PROPOSED HOUSING FOR SYNDICATE BANKimghost1.indiamart.com/tenders/doc/2010-01-13/293_2010...2010/01/13 · Vasundhara, Ghaziabad , 201012 (U.P.) payable at Ghaziabad and as specified

Proposed Housing for Syndicate Bank Tender Document ___________________________________________________________________

___________________________________________________________________ Sajag Consultant... 1

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Date: May 24, 2005

Revision: 01

PROPOSED HOUSING FOR

SYNDICATE BANK PLOT NO. B.S.1, SECTOR 14 C, VASUNDHARA YOJANA,

GHAZIABAD, UTTAR PRADESH

P.M.C. TO SYNDICATE BANK: C.E. OFFICE, L.I.C. OF INDIA, ENGG. DEPTT, Jeewan Prakash Bldg. 25, Kasturba Gandhi Marg, New Delhi – 110001 CONSTRUCTION AGENCY: UTTAR PRADESH AVAS EVAM VIKAS PARISHAD, Vasundhara Yojana, Ghaziabad, U.P. CONSULTANT: SAJAG CONSULTANTS, C-146, Kilokri, (Nr. Maharani Bagh Crossing), New Delhi - 110019 Ph: 26343059

TENDER DOCUMENT (PART-I)



OFFICE OF THE EXECUTIVE ENGINEER, CONSTRUCTION-DIVISION-27

U.P. Housing Development Board Vasundhra Complex, Vasundhra Ghaziabad.

NOTICE INVITING TENDER Syndicate Bank has given credit for construction of 100 nos. (Stilt + 8 stories) flats for itself to U.P. Housing Development Board, L.I.C of India is the Project Management Consultant for this project. Now the Syndicate Bank invites technical and financial bid from reputed and established firms/Contractors who are working with government Deptt / P.S.U. etc. for the following work. 1 Name of Work Construction of 100 No. Multistoried Houses (Stilt + 8

Storey) for staff of Syndicate Bank including, Internal & External Civil work & Internal Electrical work and services, Fire Fighting, work etc. at Plot No. B.S.-1 sector-14C, Vasundhra Yojna, Ghaziabad.

2 Estimated Cost Civil, Elec & Firefighting

Approx Rs. 15.6 crore

3 Time Allowed 540 Days (including rainy season) 4 Earnest money Rs. 15.6 Lacs (Fifteen lacs & Sixty thousands only) 5 Eligibility Criteria Firms/Contractors who fulfill the following requirements

shall be eligible for qualification for the work. a) Should have satisfactorily completed three similar works each costing not less

than Rs. 6.50 crore or two similar works costing not less than 8.00 crore or one similar work costing not less than Rs. 13.00 crore during the last Seven years ending last day of the month March 09. Similar nature of work means “RCC framed structure building (8 storeyed structure & above) i.c. water supply and sanitary installation. Internal & External Electrification works, Installation of Fire Fighting work etc.

b) Should have minimum average financial turn over of Rs. 10.00 crore during last three year ending 31st march 2009.

c) Should have minimum solvency of Rs. 3.25 crore (Not more than six months old certified by his Banker).

d) The agency should be capable of arranging and laying RMC (ready mix concrete) for different type of R.C.C works.

Technical Bid documents shall be scrutinized & verified by the competent

committee comprising of officers from Syndicate Bank, Project Management consultant for the project and U.P.H.D.B. Financial bid documents shall be opened only of those contractors who will meet the eligibility criteria.



The Contractors to whom the work awarded will be required to also execute Electrical Works Fire Fighting Works. He should be either an eligible Contractor himself or associate with an eligible sub-contractor who have successfully executed at least two similar nature works as electrical sub-contractor or contractor, fire fighting sub-contractor or contractor for execution of Electrical work, fire fighting work respectively. The eligible Sub Contractor should have necessary license (from competent authority and experience to handle similar nature & magnitude of jobs to work as Electrical contractor, Fire fighting contractor. At the time of submission of tenders, main contractor shall have to submit names of three to five subcontractors for each trade whom he intends to associate with. On verification of the credentials of the sub contractor, the client reserves the right to disqualify any sub contractor. The main contractor will submit MOU signed with electrical, fire fighting contractor along with consent letters of them, within 30 days of the award of work. It will be discretion of the main contractor to associate with any sub contractor out of the names approved by the client.

Desirous contractor may obtain blank document (Technical Bid & financial Bid) from the office of Executive Engineer, Construction Division-27, U.P. Awas Evam Vikas Parishad, Office Complex Vasundhra, Ghaziabad on payment of Rs. 5000/- in cash/DD of any Nationalized Bank upto 5.0 p.m. from 8.1.2010 to 28.1.2010

Dully filled Technical and financial bid document shall be received at the office of Executive Engineer, Construction Division-27, U.P. Awas Evam Vikas Parishad, Office Complex Vasundhra, Ghaziabad office upto 13.00 hrs on dated 29.1.2010 If any information furnished by the applicant is found incorrect at a later stage, he shall be liable to be debarred from tendering and taking up of works in U.P. Awas Evam Vikas Parishad. The Department reserves the right to verify the particulars furnished by the applicant independently. The department also reserves the right to inspect the works of similar nature of the applicants before deciding technical bids. The competent authority reserves the right, not to issue the Tenders to any/all the applicants without assigning any reasons what so ever.

1. Last date of issue of documents (Technical & financial 28.1.2010 upto 5.00 p.m.

2. Last date of receipt of filled documents (Technical & financial bid) 29.01.2010 upto 13.00 Hours.

3. Opening of Technical Bid on dt. 15.00 Hours Dated 29.1.2010 4. Opening of Financial Bid: - Date and time shall be informed after opening the

technical bid. 5. NIT No 27 / PRO-50 /1 Dt. 06.01.2010 6. Notice inviting Tenders may also be seen and downloaded from our website

www.UPAVP.com. 7. In case the tender document downloaded from website then tender document

must accompany DD of Rs. 5000.00 of any nationalized bank in favor of Executive Engineer, Construction Division-27, U.P. Housing and Development Board, Office Complex Vasundhra, Ghaziabad payable at Ghaziabad.

Executive Engineer, Construction Unit-27,U.P.H.D.B.

Vasundhara, Ghaziabad,Phone. No- 2882013



OFFICE OF THE EXECUTIVE ENGINEER CONSTRUCTION UNIT-27

U.P. HOUSING AND DEVELOPMENT BOARD VASUNDHARA COMPLEX, VASUNDHARA,

GHAZIABAD (U.P.) 201012 Ref: - Date:

LETTER TO CONTRACTOR FROM EXECUTIVE ENGINEER To, M/s ------------------------------------- ----------------------------------------- ----------------------------------------

Subject: - Bid for construction of 100 NO. multistoried houses (Stilt + 8 story) for staff of

Syndicate Bank including internal and external Civil and Electrical work ,

services , firefighting etc at Plot No B.S.-1, Sector-14C, Vasundhara,

Ghaziabad.

Dear Sir,

1 Sealed Tenders in two bid system are being invited from experienced and

established contractor. The tender documents consists of one copy of PART-I of

Tender (Consisting of Prequalification conditions, conditions, specification etc.) and

two copies of PART-II of Tender (Schedules of Quantities etc) for aforementioned

work. Please note the copy of Part-I and one copy of Part-II (Financial Bid) both

marked original, dully filled in and sealed in two separate envelops one super scribed

as technical bid and other super scribed as financial bid on top central part of

respective envelops and further that both these envelops shall be enclosed in the

third envelop and the envelop be sealed and super scribed with the name of work

should be submitted to Executive Engineer construction Unit 27, U.P. Housing and

Development Board office complex Vasundhara, Ghaziabad Pin 201012 so as to

reach the Executive Engineer office on or before 13.00 Hours on 29.1.2010.



Second copy of Part-II of tender is for your own record. The earnest money shall be

enclosed in the same envelop containing part I of tender (Consisting of

Prequalification conditions, conditions, specification etc.)

2 Any clarification regarding work may be sought from this office and the detailed

drawings for the work will be available for inspection in any working hours at the

office at the address given below :

Executive Engineer

Construction Unit-27 U.P.H.D.B. Vasundhara, Ghaziabad

Phone. No- 2882013

3 Sealed tenders accompanied by earnest money of Rs 1560000.00 (Fifteen Lacs and

Sixty Thousands) either in the form of FDR or Bank Guarantee of any nationalized

Bank in the favor of Executive Engineer, Construction Unit-27, U.P.H.D.B.,

Vasundhara, Ghaziabad , 201012 (U.P.) payable at Ghaziabad and as specified in

the tender papers will be received at the Office of Executive Engineer at above

address on or before 13.00 Hours on 29.1.2010 and will be opened on the same day

ie on 29.1.2010 at 15.00 hours in the presence of those contractors or their

accredited representatives who wish to attend. Tendrers should ensure that their

tenders are received before the date and time as specified above and no

consideration what so ever shall be given for postal or any other delays. Tenders

received after the date and time as specified above are liable to be rejected at the

sole discretion of Executive Engineer. If last day of submission of the Bid document

is declared a holiday then the next working day shall be deemed as the last day of

submission of bid document.

4 The U.P. Housing and Development Board does not bind itself to accept the lowest

or any tender.

Enclosure:- As above Your’s faithfully

Executive Engineer C.D.-27



OFFICE OF THE EXECUTIVE ENGINEER

CONSTRUCTION UNIT-27 U.P. HOUSING AND DEVELOPMENT BOARD VASUNDHARA COMPLEX, VASUNDHARA,

GHAZIABAD (U.P.) 201012 Ref: - Date:

LETTER FROM CONTRACTOR TO THE EXECUTIVE ENGINEER To, Executive Engineer Construction Unit-27 U.P. Housing Development Board Vasundhara, Ghaziabad

Subject: - Bid for construction of Syndicate Bank Housing at Plot No B.S.-1, Sector-14C, Vasundhara, Ghaziabad.

Dear Sir,

1 I/We have examined the Specifications, conditions of Part-I of tender, form for

qualification of contractors , schedule of Quantities relating to the above work

contained in Part-II of the tender, the drawings and having visited and

examined the site of the proposed works and having acquired the requisite

information relating thereto as affecting the tender invited by you on behalf of

the U.P. Housing & Development Board I/We the undersigned hereby offer to

construct, execute, complete and maintain the proposed works on percentage

basis in strict accordance with the contract conditions and specifications.

2 I/We undertake to complete and deliver the whole of the work within a period

as specified in appendix to the conditions of contract from the date of issue of

an intimation from you that the tender has been accepted and upon receiving

possession of the site I/We shall be under the obligation to pay the sum of as

stated in the Appendix to the conditions of contract for the delay of every



week in completion of the work, repair of damage etc. as compensation

subject to the conditions of contract relating to an extension of time.

3 I/We enclose two envelopes of my / our tender and Earnest Money remittance

of Rs 1560000.00 (Rupees fifteen Lacs and Sixty Thousands only) in

separate sealed envelopes either in the form of FDR or bank guarantee of any

of the Nationalized Banks payable at Ghaziabad. I/We hereby agree this sum

shall be forfeited by the U.P. Housing & Development Board in the event of

my / our tender being accepted and I/We fail to execute contract when called

upon to do so. I/We note that Earnest money Remittance in the form of FDR

of a Nationalized Banks payable at Ghaziabad is must for the acceptance of

tender.

4 I/We agree to conditions to retain EMD as a part of Security Deposit and I

Also agree to the deduction of 5% of gross amount of running bill / Final Bill till

the sum along with already deposited EMD equals to the total security Deposit

as calculated on the net accepted Tender Amount. No interest will be paid on

amount deposited as EMD or amount deducted as security deposit from

running or final bill.

5 Alternatively, in lieu of total Security Deposit I/We agree to furnish a lump sum

Security Deposit as mentioned in the “Appendix to the Conditions of Contract”

in the form of One or Two (of equal amount) Bank Guarantee(s) from any

Nationalized Bank located at Ghaziabad within Twenty one days from the

date of receipt of acceptance of tender. Bank Guarantee (s) will be as per

specimen of conditions of contract enclosed in this tender document. If one

Bank Guarantee is submitted for full amount it will remain in force till defect

liability period is satisfactorily completed. If two Bank Guarantees (of like

amount) is submitted (together), one shall remain in force till the period of

virtual completion of work and 2nd Bank Guarantee shall remain in force till the

“Defects liability period” is over . In both these cases there will be further

provision of claim period of six months of Bank Guarantee (s)



6 I/We note that the Earnest Money deposited by me/us would be refunded to

me /us on expiry of the validity of the tender or earlier at the discretion of

Executive Engineer in case my /our tender is not accepted. In case my / our

tender is accepted I/We furnish the Total Security Deposit to U.P. Housing &

Development Board as per condition of Contract.

Yours faithfully

SIGNATURE OF THE CONTRACTOR

Name of the Partner of the Firm Or Name of Persons having power of attorney to Sign the contract (Certified True copy of the power of Attorney should be attached)



INDEX

S.NO. TITLE PAGE NO.

1. General Instructions 10-15

2. Instruction in regard to submission of Tender 16-17

3. Form for qualification of Contractors 18-22 4. Declaration 23

5. Performa I TO VII 24-30

6. Annexure I To V 31-36 7. General condition of Contract 37-75 8. Special conditions of Contract 76-91

9. Special conditions of Contract for Electrical works 92-96

10. Special conditions of Contract for Project management Consultant 97

11. Annexure A to F 98-109

12.

Technical Specification 11.1 Civil (Additional) 11.2 Electrical (Additional)

110-125 126-128

13. General Preamble 129-139

14. Additional Condition for the Arrangement of Cement and Steel 140

15. Annexure G, H, J, K 141-153 16. Appendix to the Conditions of contract 154

17.

List of approved makes 16.1 Civil 16.2 Electrical

155-164 165-166



GENERAL INSTRUCTIONS

1.0 Description of Works The Construction of proposed housing, Community hall, Boundary Wall complex, Campus Development for Syndicate Bank at plot no. B.S.-I sector – 14C, Vasundhara, Ghaziabad (U.P.) 2.0 Tender Documents 2.1 The works will be carried out according to the conditions stipulated in the following

volumes of tender documents along with Addendum/Corrigendum issued, if any:

Part I Section 1 General information about project including technical

qualification Document Section 2 General Conditions of Contract. Section 3 Special Conditions of Contract. Section 4 Additional Specifications Part II Section 5 Price Bid Document. Section 6 Drawings

2.1.1 In addition, the CPWD Specification 1991-92 (Vol.l to Vol. Ill) and CPWD specification 1996 (Vol. IV to Vol. VI) with up to date correction slips for Civil works and CPWD Specifications -Latest for Electrical works (Part I - Internal) and (Part II – External-Latest) will also be applicable. The Bidders are requested to obtain the copies of the specifications directly from the office of the CPWD, as these specifications will not be issued along with the set of tender documents. These specifications with up to date corrections slips will form part of the contract agreement to be executed with the successful tenderer. If during the process of tendering and thereafter before the completion of job CPWD specifications are changed or a new version/edition is published that new version\edition shall be applicable unless otherwise thought so by the engineer in charge.

2.1.2 The aforesaid documents shall be taken as complementary and mutually explanatory

of one another, but in the case of ambiguities or discrepancies, shall take precedence in the order given below: -

a) Price Bid Document

b) Additional Specifications

c) Technical Specification

d) Special Conditions of Contract

e) General Conditions of Contract

f) Instructions to Bidders

g) Drawings



2.2 Complete set of tender Documents can be obtained from the office of E.E. C.D. 27

UPHDB Vasundhara Gaziabad between the 11 hrs. and 16 hrs. every day except on Saturdays, Sundays and Public Holidays during the period mentioned in the Tender Notice on payment of a sum of Rs.5000/-- (Rupees Five thousand only) through Crossed Bank Draft in favor of Executive Engineer CD-27, UPHDB, Vasundhara, Ghaziabad – 201012 (U.P.)

2.3 The cost of the TENDER documents is non-refundable and the TENDER

Documents are non- transferable. 2.4 The completion period for the work is 540 Days including rainy season. The

Commencement date of the work shall be either 15th day from the date of issue of letter of award of the work to the contractor or date of handling of the physical possession of site to the contractor which ever is latter.

2.5 Any deficiency in the TENDER documents or in the TENDER process shall be

immediately brought to the notice of Executive Engineer CD-27, UPHDB, Vasundhara, Ghaziabad – 201012 (U.P.)

3.0 Eligibility and Qualification Requirements 3.1 This Invitation to Bid is open to all experienced and reputed firms /Contractors having

requisites experience and other technical qualification. 3.2.1 To be eligible to qualify for Award of the Contract, the Bidders are required to submit

the following documents in support of their fulfillment of the qualifications requirements given in Para 3.2.1, 3.2.2, 3.2.3, 3.2.4, 3.2.5, 3.2.6, 3.2.7. a) Letter of submission with brief history of firm

b) Attested Copies of Affidavit for Sole Proprietorship / Partnership Deed/

Memorandum and Articles of Association along with the details pertaining to place of registration, principal place of business of the firm etc.

c) Written Power of Attorney of the signatory of the bidder on behalf of the tenderer. e) Performa IV, V and VI pertaining to available bid capacity f) The set of TENDER Documents issued to the Bidders is required to be

submitted duly signed on each page as token of having read the conditions. 3.2.2 The bidder should have achieved a average Annual Financial Turnover of Rs.

1000.00 lakhs at 2007-2008 price level in any one of the last 3 (Three) years, weightage of 5% (compounded annually) shall be given for equating the financial turnover of the previous years to 2007-2008 price level. To this end, the Bidders should submit the attested copies of the auditors report along with audited balance sheets and Profit and loss statements for the relevant financial year. However in case of non-availability of the same for the previous year, provisional audit reports shall be accepted.

3.2.3 The bidder should have satisfactorily completed in his own name at least one work of similar nature of minimum value of Rs. 1300.00 Lakhs or two works of minimum value of Rs 850.00 lacs each or three works of minimum value of Rs. 650 Lakhs



each during last 5 (five) years ending last day of the month of March 08. A weightage of 5% (compounded annually from the date of completion of the work to the submission of the bid) shall be given for equating the works of the previous years to the current years. Only such works will be considered which are 100% complete in all respects are. The bidder should submit the details of such completed works as per the format at Performa-I of the tender. In support of having completed these works, the bidder should submit the attested Copies of the completion certificates from the owner companies indicating the name of work, the description of work done by the bidder, value of the contract executed by the bidder, date of start, date of completion (contractual and actual). The value of work executed should be inclusive of the value of free supply items.

3.2.4 The bidder should have total liquid assets and credit facility for a minimum amount of

Rs 325.00 Lacs. For the purpose of credit facility, the bidder should submit a certificate from the Nationalized or a scheduled bank (As per Performa II enclosed). The liquid asset shall be calculated from the audited balance sheet as under: -

"Liquid Assets will be computed by deducting current liabilities from current assets. Current assets for this purpose will include cash and bank balances, sundry debtor, inventory, marketable securities and unutilized fund based facilities."

3.2.5 The applicant firm shall be a profit (net) making firm and shall not have made losses

in the last 2 financial years or any 2 out of last 5 financial years. To this effect, the bidder should submit attested copies of auditors report along with audited balance sheet and profit and loss statement for the last seven financial years. In case the firm is profit making for the last three financial years continuously, the tenderer may submit above document for last three financial years.

3.2.6 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have.

a) Made misleading or false representation in the forms, statements and attachments submitted in proof of the qualification requirements.

b) Records of poor performance such as abandoning the work, not properly

completing the contract, inordinate delays in completion, litigation history or financial failures etc.

c) Their business banned by any Central / State Govt. department/Public Sector

Undertakings or Enterprises of Central/State Govt. d) Not submitted all the supporting documents or does not furnishes the relevant

details as per the prescribed format.

A declaration to the above effect should be submitted on the non-judicial stamp paper of Rs. 10/- duly attested by Notary/Magistrate as per format given in Performa-III enclosed.

3.2.7 Bidders who meet the minimum qualification criteria will be qualified only if their

available bid capacity is more than the cost mentioned in NIT The available bid capacity will be calculated as under: -

Assessed Available Bid capacity = (A*N*2 - B)



Where A = Maximum value of Civil Engineering works executed in any one year during the last five years (updated to 2007-2008 price level) taking into account the completed as well as works in progress.

N = Number of years prescribed for completion of the works for which bids are invited.

B = Value at 2007-2008 price level, of existing commitments and on-going works to be completed during proposed period of completion of work.

Note: - The Performa IV, V, VI should be signed by the bidder. The available bid capacity shall be evaluated compounding to the date of opening of tender.

3.2.8 If attested copies/photo copies of any documents mentioned above, are being

submitted by the Bidders, these should be attested by the Bidders. 3.2.9 In case of failure of the bidder to submit the requisite documents along with the

TENDER Documents, the TENDER Documents submitted by him is liable to be rejected. The Contractor has to attach all the documents as per checklist and mention the annexure at which the relevant document is enclosed.

3.2.10 If at any time during evaluation of TENDER Documents or during the execution of

work it is found that the bidder/contractor has made misleading or false representation in the forms, statements and attachments in proof of their qualification criteria or have not informed UPHDB about records of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history or financial failures etc. or have not informed about their Business has ever been banned by any Central/State Govt. Departments/Public Sector Undertakings or Enterprises of Central/State Govt., their EMD/Security Deposit as the case may be, shall be forfeited and action shall also be taken under other clauses of contract. Contractor at all the times is fully responsible for the correctness of the information/documents submitted by them and shall submit an affidavit on a non- judicial stamp papers of Rs.10/- as per Performa-III in this regard.

3.2.11 Even though the Bidders meet the above qualifying criteria, they are subject to be

disqualified if they conceal any information required to be furnished as per the tender conditions or make misleading or false representations in the forms, statements, and attachments submitted in proof of the Qualifications Requirements.

3.2.12 Record of adverse performance of the tenderer such as termination of contract

awarded to him and execution of balance works at his risk and cost/banning of business with the tenderer by any of the Central/State Govt. Department/Public Sector Undertaking or Enterprise of Central/State Govt. will weigh against the qualification of the tenderer for the award of the contract and may lead to rejection of the tender.

3.3 TENDER Documents from joint ventures are not acceptable and such bids will be

rejected. 3.4 UPHDB reserves the right to reject any one or all of the TENDER Documents

without assigning any reason whatsoever. UPHDB further reserves the right to annul the bidding process at any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders of the grounds for the UPHDB action.



3.5 In case the firm has changed its name through amalgamation or otherwise during the

last three years, the credentials and experience in the previous name of the firm shall not be considered and only the credentials and experience of the firm who has submitted the TENDER will be considered.

4.0 Court's Jurisdiction

Any suit or application, arising out of any dispute or difference on account of this tender or any matter in relation to the Award of the contract or for the enforcement of Arbitration clause under the Contract, shall be filed in a Competent Court at Ghaziabad only and no other court of any other District of the country shall have any jurisdiction in the matter.

5.0 Secrecy of Contract Documents

The Contract is confidential and must be strictly confined to the Contractor's own use (except so far as confidential disclosure to sub-contractors or suppliers if necessary) and for the purpose of the contract.

6.0 General 6.1 The contractor’s operations and proceeding in connection with the works shall at all

times be conducted during the continuance of contract in accordance with the laws, ordinance, rules and regulations for the time being in force and the contractors shall further observe and comply with the bye laws and regulations of the Government of India and State Government and of Municipal and other authorities having jurisdiction over area involved in connection with the works or site and over operations such as those as carried out by the contractors) and shall give all notices required by such bye-laws and regulations. The contractor/contractors and his/their workmen shall also comply with the hospital and medical regulations in force for the time being.

6.2 The contractor shall be responsible for the observance of the rules and regulations

under the mines act and mineral rules and Indian Metallurgical rules and regulations of State Government concerned as amended from time to time.

6.3 The contractor shall at all times keep the UPHDB Administration indemnified

against all penalties that may be imposed by the Government of India or State Government for infringement of any other clauses of the mines act and rules made there under in respect of the quarries from which the ballast for these works is procured.

6.4 No engineer of Gazetted rank or other Gazetted Officer employed in Engineering or

administrative duties in any Department of the Government of India is allowed to work as a contractor for a period of two years immediately after his retirement from Government service without the previous permission of the Government of India. This contract is liable to be cancelled if either the Contractor or any of his employees is found at any time to be such a person who had not obtained the permission of the



Government of India as aforesaid before submission of the tender or engagement in the contractor's service.

6.5 Should a contractor have a relative employed in officer capacity in UPHDB or in the

case of partnership firm or company incorporated under the Indian Company Law, should a partner or relative of the partner or a shareholder be employed in responsible capacity in the UPHDB, the authority inviting tenders shall be informed of the fact at the time of submission of tenders, failing which the tender may be rejected. If such fact is suppressed at the time of tendering and comes to light at any time after the acceptance of the tender the contract may be rescinded.

6.6 Site for execution of the work will be made available as soon as the work is awarded.

In case, it is not possible for UPHDB to make the entire site available at the time of commencement of the contract due to operational or any other reasons on award of the work the site will be handed over in phases as and when it becomes available and the contractor will have to adjust his programme for working accordingly. No claim whatsoever for not giving the entire site on award of work and for giving the site in phases will be tenable

Executive Engineer, CD-27, UPHDB,

Vasundhara,Ghaziabad 201012 (U.P.)



ICE OF THE EXECUTIVE ENGINEER

U.P. HOUSING AND DEVELOPMENT BOARD VASUNDHARA COMPLEX, VASUNDHARA,

GH.P.) 201012

INSTRUCTIONS IN REGARD TO SUBMISSION OF TENDER

NOTE:-Contractors are requested to note that non-compliance of the following instructions is

liable to render their tenders non-bonafide.

1 Address to which the tender is to be submitted.

Executive Engineer

Construction Unit-27

U.P. Housing Development Board

Vasundhara, Ghaziabad - 201012

2 Last date for receipt of tenders 13.00 hours on 29.1.2010

3 Tenderes should ensure that their tenders are received before the date and time

specified above.

4 Contractors are requested to put their firm’s endorsement on each page of the tender

documents as taken of perusal.

5 Contractors should fill in all the relevant blanks and put their signature on the

relevant places as shown in the tender document.

6 The contractor shall quote his/her rate in terms of percent above or below on pre

priced tender amount both in words and figures at appropriate place given in

schedule of quantities i.e. in Part-II.

7 No alterations or additions are to be made by the contractors to the text of Schedule

of Quantities and other tender papers. Violation of this instruction entails rejection of

the tender at the discretion of the Executive Engineer.

8 Any tender which proposes any alternations to any of the condition laid down or

which proposes any other condition of any description whatsoever is liable to be

rejected at the discretion of the Executive Engineer.

9 The contractor is required to check the numbers of pages and should any be found

missing or in duplicate, or the figure or writing indistinct, he must inform the

Executive Engineer in order that the correct meaning may be decided upon before

the date for the submission of the tender. Should the contractor be in doubt about the



precise meaning of any item of figure, for any reason what so ever, he must inform

the Executive Engineerin order that the correct meaning may be decided upon

before the date for the submission of the tender.

No liability whatsoever will be admitted nor claim allowed in respect of errors in the

contractor’s tender due to mistake in the Schedule of Quantities which should have

been rectified in the manner described above.

10 The proforma of articles of agreement should not be filled in by the tenderer. While

the contract shall be deemed to have come into existence on issue of letter of

acceptance to the successful tenderer, formal agreement shall be signed later with

the contractor on non judicial stamp paper of required value as per the proforma of

articles of agreement in the case of successful tenderer only.

11 Earnest money accompanying the tender will be accepted only in the form of FDR or

bank guarantee of any of the Nationalised /Scheduled Banks payable at Ghaziabad

drawn in fovour of the Executive Engineer, Construction Unit-27, Ghaziabad.

12 Any tender which is not accompanied by; Earnest Money Deposit shall be summarily

rejected. No interest will be paid for the period during which the earnest money lies in

deposit with the Employer.

13 Contractors are warned that cash or encashable cheque of Bank or Insurance

guarantees in lieu of the aforementioned form of Earnest Money remittance will not

be accepted.

14 The tender should be submitted in a sealed envelop.

15 The rate mentioned in words in the tender copy will be taken as bonfide.

16 Tenders containing errors are liable to be considered non-bonfire at the discretion of

the Executive Engineer.

17 Tenderers should note that their tenders should remain valid for consideration for a

minimum period of Three Month from the last date fixed for the receipt of tenders.

18 The U.P. Housing & Development Board reserves the right to accept any tender or

to accept tenders in part or reject any or all tenders without assigning any reasons

there of.

Contractor’s Signature and Stamp Executive Engineer (C.D.-27)



TENDER Document No. ____________ (To be filled in by office)

UTTAR PRADESH HOUSING AND DEVELOPMENT BOARD VASUNDHARA YOJNA, GAZIABAD

FORM FOR QUALIFICATION OF CONTRACTORS

I/We……………………………………………………………………………………………………

…am/are desirous of being enrolled on the list of contractors for -------------------------------------

-------------------------------------------------------------------------------- and hereby apply for the same.

I/We give the following details for your consideration:

Sl. No. Query Answer

1. Name of the firm

2. Address

3. Telephone Number Office

Residence

Fax No., if any

E-Mail, if any

4.

Month and year in which the firm was established in present name

5. Particulars of old firm (if present firm is new), if main partners of the present firm were working as construction contractors, in some other name in the past (The partnership deed of old firm be enclosed)

6. Particulars of sister construction firms (if any)




7. i) What is the constitution of firm viz. Sole Proprietor, Partnership, Pvt. Ltd., Public Ltd., etc.

ii) Enclose copy of partnership deed, Articles of Association or Affidavit in case of sole proprietorship as per Annexure A-1

iii) Fill-in enclosed Annexure -II

8. Fill and enclose Annexure-III giving details of enrolment with UPHDB in the past and with other Organizations

9. Has the applicant or his partners or Directors been black listed in the past by any Central or State Government Dept./ Organization

10. i)

Annual Turn Over for last five years (enclose documentary evidence or proof to support figures) as per Performa VI

Year Rs. in Lacs

i) 2008 -2009

ii) 2007 -2008

iii) 2006 - 2007

iv) 2005 - 2006

v) 2004 - 2005

Ii) What evidence of proof is enclosed to support the amounts of yearly turnover




iii) Details of submission of income tax clearance certificate.

S. No. Year

11. i) Name and complete postal address of bankers

ii) Enclose solvency certificate indicating amount as per Performa-II

iii) Bank Guarantee limit with various banks

i) Rs……………lacs with……….

ii) Rs……………lacs with……….

Total Rs.

12. i) Enclose list of immovable properties with complete postal addresses, full description & reasonable market value of property duly supported by certificate of DM /Collector / First Class Magistrate / Approved valuer / Revenue authorities

Rs………………………… of………………………… Date………………………

ii) Whose supporting certificate is enclosed

13.

