leading multi-currency, multi-dimension, unified ledger system.

Developed for the most modern computing environments including the CLOUD, PS Financials uses its unified ledger design to provide powerful analysis and business intelligence, coupled with instant consolidation, process automation and ease of use.

The PSF Reporting Suite provides over 140 reports out of the box, including:

Management Accounts (Monthly I&E & Balance Sheet) VAT reports Aged debtors / creditors Outstanding orders / GRNs Nominal transaction listings 8 Budget Holder reports in a variety of formatsReal time interactive dashboards

Importantly, all statutory reports required for the ESFA & DFE come as standard in the required format and structure, in real-time.

PS Financials

PSF Academy

Powered by PS Financials

Account Index Reporting

Account Index AnalysisAccount Index Income/ExpenditureAccount SummaryAccount Summary with Nominal DetailsFund AnalysisLedger Income/Expenditure Summary

Additional Reports

Academy DashboardBank Reconciliation ReportFederation Reporting SuiteSecurity Reports DashboardVAT 100VAT 126

General Reports

Budget by AccountBudget by NominalsBudget MatrixChart of AccountsDocument EnquiryPaylistSales Statement

Creditors/Debtors

Aged CreditorsAged DebtorsCreditors ListDebtors List

Budget Holder Reporting

Budget HolderBudget Holder (Document Detailed)Budget Holder (Nominal Summary Transactions)Budget Holder (Nominal Summary)Budget Holder (Period Analysis)Budget Holder by NominalsBudget Holder MasterBudget Holder Simple

Purchase Ordering

Current CommitmentsOutstanding GRN’s by DocumentOutstanding GRN’s by SupplierOutstanding Purchase Orders by DocumentOutstanding Purchase Orders by SupplierPurchase Invoice Document AllocationsPurchase Order Invoice DiscrepanciesSearch by Description

Nominal Reporting

Nominal SummaryNominal TransactionsNominal Transactions (Detailed)

Management/Strategy Reporting

Balance SheetCashflow ForecastCFR Counterparty Supplier ReportEFA Benchmarking ReturnManagement AccountsManagement Accounts TrendSoFA

Academy Reporting Suite

Schools Financial Health & Efficiency – Top 10 checks for Governors

Overview Average Class Sizes by Key Stage

Contracts InformationTeacher Information

3 Year Budget Plan School Improvement Plan Priorities

Proportion of Budget Spend on SLT Costs

8%

Staff Pay as a Percentage of Total Expenditure

81%

Spend Per Pupil for Non-Pay Expenditure

£548

Teacher Contact Ratio0.78

Total Active27

Pupil to Teacher Ratio22

Renewals Due in 30 days4

Average Teacher Cost£37,064

Renewals Overdue1

Overview

Spend Per Pupil for Non-Pay Expenditure

Key Stage 1

Key Stage 2

Key Stage 3

Key Stage 4

Key Stage 5

0 5 10 15 20 25 30

HeadOffice

Academy01

Trust

Trust

Academy02

Academy03

Academy04

Academy05

Academy06

Academy07

PS Purchasing

Purchase Order Processing

Streamline your procurement, expenses & sales invoices.A single tailored, web based portal.Electronically manage your procurement & expenses process.Provides a full audit trail of all expenses & procurement activities.

PS Purchasing is the online procurement module that will eliminate manual paper based orders and requisitions. Thereby, ensuring full compliance with your organisation’s finance policy, enforcing budgetary control and providing a full electronic audit trail.

Streamline your procurement & optimise your spend

Place orders, authorise and interrogate from

ANY DEVICE, ANYWHERE, ANYTIME.

Purchase RequisitionsRaise requisitions online rather than filling out paper forms. The system can dictate the level of detail required within a requisition.

Purchase OrdersOrders can be created from multiple requisitions, streamlining the purchasing process. Orders can also be directly placed onto the system.

GRNsGoods Received Notes are pre-filled, you just confirm quantities received and their conformity. Partial delivery of items across multiple locations is simplified.

Purchase InvoicesAs the data is already recorded at each stage of the purchasing process, invoices are matched with ease.

PS Budgeting

Advanced Budget Management

See the bigger picture & provide your stakeholders with a long-term plan.Secure, dynamic & user friendly budgeting system.Simplify/streamline the budget planning process across your MAT.

PS Budgeting provides Academies and Multi Academy Trusts with consistent School-based scenarios that automatically consolidates and enables users to be confident with the accuracy of their forecasts over the short, medium and long term. This empowers them with a strategic, future view so they can forward plan and make informed decisions that deal with the challenges of balancing funding and rising costs.

