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Provisional Budget Reduction Plan 2014-15
Linda P. Brady, Chancellor Presentation to UNCG Faculty
Senate April 2, 2014
Outline of Presentation
• Context • Overview of Planned Reductions • Consultation Process • Feedback Received and Response • Allocation of Reductions Across Divisions • Principles Applied in Development of Plans • Summary of Provisional Plans • Impact of Reductions on Campus • Next Steps Slide 2
Context
• Economic environment since 2008 • Impact of reductions in state appropriated
budget to date • Strategies employed since 2008 to manage
reductions • Impact of enrollment shortfall for 2014-15
Slide 3
Overview of Planned Reductions
Budget Cuts
Legislative -Year 2 of Cuts - Estimated Allocation from GA 1,500,000
Office of State Budget & Management Requested Cut 2% 3,075,679 Enrollment Decrease 7,928,858
Total Cuts
12,504,537
Initiatives
Quality Enhancement Program - Permanent Positions
175,900
Compliance (Title IX) 120,000 Total Initiatives
295,900
Total to be Allocated
12,800,437
Slide 4
Consultation Process
• Initial allocations announced to Executive Staff on January 27, 2014
• Executive Staff • Deans Council • Academic Department Heads/Chairs • Faculty Senate • Staff Senate • Budget Sounding Board • Student Government Association • Board of Trustees
Slide 5
Feedback Received
• Initial allocation of cuts to academic affairs too high
• Call for enhanced focus on administrative efficiencies
• Consider reductions in athletics budget and/or construction of new Student Rec Center
• Add General Fee to support academics • Ensure consultation within and across
divisions/units
Slide 6
Response to Feedback
• Reduced cut assigned to Academic Affairs by approximately $1 million; additional $1 million cut assigned to other units/divisions
• Strategic cuts assigned within Provost areas to moderate impact on instruction
• Principles emphasize focus on administrative efficiencies and consultation
• Due to enrollment shortfall, athletics reducing staff/administrative and operating budgets and internally reallocating funds to support student scholarships
• Addition of General Fee to address university-wide academic needs raised with GA; deemed tuition and not supported
• New Student Recreation Center will proceed; planning underway to repurpose existing facility for academic uses
Slide 7
Allocation of Reductions Across Divisions
Division Academic Affairs 9,332,801 Student Affairs 513,570 Office of Research and Economic Development 201,972 Total Provost Area 10,048,343 Information Technology Services 652,183 University Advancement 212,686 Business Affairs 1,591,398 Chancellor 195,827 Gateway University Research Park 100,000 Total 12,800,437
Slide 8
Reductions As % of Permanent State Budget
Division Academic Affairs 7.30% Student Affairs 14.83% Office of Research and Economic Development 7.82% Total Provost Area 7.50% Information Technology Services 6.65% University Advancement 7.68% Business Affairs 8.18% Chancellor 7.68% Gateway University Research Park 15.61% Total 7.57%
Slide 9
Reductions 2007-08 to 2013-14 Division
Net Cut + CITI+Enroll Change
% of 2013-14 Budget
Academic Affairs $ 985,000 0.1% Student Affairs -449,000 -13.0% ORED -139,000 -5.4% Total Provost Area 397,000 0.3% Information Technology Services -1,275,000 -13.0% University Advancement -291,000 -10.5% Business Affairs -1,970,000 -10.1% Chancellor -130,000 -5.1% Gateway University Research Park -175,000 -27.3% Institutional (Financial Aid & Benefits) 6,231,000 9.0% Total $ 2,787,000 1.2%
Slide 10
Principles Applied in Development of Plans
• Protect instruction and efforts to rebuild enrollment
• Design strategic cuts v. across the board reductions
• Address administrative efficiencies • Pursue collaborations across units/divisions • Document consultation within and across
units/divisions
Slide 11
Summary of Provisional Plans
• Provost and Executive Vice Chancellor ($9.3 m AA; $513,570 SA; $201,972 ORED) – Approx. $1.3 million strategic cut to
Undergraduate Studies, Student Affairs and ORED before cuts allocated to academic units
– Protect enrollment services functions (admissions, financial aid, registrar)
– Minimize impact on Office of Institutional Research
Slide 12
Business Affairs ($1,591,398)
• Reengineered student mail • Consolidated enterprise risk management
functions under existing AVC; eliminating vacant ERM position
• Leverage utilities savings as a result of facilities operations efforts
• Grounds and housekeeping • Protect campus police/safety Slide 13
Information Technology Services ($652,183)
• Eliminate additional positions • ITS has reduced 21.5 FTE since 2008, a
14.3% cut in staff and middle managers • Increased technology capabilities enable
greater efficiencies
Slide 14
University Advancement ($212,686)
• Consolidate corporate and foundation relations function with ORED
• Create single point of contact for external parties
• Enables protection of major gift officers assigned to academic units in anticipation of campaign
Slide 15
Gateway University Research Park ($100,000)
• Reduce operating budget and rely more heavily on externally generated funds, including revenues from Nanomanufacturing Innovation Consortium and grants
Slide 16
Chancellor’s Office ($195,827)
• Significantly reduce remaining state operating budget
• Eliminate SPA salary reserves • Eliminate paralegal position • Decrease state operating budget for
University Relations due to planned efficiencies in communications
Slide 17
Impact of Planned Reductions on Campus Operations and Services
• Course Sections • Student Services • Facilities Repairs and Renovations • ITS response time • General Counsel response time • Preliminary estimate of personnel
impacted
Slide 18
Next Steps
• Communicate with employees subject to Reduction in Force during April 2014
• Update General Faculty on April 23 • Update Board of Trustees on April 30 • General Assembly convenes May 14 • End of short session June 30 • Adjustment to cuts based on General
Assembly actions July 1, 2014 Slide 19