Particulars of movable properties along with Banker’s reference

i) Value of tools & plants Rs.

Other Assets Rs.

Total Rs.




ii) Whose reference is enclosed

14. Fill in and enclose list of tools & plants as per Annexure-IV enclosed

15. Fill in enclosed Performa - I giving full particulars about major works completed during the past seven years

Note: List of only those works which were similar in nature and carried out by the firm requesting for enrolment is to be given

15 (i) Enclose certificate on performa VIII regarding performance of the contractor from the owner / companies / departments .

16. Work in progress

i) Whether full details of major work on hand given in Performa - IV

ii) Are copies of work orders for such large works enclosed

17. Whether full information regarding permanent technical staff employed given in Annexure - V

18 i) Please state the mode of carry out works of Water supply, Sanitary & plumbing installations i.e. either yourself or by subcontractor.

ii) If aforementioned work is done by subletting please specify the experience of the subcontractor and state whether the subcontractor / yourself hold the license for the said work.




19 i) Please state the mode of carry out works of electrical installations.


20 i) Please state the mode of carry out works of firefighting installations.


21 i) Please state the mode of carry out works of lift installations.


27 Whether check list submitted as per Annexure-VI

23 Any other information the applicant might like to give



DECLARATION

I/We agree to notify the officer accepting this application and registering my /our names on list of contractors of UTTAR PRADESH HOUSING DEVELOPMENT BOARD, of any changes in the foregoing particulars as and when they occur and to verify and confirm these annually on 1st January.

I/We understand and agree that the appropriate authority UTTAR PRADESH HOUSING DEVELOPMENT BOARD has the right as he may decide, not to issue tender form in any particular case and also to suspend, remove or blacklist my/our name from UTTAR PRADESH HOUSING DEVELOPMENT BOARD list of contractors in the event of my / our submitting non - bonafide tenders or for technical or other delinquency in regard to which the decision of appropriate authority UTTAR PRADESH HOUSING DEVELOPMENT BOARD shall be final and conclusive. I/We certify that the particulars furnished in the TENDER Documents are correct and that should it be found that I/We have given a false certificate or that if I/We fail to notify the fact of my/our subsequent amalgamation with another contractor or firm, the UTTAR PRADESH HOUSING DEVELOPMENT BOARD may remove my/our name from the list of contractors and any contract that I/We may be holding at the time may be rescinded. PLACE: DATE: SIGNATURE OF CONTRACTOR ----------------------------------------------------------------------------------------------------------------------

Proposed Housing for Syndicate Bank... Qualification Document ____________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________ Sajag Consultant... 24 11-Jan-10

PERFORMA - I

UTTAR PRADESH HOUSING DEVELOPMENT BOARD

LIST OF MAJOR SIMILAR NATURE WORKS COMPLETED DURING LAST SEVEN YEARS

Sl. No.

Name and Complete Postal Address of

Order Value of work as per final bill Rs. in

Lacs

Comme-ncement of

work month &

year

Comple-tion of work

month & year

Penalty levied for delay of

completion, if any

Place of work &

Nature of work

Owner Authority under whom

work was carried out

Ref. No. & Date

Contract Amount (Rs. in Lacs)

Is copy enclosed?

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

NOTE: To enable us to process your application quickly, please ensure that complete Postal Address including Pin Code and Telephone Numbers / Fax Numbers / E-mail Address etc. are furnished under Column No.s.2, 3 & 4 above

SIGNATURE OF CONTRACTOR

Proposed Housing for Syndicate Bank … Tender Documents ___________________________________________________________________________

___________________________________________________________________ Sajag Consultant... 25 11-Jan-10

Performa – II

Performa for submission of Credit Facility/ Solvency Certificate of Rs. 325 Lakhs minimum and not more than six months old from a

nationalized bank This is to certify that M/s_____________________ is a reputed company with a good financial standing. The firm / company is enjoying a fund based credit facility of Rs. _____________to meet its working capital requirements. SD. - NAME & ADDRESS OF BANK

Proposed Housing for Syndicate Bank … Tender Documents ___________________________________________________________________________

___________________________________________________________________ Sajag Consultant... 26 11-Jan-10

Performa - III

Performa for submission of past Contractual Performance

(Affidavit on non – judicial stamp paper of Rs. 10/- duly attested by Notary / Magistrate) This is to certify that M/s. ________________________ in submission of this offer have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements. We do not have records of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history or financial failure etc. Our business has never been banned by any Central / State Govt. Department / Public Sector Undertaking or Enterprises of Central / State Govt. / UPHDB. We have submitted all the supporting documents and furnished the relevant details as per the prescribed format. The information and documents submitted with the tender by me are correct and I am fully responsible for the correctness of the information and documents submitted by me. SIGNATURE AND SEAL OF THE BIDDER

Proposed Housing for Syndicate Bank... Tender Document ______________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________ Sajag Consultant... 27 11-Jan-10

Performa - IV

Information for Bid capacity for works which are yet to be completed as on the date of this bid.

EXISTING COMMITMENTS AND ON-GOING WORKS

Description of works Place & State

Contract No. & Date

Name Address Employer,

Department.

Value of Contract in

Lacs)

Stipulated period of

completion

Value of works remaining to be completed (Rs. in Lacs)

Anticipated date of

Completion

(1) (2) (3) (4) (5) (6) (7) (8)

SIGNATURE AND SEAL OF THE BIDDER



Performa V

Information for Bid capacity for works which are likely to be commenced as on the date of this bid

WORKS FOR WHICH BIDS ALREADY SUBMITTED

Description of works Place &

State Name Address

Employer, Department

Estimated Value of

Works (Rs. In Lacs)

Stipulated period of

completion

Status of the bid i.e. lowest/

accepted/ under consideration/

yet to be opened

Date When decision is expected

Remarks if any

(1) (2) (3) (4) (5) (6) (7) (8)




Performa VI

DETAILS OF THE TURNOVER It is certified that the total value of Engineering Construction work executed and payments received by …………………………………………… (Name of the bidder) in the last seven years are as under: -

Year to Year Name of the work Work Executed Payment Received (Rs. in Lakhs)

2004-05

2005-06

2006-07

2007-08

2008-09


Proposed Housing for Syndicate Bank... Tender Document ___________________________________________________________________

___________________________________________________________________________________________________ Sajag Consultant... 30

PROFORMA – VII

To, Executive Engineer Construction Division-27 U.P. Avas Evam Vikas Parishad, Vasundhara, Complex, Sector-16, Vasundhara, Ghaziabad (U.P.) - 201012 Subject: Certificate Regarding Performance of the Contractor. S.No Particular Details Comments

1 Tendered Amount

2 Gross amount of work completed

3 Name & Address of the authority under whom works executed

4 Whether the contractor employed qualified Engineer during execution of work?

5 Quality of work (indicate grading)

6 Did the Contractor go for arbitration?

7 Comments on the capabilities of the contractor

8 Technical Proficiency

9 Financial Soundness

10 Mobilization of adequate T&P

11 Mobilization of manpower

12 General Behavior

13 Mention prestigious works if any with location and Address

Telephone No: Signature: Fax No: Designation: E Mail: Organization: SEAL:



ANNEXURE-A1

HOUSING DEVELOPMENT UTTAR PRADESH BOARD

A F F I D A V I T (On Non Judicial Stamp Paper of appropriate value in case the individual who is the sole proprietor of the firm) I,………………S/o.………………Age………………years, occupation …………..…………… ………………………….r/o……….…………………………… do hereby state on oath as under: That I am residing in……………………..……………………………… locality of District

…………… since last ……………….years.

That I am the sole proprietor of a proprietary concern name and style as "…………………….………………………" having it's office at…………………………… District………………………. dealing in business of Government, Civil contracts and ancillary works attached thereof. Hence this affidavit.

Deponent………………………. Note: This Affidavit should be notarized.

Proposed Housing for Syndicate Bank... Tender Document ___________________________________________________________________________________________________


ANNEXURE-II


(CONSTITUTION OF FIRM - WHETHER SOLE PROPRIETORSHIP / PARTNERSHIP /LTD.CO. / OTHER)

DETAILS OF CONSTITUENTS

Sl.No.

Name of sole partner or Director/

other High Officials

Age

Share Technical Experience in Years Whether

power of attorney Holder Year to Year As Employee As Contractor

(1) (2) (3) (4) (5) (6) (7) (8)




ANNEXURE-III


PARTICULARS OF ENROLMENT WITH UPHDB AND OTHER ORGANSIATION

I. ENROLMENT WITH UPHDB:

Name of works for which enrolled by UPHDB in the past 1) 2) 3) 4) Sr. Nos. for which tenders were submitted: Sr. Nos. for which work order was received:



II. ENROLMENT WITH OTHER ORGANISATIONS: Sl. No.

Name and address of Authority with whom you are enrolled

FIRST TIME ENROLMENT

LAST RENEWAL OR ENROLMENT

Year to year Is copy of letter enclosed

Year to year Class or Category

Limit (Rs. in lacs) Is copy of letter enclosed

(1) (2) (3) (4) (5) (6) (7) (8)




ANNEXURE-IV


PARTICULARS OF TOOLS AND PLANT

Sl.No. Item Specification Quantity Estimated Value Remarks (1) (2) (3) (4) (5) (6) 1 Shuttering plates 2 Shuttering wooden planks 3 Wooden props 4 Steel props 5 Concrete mixers 6 Concrete Vibrators i) Petrol Driven ii) Elect. Driven

7 Tower Hoist 8 Truck 9 Welding equipments

10 Pump sets 11 Floor-polishing machines 12 Cranes 13 Others




ANNEXURE-V


PARTICULARS OF PERMANENT TECHNICAL STAFF

Sl. No.

Name Designation Age Academic Qualification

Service with the firm Details of Experience year to year

(1) (2) (3) (4) (5) (6) (7)




GENERAL CONDITIONS OF CONTRACT



INDEX

1. General Conditions of Contract

Definitions:

Clauses:

Clause 1. Earnest Money & Security Deposit

2. Compensation by the contractor for delay by the contractor

3. When contract can be determined

4. Contractor liable to pay compensation if action not taken under

Clause 3

5. Time and extension for delay.

6. Measurement of work-done.

7. Payment on running bill to be regarded as advance.

8. Completion certificate and completion plans

9. Payment of final bill.

10. Materials not to be supplied by UPHDB

11. Work to be executed in accordance with specifications, drawings,

orders etc.

12. Deviations, alteration, omissions, additions, substitutions &

extra items (extend and pricing).

13. Force closure of contract due to abandonment or reduction in

scope of work.

14. Part payment of the structures.

15. Suspension of work

16. Works to be open to inspection and action in case work is not done

as per specification.

17. Contractor liable for damages defects during maintenance period.

18. Contractor to supply tools and plants etc.

19. Labour laws to comply by the contractor.

20. Minimum wages act to be complied with.

21. Work not to sublet, action in case of solvency.

22. Payment of compensation

23. Changes in Firm’s constitution.



24. Execution of the work.

25. Dismantled Material UPHDB properties

26. Contractor to indemnify UPHDB against patent rights.

27. Lump sum provisions in tender.

28. Action where specification is not specified.

29. Withholding and lieu in respect of sums due from contractor.

30. Employment of coal, mining or controlled area labour not permitted.

31. Unfiltered water supply.

31A. Departmental water supply, if possible/ available

32. Alternate water arrangements.

33. Return of surplus materials.

34. Hire of plant and machinery.

35. Condition relating to use to Asphaltic Material.

36. Technical staff.

37. Levy/ taxes payable by contractor.

38. No reimbursements of levy/ taxes by UPHDB to contractor if levied

after receipt of tenders.

39. Termination of contract on death of Bidder / contractor.

40. If relation working in UPHDB then the contractor not allowed to

tender.

41. No Gazetted officer to work as contractor within two years of

retirement.

42. Return of material and recovery for excess material issued.

43. Compensation during war like situations.

44. Apprentices Act provisions to be complied with.

45 Release of security deposit.

46 Model rules for the protection of health and sanitary arrangements

for workers.

47 Settlement of Disputes

48 Precedence of the documents.

49 Services Connection

50 Site Office



GENERAL CONDITIONS OF CONTRACT

DEFINITIONS:

a) ‘UPHDB’ shall mean Uttar Pradesh Housing Development Board having its registered office at 104, M.G. Marg Lucknow and Construction Unit-27 Office at Vasundhara, Ghaziabad acting through for and on behalf of Board.

b) The ‘Engineer-in-Charge’ means the Executive Engineer, Construction Unit-27

UPHDB who shall be in charge of execution of all works, excluding electrical work for which Executive Engineer, Electrical Division, UPHDB Vasundhara, Ghaziabad shall be Engineer-in-charge of execution.

c) The Bank shall mean Syndicate Bank.

d) Accepting Authority’ shall mean the authority duly authorized to act as such by UPHDB for and on behalf of Syndicate Bank

e) ‘Accepted Risk’ are risks due to riots (other than those on account of contractors employees), war (whether declared or not), invasion, act of foreign enemies, hostilities, Civil war, rebellions, revolution, insurrection, military or usurped power, any acts of Government damages from aircraft, acts of God (natural calamities) such as earthquake, lightening and unprecedented floods, and other causes over which the contractor has no control and accepted as such by the Accepting Authority.

f) ‘Contract Value’ means the value of the entire work as stipulated in the Letter of Award subject to such additions thereto or deductions there from as may be made under the provision hereinafter contained.

g) ‘Specifications’ means the specifications referred to in the Tender and any modifications thereof or additions thereto as may from time to time be furnished or approved in writing by the Engineer.

Where the context so requires, words imparting the singular number include the plural number and vice-versa.

The Housing Commissioner shall mean the ‘Housing Commissioner’ of U.P. Housing & Development Board (U.P. Avas Evam Vikas Parishad), of Uttar Pradesh, his successions or assigns.

h) Project Management Consultant means C.E. office L.I.C. Of India , N.Zone, New Delhi.



CLAUSES: CLAUSE 1: Earnest Money & Security Deposit 1.0 Earnest Money 1.1 The Bidders are required to deposit the Earnest Money in the form of F.D.R. or in the

form of Bank Gurantee (only) along with their Technical Bid for amount Fifteen Lacs and Sixty Thousands (Rs.1560000.00) only in favor of Executive Engineer Construction Unit-27 UPHDB, Vasundhara, Ghaziabad – 201012 (U.P.) payable at Ghaziabad drawn on any Indian Scheduled Bank.

1.2 Earnest Money will not be accepted in any form other than that as mentioned in Para

1.1 1.2.1 The Earnest Money of the unsuccessful Bidders will be discharged / returned within

30 days of the Award of the Contract to the successful Tenderer. The Earnest Money of the successful Tenderer will be retained as part of the Security Deposit.

1A Security Deposit

(1) Contractor can pay security deposit by two methods

In the first method Guarantee for performance may be furnished in the form of Bank Guarantee (including Earnest money) totaling to 5% of the contract amount submitted at the time of preparing the contract Bond. In this case no further amount shall be deducted from running bill as security deposit. This total (5%) Security Deposit can also be deposited (if contractor wish to) as Bank Guarantee of two equal amounts at the time of preparing the Contract Bond.

In the second method Security deposit shall be deducted from each running bill. The deducted amount shall be 5% of the accepted Bill amount till total deducted amount along with earnest amount deposited add up equal to 5 % of the contract amount.

(2) No deduction will be effected from the bills when the Security is deposited in form

of Bank Guarantee(s) as stated in method one. (3) If one Bank Guarantee in lieu of Total Security Deposit is furnished, the same will

be released only after the successful completion of Defects liability period. (4) If two Bank Guarantees in lieu of Security Deposit are furnished, one of the Bank

Guarantees will be released after the certificate of virtual completion is issued to the contractor and second shall be released after satisfactory completion of the defect liability period.

(5) 50% of the Security Deposit shall be refunded after the certificate of Virtual

completion is issued to the contractor by UPHDB provided that the UPHDB has no claim for forfeiture of part or whole of the said Security money.



(6) Balance 50% of Security Deposit will be refunded to the contractor after satisfactory completion of the Defects liability Period, subject to deductions for any appropriation (including if any recovery suggested by C.T.E.) there of required to be made by the Employer as per the: “CONDITIONS OF THE CONRTACT”.

(7) In the event of failure by you to submit the Bank Guarantee(s) by the specified

/extended date, deductions of Security Deposit shall be effected form the running Bills automatically.

(9) Please note that you shall keep the Security Deposit replenished at its full value

whenever any recovery or appropriation there on occurs. The U.P.H.D.B. reserves the right to do so from any money (s) due to you and is available with U.P.H.D.B.

(10) If the contract period gets extended for any reason whatsoever, it will be the

liability /responsibility of contractor to get the Bank Guarantee(s) validity period suitably extended otherwise requisite Security Deposit deduction will be effected from running bills or encashment of Bank Guarantee without any notice automatically.

(11) In all cases of Bank Guarantee, there will be further provision of claim period of 6

months. (12) Please note that no interest shall be allowed on any part of the Security Deposit

CLAUSE 2: Compensation for delay 2.1 That for any delay in work beyond the contract period plus the agreed extension if

granted beyond the contract period by competent authority a penalty @ 0.5 % of the estimated cost of the work per week subject to a maximum of 7.5 % of the contract sum shall be liable / imposed on the contractor.

2.2. The amount of compensation may be adjusted or set-off against any sum payable to

the Contractor under this or any other Contract with UPHDB. CLAUSE 3: When Contract can be determined 3.1. The Engineer-in-Charge may without prejudice to his any other rights or remedy

against the contractor in respect of any delay, inferior workmanship, any claims for damages and/or any other provisions of this contract or otherwise, and whether the date for completion has or has not elapsed, by notice in writing absolutely determine the contract in any of the following cases:

i). If the contractor fails to extend the validity of the Earnest Money retained as

part of the Security Deposit within 15 days of the date of issue of Letter of Award for a period of six months beyond the period of maintenance as per the provision of the contract.



ii). If the Contractor has abandoned the Contract.

iii). If the Contractor has, without reasonable excuse, failed to commence the work within 15 (fifteen) days of the date of issue of Letter of Award or has suspended the progress of the work or has failed to proceed with the work with due diligence so that in the opinion of the Engineer-in-Charge (which shall be final and binding) he will be unable to secure completion of the work by the date for completion and continues to do so after a notice in writing of 7 (seven) days from the Engineer-in-Charge.

iv). If the Contractor fails to complete the work within the stipulated date or items of

work with individual date of completion, if any stipulated, on or before such date(s) of completion and does not complete them within the period specified in a notice given in writing in that behalf by the Engineer- in-Charge.

v). If the Contractor persistently neglects to carry out his obligations under the

Contract and/or commits default in complying with any of the terms and conditions of the contract and does not remedy it or take effective steps to remedy it within 7 (seven) days after a notice in writing is given to him in that behalf by the Engineer-in-Charge.

vi). If the contractor having been given by the Engineer-in-Charge a notice in

writing to rectify, reconstruct or replace any defective work or that the work is being performed in an inefficient or other-wise improper or non workman like manner shall omit to comply with the requirements of such notice for a period of seven days thereafter.

vii). If the contractor being a UPHDB shall pass a resolution or the court shall make

an order that the UPHDB shall be wound up or if a receiver or a manager on behalf of a creditor shall be appointed or if circumstance shall arise which entitle the court or the creditor to appoint a receiver or a manager or which entitle the court to make a winding up order.

viii). If the contractor commits any acts mentioned in Clause 21 hereof.

ix). If the contractor shall offer or give or agree to give to any person in

UPHDB/Bank service or to any other person on his behalf any gift or consideration of any kind as an inducement or reward for doing or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of this or any other contract for UPHDB/Bank

x). If the contractor shall enter into a contract with UPHDB/Bank in connection with

which commission has been paid or agreed to be paid by him or to his knowledge, unless the particulars of any such commission and the terms of payment thereof have been previously disclosed in writing to the Accepting Authority/Engineer-in-Charge: or

xi). If the contractor shall obtain a contract with UPHDB/Bank as a result of wrong

tendering or other non-bonafied methods of competitive tendering: or

xii). If the contractor being an individual, or if a firm, any partner thereof shall at any time be adjudged insolvent or have a receiving order or order for administration



of his estate made against him or shall take any proceedings for liquidation or composition (other than a voluntary liquidation for the purpose of amalgamation or reconstruction) under any insolvency Act for the time being in force or make any conveyance or assignment of his effects or composition or arrangement for the benefit of his creditors or purport to do so, or if any application be made under any insolvency Act for the time being in force for the sequestration of his estate or if a trust deed be executed by him for benefit of his creditors ;or

a) If the contractor assigns, transfers, sublets (engagement of labor on a

piece-work basis or of labor with materials not to be incorporated in the work, shall not be deemed to be subletting) or otherwise parts with or attempts to assign, transfer sublet or otherwise parts with the entire works or any portion thereof.

3.2. When the contractor has made himself liable for action under any of the cases

aforesaid. the Engineer-in-Charge on behalf of the UPHDB shall have powers:

a) To determine or rescind the contract as aforesaid (of which termination or rescission notice in writing to the contractor under the hand of the Engineer-in-Charge shall be conclusive evidence). Upon such determination or rescission the Earnest Money Deposit and/or full security deposit recoverable under the Contract shall be liable to be forfeited and shall be absolutely at the disposal of UPHDB. If any portion of the Security Deposit has not been paid or received it would be called for and forfeited.

b) To employ labor paid by UPHDB and to supply materials to carry out the work

or any part of the work debiting the contractor with the cost of the labor and the price of the materials (of the amount of which cost and price certified by the Engineer-in-Charge shall be final and conclusive) against the contractor and crediting him with the value of the work done in all respects in the same manner and at the same rates as if it has been carried out by the contractor under the terms of his contract. The certificate of the Engineer-in-charge as to the value of the work done shall be final and conclusive against the contractor provided always that action under the sub clause should only be taken after giving notice in writing to the contractor. Provided also that if the expenses incurred by the UPHDB are less than the amount payable to the contractor at his agreement rates, the difference shall not be paid to the contractor.

c) Alter giving notice to the contractor to measure up the work of the contractor

and to take such whole, or the balance or part thereof as shall be unexecuted out of his hands and to give it to expenses which may be incurred in excess of the sum which would have been paid to the original contractor if the whole work had been executed by him (of the amount of which excess the certificate in writing of the Engineer-in-Charge shall be final and conclusive) shall be borne and paid by the original contractor and may be deducted from any money due to him by UPHDB under his contract or on any other account whatsoever or from his security deposit or the proceeds of sales thereof or a sufficient part thereof as the case may be. If the expenses incurred by the UPHDB are less than the amount payable to the Contractor at his agreement rates, the difference shall not be paid to the Contractor.



3.3. Any excess expenditure incurred or to be incurred by UPHDB in completing the works or part of the works or the excess loss or damages suffered or any may be suffered by UPHDB as aforesaid after allowing such credit shall without prejudice to any other right or remedy available to UPHDB in law be recovered from any moneys due to the contractor on any account and if such moneys are not sufficient, the contractor shall be called upon in writing and shall be liable to pay the same within 30 days. If the contractor shall fail to pay the required sum within the aforesaid period of 30 days the Engineer-in-charge shall have the right to sell any or all of the contractor’s unused materials, constructional plants. Implements. Temporary buildings etc and apply the proceeds of sale thereof towards the satisfaction of any sums due from the contractor under the contract and if thereafter there be any balance outstanding from the contractor it shall be recovered in accordance with the provision of the contract.

3.4. All action being taken by UPHDB. In the event of the termination of the Agreement of

UPHDB, the Agreement between UPHDB and the contractor will automatically stand terminated and that the contractor shall take away T&P and surplus materials from the site of work after the joint measurement are taken of the same.

3.5. In the event of any one or more of the above courses being adopted by the Engineer-

in-Charge the contractor shall have no claim to compensation for any loss sustained by him by reasons of his having purchased or procured any materials or entered into any engagements or made any advances on account or with a view to the execution of the work or the performance of contract. And in case action is taken under any of the provision aforesaid, the contractor shall not be entitled to recover or be paid any sum for any work thereof, or actually performed under this contract unless and until the Engineer-in-Charge has certified in writing the performance of such work and the value to be paid the value so certified.

3.6. Provided further that if any of the recoveries to be made, while taking action as per

3.2 (b) and/or 3.2 (c) above, are in excess of the security deposit forfeited, these shall be limited to the amount by which the excess cost incurred by the UPHDB exceeds the security deposit so forfeited.

CLAUSE 4: Contractor to pay compensation, if action not taken under Clause 3.

4.1. In any case in which any of the powers conferred upon the Engineer-in-Charge by

Clause 3 thereof shall have become exercisable and the same shall not be exercised, the non-exercise thereof shall not constitute a waiver of any of the conditions hereof and such powers shall not withstanding be exercisable in the event of any further case of default by the contractor and the liability of the contractor for compensation shall remain unaffected. In the event of the Engineer-in-Charge putting in force all or any of the powers vested in him under the preceding clause he may, if he so desires after giving a notice in writing to the contractor, take possession of (or at the sole discretion of the Engineer- in-Charge which shall be final and binding on the contractor) use as on hire (the amount of the hire money being also in the final determination of the Engineer-in-Charge) all or any tools, plant, materials and stores, in or upon the works, or the site thereof, belonging to the contractor, or procured by the contractor and intended to be used for the execution of the work/or any part thereof, paying or allowing for the same in account at the contract rates, or, in the case of these not being applicable, at current market rates to be certified by



the Engineer-in-Charge, whose certificate thereof shall be final, and the binding on the contractor, otherwise the Engineer-in-Charge by notice in writing may order the contractor or his clerk of the works, foreman or other authorized agent to remove such tools, plant, materials, or stores from the premises (within a time to be specified in such notice) and in the event of the contractor failing to comply with any such requisition, the Engineer-in-Charge may remove them at the contractors expense or sell them by auction or private sale on account of the contractor and at his risk in all respects and the certificate of the Engineer- in-Charge as to the expense of any such removal and the amount of the proceeds and expense of any such sale shall be final and conclusive against the contractor.

CLAUSE 5: Time, Delay and Extension of Time 5.0 The time allowed for execution of the Works as specified in the Notice Inviting

Tender, shall be the essence of the Contract. The execution of the works shall commence from the date on which the written orders to commence the work are issued to the Contractor, if the Contractor commits default in commencing the execution of the work within 15 days of the date of issuance of written orders to commence the work, UPHDB shall without prejudice to any other right or remedy available in law, be at liberty to forfeit the earnest money absolutely.

5.1 Within 15 days of the date of issue of Letter of Award, the Contractor shall submit a

Time and Progress Chart and get it approved by the Department. The Chart shall be prepared in direct relation to the time stated in the Contract documents for completion of the works. It shall indicate the forecast of the dates of commencement and completion of various trades of sections of the work and may be amended as necessary by agreement between the Engineer-in-Charge and the Contractor within the limitations of time imposed in the Contract documents, and further to ensure good progress during the execution of the work, the contractor shall in all cases in which the time allowed for any work, exceeds one month (save for special jobs for which a separate programme has been agreed upon) complete 1/8th of the whole of work before 1/8 of the whole time allowed in the contract has elapsed, 3/8th of the work before one half of such time has elapsed and 3/4th of the work before 3/4th of such time has elapsed.

5.2. If the works be delayed by:

i). Force Manure, or ii). Abnormally bad weather, or iii). Serious loss or damage by fire, or iv). Civil commotion, local commotion of workmen, strike or lockout, affecting any of

the trades employed on the work, or v). Any other cause which, in the absolute discretion of the Accepting Authority is

beyond the Contractors control then upon the happening of any such event causing delay, the Contractor shall immediately give notice thereof in writing to the Engineer-in-Charge but shall nevertheless use constantly his best endeavors to prevent or make good the delay and shall do all that may be reasonably required to the satisfaction of the Engineer-in-Charge to proceed with the works.



5.3. Request for extension of time, to be eligible for consideration, shall be made by the Contractor in writing within fourteen days of the happening of the event causing delay on registered inland letter. The Contractor may also, if practicable, indicate in such a request the period for which extension is desired. Again it is to clarify that there is no provision of any escalation during extended period of contract.

5.4. In order to keep the contract alive, it is necessary that ‘Competent Authority” grants

“Provisional Time Extension” suemoto to contractor for the period found to be fit by the “Competent Authority” in any case, granting of “Time Extension would not entitle the contractor for the payment of escalation. In such cases” Competent Authority” while granting “Provisional Time Extension” should keep rights reserved for levying Penalty/Liquidated Damages to the contractor under clause No.2 depending upon the merit of the case and it should be binding upon the contractor. in any case granting of “Provisional Time Extension” would not mean that the Contractor will not be called upon for laying Compensation under Clause 2 of this agreement. The Contractor may be required to pay the compensation under Clause 2 of this agreement even if the Provisional time Extension is granted to him to keep the Contract alive for the period beyond the stipulated date of completion under this contract based on the time of completion stipulated in the Contract Agreement if the accepting authority decide that the delays in completion of the contract is due to the reasons attributable to Contractor.

CLAUSE 6: Measurements of Work Done 6.1. Engineer-in-Charge shall, except as otherwise provided, ascertain and determine by

measurement the value in accordance with contract of work done. All measurements of all items having financial value shall be entered in Measurement Book and/or level field book so that a complete record is obtained of all works performed under the contract.

All measurements and levels shall be taken jointly by the Engineer-in-Charge or his

authorized representative and by the contractor or his authorized representative from time to time during the progress of the work and such measurements shall be signed and dated by the Engineer-in-Charge and the contractor or their representatives in token of their acceptance. If the contractor objects to any of the measurements recorded, a note shall be made to that effect with reason and signed by both the parties.

6.2. If for any reason the contractor or his authorized representative is not available and

the work of recording measurements is suspended by the Engineer-in-Charge or his representative, the Engineer-in-Charge and the Department shall not entertain any claim of contractor for any loss or damages on this account, if the contractor or his authorized representative does not remain present at the time of such measurements after the contractor or his authorized representative has been given a notice in writing three (3) days in advance or fails to countersign or to record objection within a week from the date of the measurement, then such measurements recorded in his absence by the Engineer-in-Charge or his representative shall be deemed to be accepted by the Contractor.

The contractor shall, without extra charge; provide all assistance with every appliance, labor and other things necessary for measurements and recording levels.



Except where any general or detailed description of the work expressly shows to the contrary, measurements shall be taken in accordance with the procedure set forth in the specifications notwithstanding any provision in the relevant Standard Method of measurement or any general or local custom. In the case of items, which are not covered by specifications, measurements shall be taken in accordance with the relevant standard method of measurement issued by the Bureau of Indian Standards and if for any item no such standard is available then a mutually agreed method shall be followed.