Integrating with PSF’s core accounting, purchasing and reporting software, PS Budgeting removes duplication of effort and enforces consistency. Whether you are a School, Academy or Multi Academy Trust, PS Budgeting removes the risk and effort from the budget setting, monitoring and forecasting process.

Discover the power to control every aspect of your budget

Application BasedFor speed & ease of use, whilst PS Budgeting’s data sits on the Cloud, the end user application is downloaded to a user’s desktop. This makes the application much more efficient when updating, duplicating or modelling various budgeting scenarios through the Excel-style data grids.

Salary CalculatorPowerful staff contract calculator, full employer costings including maternity, national insurance & pension contributions. Completely system driven using your School or Academy’s working patterns, equated weeks & pay scales to eliminate the need for manual calculations.

Instant ConsolidationPS Budgeting provides true consolidation of budgets simply by selecting the relevant Academy budgets you wish to consolidate. The security on the end user’s log-in credentials dictates which Academies they can access i.e. one, a few or all Academies within a Trust.

PS People

HR & Payroll

PS People provides the education specific HR and payroll functions that are a necessity within Multi Academy Trusts and Academies. PS People enforces a consistent approach and automates workflows, covering all aspects of HR including; recruitment, payroll, talent and performance management, learning and development.

Streamline your procurement & optimise your spend with PS People

Self Service PortalPaper intensive tasks can be completed by staff from their mobile phones, tablets or desktops. Managers can authorise employee requests from any device.

RecruitmentA fully online recruitment process can be run through PS People. Vacancies can becreated within the application and advertised directly on the customer’s website.

Staff DevelopmentThe Staff Development module provides a solution that manages and administerstraining and development of your vital and costly resource - your employees.

Occupational Sickness & MaternityThis module ensures the vigilant and effective application of your policies, which in turn eliminates unnecessary payroll expenditure.

Accident ReportingThis module is designed to help your organisation comply with legal obligations to record, report and investigate accidents and other health related incidents in the workplace.

A fully integrated, functionality rich HR & Payroll solution.A complete overview of your people, across your business.Enabling you to implement business wide processes to control your HR function. Helping you to manage your best resource.

Cloud-basedAccess anytime, anywhere, from any device

Asset taggingInexpensive, reliable & effective tagging solution

Mobile appYour asset inventory in your pocket

Flexible data recordingCustomise to meet your unique requirements

Advanced reportingPowerful, operational & management reporting

Document uploadsAccess key documents quickly & easily

Email alertsNever miss an important date or action

Pictures & video storageA visual record/audit relating to your assets & locations

Import/Export toolsSeamless transfer of data between systems

PS Assets

Compliance

PS Assets is the complete asset management and compliance solution for Schools, Academies and Multi Academy Trusts, that integrates seamlessly with other systems in the PS Financials portfolio.

PS Assets is used by many large multi-site MATs to manage their asset registers, contracts and documents, PPM and statutory compliance, reactive maintenance (IT and Estates Helpdesk), estate condition surveys and forward maintenance planning.

The Complete Online Asset Management Solution

Create an accurate, up-to-date, asset register for reporting & auditingManage assets efficientlyMaximise budget efficiencyStatutory compliance

Forward visibilityLifecycle management Health & SafetyDisaster recovery

PS Connect

Parent Engagement & Payment

PS Connect is the latest evolution of our long-established communication and parental engagement system for Schools, Academies and Multi-Academy Trusts and integrates seamlessly with other systems in the PS Financials portfolio.

With more than 10 years extensive experience in the education sector, PS Connect has been developed to encompass the very best of cloud and smartphone technology.

A next-generation system, PS Connect makes all interaction and communication with parents easier, faster, cheaper and fundamentally, more effective.

The system incorporates a unique School branded mobile parent app, free in-app messaging, text messaging, email and the ability to distribute documents and digital forms via the app, text message and email, in over 40 different languages. Hundreds of Schools are already benefiting from significantly reduced messaging, reprographics and postal costs.

Provides parents with a clear view of student attendance and performance.Improve School wide communications. Create/share digital resources with parents.Reduce mailing costs.

Flexible, efficient and cost effective whole-School communication.

System features include:Cloud-basedMobile parent app ‘MyEd’Messaging – in app, text, email & lettersForm managerDigital documentsSIMS linked documentsTranslationMultiple inboxesAbsence / punctuality managementSocial media manager

PS Analytics

Business Intelligence

For the first time you can quickly and easily combine and analyse information from unrelated software to ensure that your resources are used as efficiently as possible.