6.3. The contractor shall give not less than seven days notice to the Engineer-in- Charge

or his authorized representative in charge of the work before covering up or otherwise placing beyond the reach of measurement any work in order that the same may be measured and correct dimensions thereof be taken before the same is covered up or placed beyond the reach of measurement and shall not cover up and place beyond reach of measurement any work without consent in writing of the Engineer-in-Charge or his authorized representative in charge of the work who shall within the aforesaid period of seven days inspect the work, and if any work shall be covered up or placed beyond the reach of measurements without such notice having been given or the Engineer-in-Charge’s consent being obtained in writing the same shall be uncovered at the Contractors expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executed.

Engineer-in-Charge or his authorized representative may cause either themselves or through another officer of the department to check the measurements recorded jointly or otherwise as aforesaid and all provisions stipulated herein above shall be applicable to such checking of measurements or levels.

6.4. It is also a term of this contract that recording of measurements of any item of work in

the measurement book and/or its payment in the interim, on account or final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability period.

CLAUSE 7: Payment on Running Bills to be regarded as advance 7.1. The contractor shall not be entitled for payment of Running Bill if the gross amount of

Running Bill is less than Rs: 50,00,000=00 (Rs. Fifty lacs only). The amount admissible shall be paid to the contractor within 30 days from the date of presentation of the bill to the Engineer-in-charge by the contractor or after the replenishment of the amount of the previous bill from UPHDB, whichever is later. All efforts shall be made to release the payments within the above-mentioned period. UPHDB will not be responsible for any delay in releasing payment of running bills beyond 60(sixty) days due to non-availability of fund with UPHDB. The payment will be made only when Syndicate Bank makes the funds available to UPHDB. The contractor will not be entitled to any claim from UPHDB for delay in payment due to non- availability of fund. No interest will be paid on any delay on the payment of running/final bill.



7.2. All such interim payments shall be regarded as payment by way of advances against final payment only and shall not preclude the requiring of bad, unsound and imperfect or unskilled work to be rejected, removed, taken away and reconstructed or re-erected. Any certificate given by the Engineer-in-Charge relating to the work done or materials delivered forming part of such payment, may be modified or corrected by any subsequent such certificate(s) or by the final certificate and shall not by itself be conclusive evidence that any work or materials to which it relates is/are in accordance with the contract and specifications. Any such interim payment, or any part thereof shall not in any respect conclude, determine or affect in any way powers of the Engineer-in- Charge under the contract or any of such payments be treated as final settlement and adjustment of accounts or in any way vary or affect the contract.

7.3. Pending consideration of extension of date of completion interim payments shall

continue to be made as herein provided. Without prejudice to the right of the department to take action under the terms of this contract for delay in the completion of work, if the extension of date of completion is not granted by the competent authority.

7.4. No payment to the contractor shall be made with out detailed measured. CLAUSE 8: Completion Certificate and Completion Plans 8.1. Within ten days of the completion of the work, the contractor shall give notice of such

completion to the Engineer-in-Charge and within thirty days of the receipt of such notice the Engineer-in-Charge shall inspect the work and if there is no defect in the work shall furnish the contractor with a final certificate of completion, otherwise a provisional certificate of physical completion indicating defects (a) to be rectified by the contractor and/or (b) for which payment will be made at reduced rates, shall be issued. But no final certificate of completion shall be issued, nor shall the work be considered to be complete until the contractor shall have removed from the premises on which the work shall be executed all scaffolding, surplus materials, rubbish and all huts and sanitary arrangements required for his/their work people on the site in connection with the execution of the works as shall have been erected or constructed by the contractor(s) and cleaned off the dirt from all wood work, doors, windows, walls, floor or other parts of the building, in, upon, or about which the work is to be executed or of which he may have had possession for the purpose of the execution thereof, and not until the work shall have been measured by the Engineer-in-Charge. If the contractor shall fail to comply with the requirements of this Clause as to removal of scaffolding, surplus materials and rubbish and all huts and sanitary arrangements as aforesaid and cleaning off dirt on or before the date fixed for the completion of work, the Engineer-in-Charge may at the expense of the contractor remove such scaffolding, surplus materials and rubbish etc., and the contractor shall have no claim in respect of scaffolding or surplus materials as aforesaid except for any sum actually realized by the sale thereof.

Clause 8A Contractor to Keep Site Clean 8A.1. When the annual repairs and maintenance of works are carried out, the splashes and

droppings from white washing, color washing, painting etc., on walls, floor, windows,



etc. shall be removed and the surface cleaned simultaneously with the completion of these items of work in the individual rooms, quarters or premises etc. In case the contractor fails to comply with the requirements of this clause, the Engineer-in- Charge shall have the right to get this work done at the cost of the contractor either departmentally or through any other agency. Before taking such action, the Engineer-in-Charge shall give ten days notice in writing to the contractor.

Clause 8B Completion plans to be submitted by the Contractor 8B.1. The contractor shall submit completion plan of Civil , Electrical , Drainage, Fire

Fighting, Electrical, Electronic, Data Cables, Fire Protection as required vide s for Civil and Electrical works (Part-I internal) 1994 and (Part-II External) 1995 as applicable within thirty days of the completion of the work. In case, the contractor fails to submit the complete plan aforesaid, he shall be liable to pay a sum equivalent to 2.5% of the value of the work subject to a ceiling of Rs 500000/- (Rupees Five lacs).

CLAUSE 9: Payment of final Bill 9.1. The final bill shall be submitted by the contractor in the same manner as specified in

interim bills within three months of physical completion of the work or within one month of the date of the final certificate of completion furnished by the Engineer-in-Charge whichever is earlier. Further claims shall neither be made by the contractor nor admissible for payment after submission of the final bill and these shall be deemed to have been waived and extinguished. Payments of those items of the bill in respect of which there is no dispute and of items in dispute, for quantities and rates as approved by Engineer-in-Charge, will, as far as possible be made within the period specified herein under, the period being reckoned from the date of receipt of the bill by the Engineer-in-Charge, complete with account of materials issued by the Department and dismantled materials:

i) If the Contract value of works is upto Rs. 5 lakhs: 3 months ii If the Contract value of work exceeds Rs. 5 lakhs: 6 months

Clause 9 A Payment of Contractors Bills to Banks 9A.1 Payments due to the contractor may, if so desired by him, be made to his bank

instead of direct to him provided that the contractor furnishes to the Engineer-in- Charge (1) an authorization in the form of a legally valid document such as a power of attorney conferring authority on the bank to receive payments and (2) his own acceptance of the correctness of the amount made out as being due to him by UPHDB or his signature on the bill or other claim preferred against UPHDB before settlement by the Engineer-in-Charge of the account or claim by payment to the bank. While the receipt given by such banks shall constitute a full and sufficient discharge for the payment, the contractor, shall wherever possible present his bills duly receipted and discharged through his bankers.

Nothing herein contained shall operate to create in favor of the bank any rights or equities vis-à-vis UPHDB



CLAUSE 10: Materials not to be supplied by UPHDB i) The UPHDB will not supply or procure for the Contractor materials of any description

including cement and steel and the contractor shall make his own arrangements therefore at his own cost.

CLAUSE 10 A Materials to be provided by the Contractor i) The contractor shall, at his own expense, provide all materials, required for the

works. ii) The contractor shall, at his own expenses and without delay; supply to the Engineer-

in-Charge samples of materials to be used on the work and shall get these approved in advance. All such materials is to be provided by the Contractor shall be in conformity with the specifications laid down or referred to in the contract. The contractor shall, if requested by the Engineer-in-Charge furnish proof, to the satisfaction of the Engineer-in- Charge that the materials so comply. The Engineer-in-Charge shall within thirty days of supply of samples or within such further period as he may require, intimate to the contractor in writing whether samples are approved by him or not. If samples are not approved, the Contractor shall forthwith arrange to supply to the Engineer-in-Charge for his approval fresh samples complying with the specifications laid down in the contract. When materials are required to be tested in accordance with specifications, approval of the Engineer-in-Charge shall be issued after the test results are received.

iii) The Contractor shall at his risk and cost submit the samples of materials to be tested

or analyzed and shall not make use of or incorporate in the work any materials represented by the samples until the required tests or analysis have been made and materials finally accepted by ‘the Engineer- in-Charge. The Contractor shall not be eligible for any claim or compensation either arising out of any delay in the work or due to any corrective measures required to be taken on account of and as a result of testing of materials.

iv) The contractor shall, at his risk and cost, make all arrangements and shall provide all

facilities as the Engineer-in-Charge may require for collecting, and preparing the required number of samples for such tests at such time and to such place or places as may be directed by the Engineer-in-Charge and bear all charges and cost of testing unless specifically provided for otherwise elsewhere in the contract or specification. The Engineer-in- Charge or his authorized representative shall at all times have access to the works and to all workshops and places where work is being prepared or from where materials, manufactured articles or machinery are being obtained for the works and the contractor shall afford every facility and every assistance in obtaining the right to such access.

v) The Engineer-in-Charge shall have full powers to require the removal from the

premises of all materials which in his opinion are not in accordance with the specifications and in case of default the Engineer-in-Charge shall be at liberty to employ at the expense of the contractor, other persons to remove the same without being answerable or accountable for any loss or damage that may happen or arise to such materials. The Engineer-in- Charge shall also have full powers to require other proper materials to be substituted thereof and in case of default the Engineer-in-



Charge may cause the same to be supplied and all costs which may attend such removal and substitution shall be borne by the Contractor.

vi) Cement used for the works will be procured by the Contractor directly

from either one of the approved manufacturers or from their authorized agents / dealers. The Cement shall be l.S.l. Marked and approved by the Engineer-in-Charge. Manufacturers Test Certificate shall be procured and submitted , for each consignment received at the project site.

vii) Steel should be obtained by the contractors from primary or their

authorized agents (a) Steel Authority of India (b) Tata Iron & Steel Company (c) Vishakhapatnam Steel Plant (d) Rathi Steel conforming to required specifications along with test certificates.

CLAUSE 10B: Payment of Advances and Recovery (i) Payment of Advances and Recovery

The contractor on provision of a bank guarantee of an amount

equivalent to the 10% of the tendered amount shall be entitled to the

mobilization advance of an amount up to 10% of the tendered amount.

The advance made shall be recovered / deducted from the subsequent

running bills. The mode of recovery of the mobilization advance shall be

as follows:

The percentage of the amount provided as mobilization advance

deducted from the running bill is equal to amount bill divided by

tendered amount and multiplied by 100.

CLAUSE 11: Work to be executed in Accordance with Specifications, Drawings. Orders etc. 11.1 The contractor shall execute the whole and every part of the work in the

most substantial and workmanlike manner both as regards materials

and otherwise in every respect in strict accordance with the

specifications. The contractor shall also conform exactly, fully

and faithfully to the design, drawings and instructions in writing



in respect of the work signed by the Engineer-in-Charge and the contractor shall be furnished free of charge one copy of the contract documents together with specifications, designs, drawings and instructions as are not included in the standard specifications of Central Public Works Department or in any Bureau of India Standard or any other, published standard or code or, Schedule of Rates or any other printed publication referred to elsewhere in the contract.

11.2 The contractor shall comply with the provisions of the contract and with the care and

diligence execute and maintain the works and provide all labour and materials, toots and plants including for measurements and supervision of all works, structural plans and other things of temporary or permanent nature required for such execution and maintenance in so far as the necessity for providing these, is specified or is reasonably inferred from the contract. The Contractor shall take full responsibility for adequacy, suitability and safety of all the works and methods of construction.

CLAUSE 12: Deviations, alteration, omission, additions, substitutions & extra items (Extent and Pricing) The engineer-in-charge shall have power to make any alteration in, emissions from additions to or substitutions for, original specifications, drawings, designs, and instructions that may appear to him to be necessary during the progress of the work and the contractor shall carry out the work in accordance with any instructions which may be given to him in writing signed by the Engineer-in-charge and such alterations, omissions, additions or substitution, shall not invalidate the contract and any altered additional or substituted work which the contractor may be directed to do in the manner above specified as part of the work shall be carried out by the contractor on the same conditions in all respects on which he agreed to do the main work. The time for the completion of the work shall be extended in proportion that the altered additional or substituted work bears to the original contract work, and the certificate of the Engineer-in-charge shall be conclusive as to such proportion over and above this, a further period as may be deemed necessary not exceeding 25 percent of the time so extended may be allowed to the contractor the rates for such additional, altered or substituted work under this clause shall be worked out in accordance the following provisions in their respective order:- (i) If the rate s for the additional, altered or substituted work are specified in the contract

for the work the contractor is bound to carry out the additional, altered or substituted work at the same rates as are specified in the contract for the work.

(ii) If the rates for the additional altered or substituted work or not specifically provided in

the contract for the work, the rates will be derived from the rates for similar class for work as are specified in the contract for the work.

(iii) If the altered additional or substituted work includes any work for which no rates are

specified in the contract for the work or can not be derived from the similar class of the work in the contract then such work shall be carried out at the rates entered in the schedule of Rates for ---------------------------- District /minus/plus percentage which the total tendered amount bears to the estimated cost of the entire work put to tender.

(iv) If the rates for the altered additional or substituted work can not be determined in the

manner specified in sub-clauses (ii) to (iii) above then the rates for such work shall



be worked out on the basis of the Delhi schedule of rates specified above minus/plus the percentage which the total tendered amount bears to the estimated cost of the entire work put to tender provided always that if the rate for a particular part of prates of the item is not in the schedule of rates, the rate for such part of parts will be determined by the officer accepting the contract on behalf of the U.P.H.D.B. on the basis of the prevailing market rate when the work was done

(v) If the rates for the altered, additional or substituted work can not be determined in the

manner specified in sub-clause (i) to (iv) above than the contractor shall within 7 days of the data of receipt of order to carryout the work inform the officer accepting the contract on behalf of the U.P.H.D.B. of the rate which it is his intention to charge for such class of work, supported by analysis of the rate or rates claimed and the Superintending Engineer shall determine the rate or rates on the basis of the prevailing market rates and pay the contractor accordingly. However, the officer accepting the contract on behalf of the U.P.H.D.B. by notice in writing will be at liberty to cancel his order to carry out such class of work and arrange to carry it out in such manner, as he may consider advisable. But no circumstances, the contractor shall suspend the work on the plea of no settlement of rates of items, failing under this clause.

The rates under sub-clauses (i), (ii) and (iii) shall be worked out by the officer

accepting the contract on behalf of U.P.H.D.B. CLAUSE 13: Foreclosure of Contract due to Abandonment or Reduction in Scope of Work 13.1 If at any time after acceptance of the tender UPHDB shall decide to abandon or

reduce the scope of the work for any reason whatsoever and hence not require the whole or any part of the works to be carried out, the Engineer-in-Charge shall give notice in writing to that effect to the contractor and the contractor shall act accordingly in the matter. The contractor shall have no claim to any payment of compensation or otherwise whatsoever, on account of any profit or advantage which he might have derived from the execution of the works in full but which he did not derive in consequence of the foreclosure of the whole or part of the works.

CLAUSE 14: Part Payments of the Structures In order to prevent leakage /seepage from any part of the structure, contractor should conduct appropriate “Water Proof Test” as per the instruction of “Engineer-in-charge” and ensure that the structures (buildings are leakage/seepage proof. The payment of the items through which seepage/ leakage may take place such as R.C.C in Roof Slab, R.C.C. in sunken Portion, plastering of external walls and any other items through which the leakage /seepage may occur in the buildings as determined by the Engineer-in- charge will be made on “Part Rate” basis by the Engineer- in-charge. The part rate shall be made at the rate of 75% of the B.O.Q. rates. Full rate shall be released by the Engineer-in-charge only when either the contractor obtains Leakage /seepage Proof certificate from Syndicate Bank, or the building withstand three monsoon period without the seepage/leakage whichever is later.



CLAUSE 15: Suspension of Work i) The contractor shall, on receipt of the order in writing of the Engineer-in- Charge

(whose decision shall be final and binding on the contractor) suspend the progress of the works or any part thereof for such time and in such manner as the Engineer-in-Charge may consider necessary so as not to cause any damage or injury to the work already done or endanger the safety thereof for any of the following reasons.

a) On account of any default on the part of the Contractor, or

b.) For proper execution of the works or part thereof for reasons other than the

default of the contractor ;or

c.) For safety of the works or part thereof.

The contractor shall, during such suspension, properly protect and secure the works to the extent necessary and carry out the instructions given in that behalf by the Engineer-in-Charge.

ii) If the suspension is ordered for reasons (b) and (c) in sub-Para (I) above: a.) The contractor shall be entitled to an extension of time equal to the period of every

such suspension. No compensation whatsoever shall be paid on this account. CLAUSE 16: Works to be open to inspection and Action in case work not done as per specifications 16.1 WORKS TO BE OPENED TO INSPECTION. All works under or in course of execution or executed in pursuance of the contract shall at all times be open and accessible to the inspection and supervision of the Engineer-in-Charge, his authorized subordinates in charge of the work and all the superior officers, officer of the Quality Control Organization of the Department and of the Chief Technical Examiner’s Office of central Vigilance Commission, and the contractor shall, at all times, during the usual working hour and at all other times at which reasonable notice of the visit of such officers has been given to the contractor, either himself be present to receive orders and instructions or have a responsible agent duly accredited in writing, present for that purpose. Orders given to the Contractors agent shall be considered to have the same force as if they had been given to the contractor himself. 16.2 ACTION IN CASE WORK NOT DONE AS PER SPECIFICATIONS. If it shall appear to the Engineer-in-Charge or his authorized subordinates in charge of the work or to the Director/UPHDB in charge of Quality Control or his subordinate officers or to the Chief Technical Examiner or his subordinate officers, that any work has been executed with unsound, imperfect, or unskillful workmanship, or with materials or articles provided by him for the execution of the work which are unsound or of a quality inferior to that contracted or otherwise not in accordance with the contract, the contractor shall, on demand in writing which shall be made within six months of the completion of the work from the Engineer-in-Charge specifying the work, materials or articles complained of notwithstanding that the same may have been passed, certified and paid for forthwith rectify, or remove and



reconstruct the work so specified in whole or in part, as the case may require or as the case may be, remove the materials or articles so specified and provide other proper and suitable materials or articles at his own charge and cost. In the event of the failing to do so within a period specified by the Engineer-in-Charge in his demand aforesaid, then the contractor shall be liable to pay compensation at the same rate as under clause 2 of the contract (for non-completion of the work in time) for this default. 16.3 In such case the Engineer-in-Charge may not accept the item of work at the rates applicable under the contract but may accept such item at reduced rates as the Competent Authority may consider reasonable during the preparation of on account bills or final bill if the item is so acceptable without detriment to the safety and utility of the item and the structure or he may reject the work outrightly without any payment and/or get it and other connected and incidental items rectified, or removed and re-executed at the risk and cost of the contractor. Decision of the. Engineer-in-Charge to be conveyed in writing in respect of the same will be final and binding on the contractor.

CLAUSE 17: Contractor liable for Damages, defects during maintenance period 17.1 Defect Liability Period shall be 12(Twelve) months from the date of issue of Final

Completion Certificate. 17.2 If the contractor or his working people or servants shall break, deface, injure or

destroy any part of building in which they may be working, or any building, road, road curb, fence, enclosure, water pipe, cables, drains, electric or telephone post or wire, trees, grass or grassland, or cultivated ground contiguous to the premises on which the work or any part is being executed, or if any damage shall happen to the work while in progress, form any cause whatever or if any defect, shrinkage or other faults appear in the work within Twelve months after a certificate final or otherwise of its completion shall have been given by the Engineer-in-Charge as aforesaid arising out of, defect or improper materials or workmanship the contractor shall upon receipt of a notice in writing on that behalf make the same good at his own expense or in default the Engineer-in-Charge cause the same to be made good by other workmen and deduct the expense from any sums that may be due or at any time thereafter may become due to the contractor, or from his security deposit or the proceeds of sale thereof or of a sufficient portion thereof.

17.3 In case the contractor fails to take aforesaid action within 15 days the UPHDB shall

have right to get the defective portion of work rectified or re-done at the risk and cost of the contractor and recover the amount from security deposit of the contractor. The determination of amount shall be final and binding on the contractor but it shall not exceed 10% of the contract value.

17.4 The contractor shall be fully responsible for maintenance including watch and ward of

premises for one year from the recorded date of completion or till the work are taken over by the Syndicate Bank which ever is later. Thereafter the work can be handed over to the Syndicate Bank through UPHDB along with all inventories completion plan etc.

CLAUSE 18: Contractor to Supply Tools & Plants etc.



18.1 The contractor shall provide at his own cost all materials (except such special

materials, if any, as may in accordance with the contract be supplied from the Engineer-in-Charge’s stores), plant, tools, appliances, implements, ladders, cordage, tackle, scaffolding and temporary works required for the proper execution of the work, whether original, altered or substituted and whether included in the specifications or other documents forming part of the contract or referred to in these conditions or not, or which may be necessary for the purpose of satisfying or complying with the requirements of the Engineer-in-Charge as to any mailer as to which under these conditions he is entitled to be satisfied, or which he is entitled to require together with carriage therefore to and from the work. The contractor shall also supply without charge the requisite number of persons with the means and materials, necessary for the purpose of setting out works, and counting, weighing and assisting the measurement for examination at any time and from time to time of the work or materials. Failing his so doing the same may be provided by the Engineer-in-Charge at the expense of the contractor and the expenses may be deducted, from any money due to the contractor, under this contract or otherwise and/or from his security deposit or the proceeds of sale thereof, or of a sufficient portions thereof.

CLAUSE 18A: Recovery of Compensation paid to Workman 18A.1 In every case in which by virtue of the provisions sub-section (1) of section 12, of the

Workmen’s Compensation Act, 1923 UPHDB is obliged to pay compensation to a workman employed by the contractor, in execution of the works, UPHDB will recover from the contractor the amount of the compensation so paid and, without prejudice to the rights of the UPHDB under sub section (2) 12, of the said Act, UPHDB shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due by UPHDB to the Contractor whether under this contract or otherwise. UPHDB shall not be bound to contest any claim made against it under sub-section (1) Section 12, of the said Act, except on the written request of the contractor and upon his giving to UPHDB full security for all cost for which UPHDB might become liable in consequence of contesting such claim.

CLAUSE 18B: Ensuring Payment and Amenities to workers if Contractor fails 18B.1 In every case in which by virtue of the provisions of the Contract Labor (regulation

and Abolition) Act, 1970, and of the Contract Labor (Regulation and Abolition) Central Rules. 1971, UPHDB is obliged to pay any amounts of wages to a workman employed by the contractor in execution of the works, or to incur any expenditure in providing welfare and health amenities required to be provided under the above said Act and the rules under Clause 19H or under the contractor’s Labor Regulations or under the Rules framed by UPHDB from time to time for the protection of health and sanitary arrangements for workers employed by Contractors, UPHDB will recover from the contractor the amount of wages so paid or the amount of expenditure so incurred, and without prejudice to the rights of the UPHDB under sub-section (2) of Section 20, and sub-section (4) of section 21, of the Contract Labor (Regulation and Abolition) Act, 1970, UPHDB shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due by UPHDB to the contractor whether under this contract or otherwise UPHDB shall not be bound to contest any claim made against it under sub section(1) of section 20, sub-section(4) of section 21, of the said Act, except on the written request of the contractor and



upon his giving to the UPHDB full security for all costs for which UPHDB might becomes liable in contesting such claim.

CLAUSE 19: Labor Laws to be complied by the Contractor The contractor shall obtain a valid license under the Contract Labor (R&A) Act, 1970, and the Contract Labor (Regulation and Abolition) Central Rules 1971, before the commencement of the work, and continue to have a valid license until the completion of the work. Any failure to fulfill this requirement shall attract the penal provisions of this contract arising out of the resultant non-execution of the work.

CLAUSE 19 A: Age of Labor

No labor below the age of eighteen years shall be employed on the work. If the contractor violates any labor law of the land and the penalty is imposed by the concerned department the contractor shall be responsible and pay the penalty directly to the department or the same shall be recovered by the UPHDB from the contractor and pay to the concerned department.

CLAUSE 19 B: Payments of Wages i) The contractor shall pay to labor employed by him either directly or through sub-

contractors, wages not less than fair wages as defined in the C.P.W.D contractor’s labor Regulations or as per the provisions of the Contract Labor (Regulation and Abolition) Act 1970 and the contract labor (Regulation and Abolition) Central Rules 1971, wherever applicable.

ii) The contractor shall, notwithstanding the provisions of any contract to the contrary,

cause to be paid fair wage to labor indirectly engaged on the work including any labor engaged by his sub-contractors in connection with the said work, as if the labor had been immediately employed by him.

iii) In respect of all labor directly or indirectly employed in the works for performance of

the contractor’s part of this contract, the contractor shall comply with or cause to be complied with the Central Public Works Department contractor’s Labor Regulations made by UPHDB from time to time in regard to payment of wages, wage period, deductions from wages recovery of wages not paid and deduction unauthorized made, maintenance of wage books or wage slips, publication of scale of wages and other terms of employment, inspection and submission of periodical returns and all other matters of the like nature or as per the provisions of the Contract Labor (Regulation and Abolition) Act 1970, and the Contract Labor(Regulation and Abolition)Central Rules, 1971, wherever applicable.

iv) a) The Engineer-in-Charge concerned shall have the right to deduct from the

money due to the contractor any sum required or estimated to be required for making good the loss suffered by a worker or workers by reason of non-fulfillment of the conditions of the Contract for benefit of the worker. Non-payment of wages or of deductions made from his or their wages, which are not justified by their terms of the contract or non-observance of the Regulations.



b.) Under the provision of Minimum Wages (Central) Rules 1950 or direction issued by State Government, the contractor is bound to allow to the labors directly or indirectly employed in the works one day rest for 6 days continuous work and pay wages at the same rate as for duty In the event of default the Engineer-in-Charge shall have the right to deduct the sum or sums not paid on account of wages for weekly holidays to any labors and pay the same to the persons entitled thereto from any money due to the contractor by the Engineer-in-charge concerned.

v) The contractor shall comply with the provisions of the Payment of Wages Act, 1936,

Minimum Wages Act, 1948, Employees liability Act, 1938, Workmen’s Compensation Act, 1923, Industrial Disputes, Act, 1941, Maternity Benefits Act 1961, and the Contractor’s Labor (Regulation and Abolition) Act 1970, or the modifications thereof or any other laws relating thereof and the rules made hereunder from time to time.

vi) The contractor shall indemnify and keep indemnified UPHDB against payments to be

made under and for the observance of the laws aforesaid and the Contractor’s Labor Regulations without prejudice to his right to claim indemnity from his sub-contractors.

vii) The laws aforesaid shall be deemed to be a part of this contract and any breach

thereof shall be deemed to be a breach of this contract. viii) Whatever is the minimum wage for the time being, or if the wage payable is higher

than such wage, such wage shall be paid by the contractor to the workmen directly without the intervention of jamadar and that jamadar shall not be entitled to deduct or recover any amount from the minimum wage payable to the workmen as and by way of commission or otherwise.

ix) The contractor shall ensure that no amount by way of commission or otherwise is

deducted or recovered by the jamadar from the wage of workmen.

CLAUSE 19 C: In respect of all labour directly or indirectly employed in the work for the performance of the contractors part of this contract, the Contractor shall at his own expense arrange for the safety provisions as per Safety Code framed from time to time shall at his own expense provide for all facilities in connection therewith. In case the contractor fails to make arrangement and provide necessary facilities as aforesaid he shall be liable to pay a penalty of Rs.200- for each default and in addition the Engineer-in-Charge shall be at liberty to make arrangement and provide facilities as aforesaid and recover the costs incurred in that behalf from the contractor. CLAUSE 19 D: The contractor shall submit by the 4th and 19th every month, to the Engineer-in- charge a true statement showing in respect of the second half of the preceding months and the first half of the current month respectively:

1) the number of laborers employed by him on the work. 2) their working hours, 3) the wages paid. to them,



4) the accidents that occurred during the said fortnight showing the circumstance under which they happened and the extent of damages and injury caused by them, and

5) the number of female workers who have been allowed maternity benefit according to Clause 19F and the amount paid to them.

Failing which the contractor shall be liable to pay to UPHDB a sum not exceeding Rs.200/- for each default or materially incorrect statement The decision of the Divisional Officer shall be final in deducting from any bill due to the contractor the amount levied as fine and be binding on the contractor. CLAUSE 19 E: In respect of all labour directly or indirectly employed in the works for the performance of the contractor’s part of his contract, the contractor shall comply with or cause to Be complied with all the rules framed from time to time for the protection of health and sanitary arrangements for workers employed by the Central Public Works Department and its contractors. CLAUSE 19 F: Leave and pay during leave shall be regulated as follows: 1. Leave: i) in the case of delivery, maternity leave not exceeding 8 weeks (4 weeks up to and

including the day of delivery and 4 weeks followings that day,)

ii) in the case of miscarriage - upto 3 weeks from the date of miscarriage 2. Pay: i) in the case of delivery - leave pay during maternity leave will be at the rate of the

women’s average daily earnings, calculated on total wages earned on the days when full time work was done during a period of three months immediately preceding the date on which she gives notice that she expects to be confined or at the rate of Rupee one only a day whichever is greater

ii) in the case of miscarriage - leave pay at the rate of average daily earning calculated

on the total wages earned on the days when full time work was done during a period of three months immediately preceding the date of such miscarriage.