Combine and analyse your information from several systems including;

Facilities SystemManagement Information SystemBudgeting System

Human Resources SystemPayroll SystemFinance System

Partnering with Microsoft technology and leading educationalists, PS Financials have developed a solution to connect the disparate data you hold, whether that is in one School or across a Multi Academy Trust – PS Analytics.

BenefitsOne place to go to for reporting across multiple systemsSave time by manually merging data & performing your own calculationsHighly visual, high impact, greater insightsKPIs / Measures / RAG status - less likely to miss important factsSimplified reporting model, high performance, meaningful terminologyAbility to combine data from multiple systems & get the answers you need as if it were a single source of informationDecision makers are able to visualise the data they need on any device, anywhere, without going back to the source systemsAbility to identify trends & predict outcomesException reporting, focus on what is outside of the normal rangeMeaningful, relevant & precise information targeted for the right audienceProcurement analysis helps identify opportunities to save money

Powerful analysis & business intelligence.Connect all disparate data. Accurate, real-time analysis.Interactive dashboards, using data from multiple sources.

As data volumes continue to grow, having the ability to consume and gain insights from that data is essential. PS Analytics helps Academies to identify opportunities to increase efficiency and maximise outcomes.

PS CLOUD

Secure Cloud Solution

AccessibilityPS CLOUD allows our users to have full access, from anywhere 24/7/365.

SupportSupport is maximised, as we are able to support both your PS Financials applications & proactively manage the IT infrastructure.

ExpenditureEliminate capital expenditure on expensive servers, MS Office, MS SQL server licenses or staff costs. Benefit from low, defined running costs paid quarterly.

Back up PS CLOUD is located in a highly resilient, ISO 27001, Tier 3 data centre. Your PSF data is automatically backed up to two secure & independent locations, ensuring business continuity in the event of a disaster.

Benefits No electricity / aircon / license managementRapid deployment & low defined running costsDedicated database & automatic system monitoringEnhanced reporting Real-time financial benchmarking

PS Financials provides a private and secure UK based Cloud service – PS CLOUD. The PS CLOUD service is cost effective, removing the large, upfront capital investments associated with setting up and maintaining a resilient and effective IT infrastructure.

1 in 4Academies

use PS CLOUD

PS CLOUD

Cloud Financial Benchmarking

Using real-time Financial Benchmarking to Identify opportunities to drive your Financial Health and Efficiency

Comprehensive benchmarking against internal and external data setsBenchmark your School across a range of facts & KPIsCompare live income & expenditure per pupilContextualise your results to compare similar SchoolsEncourage continuous improvement using real time informationFree of charge!

PS CLOUD

Professional Services

Award Winning Support

At PS Financials, we strive to provide excellent customer service and ensure our customers always have the support they need. We achieve this through a number of easy to use support systems, all designed to assist you and answer any questions you may have.

Support DeskIf you’re having an issue with our software, the PSF Help Desk enables you to log a ticket explaining the problem. Our highly trained staff will work to identify the source of the issue and resolve it as quickly and easily as possible.

Online Support Portal (Knowledge Base)Access to simple how-to guides enable you to quickly find an answer to your query and enables your employees to troubleshoot issues, saving you time and assisting learning.

Advantage SupportThis telephone based service enables you to talk directly to PSF and gain advice and guidance on the use, operation or administration of your system. Ideal for new sites, for new members of staff or just to complement the existing Customer Support service.

E-LearningLearn at your own pace and reduce training costs by completing the curriculum from the comfort of your own desk. Make the most of the virtual classrooms and assessment centres to ensure your employees are all up-to-speed and capable on the software.

Regular user group meetingsWe hold regional meetings across the country, providing PSF users with a chance to get the most out of their system, suggest improvements, network with other users and learn from system experts.

Online customer forumPS Financials provides an online forum for education users to network with peers, share best practices and make suggestions for improvements to the system

E-Learning

Online Learning

The E-Learning platform includes:All course materials for all standard PSF training courses, including;

Videos Tutorials Monthly live virtual classrooms

The E-Learning platform allows all of your core PSF Accounting users and new joiners to improve their use of PS Financials at no cost and at a time they choose.

To benefit from the FREE E-Learning platform contact: ELearning@psfinancials.com

Everyone wants to be well trained, but budgets are tight! PSF E-Learning is provided FREE OF CHARGE to all PSF Accounting users.

Online Training

Contact

Head Office: Park House, Peterborough Business Park, Peterborough, PE2 6FZ

Telephone: 01733 367 330

Email: education@psfinancials.com

Website www.psfinancials.com/education

Social PS Financials @psfinancials

2018 © PS Financials