3. Conditions for the grant of Maternity Leave: No maternity leave benefit shall be admissible to a woman unless she has been employed for a total period of not less than six months immediately preceding the date on which she proceeds on leave. 4. The contractor shall maintain a register of Maternity (Benefit) in the Prescribed from as shown in annexure - I and II and the same shall be kept at the place of work -



CLAUSE 19 G: In the event of the contractor(s) committing a default or breach of any of the provision of the Central Public Works Department, Contractor’s Labour Regulations and Model Rules for the protection of health and sanitary arrangements for the workers as amended from time to time or furnishing any information or submitting or filing any statement under the Provision of the above Regulations and Rules which is materially incorrect, he/they shall without prejudice to any other liability, pay to the UPHDB a sum not exceeding Rs.200/- for every default, breach or furnishing, making, submitting filing such materially incorrect statements and in the event of the contractor(s) defaulting continuously in this respect, the penalty may be enhanced to Rs.200/- per day for each day of default subject to a maximum of 5 per cent of the estimated cost of the work put to tender. The decision of the Engineer-in-Charge shall be final and binding on the parties. Should it appear to the Engineer-in-Charge that the contractor(s) is/are not properly observing and complying with the provisions of the C.P.W.D Contractor’s labour Regulations and Model Rules and the provisions the Contract Labour (Regulation and Abolition) Act,1970, and the Contract Labour (R&A) Central Rules 1971, for the protection of health and sanitary arrangements for work people employed by the contractor(s) (hereinafter referred as “the said Rules”) the Engineer-in-Charge shall have power •to give notice in writing to the contractor(s) requiring that the said Rules be complied with and the amenities prescribed therein be provided to the work-people within a reasonable time to be specified in the notice. If the contractor(s) shaft tail within the specified in the notice to comply with and/observe the said Rules and to provide the amenities to the work-people as aforesaid, the Engineer-in-Charge shall have the power to provide the amenities hereinbefore mentioned at the cost of the contractor(s). The contractor(s) shall erect, make and maintain at his/their own expenses and to approved standards all necessary huts and sanitary arrangements required for his/their work people on the site in connection with the execution of the work, and if the same shall not have been erected or constructed, according to approved standards, the Engineer-in- Charge shall have power to give notice in writing to the contractor(s) requiring that the said huts and sanitary arrangements be remodeled and/or reconstructed according to approved standards, and if the contractor(s) shall fail to remodel or reconstruct such huts and sanitary arrangements according to approved standards within the period specified in the notice, the Engineer-in-charge shall have the power to remodel or reconstruct such huts and sanitary arrangements according to approved standards at the cost of the contractor(s). CLAUSE 19 H: The contractor(s) shall at his/their own cost provide his/their labour with a sufficient number of huts (hereinafter referred to as the camp.) of the following specifications on a suitable plot of land to be approved by the Engineer-in- Charge. i)a.) The minimum height of each hut at the eaves level shall be 2.lOm (7 ft.) and the floor

area to be provided will be at the rate of 2.7 sqm (30 sq.ft) for each member of the worker’s family staying with the laborer.

i)b.) The contractor(s) shall in addition construct suitable cooking places having a

minimum area of 1 .8m x I .50m (6’x5’) adjacent to the hut for each family.



i)c.) The contractor(s) shall also construct temporary latrines and urinals for the use of the laborers each on the scale of not less than four per each one hundred of the total strength, separate latrines and urinals being provided for women.

i)d.) The contractor(s) shall construct sufficient number of bathing and washing places,

one unit for every 25 persons residing in the camp. These bathing and washing places shall be suitably screened.

ii)a.) All the huts shall have walls of sun-dried or burnt-bricks laid in mud mortar or other

suitable local materials as may be approved by the Engineer-in-Charge. In case of sun-dried bricks, the walls should be plastered with mud gerbil on both sides. The floor may be katcha but plastered with mud gobri and shall be at least 15 cm (6”) above the surrounding ground. The roofs shall be laid with thatch or any other materials as may be approved by the Engineer-in-Charge and the contractor shall ensure that throughout the period of their occupation the roofs remain water-tight.

ii)b.) The contractor(s) shall provide each hut with proper ventilation. - ii)c.) All doors, windows, and ventilators shall be provided with suitable leaves for security

purposes. ii)d.) There shall be kept an open space of at least 7.2m (8 yards) between the rows of

huts, which may be reduced to 6m (20ft.) according to the availability of site with the approval of the Engineer-in-Charge. Back to back construction will be allowed.

iii) Water Supply - The contractor(s) shall provide adequate supply of water for the use

of laborers. The provisions shall not be less than two gallons of pure and wholesome water per head per day for drinking purposes and three gallons of clean water per head per day for bathing and washing purposes. Where piped water supply is available, supply shall be at stand posts and where the supply is from wells or river, tanks which may be of metal or masonry, shall be provided. The contractor(s) shall also at his/their own cost make arrangements for laying pipe lines for water supply to his/their labour camp from the existing mains wherever available, and shall pay all fees and charges therefore.

iv) The site selected for the camp shall be high ground, removed from jungle. v) Disposal of Excreta- The contractor(s) shall make necessary arrangements for the

disposal of excreta from the latrines by trenching or incineration, which shall be according to the requirements laid down by Local Heath Authorities. If trenching or incineration is not allowed the contractor(s) shall make arrangements for the removal of the excreta through the Municipal Committee/authority and inform it about the number of laborers employed so that arrangements may be made by such Committee /authority for the removal of the excreta. All charges on this account shall be borne by the contractor and paid direct by him to the Municipality/authority. The contractor shall provide one sweeper for every eight seats in case of dry system.

vi) Drainage - The contractor(s) shall provide efficient arrangements for draining away

sullage water so as to keep the camp neat and tidy.

vii) The contractor(s) shall make necessary arrangements for keeping the camp area sufficiently lighted to avoid accidents to the workers.



viii) Sanitation- The contractor(s) shall make arrangements for conservancy an sanitation

in the labour camps according to the rules of the Local Public Health and Medical Authorities.

CLAUSE 19 I: The Engineer-in-Charge may require the contractor to dismiss or remove from the site of the work any person or persons in the contractors’ employ upon the work who may be incompetent or misconduct himself and the contractor shall forthwith Comply with such requirements. - CLAUSE 19 J: It shall be the responsibility of the contractor to see that any body does not occupy the building under construction unauthorized during construction, and is handed over to the Engineer-in-Charge with vacant possession of complete building. If such building though completed is occupied illegally, then the Engineer- in-Charge shall have the option to refuse to accept the said building/buildings in that position. Any delay in acceptance on this account will be treated as the delay in completion and for such delay a levy up to 5% of tendered value of work may be imposed by the Director G.C & C.C. U.P.H.D.B. whose decision shall be final both with regard to the justification and quantum and be binding on the contractor. However, the Director G.C & C.C. UPHDB through a notice may require the contractor to remove the illegal occupation any time on delivery. CLAUSE 20: Minimum Wages Act to be complied with The contractor shall comply with all the provisions of the Minimum Wages Act, 1948 and directions issued by State Govt. and Contract Labour (Regulation and Abolition) Act, 1970 and directions issued by State Govt. amended from time to time and rules framed there under and other labour laws affecting contract labour that may be brought into force from time to time and applicable at site of work. CLAUSE 21: Work not to be sublet, Action in case of in solvency The contract shall not be assigned or sublet his contract except as authorized by the engineer in charge on the behalf of the client as in the case of provision, installation of the Lifts, firefighting etc. And if the contractor shall assign or sublet his contract, or attempt to do so, or become insolvent or commence any insolvency proceedings or make any composition with his creditors or attempt to do so, or if any bribe, gratuity, gift, loan perquisite, reward or advantage pecuniary or otherwise, shall either directly or indirectly, be given, promised or offered by the contractor, or any of his servants or agent to any public officer or person in the employ of UPHDB in any relating to his office or employment, or if any such officer or person shall become in any way directly or indirectly interested in the contract, the Engineer-in-Charge on behalf of the Syndicate Bank shall have power to adopt any of the courses specified in Clause 3-hereof as he may deem best suited to the interest of UPHDB and in the event of any of these courses being adopted the consequences specified in the said Clause 3 shall ensue.



CLAUSE 22: Payment of Compensation No compensation on any account shall be paid to the contractors e.g. due to delay in handing over of the site, interruption in the work due to any reason other than those occurring due to war-like situations. No payment will be made to the contractor for any damage caused by rain, snow fall, floods, dampness, fire, sun or any other natural cause whatsoever during the execution of work. The damage to the work due to above reasons, if any shall have to be made good by the contractor at this own cost and no claim on this account shall be entertained. CLAUSE 23: Changes in firm’s Constitution to be intimated Where the contractor is a partnership firm, the previous approval in writing of the Engineer-in-Charge shall be obtained before any change is made in the constitution of the firm. Where the contractor is an individual or a Hindu undivided family business concern such approval as aforesaid shall likewise be obtained before the contractor enters into any partnership agreement where under the partnership firm would have the right to carry out the works hereby undertaken by the contractor. If previous approval as aforesaid is not obtained, the contract shall be deemed to have been assigned in contravention of Clause 20 hereof and the same action may be taken, and the same consequences shall ensue as provided in the said Clause 20. CLAUSE 24: Execution of the work All works to be executed under the contract shall be executed under the direction and subject to the approval in all respects of the Engineer-in-Charge who shall be entitled to direct at what point or points and in what manner they are to be commenced, and from time to time carried on. CLAUSE 25: Dismantled Material UPHDB properties The contractor shall treat all materials if obtained during dismantling of a structure, excavation of the site for a work, etc. as UPHDB property and such materials shall be disposed off to the best advantage of UPHDB according to the instructions in writing issued by the Engineer-in-Charge. CLAUSE 26: Contractor to indemnify Govt. against Patent Rights The contractor shall fully indemnify and keep indemnified the UPHDB against any action, claim or proceeding relating to infringement or use of any patent or design or any alleged patent or design rights and shall pay any royalties which may be payable in respect of any article or part thereof included in the contract. In the event of any claims made under or action brought against UPHDB in respect of any such matters as aforesaid the contractor shall be immediately notified thereof and the contractor shall be at liberty, at his own expense, to settle any dispute or to conduct any litigation that may arise there from, if the infringement of the patent or design or any alleged patent or design right is the direct result of an order passed by the Engineer-in-Charge in this behalf.



CLAUSE 27: Lump sum Provisions in Tender When the estimate on which a tender is made includes lump sum in respect of parts of the work, the contractor shall be entitled to payment in respect of the items of work involved or the part of the work in question at the same rates as are payable under this contract for such items, or if the part of the work in question is not, in the opinion of the Engineer-in-Charge payable of measurement, the Engineer-in-Charge may at his discretion pay the lump-sum amount entered in the estimate, and the certificate in writing of the Engineer-in-Charge shall be final and conclusive against the contractor with regard to any sum or sums payable to him under the provisions of the clause. CLAUSE 28: Action where no Specification are specified In the case of any class of work for which there is no such specifications as referred to in Clause 11, such work shall be carried out in accordance with the Bureau of Indian Standards Specifications. In case there is no such specification in Bureau of Indian Standards, the work shall be carried out as per manufacturer’s specifications, if not available then as per District Specifications. In case there are no such specifications as required above, the work shall be carried out in all respects in accordance with the instructions and requirements of the Engineer-in-Charge CLAUSE 29: Withholding and lien in respect of sums due from Contractor Whenever any claim or claims for payment of a sum Of money arises out of or under the contract or against the contractor, the Engineer-in-Charge or the UPHDB shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in part from the security, if any deposited by the contractor and for the purpose aforesaid the Engineer-in-Charge or the UPHDB shall be entitled to withhold the security deposit, if any, furnished as the case may be and also have a lien over the same pending finalization or adjudication of any such claim. In the event of the security being insufficient to cover the claimed amount or amounts or if no security has been taken from the contractor, the Engineer-in-Charge or the UPHDB shall be entitled to withhold and have a lien to retain to the extent of such claimed amount or amounts referred to above, from any sum or sums found payable or which may at any time thereafter become payable to the contractor under the same contract or any other contract with the Engineer-in-Charge of the UPHDB or any contracting person through the Engineer-in-Charge pending finalization of adjudication of any such claim. It is an agreed term of the contract that the sum of money or moneys so withheld or retained under the lien referred to above by the Engineer-in-Charge or UPHDB will be kept withheld or retained as such by the Engineer-in-Charge or UPHDB till the claim arising out of or under the contract is determined by the arbitrator (if the contract is governed by the arbitration clause) or by the competent court, as the case may be and that the contractor will have no claim for interest or damages whatsoever on any account in respect of such withholding or retention under the lien referred to above and duly notified as such to the contractor. For the purpose of this clause, where the contractor is a partnership firm or a limited UPHDB, the Engineer-in-Charge or the RI shall be entitled to withhold and also have a lien to retain towards such claimed amount or amounts in whole or in part from any sum found payable to



any partner/limited UPHDB as the case may be, whether in his individual capacity or otherwise. UPHDB shall have the right to cause an audit and technical examination of the works and the final bills of the contractor including all supporting vouchers, abstract, etc., to be made after payment of the final bill and if as a result of such audit and technical examination any sum is found to have been overpaid in respect of any work done by the contractor under the contract or any work claimed to have been done by him under the contract and round not to have been executed, the contractor shall be liable to refund the amount of over-payment and it shall be lawful for UPHDB to recover the same from him in the manner prescribed in sub-clause (i) of this clause or in any other manner legally permissible; and if it is found that the contractor was paid less than what was due to him under the contract in respect of any work executed by him under it, the amount of such under payment shall be duly paid by UPHDB to the contractor, without any Interest thereon whatsoever. Provided that the UPHDB shall not be entitled to recover any sum overpaid, nor the contractor shall be entitled to payment of any sum paid short where such payment has been agreed upon between UPHDB on the one hand and the contractor on the other under any term of the contract permitting payment for work after assessment by the UPHDB. CLAUSE 29A: Lien in respect of claims In other Contracts

29A.1 Any sum of money due and payable to the contractor (including the security deposit

returnable to him) under the contract may be withheld or retained by way of lien by the. Engineer-in-Charge or the UPHDB or any other contracting person or persons through

29A.2 Engineer-in-Charge against any claim, of the Engineer in-Charge or UPHDB or

such other person or persons in respect of payment of a sum of money arising out of or under any other contract made by the contractor with the Engineer-in-Charge or the UPHDB with such other person or persons.

It is an agreed term of the contract that the sum of money so withheld or retained under this clause by the Engineer-in-Charge or the UPHDB will be kept withheld or retained as such by the Engineer-in-Charge or the UPHDB or tilt his claim arising out of the same contract or any other contract is either mutually settled or determined by the arbitration clause or by the competent court, as the case may be and that the contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld or retained under this clause and duly notified as such to the contractor

CLAUSE 30: Employment of Coal mining or controlled area labour not permissible 30.1 The contractor shall not employ coal mining or controlled area labour falling under

any category whatsoever on or in connection with the work or recruit labour from area within a radius of 32 km (20 miles) of the controlled area.

Subject as above the contractor shall employ imported labour only i.e., deposit imported labour or labour imported by contractors from area, from which import is permitted.



Where state or Regional Labor Committees has fixed the ceiling price for imported labour the contractor shall not pay a price higher than the fixed price to the labor.

The contractor shall immediately remove any laborer who may be pointed out by the Engineer-in-Charge as being a coal mining or controlled area laborer.

Failure to do so shall render the contractor liable to pay to UPHDB a sum calculated at the rate of Rs.100/- per day per laborer. The certificate of the Engineer-in-Cha about the number of coal mining or controlled area laborer and the number of days for which they worked shall be final and binding upon all parties to this contract.

It is declared and agreed between the parties that the aforesaid stipulation in this clause is one in which the public are interested within the meaning of the exception in Section 74 of Indian Contract Act, 1872.

Explanation: -Controlled Area means the following areas: Districts of Dhanbad, Hazaribagh, Jamtara-s Sub-Division under Sänthaf Pargana Commissionery, Districts of Bankuara, Birbhum, Burdwan, District of Bilaspur.

Any other area, which may be declared a Controlled Area by or with the approval of the Central Government.

CLAUSE 31: Unfiltered Water Supplies 31.1 The contractor(s) shall make his/their own arrangements for water required for the

work and nothing extra will be paid for the same. This will be subject to the following conditions.

i) That the water used by the contractor(s) shall be fit for construction purposes to

the satisfaction of the Engineer-in-Charge.

ii) The Contractor shall be allowed to use the water from the bore well for the items to be executed as per the items of Bill of Quantities. In case any treatment of water is required the contractor has to establish Treatment Plant and he will be paid for the cost of installation of the treatment plant as per items of Bill of Quantity and he shall be allowed to use treated water from Tubewell and Treatment Plant for construction purpose. However in such case the contractor shall be responsible for operation and maintenance of Treatment Plant and nothing extra shall be payable to Contractor for operation of Tubewell and Treatment Plant.. At the time of Completion the Contractor will handover the Tubewell and Water Treatment Plant in good running condition to UPHDB

CLAUSE 31A: Departmental Water supply, if available 31A.1 Water if available may be supplied to the contractor by the UPHDB subject to the

following conditions: i) The water charges @ 1% shall be recovered on gross amount of the work

done.



ii) The contractor(s) shall make his/their own arrangement of water connection and laying of pipelines from existing main or source of supply provided by U.P.H.D.B.

iii) The U.P.H.D.B. do not guarantee to maintain uninterrupted supply of water and it will be incumbent on the contractor(s) to make alternative arrangements for water at his/their own cost in the event of any temporary break down in the U.P.H.D.B.’S. Water mains so that the progress of his/their work is not held up for want of water. No claim of damage or refund of water charges will be entertained on account of such break down.

CLAUSE 32: Alternate water arrangements i) Where there is no piped water supply arrangement and the contractor takes the

water from the wells or hand pump constructed by the UPHDB no charge shall be recovered from the contractor on that account. The contractor shall, however, draw water at such hours of the day that it does not interfere with the normal use for which the hand pumps and wells are intended. He will also be responsible for all damage• and abnormal repairs arising out of his use, the cost of which shall be recoverable from him. The Engineer-in-Charge shall be the final authority to determine the cost recoverable from the contractor on this account and h decision shall be binding on the contractor.

ii) The contractor shall be allowed to construct temporary wells in UPHDB land for

taking water for construction purposes only after he has got permission of the Engineer-in-Charge in writing. No charges shall be recovered from the contractor on this account, but the contractor shall be required to provide necessary safety arrangements to avoid any accidents or damage to adjacent buildings, roads and service lines. He shall be responsible for any accidents o damages caused due to construction and subsequent maintenance of the wells and shall restore the ground to its original condition after the wells are dismantled on completion of the work.

CLAUSE 33: Return of Surplus materials 33.1 Notwithstanding anything contained to the contrary in this contract, where any

materials for the execution of the contract are procured with the assistance of UPHDB either by issue from UPHDB stocks or purchase made under orders or permits or licensees issued by UPHDB the contractor shall hold the said materials economically and solely for the purpose of the contract and not dispose of them without the written permission of the UPHDB and return, if required by the Engineer-in-charge, all surplus or unserviceable materials that may be left with him after the completion of the contract or at its termination for any reason whatsoever on being paid or credited such price as the Engineer-in-charge shall determine having due regard to the condition of the materials. The price allowed to the contractor however shall not exceed the amount charged to him excluding the element of storage charges. The decision of the Engineer-in- charge shall be final and conclusive. In the event of breath of the aforesaid condition the contractor shall in addition to throwing himself open to action for contravention of the terms of the license or permit and/or for criminal breach of trust, be liable to UPHDB for all moneys, advantages or profits resulting or which in the usual course would have resulted to him by reason of such breach.



CLAUSE 34: Hire of Plant & Machinery i) The contractor shall arrange at his own expense all tools, plant, machinery and

equipment (hereinafter referred to as T&P) required for execution of the work. The Plant & Machinery proposed to be deployed at site shall be made available at the site of work within three days of arising the need for the deployment of such equipment as per the direction of the Engineer-in-charge.

In case of any delay in the deployment of the Plant and Equipment beyond the above-mentioned period, penalty may be levied on the contractor Rs.1000.OO (Rupees One Thousand only) per day.

ii) Plant and Equipment deployed at site shall be in good working condition. Log Book

for recording the hours of daily work for each of the Plant and Equipment will be maintained by the contractor, which will also be countersigned by the Engineer-in-charge or his authorized subordinates. Delay on account of non- functioning/slow functioning of the equipment deployed at site will be to the contractors’ account and no compensation for the same shall be admissible.

CLAUSE 35: Condition relating to use of Asphalted material i) The contractor undertakes to make arrangement for the supervision of the work by

the firm supplying the tar or bitumen used. ii) The contractor shall collect the total quantity of tar or bitumen required for the work

as per standard formula, before the process of painting is started and shall hypothecate it to the Engineer-in-Charge. If any bitumen or tar remains unused on completion of the work on account of lesser use of materials in actual execution for reasons other than authorized changes of specification and abandonment of portion of work, a corresponding deduction equivalent to the cost of unused materials as determined by the Engineer-in-Charge shall be made and the material returned to the contractors. Although the materials are hypothecated to UPHDB, the contractor undertakes the responsibility for their proper watch, safe custody and protection against all risks. The materials shall not be removed from site of work without the consent of the Engineer-in-Charge in writing.

iii) The contractor shall be responsible for rectifying defects noticed within a year from

the date of completion of the work. CLAUSE 36: The contractor shall employ the following technical staff during the execution of this work 36.1 For Building and Road works: 1. Two Graduate Engineers having experience of not less than 10 Years. 2. Three qualified diploma holder (overseer) /Junior Engineer and having experience of not

less than 3 years



The technical Staff should be got approved in writing from the Engineer-in-charge (whose approval may be withdrawn at any time) for supervision of the work and to receive direction and instructions from Engineer-in-charge of the work on behalf of the contractor. The supervisory staff of the contractor will not be changed without the approval of the Engineer-in-charge. In case the contractor fails to employ the technical staff as aforesaid tie shall be liable to pay a reasonable amount not exceeding sum of Rs. 20000/- (Rupees Twenty thousand only) for each month of default in the case of Graduate Engineers and Rs. 15000/-(Rupees fifteen thousand only) for each month of default in the case of Qualified Diploma Holder (Overseer). The decision of the Engineer-in-charge as to the period for which the required technical staff was not employed by the contractor and as to the reasonableness of the amount to be deducted on this account shall be final and binding on the contractor as to the amount and the contractor’s liability to pay the said amount. 36.2 For sanitary and water supply works: The contractor shall employ the following technical staff during the execution of this work: i) Two qualified Diploma Holder (Overseer) with an experience of not less than 3 years

out of which at least one year should be in a sanitary engineering or water supply works and one licensed plumber having experience not less than 3 (three) years. The technical Staff should be got approved in writing from the Engineer-in charge (whose approval may be withdrawn at any time) for supervision of the work and to receive direction and instructions from Engineer—in-charge of the work on behalf of the contractor. The supervisory staff of the contractor will not be changed without approval of the Engineer-in-charge.

In case the contractor fails to employ the technical staff as aforesaid he shall be liable to pay a reasonable amount not exceeding sum of Rs. 20000/- (Rupees Twenty thousand only) for each month of default.

The decision of the Engineer-En-charge as to the period for which the required technical staff was not employed by the contractor and as to the reasonableness of the amount to be deducted on this account shall be final and binding on the contractor as to the amount and the contractor’s liability to pay the said amount.

36.3 For Electrical works: The contractor shall employ the following technical staff during the execution of this work: i) Two qualified Diploma Holders (Overseer) in electrical Engineering and having

experience of not less than 3 years and one licensed Electrician having experience not less than 3 (three) years.

The technical Staff should be got approved in writing from the Engineer-in- charge (whose approval may be withdrawn at any time) for supervision of the work and to receive direction and instructions from Engineer-in-charge of the work on behalf of the contractor. The supervisory staff of the contractor will not be changed without approval of the Engineer-in-charge.



In case the contractor fails to employ the technical staff as aforesaid, he shall be liable to pay reasonable amount not exceeding the amount shown below against each for each month of default.

a.) In case of non-deployment of qualified Diploma Holder (Overseer) in Electrical

Engineering. - Rs. 15000/- (Rupees fifteen thousand only)

b.) In case of non—deployment of licensed Electrician - Rs. 10000/- (Rupees Ten thousand only)

36.4 The decision of the Engineer-in-charge as to the period for which the required technical staff was not employed by the contractor and as to the reasonableness of the amount to be deducted on this account shall be final and binding on the contractor as to the amount and the contractors liability to pay the said amount. i) There shall be no objection if an Engineer or Overseer looks after more than one

work provided the total value of the works under him does not exceed Rs. 500 Lacs in the case of Engineer and Rs. 150 Lacs in the case of Overseer.

ii) It is not necessary for a contractor or partner in case of firm/UPHDB who is himself an Engineer/Overseer to employ another Engineer/Overseer for the supervision of the works so long as the contractor/partner does similar supervision to what have been done by an employed Engineer! Overseer.

iii) A retired Engineer may be treated as at par with Graduate Engineer for the operation of the above clause.

CLAUSE 37: Levy/Taxes payable by Contractor i) Sales Tax or any other tax on any account whatsoever in respect of this contract

shall be payable by the contractor and UPHDB shall not entertain any claim whatsoever in this respect.

ii) The contractor shall deposit royalty and obtain necessary permit for supply of the red

bajri, stone, kankar, etc. from local authorities. iii) If pursuant to or under any law, notification or order any royalty, cess or the like

becomes payable by the UPHDB and does not any time become payable by the contractor to the State Government, Local authorities in respect of any material used by the contractor in the works then in such a case, it shall be lawful to the UPHDB and it will have the right and be entitled to recover the amount paid in the circumstances as aforesaid from dues of the contractor.

iv) The entire statuary tax burden / malba charges are to be borne by the contractor. CLAUSE 38: No Reimbursement of levy/taxes by UPHDB to contractor if levied after receipt of tenders



All tendered rates shall be inclusive of all taxes and levies payable under respective statutes. Even if, any further tax or levy is imposed by Statute, after the last stipulated date for the receipt of tender including extensions if any and the contractor thereupon necessarily and properly pays such taxes/levies the liability of such payments shall be of the contractor in all cases and the contractor shall not be reimbursed the amount so paid. CLAUSE 39: Termination of Contract on death of Contractor Without prejudice to any of the rights or remedies under this contract if the contractor dies, the UPHDB shall have the option of terminating the contract without compensation to the contractor. CLAUSE 40: If relation working in UPHDB then the Contractor not allowed to tender The contractor shall not be permitted to tender for works in UPHDB in any case of his near relative is posted as an officer in any capacity in UPHDB. He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any Officer in the UPHDB. Any breach of this condition by the contractor would render him liable to be terminated. NOTE: By the term “near relatives” is meant wife, husband, parents and grand parents, children and grand children, brothers and sisters, uncles, aunts and cousins and their corresponding in-laws. CLAUSE 41: No Gazetted Engineer to work as Contractor within two years of retirement No engineer of gazetted rank or other gazetted officer employed in engineering or administrative duties in an engineering department of the Government of India shall work as a contractor or employee of a contractor for a period of two years after his retirement from government service without the previous permission of Government of India in writing. This contract is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person who had not obtained the permission of Government of India as aforesaid, before submission of the tender or engagement in the contractor’s service, as the case may be. CLAUSE 42: Return of Material and recovery for excess material issued 42.1 After completion of the work and also at any intermediate stage in the event of non-

reconciliation of materials procured by the Contractor/issued by UPHDB, consumed and in balance - (see Clause 10), theoretical quantity of materials procured by the Contractor/issued by the UPHDB for use in the work shall be calculated on the basis and method given hereunder-

a) Quantity of cement & bitumen shall be calculated on the basis of quantity of

cement & bitumen required for different items of work as shown in the Delhi Schedule of Rates of CPWD. In case any item is executed for which standard constants for the consumption of cement or bitumen are not available in the



above mentioned schedule/ statement or cannot be derived from the same shall be calculated on the basis of standard formula to be laid down by the Engineer-in-Charge.

b) Theoretical quantity of steel reinforcement or structural steel sections shall be

taken as the quantity required as per design or as authorised by Engineer-in-Charge, including authorised lappages, chairs etc. plus 3% wastage due to cutting into pieces, such theoretical quantity being determined and compared with the actual issues each diameter wise section wise and categoriwise separately.

c) Theoretical quantity of G.I. & C.I. or other pipes, conduits, wires and cables. pig

lead and G.I./M.S. sheets shall be taken as quantity actually required and measured plus 5% (or wastage due to cutting into pieces (except in the case of G.I./M.S. sheets it shall be 10%), such determination & comparison being made diameterwise & categoriwise.

d) For any other material as per actual requirements.

42.2 Over the theoretical quantities of materials so computed a variation shall be allowed

as specified below:

a) Cement for works with Estimated 3% plus/minus cost put to tender not more than Rs. 5.00 lakhs For works with estimated cost put 2% plus/minus to tender more than Rs. 5.00 lakhs

b) Bitumen All works 2.5% plus only and nil on minus side

c) Steel Reinforcement and structural 2% plus/minus steel sections for each diameter, sections and category.

d) All other materials NIL

The difference in the net quantities of material actually issued to the contractor/consumed in the execution of the works and the theoretical quantities including such authorized variation, if not fully reconciled to the satisfaction of the Engineer-in-Charge within fifteen days of the issue of written notice by the Engineer-in-Charge to this effect shall be recovered at twice the prevailing market rates without prejudice to the provision of the relevant conditions regarding return of materials governing the contract. Decision of Engineer-in- Charge in regard to theoretical quantities of materials, which should have been actually used as per the Annexure of the standard schedule of rates and recovery, shall be final & binding on the contractor. For non-scheduled items, the decision of the Engineer-in-Charge regarding theoretical quantities of materials, which should have been actually used, shall be final and binding on the contractor.



42.3 The said action under this clause is without prejudice to the right of the UPHDB to take action against the contractor under any other conditions of contract for not doing the work according to the prescribed specifications.

CLAUSE 43: Compensation during warlike situations The work (whether fully constructed or not) and all materials, machines, tools and plants, scaffolding, temporary buildings and other things connected therewith shall be at the risk of the contractor until the work has been delivered to the Engineer-in-Charge and a certificate from him to that effect obtained. In the event of the work or any materials properly brought to the site for incorporation in the work being damaged or destroyed in consequence of hostilities or warlike operation, the contractor shall when ordered (in writing) by the Engineer-in- Charge to remove any debris from the site, collect and properly stack or remove in store all serviceable materials salvaged from the damaged work and shall be paid at the contract rates in accordance with the provision of this agreement for the work of clearing the site of debris, stacking or removal of serviceable material and for reconstruction of all works ordered by the Engineer-in-Charge, such payments being in addition to compensation upto the value of the work originally executed before being damaged or destroyed and not paid for. In case of works damaged or destroyed but not already measured and paid for, the compensation shall be assessed by the Chief Engineer / Director UPHDB. The contractor shall be paid for the damages / destruction suffered and for the restoring of the material at the rate based on analysis of rates tendered for in accordance with the provision of the contract. The Certificate of the Engineer-in-Charge regarding the quality and quantity of materials and the purpose for which they were collected shall be final and binding on all parties to this contract. Provided always that no compensation shall be payable for any loss in consequence of hostilities or warlike operations (a) Unless the contractor had taken all such precautions against air raid as are deemed necessary by the A.R.P. Officer or the Engineer-in (b) for any material etc. not on the site of the work or for any tools, plant, machinery, scaffolding, temporary building and other things not intended for the work.. In the event of the contractor having to carry out reconstruction as aforesaid, he shall be allowed such extension of time for its completion as is considered reasonable by the UPHDB. CLAUSE 44: Apprentices Act provisions to be complied with The contractor shall comply with the provisions of the Apprentices Act, 1961 and the rules and orders issued there under from time to time. If he fails to do so, his failure will be a breath of the contract and the UPHDB may, in his discretion, cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provisions of the said Act. CLAUSE 45: Release of Security Deposit Please refer Clause 1A above. CLAUSE 46: Model Rules for the Protection of Health and Sanitary arrangements for workers. Model Rules for the protection of Health and Sanitary arrangements for workers employed by Central PWD/State PWD or its contractors and CPWD/State PWD contractors Labour



Regulations with re-enactment and modification shall mutatis mutandis apply to the UPHDB with adoption that:

a) Any difference to the aforesaid Rules and Regulations shall be deemed to be a reference to the Regulations of UPHDB.

b) Any reference to the CPWD/State PWD shall be deemed to be a reference to the UPHDB.

CLAUSE 47: Settlements of Disputes In the matter of any dispute or differences of opinion arising out of this agreement, the claim etc. the attempt shall be made to settle such issues by mutual discussion. In the event of any unsettled disputes or differences relating to the interpretation and application of the provisions of the contract claims etc. such disputes or differences may be referred by either party for the arbitration to one of the arbitrators by following the set procedure and as per the arbitration Act 1940/1996. The decision of the arbitrator shall bind the parties finally and conclusively. The parties to the dispute will share equally the cost of arbitration as intimated by the arbitrator. In case of any legal dispute, the court of Jurisdiction shall be at Ghaziabad, Uttar Pradesh. CLAUSE 48: Precedence of the documents The aforesaid documents shall be taken as complementary and mutually explanatory of one another, but in the case of ambiguities or discrepancies, shall take precedence in the order given below: -

a) Price Bid Document b) Additional Specifications c) Technical Specification d) Special Conditions of Contract e) General Conditions of Contract including General Public Works (G.P.W.9) conditions. f) Instructions to Bidders g) Drawings

CLAUSE 49: Service Connections It would be the responsibility of the contractor to obtain / sanction of electric load, release of service meter, get them install and energized, water connection from the respective local bodies for the occupants of the said group housing before handling over the building to the competent authority. CLAUSE 50: Site Office The contractor shall construct site office for himself, UPHDB, P.M.C. to the Syndicate bank. The cost of construction of site offices shall be included in the rate to be quoted, nothing extra whatsoever shall be paid for the construction of site offices.



SPECIAL CONDITIONS OF CONTRACT



INDEX

SPECIAL CONDITIONS OF CONTRACT

1. General

2. Definitions

3. Tender Drawings

4. Inspection of Site

5. Scope of work

6. Handing over of the site

7. Accuracy of lines, levels and grades

8. Surveying and measuring equipments

9. Sufficiency of tender

10. Coordination

11. Orders of precedence in case of errors, omissions and discrepancies

12. Discrepancy in Structural and Architectural Drawing

13. Alteration in specification and design

14. Standard of Workmanship

15. Programme of works and progress reports

16. Regulation and byelaws

17. Contract Agreement

18. Royalty

19. Income tax deductions

20. Sales tax on works contract (work contract tax.)

21. Rates to be inclusive of all leads, lifts etc.

22. Water and electricity supply

23. Consumption of cement / bitumen

24. Procurement of materials

25. Accommodation for storage of materials and labour

26. Testing of materials

27. Storage of materials at site

28. Performance test of the installations

29. Site order book

30. Foundation dept. / levels

31. Approach roads



32. Insurance of works etc.

33. Damage to persons and property

34. Indemnity by UPHDB

35. Variation in the quantity

36. Accident or injury to workmen

37. Insurance against accidents etc. to workmen

38. Remedy on contractors failure to insure

39. Rates to be inclusive of all labour, materials etc

40. Completion of drawings

41. Maintenance period

42. Handing over the works on completion

43. Guarantee against Anti-termite Treatment, Water Proofing Treatment

44. Completion Certificate

45. Payment of final bill

46. Contractor’s Liability

47. Special Conditions regarding Project Management Consultant (L.I.C. of India)

48. Annexure `A’ – List of Mandatory tests

49. Annexure `B’ – List of min. lab equipments to be provided for the field quality

control lab

50. Annexure ‘C’ – Guarantee Bond for Anti-termite treatment

51. Annexure ‘D’ – Guarantee Bond for Water proofing works

52. Annexure ‘E’ – Certificate of Handing over of Buildings

53. Annexure ‘F’ – Form of Bank Guarantee in Lieu of Security Deposit/Retention

Money in Individual Contracts



SPECIAL CONDITIONS OF CONTRACT 1. GENERAL:

1.1 The following Conditions shall be read in conjunction with General Conditions of Contract and amendments/corrections thereto. If there are any provisions in these Special Conditions, which are at Variance with the provisions in the above-mentioned documents; the provisions in these Special Conditions shall take precedence.

(a) The work in general shall be carried out as per the description of the

individual item in the BOQ and/or as per stipulations of workmanship and materials given in CPWD specifications, 1991-92 (Vol. I to Vol. III) and CPWD Specifications 1996 (Vol. IV to Vol. VI), Delhi with up to date correction slips for Civil Works and CPWD Specifications 1994 for Electrical Works and Additional Specifications/Drawings forming part of the Tender Documents.

(b) For any other item or work, not covered in the above Para, the same shall be done as per latest relevant I.S. codes of Practice, I.R.C. publications.

(c) For any items of work not covered in the above paragraphs, the same shall be done as per sound engineering practice as directed /approved by Engineer-in-Charge.

2. DEFINITIONS:

2.1 (a) Sub-Contractor The term “Sub Contractor” used herein refers to a party or parties having a direct contract with the Contractor to whom the contractor has sublet any part of the contract with the consent in writing of the Engineer-in-Charge.

(b) Drawings “Drawings” means the Drawings referred to in the contract and any

modification of such drawings approved in writing by the Engineer-in-Charge and such other drawings as may from time to time be furnished or approved in writing by the Engineer-in-Charge.

(C) Month “Month “shall mean the English Calendar month. (c) The completion of the work The work shall not be treated as complete (for the purpose of the

contractor only) until the work is handed over to the Syndicate Bank.

3. TENDER DRAWINGS are contained in Vol. III

4. INSPECTION OF SITE AND QUALITY OF WORK:



4.1 For the purpose of inspection of site and relevant documents the contractor is

required to contact the concerned Engineer In charge of UPHDB who shall give reasonable facilities for inspection of the site. The contractor shall have to satisfy himself as to the nature of the site of work, local facilities of access, availability of materials and all other matters affecting his prices for the execution and completion of work. He is required to make himself fully acquainted with nature and scope of work. No claim on this account will be entertained.

5. SCOPE OF WORK:

5.1 The contractor shall execute Civil, Water supply, Drainage, Sanitary, Electrical works , Lifts, Fire Fighting, Fire Protection etc. pertaining to the above work as per designs, drawings, specifications and written instructions of the Engineer-in-Charge or his authorized representative.

5.2 (a) Class “A” License Holder from C.E.I.G. shall execute the Electrical work. (b) Water Supply and Sewerage Works will be got executed through License

Holder Plumbers. 5.3 All correspondence with UPHDB shall be with the Executive EngineerC.D. 27,

UPHDB Vasundhara, Ghaziabad – 201012 U.P. with a copy to Engineer-in-Charge or as directed by them. The contractor shall carry out any addition or alteration work other than that specified in the Bill of Quantities as and when required by the employer with in the period of completion of the Project.

6. HANDING OVER OF THE SITE:

6.1 The UPHDB shall hand over the site where the works are to be executed within 7days of the date of issue of the Letter of Award to the contractor for enabling him to commence the works immediately. However, no compensation shall be paid to the contractor on account of any delay in handing over the site by UPHDB. The contractor is requested to make arrangements for protections of site at which the works are to be executed from inundation due to water, floods or other such situations etc. No compensation shall be allowed for any delay in execution of the works on account of water standing of the site of works and no claims for an extra rate shall be entertained unless otherwise expressly specified.

6.2 The contractor shall not enter upon or commence any portion of work except with the written authority and instructions of the Engineer-in-Charge or of his subordinate in charge of work, failing such authority; the contractor shall have no claim to ask for measurements or payment for work.

6.3 After taking over possession of site from UPHDB the contractor shall keep it free from all encroachments till completion and handing over of the work. The contractor shall be liable to pay damages to UPHDB in case any encroachments occur in the site of work at any time after taking possession from UPHDB / BANK till completion of work.

7. ACCURACY OF LINES, LEVELS AND GRADES: 7.1 The Various works shall be done true to line, level and grade. The periodical

checking of these by the Engineer-in-Charge or his Representative shall not absolve the Contractor of his responsibility regarding their accuracy. In case of any deviation or discrepancy in line, level or grade at the meeting faces, the contractor shall make good the discrepancy at his own cost and without any compensation for the additional work, if any, involved, whenever such



discrepancy is found to arise at the junction of works being carried out of different Contractors the responsibility to set right their respective discrepancies shall be fixed by the Engineer-in-Charge concerned. Engineer-in-Charge shall further have the unquestioned right, if need be to rectify the discrepancies and recover the cost from the Contractor or Contractors according to proportions, as he may consider reasonable.

7.2 The details of location and the G.S.T. values of the nearest permanent bench marks shall be obtained by the Contractor in writing from the Engineer-in-Charge. Temporary benchmark for day-to-day use shall be fixed with reference to above permanent benchmarks with double leveling.

8. SUREYING AND MEASURING EQUIPMENTS:

8.1 The contractor for his use at his own cost shall procure equipment’s for surveying and Measurements of the work. The same shall also be made available to the Engineer-in-Charge without any charges for use on this work.

9. SUFFICIENCY OF TENDER:

9.1 The contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the rates and prices quoted in the Bill of Quantities which rates and prices shall except as otherwise provided, cover all his obligations under the Contract and every thing necessary for the proper completion and maintenance of the works.

10. CO-ORDINATION:

10.1 The contractor shall co-operate with any other agency working in the same project, compare plans, and specifications and the time schedules and so arrange his work that there will be no interference. The contractor shall forward to the Engineer-in-Charge all correspondence and drawings so exchanged. Failure to check plans for conditions will render the contractor responsible for bearing the cost of any subsequent change found necessary or damages done.

10.2 However, contractor shall afford necessary facilities to execute the work simultaneously with other agencies executing the works like electrification, horticulture, external services and other building works for the same project. No claim on his account shall be entertained by UPHDB / BANK.

11. ORDER OF PRECEDENCE IN CASE OF ERRORS, OMISSIONS AND DISCREPANCIES:

11.1 In case of errors, omissions, and / or disagreement between the written and the

scaled dimensions on the drawings or between the drawings and the specification, the following order of precedence shall apply: (i) In case discrepancies in dimensions of any item of work as described

between the descriptive specifications and detailed working drawings, the written dimensions given in the detailed working drawings shall apply.

(ii) In case of discrepancies in description of scope of work between that as indicated in the item of work given in Bill of Quantities and the corresponding detailed technical specification, the former shall apply.

(iii) Dimensions as mentioned on the drawing supercedes scale dimensions. The drawings on a large scale shall take precedence over those on a smaller scale.



(iv) Drawings issued as construction drawings from time to time shall supercede the corresponding drawings issued previously.

12. DISCREPANCY IN DRAWINGS:

12.1 All the drawings shall at all time be properly co-related before executing any work. In case of any discrepancy all concerned should bring the same to the notice of the Consultant immediately in writing.

13. ALTERATIONS IN SPECIFICATION AND DESIGN:

13.1 The Engineer-in-Charge shall have power to make any alteration in, omissions from, additions to or substitutions for, original specifications drawings, designs and instructions that may appear to him to be necessary during the progress of the work and the contractor shall carry out he work in accordance with any instructions which may be given to him in writing signed by the Engineer-in-Charge and such alterations, omissions, additions or substitutions shall not invalidate the contract and any altered, additional or substituted work which the contractor may be directed to do in the manner above specified as part of the work shall be carried out by the contractor on the same conditions in all respects in which he agreed to do the main work.

14. STANDARD OF WORKMANSHIP:

14.1 To determine the acceptable standard of workmanship, the contractor shall execute portion of the item of work as sample for approval of the Engineer-in-charge before taking up the actual execution of the particular item or work. The contractor shall be required to produce samples of all building materials and fittings sufficiently in advance to obtain approval of the Engineer-in-Charge. The contractor is required to inform at least seven days in advance before starting of any new items of work.

14.2 All materials or workmanship, which in the opinion of Engineer-in-Charge is defective or unsuitable, shall be removed from the site and substituted immediately within a reasonable time to be fixed by the Engineer-in-Charge depending on the requirement in each case, failing which the same shall be removed at the risk and cost of the Contractor. No claim whatever shall be entertained on this account.

15. PROGRAMME OF WORKS AND PROGRESS REPORTS:

15.1 Contractor to Submit Programme

After the acceptance of his Tender the Contractor within fifteen days shall submit to the Engineer-in-Charge for his approval a detailed programmed taking into account the total time period stipulated in the contract showing the order, procedure and method in which he proposes to carry out the works.

He shall furnish particulars in writing of his arrangements of manpower, plant and machinery, centering and shuttering & other resources e.g. owned and dedicated to this work. Cash flow during the execution of project for procurement of materials and for carrying out of the works including temporary works which the contractor intends to supply/ use or construct as the case may be is also to be furnished.



In support of the programme the contractor shall submit a work schedule in the form of a CPM / PERT chart. The Engineer-in-Charge shall modify the programme submitted by the contractor and approval shall be given by Engineer-in-Charge indicating the major milestones. The programme approved by the Engineer-in-Charge shall be final and binding on the contractor. The approval by the Engineer-in-Charge of the programme for furnishing of such particulars shall not relieve the contractor of any of his duties or responsibilities under the contract. During the progress of work, the contractor shall be required to furnish the resources mobilization plan as required by Engineer-in-Charge to keep up the target date of completion.

15.2 Progress reports and schedules

The Contractor shall submit to the Engineer-in-Charge by the third day of every fortnight six (6) copies of a report duly updated along with CPM/PERT in an approved Performa showing the progress made in construction of the works during the previous month.

15.3 The Contractor shall also submit by the end of every month his anticipated

progress schedule for all items of work for the following month in six (6) copies in an approved Performa to the Engineer-in-Charge.

16. REGULATION AND BYE-LAWS:

16.1 The contractor shall conform to the regulations, bye laws or any other statutory rules made by any local authorities or by the Government and shall protect and indemnify the Employer against any claims or liability arising from or based on the violations of any such laws, ordinance, regulations, orders and decrees etc.

17. CONTRACT AGREEMENT:

17.1 The agreement shall be executed on a non-judicial stamp paper of appropriate value as per Indian Stamp Act applicable in the State in which works are being executed and the cost of the stamp paper shall be borne by the contractor.

18. ROYALTY:

18.1 Royalty at the prevalent rates shall have to be paid by the contractor on all the boulders, metal, shingle, sand and moorum etc, collected by him for the execution of the work direct to the Revenue Authority of the State Govt., concerned or to any private party who has the right on such a land. Claim on this account shall not be entertained by the UPHDB.

19. INCOME TAX DEDUCTIONS:

19.1 Appropriate deductions as per relevant Income Tax Rules applicable at the time shall be made on bills submitted by the contractor.

20. SALES TAX ON WORKS CONTRACT (WORKS CONTRACT TAX):



20.1 The contractor will pay the works contract tax if livable to the Concerned Authorities. Hence, the rate quoted by the contractors shall include this element on account of works contract tax.

21. RATES TO BE INCLUSIVE OF ALL LEADS, LIFTS ETC.:

21.1 The rates quoted by the contractor for all items except those where provisions indicated in the schedule of quantities shall include all leads; lifts, heights and depth, nothing extra shall be paid on this account.

22. WATER AND ELECTRIC SUPPLY:

22.1 The UPHDB will not be responsible for the supply of water and Electric power to the contractor. The contractor shall make his own arrangements for temporary connections required if any and make necessary payment for it direct to the Department concerned. Nothing shall be payable by UPHDB on this account.

23. CONSUMPTION OF CEMENT/BITUMEN:

23.1 Proper record of daily consumption of cement and bitumen etc. shall be maintained at the site of work for each item as directed by the Engineer-in-Charge.

24. PROCURMENT OF MATERIALS:

24.1 Cement and Steel shall be purchased from the reputed suppliers and as per IS requirement in order to ensure proper and consistent quality. Prior approval from the Engineer –in-Charge will be necessary for the source of supply. Test certificates shall be submitted for approval with each batch.

24.2.1 Steel used for reinforcement work shall be either Tor-steel or T.M.T. (Thermo mechanical treated) as described in the drawings. All reinforcement shall be clean and free from loose mill scales, dust, loose rust, coats of paints, oil or other coatings, which may destroy or reduce bond. It shall be stored in such a way as to avoid distortion and to prevent deterioration and corrosion.

24.2.2 Cement to be used shall be ordinary Portland cement conforming to IS: 8112-(53 grade)

24.2.3 Water used for construction work shall be clean and reasonably free from injurious quantities of deleterious materials such as oils, acids, alkalis, salts and vegetable growth. Generally potable water shall be used.

24.2.4 Forming, leaving, cutting necessary chases, recess holes wherever required in walls, floors, ceiling and making good in cement mortar (1:3) and finished to match the adjoining surfaces for internal electrification, internal water supply, plumbing etc.

25. ACCOMMODATION FOR STORAGE OF MATERIALS AND LABOUR:

25.1 No storage accommodation will be made by UPHDB for materials arranged by contractor. In case of any provision in the contract for supply of materials to the contractor by UPHDB, the contractor shall make his own arrangements for storage for the same. No extra facilities for accommodation for Labour shall be given except as is available at the site of Construction. Nothing extra on this account shall be entertained by UPHDB / BANK.



25.2 All the stores and materials except the materials stipulated for issue by the UPHDB required for the satisfactory Completion of the work shall be arranged by contractor from his own sources/open market. The contractor shall arrange adequate storage space and arrangement for procurement of construction materials to keep up the required progress and pace of work during the currency of the contract, particularly in the monsoon season. No claim whatsoever shall be entertained by the UPHDB on account of delay in either providing these materials or non-availability of these materials in the market.

26. TESTING OF MATERIALS:

26.1 The contractor shall procure all the materials well in advance so that there is sufficient time for testing of the materials and clearance of the same before incorporation in the work.

26.2 All the materials to be used in and on every part of the works shall be subjected from time to time at such tests as given in Annexure-“A”(List of Mandatory Tests). Theses tests / norms are the Minimum requirement and the Engineer-in-Charge may supplement these with additional tests / checks according to the site condition, at no extra cost. Such test shall be performed at the expenses of the contractor. The samples for tests shall be in all cases collected by the Engineer-in-Charge and supplied by the contractors as part of the contract. If at any time, any material so tested, fails to meet the acceptance criteria, the same shall be removed from the site of works and other materials substituted therefore, but in the absence of any specified test / acceptance criteria, the decision of the Engineer-in-Charge shall be final and binding as to whether the said material or materials shall be used on the works, or forthwith removed and other material substituted.

26.3 The contractor shall produce on demand from Engineer-in-charge, the manufacturing certificates certifying that the materials conform to the technical specifications.

26.4 The contractor has to establish, at his own cost, a testing Laboratory/field laboratory as given in Annexure-“A” (List of Minimum Laboratory Equipments to be provided for the Field Quality Control Laboratory) to conduct regular and routine daily tests on materials, measurements of temperature and any other tests stipulated in the particular specifications of the items to be executed in the contract.

26.5 The contractor shall permit the Engineer-in-charge or his authorized representative to be present during any or all the tests. The contractor shall notify to the Engineer-in-Charge that the work is in progress or has been completed. The contractor shall carryout under the direction and in the presence of Engineer-in-charge or his authorized representatives such tests and inspections as have been specified or as the engineer-in-charge shall consider necessary to determine whether or not the full intent of requirements of the plans and specifications have been fulfilled. In case the work does not meet the full intent of the specifications the contractor at no extra cost shall rectify it and the contractor shall bear all the expenses for any further tests considered necessary.

26.6 For any tests as directed by the Engineer-in-charge, that have to be carried out at an outside national laboratory, the cost of such tests, materials, transport etc., shall be borne by the contractor.

26.7 In case there is any discrepancy in frequency of testing as given in Annexure-“A” and as shown in the list of mandatory tests and that in individual sub-heads of work as per CPWD Specifications, 1991-92 (Vol. I to Vol. III) and CPWD Specifications 1996 (Vol. IV to VI) with up to date correction slips, the higher of



the two frequencies of testing shall be followed, and nothing extra shall be payable to the contractor on this account.

26.8 The contractor shall arrange for conducting the tests specified in Quality plan in presence of an officer, authorized by the Engineer-in-charge. Full records of all the tests conducted shall be maintained by the contractor in the format given by Engineer-in-Charge and will be made available to the Engineer-in-Charge or to any officer authorized by him. A copy of such record will be submitted to UPHDB for examination/ scrutiny at 30%, 60% and 90% progress of work. The payment to contractor at these stage shall be released only after examination/ scrutiny of test results/reports by the UPHDB

27. STORAGE OF MATERIALS AT SITE:

a) Cement bags shall be stacked by the contractor in separate go downs (having locking arrangement) constructed by him having as per the CPWD specifications with weatherproof roofs and walls.

b) Day to day receipt and issue accounts of cement shall be maintained in the

prescribed register and signed by the contractor or his authorized agent.

c) The contractor shall construct suitable go down at the site of wok for storing the materials safe against damage by sun, rain, dampness, fire, theft etc at his own cost and also employ necessary watch and ward establishment for the purpose at his own cost.

28. PERFORMANCE TEST OF THE INSTALLATIONS:

28.1 The contractor shall give a performance test of the entire installation(s) as per standard specifications before the work is finally accepted and nothing extra whatsoever shall be payable to the contractor for the test. That the contractor shall insure obtaining performance guaranty from respective contractors / suppliers etc. for all equipments and material / facilities etc. for the respective periods as prevalent in conception activities as per C.P.W.D guide lines as;

a. Water proofing for 10 years b. Anti termite treatment for 10 years c. Lifts for 6 months

29. SITE ORDER BOOK:

29.1 A site order book shall be kept at the UPHDB office on the site of the work. As far as possible, all orders regarding the works are to be entered in this book. The Engineer-in-Charge or his representative and the contractor or his representative therein shall sign all entries. In important cases, the Engineer-in-Charge will countersign the entries, which have been made. The site order book shall not be removed from the work site except with written permission of the Engineer-in-Charge and the Contractor or his representative shall be bound to take note of all instructions and directions meant for the Contractor as entered in the site order book without having to be called on separately to note them The Engineer-in-Charge shall submit periodically copies of the remarks in the site order book to the UPHDB for periodical review and to the contractor for submitting compliance report.

30. FOUNDATION DEPTHS/LEVELS:



30.1 The drawings indicate the general foundation levels to be adopted for the

different conditions of the structures; during execution these levels may be modified to suit the site conditions. The Contractor shall not be liable to any compensation for any minor delays on this account.

31. APPROACH ROAD:

31.1 Necessary haul road and roads to water sources and quarries connected with the work shall be constructed and maintained satisfactorily by the Contractor at his own cost.

32. INSURANCE OF WORKS, ETC.:

32.1 Contractor should obtain “Contractors All Risk Policy” (CAR POLICY) insurance covering insurance of Plant and Equipment, workmen and third party liability etc. for any kind of loss or damages occurring during operation/maintenance of the Project before commencement of the work. Contractor shall also obtain Earthquake and Fire insurance policy. The amount of insurance policy shall be 7 percent of the contract amount after deducting the cost of construction up to plinth level.

33. DAMAGE TO PERSONS AND PROPERTY:

33.1 The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the UPHDB against all losses and claims in respect of injuries or damages to any person or material or physical damage to any property whatsoever which may arise out of or in consequence of the execution and maintenance of the Works and against all claims proceedings, damages, costs, charges and expenses whatsoever in respect of or in relation thereto except any compensation or damages for or with respect to,:-

a) The permanent use or occupation of land by the works or any part thereof. b) The right of the UPHDB to execute the works or any part thereof on, over,

under, in or through any land.

c) Injuries or damage to persons or property which are the unavoidable result of the execution or maintenance of the works in accordance with the Contract.

d) Injuries or damage to persons or property resulting from any act or neglect

of the UPHDB, his agents servants or other contractors, not being employed by the contractor, or for or in respect of any claims, proceedings damages, costs, charges and expenses in respect thereof or in relation thereto or where the injury or damage was contributed to by the contractor, his servants or agents such part of the compensation as may be just and equitable having regard to the extent of the responsibility of the employer, his servant or agents or other contractors for the damage or injury.

34. INDEMNITY BY UPHDB:



34.1 The Contractor shall indemnify the UPHDB against all claims, proceedings, damages, costs, charges and expenses in respect of the matters referred to in the proviso to sub-clause (33.1) of this clause.

35. VARIATION IN THE QUANTITY: Any amount of variation in the quantity of any item shall not be treated as an extra item. 36. ACCIDENTS OR INJURY TO WORKMEN:

36.1 The UPHDB shall not be liable for or in respect of any damages or compensation payable at all in respect or in consequence of any accident or injury to any workman or other person in the employment of the Contractor or any sub-contractor, save and except an accident or injury resulting from any act or default of the UPHDB, his agents, or servants. The Contractor shall indemnify and keep indemnified the UPHDB against all such damages and compensation, save and except as aforesaid, and against all claims, proceedings costs, charges and expenses whatsoever in respect thereof or in relation thereto.

37. INSURANCE AGAINST ACCIDENTS. ETC. TO WORKMEN:

37.1 The Contractor shall insure against such liability with an insurer approved by the employer, which approval shall not be unreasonably withheld, and shall continue such insurance during the whole of the time that any persons are employed by him on the works and shall, when required, produce to the Engineer-in-Charge or his Representative such policy of insurance and the receipt for payment of the current premium. Provided always that, in respect of any persons employed by any sub-contractor, the contractor’s obligation to insure as aforesaid under this sub-clause shall be satisfied if the sub contractor shall have insured against the liability in respect of such persons in such manner that the UPHDB is indemnified under the policy, but the contractor shall require such sub-contractor to produce to the Engineer-in-Charge or his Representative, when required such policy of insurance and the receipt for the payment of the current premium.

38. REMEDY ON CONTRACTOR’S FAILURE TO INSURE:

38.1 If the Contractor shall fail to effect and keep in force the insurance’s referred to clause 32,34 and 35 hereof, or any other insurance which he may be required to effect under the terms of the contract, then and in any such case the employer may effect and keep in force any such insurance and pay such premium or premiums as may be necessary for that purpose and from time to time deduct the amount so paid by the UPHDB as aforesaid from any monies due or which may become due to the Contractor, or recover the same as a debt from the Contractor.

39. RATES TO BE INCLUSIVE OF ALL LABOUR, MATERIAL ETC.:

39.1 The Rates for all items unless clearly specified otherwise include cost of all

labour, material and other inputs involved during the execution of the item. The contractor shall make its own arrangement of water and electricity at his own cost.

40. COMPLETION OF DRAWINGS:



40.1 On completion of works, contractor shall submit four prints of ‘AS BUILT’ drawings to the Engineer-in-Charge. These drawings shall have the following information:

a) Run of all piping, soil waste, their diameters and vertical stacks. b) Ground and invert levels of all drainage pipes together with location of all

manholes and connections up to out fall. c) Run of all water supply lines with diameters, locations of control valves,

access panels. d) Location of all mechanical equipment with layout and piping connections. e) Electrical circuit plan, Data cable plan. f) Fire prevention and fire protection plan. g) Architectural plan of as built blocks.

41. MAINTENANCE PERIOD:

41.1 The normal period of maintenance shall be one year reckoned from the date of issue of completion certificate by UPHDB of the completed work. Also through out the maintenance period of one year sufficient staff and materials/Equipments etc. will be arranged by the contractor to enable to carry out the repairs/ rectification’s immediately whenever pointed out by UPHDB

41.2 All defects noticed during the currency of the Contract and also during the

Maintenance Period of 12 months after completion of the work including those pertaining to leakage! The Contractor shall completely and satisfactorily rectify dampness and termite attack, which are governed by clause 41 of Special Conditions of Contract, within a reasonable period without any extra payment for the same. In case the defects are such as cannot be rectified or the Contractor fails to rectify these satisfactorily and completely, the UPHDB reserves the right to accept the work at reduced rates or to get the rectification work done at the risk and cost of the Contractor. The decision of UPHDB in this regard shall be final and binding on the Contractor and shall be ‘beyond purview of the dispute settlement clause 25 of General Conditions of Contract.

41.3 The Security Deposit held by the authority will be refunded to the contractor on

satisfactory completion of the maintenance period on the recommendations of the Engineer-in-Charge. If the contractor fails to rectify the defects pointed out during the maintenance period, then either the rectification work shall be got done through any other agency/agencies at the risk and cost of the contractor or the Maintenance period may be extended suitably to allow time for rectification of defects to the satisfaction of the UPHDB. The defect liability deposit shall be refunded after adjustment of the cost of rectification carried out, if any.

42. HANDING OVER THE WORKS ON COMPLETION:

a. On satisfactory completion of all the works as per the provision of the Contract, the Contractor shall hand over the building to the Syndicate Bank The Contractor shall ensure that all development works and bulk services are simultaneously carried out so as to make the buildings functional immediately on completion. The building, even if it is physically ready for occupations, shall be deemed to be completed from the date the services like Water Supply, sewerage and electricity are made available to make the building functional. The completion certificate shall be issued only after the building is found functional in all respect and is handed over to the Syndicate Bank with full satisfaction. The cost of installation of electric line from main line to campus



of the buildings shall be payable by the client on production of proof towards payment made to State Electricity Board. Also the cost of connecting Water Supply line of building from the main Water supply line of the municipality shall be payable to the Contractor; on production of proof towards payment made to the Nagar Nigam. The Contractor shall maintain sufficient staff and materials at the time of handing over of the building to the Syndicate Bank to protect the works and its installation from the outside agencies.

43. GUARANTEE AGAINST ANTI-TERMITE TREATMENT AND WATER PROOFING

TREATMENT (In conjunction with clause 28 above):

43.1 The Contractor shall carry out the work of anti-termite treatment through a specialized and valid license holder firm and shall submit 10 years guarantee against termite attack on Rs.10/- stamp paper to the UPHDB as per Performa attached at Annexure - C. The guarantee shall include rectification of work within the guarantee period of 10 years free of cost if termites attack the buildings.

43.2 The Contractor shall carry out the work of water proofing treatment through a

specialized firm and shall submit the 10 years guarantee against leakage dampness on a Rs. 10/- stamp paper to the UPHDB as per Performa attached at Annexure - D. The guarantee shall include rectification of works within the guarantee period of 10 years free of cost if the owner reports leakage/dampness

43.3 The contractor shall employ the Technical staff during execution of this work. As per clause number 36 of the General conditions.

43.4 The decision of the Engineer-in-charge as to the period for which the required

Technical staff was not employed by the contractor and as to the reasonable of the amount to be deducted on this account shall be final and binding on the contractor as to the amount and the contractor’s liability to pay the said amount.

43.5 The Technical Staff should be got approved in writing from the Engineer-in-

charge (whose approval may be withdrawn at any time) for supervision of the work and to receive direction and instructions from Engineer-in-charge of the work on behalf of the contractor. The supervisory staff of the contractor will not be changed without approval of the Engineer-in- charge.

43.6 It is not necessary for a contractor or partner in case of firm/company being

himself an Engineer/Overseer to employ another Engineer/Overseer for the supervision of the works so long as the contractor/partner does similar supervision to what have been done by an employed Engineer/Overseer.

43.7 A retired Engineer may be treated at par with Graduate Engineer for the

operation of the above clause. 44. COMPLETION CERTIFICATE:

44.1 Existing clause 8.1 of (General Conditions of Contract) G.C.C. shall be read in conjunction with the following “The completion certificate shall be issued to the contractor only after completion certificate is issued to the U.P.H.D.B. BY Syndicate Bank.



45. PAYMENT OF FINAL BILL:

45.1 The existing clause 9.1 of G.C.C. shall be read in conjunction with the following: The payment of final bill of the contractor shall be made only after the syndicate

Bank has made the final payment UPHDB. The contractor will not be entitled to any claim on UPHDB for delay in payment of final bill.

45.2 Contractor will be responsible to obtain ‘Satisfactory Completion’ certificate at

30%, 60%, 90% and 100% stage from Syndicate Bank and submit to Engineer-in-Charge of UPHDB at the time of preparation of bills at these stages, failing which, no payment shall be released by UPHDB to contractor.

46 Contractor’s Liability:

46.1 The contractor shall give to the local municipality, police and other authorities all

necessary notices etc. that may be required by law and obtain all requisite licenses for temporary obstructions enclosures etc and pay all fees leas and charges which may be leviable on account of his operations in executing the contract. Noting extra shall be paid on this account.



SPECIAL CONDITIONS FOR ELECTRICAL WORKS

1.0 Specification: 1.1 Unless otherwise specified in the following conditions the work shall, in general be

carried out as per following specifications: a) CPWD General Specifications for Electrical works Part-I (Internal) 1994 amended

up to date. b) CPWD General Specifications for Electrical Works Part-II (External) 1994 amended

up to date. Specification of all those items for which U.P. schedule of rate has been adopted UPPWD specification shall be applicable.

c) Relevant BIS specifications amended up to date. d) Indian Electricity Rules 1956 amended up to date. e) Any other relevant act or rules and local byelaws. f) The installation shall be carried out in conformity with the requirement of the

Indian Electricity Act.-1910, the Indian Electricity Rules-1956 as amended up to date and the regulations of the electric supply authority concerned. A list of important clauses from the Indian Electricity Rules.-1956 are given in appendix-1

2.0 Site Conditions: 2.1 The work shall be executed at the Plot No. B.S.1, sector-14C, Yojna Vasundhara,

Ghaziabad, Uttar Pradesh. 2.2 All the equipments and their installation shall be suitable for the environmental

conditions at the location as indicated below: a) Height above mean sea level * b) Maximum temperature * c) Minimum temperature * d) Maximum relative humidity * e) Minimum relative humidity *



* To be filled in by the E.E. 3.0 Drawing: 3.1 The layout of electrical light fittings and fans etc. shall in general be carried

out as per list of drawing enclosed. On completion of the work the contractor shall submit complete wiring diagrams of the installation for internal wiring works. The wiring diagram shall be submitted duly shown with the T.P.N. controls, distribution boards and the branch circuits, numbered serially indicated on the diagram.

4.0 Materials to be Used in Work: 4.1 All materials used in the work shall be new and of the best quality available

conforming to the relevant specifications as per good engineering practice. 4.2 It will be the responsibility of the contractor / tenderer to ensure use of

genuine materials in the work. The department reserves the right to get any / all materials / components inspected by the manufacturer or their authorized representatives at any stage of the execution of work.

5.0 Manufacturer’s Instructions and Recommendations: 5.1 Where manufacturers furnishes specific instructions / recommendations relating to

the materials used in the job and / or their installation covering points not specifically mentioned in these documents those instructions shall be followed in all cases.

6.0 Test Certificate: 6.1 Copies of all documents of routine and type test certificates of the equipments and

materials carried out at the manufacturer’s premises and guarantee certificate shall be furnished to the department along with the supply of the materials. Payment of major equipments / materials shall not be released without receipt of such certificate even if the material is reached at site.

6.2 The decision of the Engineer-In-Charge regarding requirement of test and

guarantee certificate in respect of particular material / equipment will be final. 7.0 Conduit Work: 7.1 For the purpose of laying conduit in slab no separate notice / intimation shall be

served. The contractor’s representatives shall keep track of / close coordination with the programme of roof slab casting and accordingly arrange laying of conduit in the portion ready for slab casting.



7.2 While laying the conduit in slabs it should be ensured that before roof casting the free ends of conduits are plugged by dead end sockets / plugs.

7.3 Where conduit pipes crosses expansion joints on slab suitable arrangement with

M.S. boxes overlapping G.I. pipes of suitable size and length etc. shall be made as per direction of the Engineer-In-Charge to take care of the expansion and contraction of conduits in that portion. Nothing extra shall be paid for this as separate / extra item. However such joints will be measured as continuous conduit pipe (s) on linear basis.

7.4 All socket outlets for power plugs shall be 6 pin 16A / 15a / 6a / 5A type. 7.5 All switches and socket outlets shall be Modular type as directed by the Engineer-

In-Charge. 7.6 The decision of the Engineer-In-Charge as to how much and where conduit work

shall be in recess and / or on surface is final and binding on the part of the contractor.

7.7 All repairs and path work should match with the original finish and to the entire

satisfaction of the Engineer-In-Charge. 7.8 If there is any obstruction in laying of wires in conduits, it will be responsibility of the

contractor to remove the same for which no extra payment will be made by the department.

8.0 Hidden and Concealed Items: 8.1 Hidden / concealed items and earthing work shall be done in the presence of

Engineer-In-Charge of the work or his authorized representative. 9.0 Earthing: 9.1 The contractor has to provide earth bus made of two nos. 25 mm x 6mm G.I. strip of

suitable length to be provided near the Main Panel at Ground Floor, Switch Room. 9.2 Loop earthing of the individual SPN SDB’s on different floors will be taken form this

earth bus by one no. 6 SWG GI wire. 9.3.1 All ceiling fans exhaust fans, light fittings and fixtures etc. should be earthed with

the 1.5 mm square P.V.C. insulated multistranded copper wire onto be drawn along with the wires of point wiring apart from connecting to the respective ceiling rose/fan box / outlet box etc.

9.3.2 All switch Gears & Distribution boards shall be clearly marked with Red, Yellow,

Blue for phases and Black for neutral and Green for earthling. All bus bar



enclosures, angle iron frame and switchgears should be painted with Epoxy powder coated paint. The paint shall be shalimar, British, Asian, Nerolac.

10.0

10.1 Danger & Caution boards at -------------- places on main boards & distribution boards should be fixed without any extra charge.

10.2 All controlling main switches on main boards should clearly indicate with white oil

paint lettering the floor and section controlled by it. 10.3 The batten surface conduit wiring and wooden switch boards will be painted with

white paint on colour matching with wall as directed. The rates quoted shall be deemed to include the cost of such paints.

10.4 All equivalent material used in the job will have to be approved by Project Manager

or his authorized representative before it is actually used. If any item is installed without prior approval the contractor shall be asked to dismantle the installation and use materials as specified.

10.5 All material used on the subject work shall have I.S.I. mark. 10.6 Contactor shall have to submit test report for the entire Electrical works carried out

under this contract or any other works carried out by any other agencies which require to submit test report for approval of works carried out under this contract or by any their agencies with out any extra charges and get the electrical installation approved by the state electricity board and chief Electrical Inspector of the state Government and submit the completion certificate thus obtained from authorized government authority to the project manager.

11.0 11.1 The tenderer must associate with himself agencies of the appropriate class eligible

to tender for the Electrical works. 11.2 The tenderer will have to get the Electrical Component of the works executed

through the enlisted contractor of CPWD in Electrical category in appropriate class i.e. Class-I or Class-II contractor enlisted for working in Ghaziabad, Uttar Pradesh or if otherwise approved by the Engineer in charge.

11.3 The tenderer must indicate the name(s) of 3 (three) enlisted contractors of CPWD

in Elect. Category or with UPAVP/PWD as indicated in above para from whom he intends to get the Internal Electrical Installation works executed.

11.4 A letter of concurrence to this effect from the enlisted contractor (Electrical) as

stated above expressing his consent for executing the internal electrical installation work for the main building contractor should be submitted along with the tender.



11.5 After award of work the successful tenderer should intimate the name of enlisted electrical contractor through whom he will actually get the work of internal electrical installation done against the said contract. A letter from the said contractor (enlisted under electrical category) must be submitted to the Engineer-In-Charge for confirmation.

11.6 In case during the course of execution of work due to unavoidable circumstances, if

the building contractor wants to change the contractor executing the electrical works, he may do so with the approval of Engineer-In-Charge. In that case he has to give the name of the other enlisted contractor of CPWD in electrical category of appropriate class out of submission of tender. Such change of contractors for executing electrical works shall be permitted one time only to the main building contractor till completion of work and handing over to the client department. The decision of Engineer-In-Charge in this regard for change of contractor for execution of electrical works shall be final and binding on the main building contractor.

CONTRACTOR ASSISTANT ENGINEER EXECUTIVE ENGINEER



Special conditions for Project Management Consultant

1. Project Management consultant (P.M.C.) shall mean Chief Engineer Office, NZO, and or other designated Engineers of L.I.C. of India, New Delhi for the above project. 2. PMC shall act on behalf of syndicate Bank during execution of work for ensuring

quality work, bringing out the defects to UPHDB, if any on the ongoing basis and thereafter reporting to bank.

3. The PMC shall check the quality of construction as per specifications as well as

monitor the progress of work in relation to the PERT Chart prepared by the UPHBD. 4. M/s L.I.C. of India , The Project Management Consultants will be supervising the

works on behalf of Syndicate Bank for better quality control , ensuring smooth progress of the work as per the laid down norms and specifications. M/S LIC of India will be technically scrutinizing the bills of the works after payment by UPHDB and if there is any discrepancy observed in the contractor’s payment, the same shall be adjusted in the subsequent bills/retention money of the contractor.

5. The P.M.C. shall also facilitate close coordination between Syndicate Bank, UPHDB

for all matters in connection with this project. 6. The PMC shall also participate in purchase committee formed by UPHDB for

purchase of items and shall advice for the purchase of items of best standards and quality with minimum rates.

7. The PMC shall advice the Syndicate Bank and UPHDB on all matters related to

inspection carried by statutory authorities /CVC etc. 8. The PMC shall also advice the Syndicate Bank with regard to all extra claims /

disputes / arbitration cases related to this project. 9. The PMC shall be provided one site office with all required infrastructure, equipments

and furniture by the contractor which shall be vacated by PMC after completion of work.

10. The resident engineer posted by PMC shall take complete charge of the field

supervision, coordination, direction and control of the above project including periodical quality checks as required at site during progress of construction work.

11. The contractor shall provide all necessary facilities and cooperation to PMC to

enable them to discharge their duties.



ANNEXURE - A

List of Mandatory tests

1. Fine Aggregate Analysis 2. Mechanical Analysis of Coarse Aggregate

3. Slump of concrete

4. Cube Testing

5. Specific Gravity

6. Cement Testing



ANNEXURE - B

LIST OF MINIMUM LABORATORY EQUIPMENTS TO BE PROVIDED FOR THE FIELD QUALITY CONTROL LABORATORY

S.No. Tests Equipments Qty. 1. Fine Aggregate

Analysis

Sieves of 200 mm dia Spun Brass Frame as

per I.S. – 460 of the following apparatus size.

a. 4.75 mm

b. 2.36 mm

c. 1.18 mm

d. 600 micron

e. 425 micron

f. 300 micron

g. 150 micron

with lid and pan

1 Set Sieve

2. Mechanical

Analysis of

Coarse

Aggregate

Set of Sieves as per IS – 460, 300 MM dia.

with square perforated holes in steel plates

of following sizes.

1. 80 mm

2. 63 mm

3. 50 mm

4. 40 mm

5. 31.5 mm

6. 25 mm

7. 20 mm

8. 12.5 mm

9. 10 mm

10. 6.3 mm

11. 4.75 mm

With lid and receiver

1 Set

3. Sieve Shaker Sieve Shaker motorized gyratory type

suitable for operation on 220 50 HZ single-

1 No.



phase supply can accommodate up to seven

sieves of 200 mm dia 300 mm dia.

B.

1.

CONCRETE

Slump

Slump test Apparatus (IS-7320) comprising

of

1. A sheet cone 100 mm diameter at the top,

200 mm diameter at the bottom, 300 mm

high two fort pieces and lying handles.

3 Nos.

2. A base plate with clamping arrangements for

slum-cone and swivel handle which also

serves as the datum for measuring the lump.

3. A tamping rod 16 mm diameter 600 mm long

with one end rounded and graduated from 0-

15 cm at other end in 5 mm spacing to

measure the slum.

S.No. Tests Equipment Qty. 2. Cube Casting M.S. Cube mould 150 mm x 150 mm x 150

mm with base plate as per IS – 516 24 No.

3. Cube vibrating Vibrating table electrically operated with table size 50 cm x 50 cm and 150 kg load carrying capacity frequency of vibration (2600 – 36000 rpm. With 3 pressure gauges with sensitivity 1 KN (with NPL Certificate)

1 No.

4 Unit Weight Unit weight measure 10 gap (IS-1199-1959) 1 No. (Physical Balance with sensitivity 10mg

weight Box.) 1 No.

Electric Oven thermostatically controlled at 100 to 110 Degree C.

1 No.

Platform Balance (100 kg cap) 1 No. Bench Balance 10 kg cap (Beam type)

sensitivities of 1 gm 1 No.

Measuring cylinders cap 100 ml 3 No. 250 ml 3 No. Wash Bottle Polythene 500 ml cap. 2 No. Mixing trays GI 2 No. (30 cm x 30 cm) (60 cm x 60 cm) 12



S.No. Tests Equipment Qty. 12.

Specific gravity Absorption Moisture contents Deleterious

(1) Pyenometer (1 liter cap) with 6 mm diameter at apex

2 No.

(2) Pyenometer (1/2 liter cap) 2 No. (3) Glass beaker (100 cc) 2 No. C. CEMENT 1. Consistency,

Initial an final setting time

Vicat’s apparatus with Dashpot (IS- 5513) Comprising of

(i) A frame with vertically movable rod having a cup at top

(ii) Vicat mould. (iii) Glass base plate for the mould (iv) Initial setting time needle (v) Final setting time needle (vi) Consistency plunger 2. Specific Surface

and fineness of cement test

Blain’s Air permeability apparatus comprising of IS-5516)

(i) St. permeability cell 12.7 mm inside diameter with perforated metal disc and one plunger

(ii) U tube glass manometer with ground glass coupling for permeability cell mounted on a wooden stand.

(iii) Latest rubber tubing 30 cm long (iv) Filter paper disc 9whatman No. 40) (v) 250 ml Dibuty-phthalate liquid with

following accessories:

a) Filter paper punch b) Non perforated disc. c) Suction bulb Compressive Cube moulds 7.06 x 7.06 cm 6 No.



ANNEXURE - C Sheet - 1

GUARANTEE BOND TO BE EXECUTED BY CONTRACTOR (5) FOR REMOVAL OF DEFECTS AFTER COMPLETION IN RESPECT OF ANTITERMITE

TREATMENT WORKS

(On Rs.10/-- stamp paper)

THIS AGREEMENT is made on _____day of __________ 05 between U.P. Housing & Development Board (hereinafter called the UPHDB which expression shall, wherever the context so demands or requires, includes their successors in office and assigns) 104 ,M.G. Marg, Lucknow representing through Executive EngineerC.D.-27 Vasundhara, Ghaziabad, U.P. acting for and on behalf of UPHDB of one part, and M/s.______________________ hereinafter called the Contractor (which expression shall wherever the context so demands or requires. includes his successors and assigns) of the other part. WHEREAS this agreement is supplementary to the contract agreement (hereinafter called “the contract”) No…………dated………………. made between the UPHDB on the one part and the contractor of the other part, whereby the contractor, inter-alias, undertook to render the Buildings and structures in the said contract rendered completely termite proof. AND WHEREAS the contractor agreed to give a guarantee to the effect that the said structure will remain Termite proof for ten years to be reckoned from the date after the maintenance period prescribed in the contract expires. During this period of guarantee the contractor shall make good all defects and for that matter, shall replace at his risk and cost such wooden members and other materials like furniture, books etc. as may be damaged by termite and in case of any other defect being found he shall render the building termite proof at his cost to the satisfaction of the UPHDB and shall commence the works of such rectification within seven days from the date of issuing notice from the UPHDB calling upon him to rectify the defects failing which the work shall be got done by UPHDB through some other Contractor at the contractors cost and risk and in the latter case the decision of the company as to the cost recoverable from the contractor shall be final and binding.



ANNEXURE - C Sheet - 2 That if the contractor (ails to execute the Anti-termite treatment or commits breathes hereunder then the contractor will indemnify company and his successors against all loss. damage, cost, expense or otherwise which may be incurred by him by reason of any default on the part of the contractor in performance and observance of this supplementary agreement. As• to the amount of loss and/or damage the decision of the company will be final and binding.

In witness whereof these presents have been executed by the U.P.H.D.B. i.e. Uttar Pradesh Avas Evam Vikas U.P.H.D.B. and by M/s………………… i.e. (Contractor) on the date written above.

SIGNED SEALED AND DELIVERED BY THE Said………….. Said…………….. Name…………… Name…………… On behalf of the contractor On behalf of the

UPHDB IN THE PRESENCE OF: IN THE PRESENCE OF: 1…………………… 1…………………… 2…………………… 2……………………



ANNEXURE D Sheet – 1

GUARANTEE TO BE EXECUTED BY THE CONTRACTOR FOR REMOVAL OF DEFECTS AFTER COMPLETION IN RESPECT OF WATER PROOFING WORKS

(ON RS. 10/- STAMP PAPER)

THIS AGREEMENT is made on _____day of __________ 05 between U.P. Housing & Development Board (hereinafter called the UPHDB which expression shall, wherever the context so demands or requires, includes their successors in office and assigns) 104 ,M.G. Marg, Lucknow representing through Executive EngineerC.D.-27 Vasundhara, Ghaziabad, U.P. acting for and on behalf of UPHDB of one part, and M/s.______________________ hereinafter called the Contractor (which expression shall wherever the context so demands or requires. includes his successors and assigns) of the other part. WHEREAS this agreement is supplementary to the contract (hereinafter called the Contract) No dated and made between the UPHDB on the one part and the contractor on the other part, whereby the Contractor, inter alias, undertook to render the buildings and structures in the said contract rendered completely water and leak-proof. AND WHEREAS THE contractor agreed to give a guarantee to the effect that the said structure will remain water and leak proof for 10 years from the date of completion of work. NOW THE contractor hereby guarantees that water proofing treatment given by him will render the structures completely leak-proof and the minimum life of such water proofing treatment shall be ten years to be reckoned from the date after the maintenance period prescribed in the contract is over. Provided that the contractor will not be responsible for leakage caused by earthquake or structural defects or misuse of roof or alteration and For such purpose.

a) Misuse of roof shall mean any operation, which will damage waterproofing treatment, like chopping of firewood and things of the same nature, which might cause damage to the roof.

b) Alteration shall mean construction of an additional storey or a part of the roof or construction adjoining to the existing roof where waterproofing treatment is removed in parts.

The decision of the Company with regard to cause of leakage shall be final. During this period of guarantee the contractor shall make good all defects and render the building waterproof to the satisfaction of the company at his own cost and shall commence the work of such rectification within seven days from the date of issue of notice from the Company calling upon him to rectify the defects failing which the work shall be got done by the Company through some other contractor at the contractors cost and risk. The decision of the Company, as to the cost, payable by the contractor shall be final and binding.



That if the contractor fails to execute/ rectify safety in the water proofing or commits breath there under, then the contractor will indemnify the company and his successors against all losses, damages, costs, expenses or otherwise which may be incurred by them by reason of any default on the part of the contractor in performance and observance of this supplementary agreement. As to the amount of losses and/or damages, the decision of the company will be final and binding on the parties. In witness where of these presents have been executed by the UPHDB i.e. and by M/s___________ (contractor) on the date written above.

SIGNED, SEALED AND DELIVERED BY THE Said………………. Said…………..

Name……………… Name……………..

On behalf of the contractor On behalf of the UPHDB for and on

IN THE PRESENCE OF: IN THE PRESENCE OF: 1…………………. 1………………. 2…………………. 2………………



ANNEXURE- E Sheet – 1

CERTIFICATE OF HANDING OVER OF BUILDINGS

(To be prepared in quadruplicate) –

AT Sector – 14, Vasundhara, Ghaziabad, U.P 1. Name of the building with short description such as RCC / CGI Roof, number of toilets,

bathrooms etc. i) ii iii iv)

* 2. Plinth area of each building i) ii iii iv)

* 3. Details of electrical fittings i.e. Main Switches, Nos. of fans, tubes & lights pendants etc.

in each building. (the make & type, size of fan, tubes etc. shall also be given with guarantee cards, it any, duly signed by the C.A.)

* 4. Details of water supply fittings such as taps, washbasins, closets etc. in each building. 5. A line diagram of the layout of the water supply system, showing the position of sluice

valve/Fire Hydrants and the type and size of pipes laid shall be given. 6. A line diagram of the sewerage system showing the material, size, invert levels etc. of

sewer lines, Manholes, septic tanks and the capacity and frequency of cleaning of septic tanks shall be given.

* Additional sheets may be used for furnishing detailed information.



ANNEXURE E Sheet - 2

7. Details of length of roads and paths of different categories with description, whether

black topped, paved etc. 8. Details of tube-well. i.e. Diameter, depth, yield en liters/hour. Strata chart with levels,

laboratory test report of water etc. 9. Details of pumps installed in the well/tube-well giving make, model, capacity etc. 10. Details of transformer erected. Specification of Transformer, make capacity etc. 11. Details of electrical lines drawn i.e. no. of posts, Nos. of streetlights etc. 12. Total cost of the buildings and other services including CA charges (split up cost of each

building shall be given). 13. Any other relevant information.

Certified that the buildings and other structures have been done as per approved design and specifications. All the buildings as detailed in item (i) above are structurally sound. Place Date Handed over In the presence of Taken over by Contractor UPHDB Syndicate Bank



Annexure - F

(Refer clause No. 37.4 on Page 17 of Conditions of Contract)

FORM OF BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT / RETENTION MONEY IN INDIVIDUAL CONTRACTS

U.P. HOUSING DEVELOPMENT BOARD

1. In consideration of Uttar Pradesh Housing Development Board of India having its

.......................Zonal Office at …………………… in the State of …………………… (hereinafter called ‘ the U.P.H.D.Board ’ which expression shall unless repugnant to the subject or context include its successors and assigns) having agreed under terms and conditions of contract (vide its acceptance letter No ………………. dated ……………… made between …………………. and U.P.H.D.Board in connection with ……….………… (hereinafter called ‘ the said contract ’ ) to accept a deed of Guarantee and Indemnity as herein provided for Rs…………………… from the …………………… in Lieu of the Security Deposit to be made by the Contractors and /or in lieu of deduction to be made from the Contractor’s bills , for the due fulfillment by the said contractor of the terms and conditions contained in the said contract , we the ……………XX………………….. hereinafter referred to as ‘the said Bank’ ) and having our offices at …...……………….. do hereby undertake and agree to indemnify and keep indemnified the U.P.H.D.Board from time to the extent of Rs …………………… (Rupees…………………………………………………………………………….only) against any loss or damage, costs ,charges and expenses caused to or suffered by or that may be caused or suffered by the U.P.H.D.Board by reason of any breach or breaches by the said contractor of any of the terms and Conditions contained in the said contract and/or in respect of all its claims for money and/or material found due and recoverable from the said contractor in respect of the said contract and to unconditionally pay the amount claimed as such by the U.P.H.D.Board on demand and without demur to the extent aforesaid.

2. We, the said Bank further agree that the U.P.H.D.Board shall be the sole judge of and as to whether the said contractor has committed any breach or breaches of any of the terms and conditions of the said contract and the extent of loss, damage, costs, charges and expenses by the U.P.H.D.Board on account thereof and decision of the U.P.H.D.Board that the said contractor has committed such breach or breach and as to the amount or amounts of loss, damage, costs, charge and expenses caused to or suffered by the U.P.H.D.Board from time to time shall be final and binding on us.

3. The U.P.H.D.Board shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee or Indemnity from time to time to vary any terms and condition of the said contract or to extend time of performance by the said contractor or to postpone for any of the power exercisable by its against the said contractor and either to enforce or forbear from enforcing any of the term and conditions governing the said Contractor or securities available to the U.P.H.D.Board and the said bank shall not be released from its liability under these presents by any exercise by the U.P.H.D.Board of the liberty with reference to the matters aforesaid



or by reason of time being given to the said contractor or any other forbearance, act or omission on the part of the corporation or any indulgence by the U.P.H.D.Board to the said contractor or any other matter or thing whatsoever, which under the law relating to sureties would but for this provision have the effect of so releasing the Bank from its such liability.

4. It shall not be necessary for the U.P.H.D.Board to proceed against the contractor

before proceeding against the Bank and the guarantee and Indemnity herein contained shall be enforceable against the said bank notwithstanding any security which the U.P.H.D.Board may have obtained from the contractor shall at the time when proceeding are taken against the Bank hereunder be outstanding or unrealized.

5. Not withstanding anything contained in any of the fore-going clauses liability of the

Bank under this Guarantee shall not exceed Rs …………….. (Rupees….………………………………………………………….………only). Thus Guarantee shall remain it…………………unless a claim or demand under this guarantee is made or present to the bank within six month from the expiry date, all the rights of the U.P.H.D.Board under this guarantee shall cease and the Bank shall be released and discharged from all liability hereunder.

6. We, the said Bank lastly undertake not to revoke this guarantee and indemnity during its currency except with the previous consent or the U.P.H.D.Board in writing and agree that any change in the constitution of the said contractor or the said Bank shall not discharge our liability here under. For and on behalf of the Bank issuing the Bank Guarantee (Name and Designation) The above guarantee is accepted by the U.P. HOUSING DEVELOPMENT BOARD

For and on behalf of the U.P.H.D.Board (Name and Designation)



SECTION - IV

SPECIFICATIONS



INDEX

Sl.No. Particulars Page No. Remarks if any1. 2 3 4

A. Part I and II

B. Particular specifications

1. Chemical Waterproofing treatment

(Box type Acrylic)

2. Cast-in-situ Coffer (Waffle) slabs

3. Laminate – Veneering

4. Aluminum Glazing (4.0) Part I & II

5. Flooring

6. Water – proofing treatment of Sunken Slabs with Tapcrete.

7 Washed terrazzo grit plaster

8. Transparent silicon spray painting

Part – II: Additional Specifications

1. General

2. Antitermite treatment

3. Brick- Coba Water Proofing.

4. Aluminum – Glazing (Doors and Windows)

5. Chlorinators – deleted

6. Tube Wells – Deleted

7. Under Ground Water Tanks



SPECIFICATIONS 1.1 The entire work shall be carried out as per C.P.W.D. Specifications 1991-92 (Vol. I, II

and Ill) and CPWD Specifications 1996 (Vol. IV, V and VI) with up to date correction slips up to the date of opening of tender for Civil Works and CPWD Specifications (Part I Internal) 1994 and (Pt. II External) 1995 with up to date correction slips up to the date of opening of tenders for electrical works, unless otherwise specified in the nomenclature of individual item or in the additional specifications.

1.2 However, in the event of any discrepancy in the description of any item as given in the

schedule of quantities or additional specifications appended with the tender and the specifications relating to the relevant item as per CPWD specifications sanctioned above, the former shall prevail.

1.3 For the item not covered under CPWD Specifications mentioned above, the work shall be

executed as per latest relevant standards/codes, published by B.I.S. (formerly I.S.I.) inclusive of all amendments - issued thereto or revision thereof, if any, upto the date of receipt of tenders.

1.4 In case B.I.S (formerly I.S.I) codes/specifications are not available, the decision of the

Engineer-in-charge based on acceptable sound engineering practice and local usage shall be final and binding on the contractor.

1.5 Any cement slurry added over base surface (or) for continuation of concreting for bond is

added, its cost is deemed to have in built in the item unless otherwise /exp stated and nothing extra shall be payable or extra cement considered with consumption on this account.

1.6 The rate for all items in which the use of cement is involved is inclusive of charges for

curing.

1. The Chief Engineer/Director, U.P.H.D.B. from time to time, shall carry out all the works as per the tender specifications and the latest C.P.W.D/UP-PWD detailed Specifications, I.S.I. Codes and circulars issued.

2. The Particular specifications/ nomenclature of the individual items in the BOQ shall

take precedence over the latest C.P.W.D./UP-PWD Specifications along with the updated correction slips.

3. For items not covered under the Particular Specifications and the latest C.P.W.D./UP-

PWD Specifications, the work shall be done as per the latest relevant IS Code of practice.

4. For items not covered under the Specifications mentioned in pares 1 to 3 above, the

work shall be done as per sound engineering practices and as directed by the Engineer-in-charge whose decision in this regard shall be final and binding on Contractor.

5. Equivalency of standards and codes: Whenever reference is made in the Contract

to specific standards and codes to be met by the goods and materials to be furnished and work performed or tested, the provisions of the latest current edition or revision



of the relevant standards and codes in effect shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national or relate to a particular region, other authoritative standards that ensure a substantially equal or higher quality than the standards and codes specified will be accepted subject to the Engineer-in-charge’s prior review and written consent. Differences between the standards shall be fully described in writing by the Contractor and submitted to the Engineer-in-charge determines that such proposed deviations do not ensure substantially equal or higher quality, the Contractor shall comply with the standards specified in the documents.

6. Sample Approval: To determine the acceptable make, brand, manufacturer & quality

of materials and workmanship, the Contractor shall get the samples approved by the Architect/ Engineer-in-charge, well in advance of actual execution, to enable adequate time for inspection and testing, if required. The approved samples shall be kept in the custody of the Engineer-in-charge at no extra cost to U.P.H.D.B. and shall become guiding samples for the execution of that particular item of work. Work not conforming to the approved samples shall be rejected. Rates quoted for the items shall include for such preliminary work and shall not be paid for separately.

7. Approved Makes: The Contractor shall generally use the brands of materials

specified in the list of approved makes. However, the Contractor will be bound to use a particular brand specified in the list, if so instructed by the Architect/ Engineer-in-charge. For any items not covered in the list of approved makes, the Contractor shall follow the instructions of the Architect/ Engineer-in-charge.

8. Test and Test Certificates: The Contractor shall be and remain liable at his own

cost to conduct all tests at all relevant times during supply, erection and installation of any works, structure, material or component as shall be required in terms of the Contract documents or by the Engineer-in-charge to be conducted through agencies or laboratories approved by the Engineer-in-charge. On testing, if the Engineer-in-charge is not satisfied with the quality or workmanship of any structure, material or component, the Contractor shall re-perform, replace, re-install and/or re-erect, as the case may be, such work, structure, material or component.

9. Field Test: The contractor shall set up a field laboratory at the work site pr all the

necessary field tests required for day-to-day quality control. The Contractor shall be required to install concrete cube testing machine. The pressure gauge of the testing machine will be got calibrated from a recognized testing laboratory before commencement of the work and at least once in a quarter thereafter. It is required to calibrate two gauges to avoid interruption in the testing arrangements at site. The Contractor shall also arrange necessary equipment for conducting tests for slump, sieve analysis, silt, moisture contents, organic impurities and any other tests that may be required by the Engineer-n-charge. The cost of installing the testing laboratory will be deemed to be included in the relevant items of work and nothing extra shall be payable on this account.

10. Testing and Commissioning: The Contractor shall furnish all labor and install all

materials, applications, equipments (Except those supplied by the Owner at site) necessary for the complete provision and testing of all installations (Such as electrical, plumbing and other installations) specified herein and shown on the drawings. This also includes any material, appliances, equipment not specifically mentioned herein or noted on the drawings but which are necessary and customary to make complete installation with all the systems properly connected and in working condition. The work shall include all incidental jobs connected with the installations



such as excavation in trenches and backfilling, cutting/ drilling and grouting for fixing of fixtures, equipment, etc.

11. Fees and Permits: The contractor shall obtain and pay for any permits required for

the installation of the work. The Owner shall arrange only for payment of security deposits and charges for getting, necessary service connections. The Contractor shall obtain and deliver to the Owner, certificates of final inspection and approval by the local or other authorities.

12. Shop Drawings: The Contractor shall prepare and submit for the approval of the

Architect, detailed shop drawings for various works such as Aluminum glazing, Structural glazing, Electrical works including all distribution panels, switch boards, cabinets, special pull boxes, etc. Plumbing works including pumps, pedestals, motors, etc. and any other item as directed by the Architect/ Engineer- in –charge.

13. Mode Of Measurements: Mode of measurements for all the works shall be strictly in

accordance with the detailed specifications of C.P.W.D / current Indian standard method of measurement. The decision of UPHDB will be final.



SPECIFICATIONS (ADDITIONAL) FOR CIVIL WORKS

2.0 ANTI-TERMITE TREATMENT 2.1 GENERAL

Anti Termite Treatment shall be as per 151-6313 (Pad II) - 1981 with a guarantee period of 10 years and shall be carried out by an approved specialist agency as approved and directed by the Engineer to the following s

2.2 MATERIAL

The following 1 % by weight chemical emulsifier (as specified) in water emulsion shall be used. Chemicals shall be brought to site of work in sealed original containers. The material shall be brought in at a time in adequate quantity to suffice for the whole or at least a fortnight’s work. The empties shall not be removed from the site of work, till the relevant item of work has been completed and permission obtained from the Engineer.

2.3 PRE-CONSTRUCTION CHEMICAL TREATMENT.

This is a process in which chemical treatment is applied to a building in the early stages of its construction. Hand operated pressure pump shall be used for uniform spraying of the chemical. To have proper check for uniform spraying of chemical, graduated containers shall be used. Proper check should be kept that the specified quantity of chemical is used for the required area during the operation.

2.4 TIME OF APPLICATION

Soil treatment should start when foundation trenches and pits are ready to take mass concrete in foundations. Laying of mass concrete should start when the chemical emulsion has been absorbed by the soil and the surface is quite dry. Treatment should not be carded out when it is raining or soil is wet with rain or sub-soil water. The foregoing applies also in the case of treatment to the filled earth surface within the plinth before the sub grade for the floor.

2.5 DISTURBANCE The treated soil barriers shall not be disturbed after they are formed. If by chance treated soil barriers are disturbed, immediate steps shall be taken to restore the continuity and completeness of the barrier system.

2.6 TREATMENT OF COLUMN PITS, WALL TRENCHES AND BASEMENT EXCAVATIONS: 2.6.1 The bottom surface and the sides (up to a height of about 300 mm) of the

excavations made for column pits, wall trenches and basements shall be treated with the chemical at the rate of 7.5 liters per sq.m. of the surface area.

2.6.2 After the column foundations and the retaining walls of the basement come up

the backfill in immediate contact with the foundation structure shall be treated at



the rate of 15 liters per sqm of the vertical surface of the sub-structure for each side. If water is used for ramming the earth fill, the chemical treatment shall be carded out after the ramming operation is done by rodding the earth at 150mm centers close to the wall surface and spraying the chemical with the above dose. The earth is usually refilled in layers and the treatment shall be carried out in similar stages. The chemical emulsion shall be directed towards the concrete or masonry surfaces of the columns and walls so that the earth in contact with these surfaces is well treated with the chemical.

2.6.3 In the case of R.C.C. framed structures with columns and plinth beams and

R.C.C basements the concrete mix is rich and dense (being 1:2:4) or richer, it is unnecessary to start the treatment from the bottom of excavations for columns and plinth beams. The treatment shall start at the depth of 500 mm below ground level. From this depth the back-fill around the columns, beams and R.C.C. basement walls shall be treated at the rate of 7.5 litres per sqm of the vertical surface. The other details of treatment shall be as laid down in clause 2.6.2 above.

2.7 TREATMENT OF TOP SURFACE OF PLINTH FILLING.

The top surface of the filled earth within plinth walls shall be treated with chemical emulsion at the rate of 5 liters per sq.m. of the surface before the sand I sub grade is laid. Holes up to 50 to 75 mm deep at 150 mm centers both ways shall be made with crow bars on the surface to facilitate saturation of the soil with chemical emulsion.

2.8 TREATMENT OF JUNCTION ON WALL AND FLOOR

To achieve continuity of the vertical chemical barrier on inner wall surfaces from the ground level, small channel 30 x 30 mm shall be made at all the junctions of wall and columns with the floor (before laying the sub grade) and rod holes made in the channel up to ground level 150 mm apart and the chemical emulsion poured along the channel @ 7.5 liters / sq.m. of the vertical wall or column surface so as to soak the soil right to bottom. The soil shall be tamped back into place after this operation.

2.9 TREATMENT OF SOIL ALONG EXTERNAL PERIMETER OF BUILDING

After the building is complete, provide holes in the soil with iron rods along the external perimeter of the building at intervals of about 150 mm and depth 300 mm and filling these holes with chemical emulsion at the rate of 7.5 liters per sqm.

2.9.1 VERTICAL SURFACE

In the event of the depth of the wall filling being more than 300 mm the external perimeter treatment shall be extended to the full depth of filling up to the G. L. so as to ensure continuity of the chemical barrier.

2.9.2 Treatment of soil under apron (plinth protection) along external perimeter of building, top surface of the consolidated earth over which the apron is to be (aid shall be treated with chemical emulsion at the rate of 5 litre per sqm of the vertical surface before the apron is laid. If consolidated earth does not allow the emulsion to soak through, holes upto 50 to 75 mm centre both ways may be made with 12 mm diameter mild steel rod on the surface to facilitate saturation of the soil with the chemical emulsion.



2.10 TREATMENT FOR EXPANSION JOINTS

Anti-termite treatment shall be supplemented by treated through the expansion joint after the sub grade has been laid @ 2 liters per liner meter of expansion joint.

2.11 TREATMENT OF SOIL SURROUNDING PIPES AND CONDUITS

When pipes and conduits enter the soil inside the area of the foundations, the soil surrounding the points of entry shall be loosened around each such pipe, or conduit for a distance of 150 mm and to a depth of 75 mm before treatment is commenced. When they enter the soil external to the foundations, they shall be similarly treated unless they stand clear of the walls of the building by about 75 mm for distance of over 300 mm from ground level.

2.12 SAFETY PRECAUTIONS

All chemicals used for anti-termite treatment are poisonous and hazardous to health. These chemicals can have an adverse effect upon health when absorbed through the skin, inhaled as vapors or spray mists or swallowed. Person using or handling these chemicals should be warned of these dangers and advised that absorption through the skin is the most likely source of accidental poisoning. They should be cautioned to observe carefully the safety precautions given below. These chemicals are usually brought to site in the form of emulsifiable concentrates. The containers should be clearly labeled and should be stored carefully so that children and pet cannot get at them. They should be kept securely closed.

Particular care should be taken to prevent skin contact with concentrates. Prolonged exposure to dilute emulsions should also be avoided. Workers should wear clothing and should wash thoroughly with soap and water, especially before eating and smoking. In the event of severe contamination, clothing should be removed at once and the skin washed with soap and water. If chemicals splash into the keys they shall be flushed with plenty of soap and water and immediate medical attention should be sought.

The concentrates are oil solutions and present a fire hazard owing to the use of petroleum solvents. Flames should not be allowed during mixing.

It shall be guaranteed that the building is safe from termite infestation for a period of 10 years, after the expiry of defects liability period. In the event of reinfestation at any time during guarantee period, the specialist agency shall undertake to the RITES/NVS to carry out such treatment as may be necessary to render the structure free from termite infestation including breaking and reinstating any other works that may be necessary for the treatment at no extra cost.

TERRACE SURFACE METHOD - BRICK COBA WATER PROOFING

3.0 Brick Coba Water Proofing 3.1 Material

Brick aggregate shall be 20 mm to 25 mm thick and cement mortar shall be 1:4 (1 cement: 4 coarse sand) mixed with 1% of water proofing chemical by weight of cement



unless otherwise specified in the description of the item. The brick aggregate shall be kept moist thoroughly for a period of not less than 6 hours before use in the work.

The specification of the materials and method of preparation of mortar shall conform in general to the specifications described in 3.2 of CPWD Specification Vol. 11(1991-92).

3.2 Preparation of surface and laying

The terraces are treated with SURFACE method, which starts directly over the RCC Slab and includes the brickbat coba to provide the necessary gradient for easy flow of water. (Sketch placed at Annexure -• Ill). The coba is finally covered with joint less water proof plaster finished with trowel in cement color, with false squares marketing’s of 300x300 mm. The treatment is carried along the vertical surface of the parapets and other adjoining walls, up to a height of about 300 mm (1 ft.) above top of the brick coba treatment in the shape of round (gola). The thickness at rain water outlet points being 75 mm (3”) with a slope of I in 80.

The detailed operations of treatment are as follows: -

I. HORIZONTAL SURFACES Operation - I Any existing covering on slab is removed and surface is prepared. Construction joints, if any, are raked and cleaned. Acrylic based cement slurry is spread which penetrates into the structure. This fills cracks and other porous areas.

Operation - II 15 mm thick acrylic cement mortar 1:4 (1 cement 4 coarse sand) is laid over the prepared surface.

Operation - III A layer CI 40 mm thick (minimum) brickbats (coba) is laid over the mortar layer to get the required gradient for adequate drainage. (A slope of 1 in 80 is considered adequate). The joints between the brickbats are generally kept between 15-20 mm wide. These joints are filled with acrylic cement mortar (1:4). Curing is done for two days. - -

Operation - IV The top is finished smooth with 20 mm thick acrylic cement mortar (1:4) and marked with 300 mm x 300 mm false squares. Curing is done for two weeks.

II SIDE WALLS Operation - I Existing covering, if any, is removed and surface is prepared up to the required height (A height of 300 mm above the top of the brick coba treatment). Acrylic cement slurry coating is given first before plastering.

Operation - II The sidewall is provided with acrylic cement plaster (1:4) 20 mm thick upto the height specified. A (gola) with brick bats is made in acrylic cement mortar (1:4) at the junctions of floors and walls. This is topped with a 20 mm thick acrylic cement plaster. Curing is done for two weeks.

NOTE: The preparation of acrylic based water proofing chemical to be used in respect of ordinary port land cement shall be 1% by weight of cement or as specified in the description of the items.



3.3 Curing

The Brick bat coba shall be kept wet after each days work and for such period of time as the Engineer-in-charge may direct but shall not be less than two weeks The welling shall be done by spreading straw and watering very frequently from a watering cone through a perforated rose, in moderate quantity, so as to ensure thorough welling of the brick bat coba. Water shall not be poured on fresh concrete from large vessels as this may had to damage to the finished surface –

3.4 Finish

The slope of the finished terrace shall be in 1 in 80 unless a flatter slope is expressly permitted by the Engineer-in-Charge in writing. The roof surfaces shall slope from all sides towards the outlets.

While treatment of roof surface is done, it shall be ensured that the outlet drain pipes have been fixed and mouths at the entrance have been eased and rounded off properly for easy flow of water.

The minimum thickness of the brickbat coba at its junction with khurra shall not be less than 75 mm. The brickbat coba shall overlap the cement concrete base on the khurra by 75 mm and shall be rounded at the edges of the khurra. The brickbat coba shall also be rounded at the junction of roof slab and parapet. The finished brickbat coba shall present a smooth surface with correct slopes and uniform rounding wherever they occur. The brickbat coba should be leak proof and free from clacks.

3.5 Thickness

The thickness of brickbat coba treatment shall be measured correct to 5 mm. In the above measurement, the extra thickness at the rounding with the junctions of wall shall not be taken into account.

3.6 Measurements

Length and breadth shall be measured correct to a cm. The area shall be calculated in square meters for the finished work in superficial area of the specified average thickness up to two places of decimal.

No deduction in measurements shall be made for either openings or recesses for chimneystacks, roof lights etc. or for khurra for areas up to 0.40 sqm.

Nothing extra shall be paid either for any extra material or labour involved in forming such openings or recesses, or in rounding the brick bat coba at junction of roof with parapet walls upto specified height, chimney stacks, khurras etc. For similar areas exceeding 0.40 sq.m. deductions will be made in the measurements for the full openings but no extra shall be paid for any extra labour, material etc. involved in forming such recesses and openings and in rounding at the junctions aforesaid.

Where thickness of brickbat coba laid exceeds the thickness specified in the item, the extra depth shall not be paid for unless the same had been carried out under written orders of the Engineer-in-charge.

Where, however, such thickness is found on measurements to fall short of the thickness specified in the item the contractor’s rate wilt be reduced for the shortfall in thickness.



3.7 Rates The rate shall include the cost of all the materials and labour involved in all the operations described above.

4.0 ANODIZED ALUMINIUM GLAZED DOORS WINDOWS 4.1 GENERAL

4.1.1 Description This section covers the requirements for furnishing of alt materials, labour accessories, tools and equipment for installation of anodized aluminum glazed doors and windows including fabrication, fixing and fittings etc.

4.1.2 Codes and Standards The codes and standards generally applicable to the work of this section are listed here in under:

IS : 733-1983 Specification for Wrought aluminum and aluminum alloy bars, rods and sections (for general engineering purposes)

IS : 1285-1968 Wrought aluminum and aluminum alloy extruded round tube and hollow sections (for general engineering purposes)

IS : 1081-1968 Code of practice for fixing and glazing of metal (steel and aluminum) doors, windows and ventilators.

IS : 1362 Dimension for screw thread for general purposes.

IS : 1761 Transparent sheet glass for glazing and framing purposes.

IS 1948-1961 Specification for Aluminum doors, window and ventilators .

IS 1949-1961 Specification for Aluminum Windows for Industrial buildings .

IS 7088 Recommended practice for anodizing aluminum and its alloys.

The following clauses are intended to amplify the requirements of the references/documents listed above and the Contractor shall comply with these clauses.

4.2 MATERIAL

4.2.1 Aluminum alloy: Aluminum alloy used in the manufacture of extruded door and window sections shall conform to IS: 1285-1 968.

4.2.2 Screw threads of machine screws used in the manufacture of aluminum doors, windows and ventilators shall conform to IS: 1362, Other threads may be used if permitted by the Engineer-in-charge.

4.2.3 GLASS Glass used for glazing shall be approved quality and of the thickness specified in the item,



Glass shall be securely and safely crated for delivery, handling and storage. Cushions shall be provided at edges of glass to prevent damage. Glass faces shall be protected from scratches and abrasions. It shall be stored in a dry, well-ventilated location, carefully protected at all times from soiling, atmospheric condensation and other moisture.

4.3 SAMPLES AND SHOP DRAWINGS

All aluminum doors, windows and ventilators shall be furnished by an approved manufacturer and shall be conforming to IS: 1948-1961. However, aluminum windows for industrial buildings shall conform to IS: 1949-1961. Before placing their order, the contractor shall submit shop drawings and samples for the approval of the Engineer-in-charge. If required, the contractor shall also submit the necessary engineering calculations Shop drawings shall clearly show all work including mechanical systems, the arrangement of components, the sequence and details of fabrication, assembly and erection.

These drawings shall also give lull size details, all dimensions and thickness, anchoring devices and accessories.

4.4 FABRICATION 4.4.1 Frames: Frames of aluminum doors and windows shall be of profile and dimension as shown on the drawings/description of items. Frames shall be square arid flat, the corners of the frames being fabricated to a true right angle. Both the fixed and opening frames shall be fabricated out of sections, which have been cut to length, mitered and welded at the corners. The vertical members shall have maximum spacing of 1000 mm Center to Center. All joints to be mechanically sealed with cadmium plated aluminum screws including applying a coat of approved insulation lacquer paint or plastic tape where aluminum comes in contact with masonry / RCC or plastered surface. Where hollow sections are used with welded joints, argon arc welding or flash butt welding shall be employed (gas welding or blasting shall not be done).

Sub-dividing bars of units shall be tenanted and riveted into the frame.

Fabricate aluminum frames to allow for clearances and shim spacing around perimeter of assemblies to enable installation into prepared openings. Provide full thermal movement. Provide anchorage devices to securely and solidly attach the frame assembly in place. Accurately and rigidly fit together joints and corners. Match components ensuring continuity of line and design, Ensure joints and connections are flush, hairline and weatherproof. Provide drain routes and outlets to exterior for moisture entering joints and connection” occurring within the frame construction.

4.4.2 Shutters Shutter thickness and dimensions of vertical stiles, head and sill shall be a. shown in the drawings. Unless otherwise specified, the hinges shall be of anodized aluminum alloy and shall normally be. of projecting type. Slot shall be cut in the fixed frame and the hinges inserted inside any may be riveted to the frame. The fins for hinges shall be of stainless steel of non-magnetic type or o aluminum alloy HR-3D anodized and shall be sealed with oil, wax of lanolin.

4.4.3 Fittings Handles, peg stays, concealed tower bolts, 6 lever Mortice lock, hinges and pivots, hydraulic floor spring, 12 mm thick Novapan up to 90 mm height push plate etc. as per



working drawing and approved by the Engineer-in-charge. Door lead shall be equipped with adjustable mechanism located in top rail near lock stile that will provide for minor clear adjustments after installation. Shape on (dip on) anodized aluminum beading and glazing dips shall be provided as per design and size approved by the Engineer-in-charge.

4.5 FINISH 4.5.1 After fabrication, any fabricating oil, scratches and tool marks shall be removed

leaving the surface free from discoloration, blemishes and defects. Aluminum surfaces shall first be given a medium mettle finish by caustic soda etching or by mechanical methods. All aluminum glazing shall be anodized conforming to IS 7088 to the bronze electro color approved by the Engineer-in-charge. A thick layer of clean transparent lacquer based on methacrylates or cellulose butyrate shall be applied to all Aluminum glazing to protect the surface during installation. The lacquer coating shall be removed after the installation is completed.

4.5.2 The unit assemblies shall be anodized finish. Anodizing shall be minimum 15 microns thick in bronze color of mat texture, non-directional and non-spicular. Anodized surfaces shall be suitably protected during the transportation, storage and erection.

4.5.3 The Engineer-in-charge at his discretion may send samples to an independent laboratory for testing at the cost of the Contractor and if the test report from the laboratory indicates any deficiency, the materials shall be rejected.

4.6 RECEIVING AND STACKING

Fabricated aluminum frames and members shall be individually wrapped and delivered at site in crates. The Contractors shall receive and unload the same at site with utmost care. The crates shall be opened and the materials carefully examined by the Engineer-in-charge to detect any damage. Damaged materials shall be immediately removed from the site. Materials found to be acceptable on inspection shall be repacked in crates and stored safely in a vertical position above ground in a dry area. During the unpacking and repacking operations the contractor shall take all precautions to ensure that the protective coating of the fabricated materials is not damaged at all.

4.7 INSTALLATION 4.7.1 Just prior to installation, the frames and members shall be encroached, and

stacked on edge on level bearers and supported evenly. The contractor shall assemble the various components to form units as called for in the drawings. The assembled units shall be placed in correct final position in the openings and marks made at jambs, sills and heads against holes provided in the frames for anchoring. The frames shall then be removed from the openings and laid aside. Neat holes with parallel sides of appropriate size shall be drilled at the marking with an electric drill to house the expansion bolts. The contractor shall measure each opening before fabrication. The RI shall not responsible for any variation in the width and height of opening. Frame shall be fabricated so that during fixing the clearance is obtaining all round.

4.7.2 For fixing the aluminum frame with concrete/brick work/stone masonry, the 80 mm long machine screws to teak wood trapezoidal plugs of size 30 x 30 mm in cement mortar 1:1 (1 cement: 1 coarse sand) shall be used. The frames shall be



installed straight, level, without distortion and anchored to the supports through machine screws of require size.

4.7.3 where aluminum comes into contact with concrete, brickwork, stone masonry plaster or dissimilar metals, it shall be coated with an approved insulation lacquer; paint or plastic tape to ensure that electro-chemical corrosion is avoided. Insulation material shall be trimmed of to a clean flush line on completion. Adjustments shall be made for smooth operation.

Hardware and moving parts shall be lubricated. Operation parts shall be protected against accumulation of direct and foreign matter.

4.8 GLAZING 4.8.1 The glass panes shall be of the type and thickness specified in the item. Their

sizes shall be as shown in the drawings. The glass panes shall be of quality and make approved by the Engineer-in-charge. They shall have properly squared corners and straight edges. Damaged or defective glass shall be replaced with new glass at no additional cost. Each piece of glass shall be delivered with factory labels intact, indicating glass type, quality and thickness. Labels shall not be removed until installation has been accepted.

4.8.2 Glazing gasket channels and beads of P.V.C /rubber for all glass to be framed shall be the standard product furnished by the door and window manufacturer to fit their frames. Setting blocks shall be of neoprene of desired hardness. They shall be 1.6 mm less than full rubber width and high enough to provide minimum edges clearance for glass. Protect glass from breakages immediately upon installation by applying suitable warning markings.

4.9 FINAL CLEANING Protective coating and warning markings shall remain undisturbed until final acceptance. Immediately prior to final inspection, temporary protective covering or coating shall be removed and surfaces shall be washed with a suitable thinner and left in a finished condition having approved uniform appearance and tree from all marks and blemishes. Wash and polish glass on both faces.

4.10 MODE OF MEASUREMENTS AND PAYMENT

4.10.1 Measurements Following provision shall apply for measurement of aluminum work.

a) All work shall be measured on the basis of finished dimensions and fixed at site and measured net unless specified otherwise.

b) The unit of measurement will be in square meters correct to two places of decimal. The width and weight shaft be measured overall from out to out of the frame. The height and width shall be measured correct to 0.5 cm.

c) To calculate height, a width of composite units, add 25 cm for each mullion or transom coupling bar for each unit. A composite unit of various designation shall be first measured overall as a unit predominant designations and measurements for the remaining designations, deducted from the overall measurements of the composite unit in order to arrive at the quantities for various designations.

4.10.2 Rates



a) The rates for various items shall include the cost of all materials, labour, erection, hoisting scaffolding protective measures required for proper completion of the item of work as given in the respective nomenclature in accordance with specification given above. This shall also include unless otherwise stated conveyance and delivery handling loading un loading storing and all labour required for completing the item of work as described in the Schedule and Specifications pertaining to the item. However, the rate will not include the cost of Hydraulic floor spring and glass panes.

b) The rate will include the necessary wastage involved.

5.0 CHLORINATORS - Deleted 6.0 TUBE WELL - Deleted

7.0 UNDERGROUND WATER TANK 7.1 General

7.1.1 Special care shall be taken to get the most suitable grading of aggregate so as to produce the densest possible concrete. Water cement ratio shall be controlled consistent with the requirements of workability to produce impervious concrete.

7.1.2 The concrete between reinforcement and the form work on the water face shall be well compacted and the bored joints tight, so as to produce a face tree from honey-combing or pores. External vibrators viz shutter vibrators at the rate of one vibrator per 2.5 sq.m. of shutter area may be used to produce a compacted concrete with a dense skin which shall not however, contain an excess of cement, where it is not possible to use shutter vibrator pin vibrator shall be used after the approval of Engineer-in-charge.

7.1.3 Construction joints where day’s work joints are formed whether horizontally or vertically, they shall be rebated. Care shall be taken to remove from the earlier lift over all pieces of gravel, stone chips, wooden chips, country nails or any other foreign materials.

7.1.4 All Latinate shall also be thoroughly removed if necessary, the face of old concrete shall be well hacked to expose the aggregate and after washing the surface, a thin coat of mortar or grout with mix of 1:1 (1 cement: 1 coarse sand) shall be applied immediately before resuming concreting.

Embedding one half of water bar in each side of joint by suitable jigs/supporting arrangements between the adjacent sections of concrete as per the manufacturers specifications and directions of Engineer-in-charge shall do 1.1.5 Water bar installation along the joints. Water bars shall be properly aligned and placed in position during embedding. To achieve the continuity of water bar all along the joint at crossing and at change of alignment, the water stops shall be welded (in 1, X or L shapes as the case may be) as per manufacturer specifications and direction of Engineer-in-charge. Suitable jigs manufactured out of reinforcing bars may be used for fixing the water bars.

7.2 Fittings Pipes and other fillings passing through the walls and bottom shall be well embedded in concrete and shall be provided with normal puddle flanges.



7.3 Curing 7.3.1 Concrete in water retaining portion shall be cured minimum for 21 days.

7.4 Hydraulic Testing

Structure shall be tested strictly in accordance with IS 3370(Part I) tightness. For Under Ground tank over seven days shall not exceed 40 for water total maximum drop in water surface level mm

7.5 Damp proofing of water reservoirs, tanks etc. 7.5.1 General

The damp proofing of water reservoirs etc. shall be carried out in the following order:

a) Preparation of sub grade

b) Lean concrete layer

c) R.C.C. structural slab flooring

d) R.C.C. in vertical walls and dome

e) Plastering on floor, walls and dome etc.

a) Preparation of sub grade.

The sub grade for flooring of water reservoirs shall be prepared to de level and well consolidated with rammers or hand rollers.

b) Lean Concrete Layer

Suitable arrangement for pumping of water shall be made to keep the site free from sub soil water till the construction of structural slab and walls are completed.

On this prepared sub-grade 20 cms 1:4:8 (1 cement: 4 coarse sand nominal size) shall be laid. Acrylic which will penetrate into P.C.C 1:4:8 thick bed of lean concrete of mix 8 graded stone aggregate 40mm based cement slurry will be spread layer to fill the pores.

12 mms thick plaster in cement mortar 1:3 (1 cement : 3 coarse sand) mixed with acrylic based chemical water proofing compound (1% by weight of cement) shall be laid over lean concrete.

c) R.C.C. Structural Slab or Wearing slab.

Over the plastered surface, R.C.C. 1:1.5: 3(l Cement : 1.5 coarse sand: 3 graded stone aggregate 20 mm nominal size) mixed with acrylic based chemical water proofing compound (1% by weight of cement) shall be laid in floor.

d) R.C.C. in vertical Walls and Dome.

Reinforced concrete in walls shall have same mixed with acrylic chemical as mentioned in floor slab.

e) Plastering on floor, walls and dome etc.

All internal surfaces shall be plastered with 15 mm thick cement mortar 1:3 (1 Cement : 3 coarse sand) mixed with acrylic based chemical water proofing compound (1% by weight of cement) finished with a floating cost of neat cement.

NOTE:Coarse sand to be used for plastering shall be of approved quality and shall be invariably washed clean of all dust, dirt and clay.



TECHNICAL SPECIFICATION FOR ELECTRICAL WORKS

General: The work covered with these specifications requires best quality work man ship, engineering and construction managements. Therefore it is essential that the contractor has adequate experience in installation of lighting system in large multistoried building etc. under his direct responsibility and supervision. The contractor must have in his possession adequate quantity of tools and construction aids and must have adequate trained qualified and experienced supervisory staff on his direct rolls. Switch board shall be mounted flush with the wall. All the wiring should confirm to I.S.S.-732. The bush of rubber/ plastic should be provided at entrance and exist of wire in conduit pipe, junction boxes and switch board boxes, etc as per approval of the Engineer-in-charge. The jointing of wires shall be done inside the conduit for which certificate shall be given by the contractor. In case any inside joints of wire is found the contractor shall have to remove the joints on his own cost and risk. The contractor must also submit the following documents along with the final bill. A) No claim certificate B) Statement of accessories used and if necessary will have to produce

original vouchers of the purchase of these items. C) B & L form. Method of Wiring: Point wiring shall consist of branch wiring from distribution board together with the controlling switch or push as far as and including the ceiling rose of any approved termination or sockets outlet. In case of more than one light being controlled by on switch, the wiring up to the ceiling rose of these first light point including the switch shall be considered as primary point and wiring from primary points to other points shall be considered secondary points, separate routes shall be quoted for primary and secondary points. In case of light is controlled from two points with two way switches the two way switches shall be considered as one point, light fan and socket out lets excluding power points may work on a common circuit. Such sub – circuits shall not have more than a total or ten pointes of light, fan and socket out lets. The load of such circuit shall be restricted Eight Hundred (800) watt. In case of power sub circuit the out let shall be provided according to load design of these circuits but in no case shall these be more than two out lets on each circuit. The recommended position of the light points control switch, power points, distribution, boards and switch gear has been shown on the lay out drawing. The details can be seen in the office. Display of samples & Drawings: The contractor shall submit two sets of drawing and work shall be starting only after sample of all materials, fittings etc, are approved



and displayed on board. This display board shall be maintained till completion of work. The apparatus which is proposed to be used in the installation shall also be approved from Engineering – in – charge. Testing of Samples: In general, complete testing and commissioning of wiring, switches sockets, distribution board, main switches etc. is to be done by the contractor at his own cost. The testing of samples which the contractor proposed to be used , if necessary may be sent to any test laboratory for confirming specifications/ test results as per relevant I.S. specifications at the cost of the contractor. In case satisfactory test reports are not found, the contractor will have to replace the items with desired specification on its own cost. Definitions: WIRING: The wiring shall include wiring from sub distribution board to different point through switches as per approved drawings. SUBMAIN WIRING: Wiring from panel board in bus bar room to main distribution boards and distribution fuse units to sub distribution board will be considered as sub main wiring. POWER POINT WIRING: Power point shall be provided with socket and switch on the same board. The wiring from distribution board to the first power point shall be done as per direction of E/I. POINT WIRING: This shall include wiring inside conduit with 1100 Volts grade PVC insulated 1.5 sq.mm multistrands copper conductor along with 1.5sqmm PVC insulated copper wires as earth wire from switch board to individual points, 5Amp plug points, fan points, exhaust fan points etc. Primary point wiring and Secondary point wiring: Points shall be controlled through individual switch while other shall be controlled in group of Two, Three, Four of five points through single switch. The point wiring shall be controlled through individual switch and the wiring on switch board to first point of a group shall be termed primary point wiring and the loop wiring from he first point to subsequent points in a group (controlled through single switch) shall be termed as secondary point wiring, similarly some points on different floors are proposed to be controlled in a group of two, three four or five points directly through 5 Amp. SPMCB sub-distribution board mounted on the floor without switch but to be controlled through same M.C.B. in this case wiring from sub –distribution board to first point of a group shall be termed as primary wiring and loop wiring of subsequent points in a group shall be termed as secondary wiring points. The total load of the consuming devices shall be divided as far as possible among the number of ways of the boards equally and spare circuit shall be left for future extension. Sub circuit shall be clearly numbered from lest to light. The board should be provided with necessary earth terminals.



THREE PIN CEILING ROSE:- All the ceiling rose used in the installation shall be three pin confirming to I.S. specifications. LIGHT AND FAN CONTROL SWITCH- All the light and fan control switch used in the installation shall be flush type confirming to I.S. specifications. Wires and cables shall be PVC insulated copper conductors conforming to I.S. specification as approved by E/I. 5 Amp., 10 Amp, one way, two way and flush type switches, three pin plug sockets flush type, Bakelite sheet, Miniature circuit breaker and isolators shall be as approved by E/I. Cable socket shall be of dowell’s make for connection wires in to D.B. and TPN etc... PREPARATION OF B&L FORM:- Preparation of B&L form, their submission to the electrical inspector, U.P. Government and getting the installation checked and approved shall be the responsibility of the contractor ,the charges in respect of the same shall be born by the contractor. Contractor must have ‘A’ class approved Govt. license from the director electrical safety U.P. Govt. The Photostat copy of the same is to be submitted by the contractor. The experience certificate of doing electrification of multistoried building is to be submitted by the contractor. CONTRACTOR ASSISTANT ENGINEER EXECUTIVE ENGINEER



GENERAL PREAMBLES TO SCHEDULE OF QUANTITIES

These preambles apply to all the sections of the "Schedule of Quantities".

1. RATE TO COVER:

1.1 The rates quoted by the Contractor shall be held to include for providing and fixing, all conveyance and delivery, loading & unloading, carrying in, storing, hoisting, all labour, setting, fitting and fixing in position, making straight, cutting, waste, return of packing and all materials and labour and everything else necessary for the proper completion of each item of work to the approval of Project Manager and for Establishment Charges, overheads and profits. The Contractor shall provide at his expense all labour, materials and things required by the Project Manager for testing and measuring the work, for weighing, testing the efficiency of any portion of the work, all planking, gangways etc. necessary for affording access to every part of the work except where specifically stated otherwise.

1.2 The Contractor should also cover in his rates for the method of work, cost of materials, labour etc., to comply with the "Trade Specifications", General Instructions to Contractor", "Conditions of Contract", "Special Conditions", (if any), and all documents of this contract.

1.3 All the materials or procedure or Specifications for work, unless otherwise sated, shall conform to the current Indian Standard whether or not specific mention is made thereof. The Contractor shall be responsible for and shall replace or make good at his own expense, any materials lost or damaged, or of quality not approved, temporarily disturbed roads, pavements, approaches, gates, walls or any such dismantling carried out to execute the work.

1.4 All rates quoted shall include for Supplying and fixing although the same may not have been mentioned in the item of the Schedule of Quantities. Words "Providing and Fixing where used shall have same meaning as "Supplying and Fixing".

1.5 Rates quoted shall include for hoisting to any height, and the work at all levels and lifts of

materials shall not form any criterion for any extra claims, except where otherwise specified.

2. ANCILLARY WORKS:

2.1 The Contractor shall have to carry out all ancillary and connected work within and near vicinity of the plot of the proposed work and inside the Building if ordered to do so by the Project Manager at the rates quoted in the Schedule of Quantities, at any time during the currency of this Contract including extension of time, if any granted.

3. PRICE FLUCTUATION / VARIATION:

3.1 Rates quoted by the Contractor shall be firm throughout the currency of the Contract including extensions of time, if any granted. No price adjustment due to variation in cost of materials or labour or any variation under any State or Central Legislation or any other reason whatsoever shall be allowed, except as stated in relevant clauses below with



regard to variation in price on materials & labour and price fluctuation in Cement & Steel.

4. CEMENT:

CONTRACTOR'S QUOTED RATES:

4.1 Contractor shall quote his percent rates (above or below) for various relevant items in the tender on the basis of provisions of the clause detailed hereunder and on the basis of the price of Cement at site of work as mentioned in Annexure "G" attached herewith (hereinafter called the Basic Price of Cement).

APPROVAL OF SOURCE OF PURCHASE AND PRICE:

4.2 Contractor shall purchase cement from approved Cement Manufacturers/ Agencies. Cement shall be of approved grade and category. Cement shall be purchased and transported to the work-site by the Contractor in required quantity not exceeding requirement of next 3 months (sufficient to achieve the desired progress of the work), after the source of purchase (including brand of Cement) and the price of Cement at work site (purchase price including taxes and transportation charges) are approved by Corporation’s Engineer. The contractor shall approach Project Manager sufficiently in advance for approval of price and source of purchase (including brand of Cement) to allow him, time to process the request. For first consignment of Cement required at the time of starting the work, the request for approval shall be submitted within 15 days of receipt of tender acceptance letter. The Contractor shall intimate the Project Manager the quantity of Cement required the names, full addresses, telephone numbers of Cement suppliers as well as transport agencies which are reputed and dependable. The Contractor shall also intimate Corporation’s Engineer about the date by which Cement Go-down will be ready to receive the first consignment. For subsequent approvals the Contractor shall approach Site Engineer at least 30 days in advance of the desired date of delivery of Cement. The Contractor shall submit his request of approval through site Engineer with one copy of the letter to Project Manager. The Contractor's request letter shall mention the quantity of Cement to be purchased and also the quantity of Cement in stock on the date of submitting the request.

BASIC PRICE OF CEMENT:

4.3 The Basic price of cement stated in Annexure “G” is inclusive of all costs upto the site of work, including purchase price, all levies and duties including excise duty, sales tax, octroi / town duty, transportation charges including loading and unloading charges at all points (except unloading at site), transit insurance but does not include any incidental expenses incurred by the Contractor for arranging to take delivery, transportation or payment of octroi charges etc. which shall be solely to the account of the Contractor and shall be included by the Contractor in his quoted rates. All other costs such as unloading the cement at site, handling, stacking, storing, providing watch and ward arrangements, loss due to pilferage, theft, damages if any including Cement which has become unfit for consumption due to prolonged or improper storage or due to rains etc. shall be to Contractor's account.

PURCHASE OF CEMENT:

4.4 The Contractor shall purchase and transport the cement to site, from approved source at approved price and claim the amount from the Employer.

4.5 ALTERNATIVELY, upon receiving specific request from contractor as per pro-forma Annexure “J” Employer may arrange for the payment of full cost (treated as advance



against material) of cement to the Cement Supplier and place order on cement supplier and/or transporter on behalf of the contractor. However, this shall be done fully at the risk and responsibility of the contractor. The contractor shall do the necessary follow up with the suppliers/transporters and arrange to take delivery of cement, transport the Cement to site, make payment of Octroi charges (if any) and transport charges etc. Contractor to note that the Employer shall not be responsible for quality of cement, loss/damage during transit, demurrage charges if any, or any delays due to non-availability of cement with the factory / stockiest / suppliers and/or required transport etc. the contractors shall not be entitled to make any claim on the employer on such grounds.

QUALITY OF CEMENT:

4.6 The contractor shall satisfy himself that the cement arriving at site is of the requisite grade and category as approved by the Project Manager and conforming to relevant IS Code.

PRICE VARIATION:

4.7 The actual cost of Cement at work site shall be calculated by considering the actual payments made by the Contractor for Cement and all other costs included in arriving at "Basic Price" of cement at site as mentioned in Clause no. 4.3. The difference in the actual cost (purchase price) of cement at the work site thus calculated and the "Basic Price" mentioned in the Annexure “G” of the tender shall be adjusted for Recovery / Payment.

4.8 For making adjustment, the Contractor shall submit all the copies of the vouchers of the payment made and shall produce their original vouchers for verification along with the claim bills, submitted separately.

4.9 Price adjustment on Cement shall be paid/recovered only for the quantity as per theoretical consumption of Cement worked out on CPWD coefficients or actual consumption in the work whichever is less. No allowance shall be made for variation / wastage beyond theoretical consumption for the purpose of price variation. CPWD coefficients for the calculation of theoretical consumption of Cement are attached to the General preambles as Annexure “H” for general guidance. For items which are not covered in this Annexure “H”, constants/coefficients as derived on the basis of the theoretical calculations may be adopted. Please note that escalation shall be paid on R.M.C. items of work. However no price adjustment shall be allowed on cement consumed in R.M.C. item.

RECOVERY OF ADVANCE:

4.10 The payment made by U.P.H.D.B. towards the cost of Cement either directly to the Supplier or to contractor for cement purchased by him shall be treated as advance and shall be recovered from the next "On Account" Bill and onwards at purchase price for that much material which is consumed in the work.

4.11 In case, the quantity of Cement for which advance payment had been made by U.P.H.D.B., is not delivered at work site, within a reasonable period as per the opinion of the U.P.H.D.B.‘s Engineer the entire amount paid or the amount pertaining to such quantity which is not delivered, shall immediately be recovered from any sum due to the Contractor in this or any other contract.

CONTRACTOR’S OTHER RESPONSIBILITIES / LIABILITIES:



4.12 Cement shall be kept in custody of the Contractor at site. The contractor shall be responsible for the safety of the Cement by providing such watch and ward as is necessary and directed. In case any Cement is damaged, unaccounted for or lost due to pilferage or any other reason either in transit or at site, the quantity unaccounted / damaged, shall be recovered form the next Running Account Bill or Final Bill or any other sum due to the Contractor lying with the Employer, at actual purchase price paid for the Cement. So also if any quantity of cement is found in excess of requirement or left over after completion of the work, the same shall be taken away by the Contractor and recovery for such surplus quantity shall be made from any money due to the Contractor at actual purchase price paid for the Cement.

4.13 The contractor shall maintain a stock register at the site and shall record therein the

receipt and consumption of Cement, the same day it is received or consumed. He shall also get the entries in the register for receipt and consumption of Cement Countersigned by Employer's site Engineer, on the same day Cement is received or consumed.

4.14 The Contractor shall be responsible for proper storing arrangement at site. The godown

should be as stated in relevant clause of the "Specification for Builders’ Work"

4.15 Pozzolana Cement or other blended cement shall be used only if specifically directed by the Project Manager. The Project Manager reserves the right not to allow the use of Pozzolana Cement or other blended cement. In case such Cement is used, the Contractor shall have to observe increased periods or as prescribed by the manufacturer for striking form work and curing for which no claim shall be entertained.

4.16 Cement required for manufacture of mosaic tiles shall be outside the scope of this clause for cement. The Contractor shall however be allowed to use reasonable quantity from the cement brought at site for construction of temporary water storage tank to store water, for construction of site office or go-down etc. at site.

4.17 Cement required for Ready Mixed concrete if prescribed, shall be outside the scope of this clause.

5. MILD STEEL BARS AND HIGH STRENGTH DEFORMED BARS FOR REINFORCEMENT IN R.C.C. WORK TO BE SUPPLIED BY CONTRACTOR:

CONTRACTOR'S QUOTED RATES:

5.1 Contractor shall quote his rates for relevant items in the tender on the basis of provisions of this clause detailed hereunder and on the basis of price of steel at site of work as mentioned in Annexure “G” attached herewith (hereinafter called the Basic Price of Steel).

APPROVAL OF SOURCE AND PRICE OF PURCHASE:

5.2 Contractor shall purchase steel in required quantities from approved source and at approved price. The Mild Steel Bars shall conform to IS: 226:1975 standard quality or grade 1 of IS:432 (Part 1) - 1982. High Strength Deformed Bars shall conform to IS:1786-1985 (Grade Fe 415). Steel shall be purchased and transport to the work site by the Contractor in required quantity (Sufficient to achieve the desired progress of the work)., after the source of purchase and the price of steel at work site (Including taxes and transportation charges) are approved by Corporation’s Engineer. The



contractor shall approach Corporation’s Engineer sufficiently in advance for approval of price and source of purchase, to allow him time to process the request. For the first consignment of steel required, the request for approval shall be submitted within 15 (fifteen) days of receipt of acceptance letter or within 7 (seven) days of receipt of preliminary Structural Drawings whichever is later. The Contractor shall intimate Project Manager the quantity of steel (category wise) required, the names, full postal addresses, telephone numbers of reputed steel suppliers who supply steel of required quality, as well as names full postal addresses, telephone numbers of reputed and dependable transport agencies. The Contractor shall also intimate Corporation’s Engineer about the date by which arrangement to receive steel at site will be completed. For subsequent approvals the Contractor shall approach Employer's Engineer at site at least 30 days in advance of the desired date of delivery of Steel. The Contractor shall submit his request for the approval through Site Engineer with one copy of the letter to Project Manager. The contractor's request letter shall mention the quantity of Steel (category wise) to be purchased and also estimated quantity of Steel balance at site on the date of submitting the request.

BASIC PRICE OF STEEL:

5.3 The Basic Price of Steel stated in Annexure “G” is inclusive of all costs upto the site of work, including purchase price, all levies and duties like excise duty, sales tax, octroi/town duty etc transportation charges inclusive of bending and binding charges, loading and unloading charges at all points (except unloading at the work site), weighing charges at the weigh bridge, transit insurance etc. Any other incidental expenses incurred by the Contractor for arranging to take delivery of steel, its transportation, Weighment or for making payments of octroi charges, etc. shall be to the account of Contractor and shall be included by him in quoted rates. All other costs such as wastage, variation in weights due to rolling margins, as per ISI practices, handling, stacking, storing, providing watch and ward arrangements, loss if any due to pilferage, thefts or any other reasons, shall also be to Contractor's account and shall be borne by him / included by him in rates quoted in tender.

PURCHASE OF STEEL: 5.4 The Contractor shall purchase and transport the steel to site, from approved source at

approved price and claim the amount from the Employer.

5.5 ALTERNATIVELY upon receiving specific request form contractor as per proforma in Annexure “K” Employer may arrange for the payment of full cost of steel to the steel supplier and place order on steel supplier and / or transporter on behalf of the contractor. However this shall be done entirely at the risk and responsibility of contractor. The contractor shall do the necessary follow up with the Suppliers / transporters and arrange to take delivery of steel, transport the same to site, make payment of charges like octroi or town duty, transportation, transit insurance etc. contractors to note that the Employer shall not be responsible for quality of steel, correctness of diameter/ size, loss/ damage during transit, demurrage charges if any, or any delays due to non availability of steel with manufacturer / stockiest / supplier and / or required transport etc. The contractor shall not be entitled to make any financial claim on the employer on such grounds.

QUALITY OF STEEL:

5.6 The Contractor shall satisfy himself that the Mild Steel arriving at site conforms to requirement of IS:226:1975 Standard Quality or Grade 1 of IS:432 (Part 1) - 1982 or as



amended till date and HYSD conforms to requirement of IS:1786-1985 (Grade Fe415) (or as amended till date) or any other reinforcing steel as prescribed and conforming to manufacturers’ specifications) and shall be supported by Test Certificate from the Suppliers. Qualities of steel other than that approved by Project Manager shall not be accepted.

PRICE VARIATION:

5.7 The actual cost of Steel at work-site shall be calculated by considering the actual payments made by the contractor, for steel and other payments similar to that for arriving at "Basic Price" of steel at site as mentioned in Clause No.5.3 above. The difference in the actual cost (Purchase Price) of Steel at the work-site thus calculated and the "Basic Price" mentioned in the "Annexure “G” of the tender shall be adjusted for Recovery/Payment.

5.8 For making adjustment, the Contractor shall submit all the copies of the vouchers of the payment made and shall produce their original vouchers for verification along with the claim bills, submitted separately.

5.9 Price escalation / variation for Steel shall be paid only for the quantity of Steel

consumed in the work. Price escalation/variation shall not be considered on wastage in Steel.

RECOVERY OF ADVANCE:

5.10 The payment made by U.P.H.D.B. towards the cost of steel either directly to the supplier or to the contractor for steel purchased by him, shall be treated as advance and shall be recovered from the next "On Account" Bill and onwards at purchase price for that much material which is consumed in the work including 5% wastage.

5.11 In case the quantity of steel for which advance payment had been made by U.P.H.D.B., is not delivered at the work-site, within a reasonable period as per opinion of the Project Manager, the entire amount paid or the amount pertaining to such quantity which is not delivered, shall immediately be recovered from any sum due to the contractor in this or any other contract.

CONTRACTOR'S OTHER RESPONSIBILITIES / LIABILITIES:

5.12 Steel shall be kept in custody of the Contractors at site. The contractor shall be responsible for the safety of the steel by providing such watch and ward as is necessary and directed. In case any steel is damaged, un accounted for or lost due to pilferage or any other reason either in transit or at site, the cost of steel for the quantity determined as unaccounted / damaged shall be recovered from next Running Account Bill or Final bill or any other sum due to the Contractor lying with the employer, at actual purchase price paid for the steel. So also if any quantity of steel is found in excess of requirement or left over after completion of the work, the same shall be taken away by the contractor and recovery for such surplus quantity shall be made from any money due to the contractor at actual price paid for the steel. Further in the case of steel the full amount of advance shall be recovered as soon as the work involving items of steel reinforcement are completed.

5.13 The Contractor shall submit to Project Manager a statement before 5th of every month showing quantity of steel (Category wise) received at site, the source from where brought, mode of transport and the amount paid. Steel consumed in work including wastage, steel balance at site etc.



5.14 The payment of Steel Reinforcement shall be made on weight worked out on the basis of measurement of lengths of various categories as incorporated in the work and sectional weights mentioned in the Trade Preambles under relevant Clause of steel and iron work in tender. The contractor shall ensure at the time of taking delivery of steel that the steel is of correct size and in acceptable lengths and correct weight as per challans.

5.15 The substitution of any category of steel shown in Drawing with any other category of steel shall be done only if permitted by Project Manager in writing.

6. WASTAGE OF CEMENT AND STEEL:

6.1 The wastage of Cement and Steel shall be to the contractor's Account and the rates quoted shall allow for the same.

7. BALANCE STOCK OF CEMENT / STEEL ON COMPLETION OF JOB:

7.1 Irrespective of what is mentioned anywhere else in this tender the surplus stock of Cement/Steel remaining at the site on completion of work, shall be the property of the Contractor. However, he shall remove the surplus stock only after furnishing the necessary details of such stock in writing to the Project Manager who shall give approval after satisfying himself that the amount advanced for the above stock has been fully recovered.

8. STEEL OTHER THAN USED FOR REINFORCEMENT:

8.1 Rolled steel sections such as angles, joists, channels, flats etc. and mild steel used for M.S. Grills, railing, gates and M.S. Plates etc., shall be procured by the Contractor and Annexure “G” will not apply for cost of these items.

9. TESTING OF MATERIALS INCLUDING CEMENT AND STEEL:

9.1 Testing of all materials including cement & steel during the progress of work shall be as per clause 26 of Special Conditions.

9.2 Contractor should note that test charges for cement & steel and concrete cubes shall initially be borne by him and the test charges only excluding incidentals shall be reimbursed by the employer provided the results are satisfactory. In case of unsatisfactory results the cost shall be borne by the Contractor.

9.3 For all other materials listed in Special Conditions, expense towards testing shall be borne by the contractor and his quoted rates shall include for the same and no claim on the account shall be entertained.

9.4 The Corporation’s Engineer may instruct Contractor to test any material to be incorporated in work even if it is not specifically mentioned. In all such cases testing charges alone excluding incidentals shall be reimbursed to the contractor provided test results are satisfactory.

9.5 For all tests all incidental charges such as cutting, loading, unloading, transporting, casting etc shall be at contractor’s cost and shall be borne by him.



10. "PRINCIPAL MAKE/S OR OTHER EQUAL AND APPROVED" FOR MATERIALS/ PRODUCTS:

10.1 The Contractor shall note that materials having “ISI” monogram shall primarily be used in the work. If in the tender "Certain Principal Make / Makes or other equal and approved of any material / Product is mentioned in any item or Trade Preambles relating to the particular items in its respective Trade Schedule, the Contractor shall have to use the Principal Make/Makes specified in the relevant item or the trade Preambles. In case the specified particular Principal make / makes of the materials product is/are not readily available, the Contractor shall take prior permission and approval of the Project Manager in writing before use of the alternative equivalent make of the Material / Product.

10.2 All principal makes specified for any item shall be treated at par as per the accepted quoted rate.

10.3 Use of the make other than the Principal Make/Makes (which shall be treated as an Equivalent make) shall be at the discretion of the Chief Engineer and such Make/Makes shall be used after the approval of the Project Manager.

10.4 In such cases the Contractor will not be paid any extra payment over the accepted quoted rate in any case. However if it is ascertained that the price of approved Equivalent Make or the Material/product is lower than that for the Principal Make/Makes of the same material / product the difference of the price shall be payable by the contractor to U.P.H.D.B.. Such difference of price shall be suitably decided by the Project Manager whose decision shall be final and binding to the Contractor in this regard.

11. ADJUSTMENT IN PRICES OF MATERIALS AND LABOUR (OTHER THAN CEMENT &

STEEL):

11.1 Adjustment in price of material, labour shall apply to original civil work for construction of building which may include piling, plumbing & sanitary work, electrical installations and which shall have a stipulated completion period of more than six months. The adjustment in prices under this clause shall not apply to works such as tube-well, lifts, air-conditioning, substation equipment, any other plant & machinery, interior work, repair & maintenance contracts unless otherwise specified.

11.2 Adjustment in prices of material & labour shall be allowed on the basis of clause-11.6 subject to the condition given below.

11.3 Adjustment shall be made only for tender items and deviated items for the stipulated contract period.

11.4 The Contractor shall not be entitled for adjustment for variation in prices of Labor and material for the work executed during the period the Contractor is granted extension of time beyond the Scheduled Date of Completion provided that the Project Engineer may, on consideration of the reasons for delay and other relevant factors, allow adjustment for such variation during the extended period of completion of the Contract or for such part of it as he may in his absolute discretion decide.

11.5 For considering the value of adjustment for Price Variation of LABOUR / MATERIALS

during the extended period beyond stipulated date of completion as mentioned in the



tender documents, the Average All India Whole Sale Price Index (W ) for all commodities / All India Consumer Price Index for industrial workers shall be considered as that prevailing on the date of expiry of the contractual period (mentioned in the tender) or that prevailing on the date of bill during the extended period of contract - whichever is lower.

ADJUSTMENT OF MATERIALS:

11.6 For the purpose of adjustment in price of materials, the component shall be 60% of the value of work done upto a given stage. While computing the adjustment, the cost of cement, steel or any other materials for which basic price has been stipulated in the tender shall be deducted from the component worked out at 60% of the value of work.

The cement and steel as covered under Clauses 4 and 5 of the General Preambles to schedule of quantities shall be excluded from the purview of the adjustment.

Vm = 60/100 { (Rn-Rn-1) - Cm-Mn-1+ Mn} x (W-W0) / W0

Where, Vm = Variation in price for materials i.e. increase or decrease in the

amount in rupees to be paid or recovered. Rn = Total value of work done (excluding prime cost items, extra items

and advance on materials at site upto the period under reckoning) on the basis of accepted tender rates. The deviated items worked out fully on the basis of rates prevailing at the time of last date of receipt of tender to be included.

Cm = Total value of cement and steel at basic price stipulated in the

tender and shall comprise of C & S as explained below: C = Cost of cement used in the work and recorded for any specific

bill period under reference and worked out at basic price stipulated in Annexure ‘G’ attached in the tender except for cement used in R.M.C. (Ready Mix Concrete.)

S = Cost of steel for reinforcement (covered under Clause 5.1 AND 5.2 ofthe General Preambles to schedule of quantities) used in the work and recorded for any specific bill period under reference and worked out at issue price / basic price stipulated in the tender.

Rn-1= Total value of work done (excluding prime cost items, extra items and advance on materials at site) considered in the bill prior to the period under reckoning. The deviated items and such other items shall be considered as per Rn above.

Mn = Advance being allowed in the bill under consideration against materials at site (other than cement and steel)



Mn-1= Advance allowed in the bill prior to the period under scrutiny against materials at site (other than cement and steel)

W0 = All India Wholesale Price Index for all commodities (Base = 100; Year 1993-94) as prevailing on the last day for submission of tender (including extended date, if any)

W = Average All India Wholesale Price Index for all commodities Base = 100; year 1993-94; as published in the RBI Bulletin for the period of the bill under consideration viz. from the date of previous bill (date of commencement in case of first bill) to date of current bill (date of virtual completion in case of final bill or any earlier cut off date as fixed)

11.7 The adjustment on materials is worked out on the basis that material component in the

building construction work is 60% of the value of work done, the rest being labour and profit. But in the initial stages of construction work, it might so happen that the cost of materials used exceeds 60% which is taken as an average and therefore adjustment gets worked out on negative side even though the economic index might have gone up. In such cases, the negative adjustment shall also have to be made in the bill.

ADJUSTMENT ON LABOUR:

11.8 The contractor shall pay wages to the skilled and unskilled labour not less than the rates prescribed under the minimum wages act and as stated in clause no.18 of the General Instructions to contractors for Builders’ work. Variation in prices of labour shall be worked out by applying the following formula and necessary payment/ recovery made:

VL = 25 / 100 x (Rn - Rn-1) x ( I - I0) / I0

VL = Variation in price for labour i.e. increase or decrease in the amount in rupees to be paid or recovered

I = Average All India Consumer Price Index for Industrial Workers (base 100 year - 1982) declared by Labour Bureau, Govt. of India, as published in Reserve Bank of India Bulletin during the period under reckoning.

Average All India Consumer Price Index for Industrial Workers for the period of the bill under consideration viz. from date of previous bill (date of commencement in case of first bill) to date of current bill (date of virtual completion in case of final bill or any earlier cut off date as fixed)

I0 = All India Consumer Price Index for Industrial workers (base 100-year 1982) ruling on the last date of submission of tender (including extended date, if any)

Rn = As defined under 11.6 above

Rn-1= As defined under 11.6 above



11.9 If the last date for submission of tender / date of bill is between 1st to 15th of a particular month the relevant economic index (W, W0, I, I0) for the previous month is to be considered. However, if the last date of submission of tender / date of bill is between 16th and end of month, the relevant economic index for the month shall be reckoned while calculating the material / labour price adjustment.

NOTE:

1) The adjustment in prices of Materials and Labour shall be considered /effected only when the Contractor submits authentic data for prevailing indices along with the RA/Final Bill. The Employer reserves the right to set aside certain amount from the Bill if the Contractor does not submit the authentic data of prevailing indices along with the bill.

2) For adjustment in prices of materials & labour the indices ( WPI / CPI ) published by RBI as mentioned above which are available as on the date of submission of final bill ( final / provisional indices ) will only be considered for settlement of final bill . No further review will be done, even if there are variations in indices (WPI / CPI) after the final bill is settled.

3) In case during the period of contract, the base years for publishing Economic

Indices are changed as per statute, then the revised indices will be considered as per the published data available at the time of settling the bill/s.



ADDITIONAL CONDITION FOR ARRANGEMENT OF CEMENT AND STEEL

1. Cement and Steel shall have to be arranged by the Contractor only from the approved

manufacturer / re-rollers who hold I.S.I. license only. Cement and Steel should be ISI

marked and to the entire satisfaction of E/I.

2. The Cement used shall be of 53 grade (or of above grade with no monetary claim on

account of the higher grade of cement) OPC conforming to IS 8112-89 or amended up to

date and steel of different diameters should conform to as per IS 1786 or amended up to

date.

3. The Cement shall be stored at site of work as per site requirement and shall be kept

under lock and key system by the contractor at his own cost and risk.

4. The Contractor, in a register at site, shall keep complete accounting of material

purchased and consumed. All register at site shall have machine numbered pages.

5. The contractor shall provide at his own cost proper storage facility for the materials

brought by him to prevent any loss, damage or deterioration of the same.

6. The Contractor shall ensure to consume the materials within its expiry date. If the

material is consumed after the expiry date, the affected work will have to be dismantled

and the penalty shall be made by the Board at the rate of double the cost of work in

which such materials is consumed.

7. The Contractor has to submit the test certificates of each lot of Cement and Steel from an

approved test laboratory / manufacturer. The Engineer-in-charge, UPHDB shall have the

right to take sample for testing as per -norms or as decided by the Engineer in charge

and get it tested and to do needful if found so necessary.


141

ANNEXURE "G"


Sub: Tender for ____________________________________________________

BASIC PRICE OF CEMENT at the Work-Site.

(Refer Clause No. 4.3 of the General Preambles to Schedule of Quantities). Contractor’s Quoted rates shall be Based on the BASIC PRICE of Cement at the work-site which includes purchase price of Cement, all Levies and duties such as Excise Duty, Sales Tax, Octroi/ Town duty, Transportation charges from the factory / stockist's godown to the work-site, loading and unloading charges at all points (except unloading at the work-site), transit insurance etc. A) Ordinary Portland Cement / Pozzolana Portland Cement / Other Specified Cement Rs. 4500.00 / M.T

BASIC PRICE OF STEEL at the Work-Site: (Refer clause No. 5.3 of the General Preambles to Schedule of Quantities)

Contractor's QUOTED rates shall be based on the BASIC PRICE of Steel at the Work-Site which includes purchase price of Steel, all Levies and Duties such as Excise Duty, Sales Tax, Octroi/ Town Duty, Transportation Charges from the factory / stockists godown to the work-site including bending and binding charges at all points (except unloading at the worksite), Transit Insurance, Weighment charges, etc

A) High Strength Deformed Bars or other specified reinforcing steel of all diameters in coil or in straight lengths

Rs. 32000.00 / M.T

Note:

1. Packings of Cement (like gunny bags, polythene bags. etc.) cost of which is included in the

purchase price, shall BE THE PROPERTY OF THE CONTRACTOR. CONTRACTOR EMPLOYER


152

ANNEXURE - "J"


PROFORMA FOR REQUEST FOR PAYMENT TO CEMENT SUPPLIERS BY U.P.H.D.B. ON BEHALF OF CONTRACTORS

Dated: ____________

(Refer clause 4.5 of General Preambles to Schedule of Quantities)

To, Executive Engineer U.P.H.D.B. Gaziabad.

Dear Sir,

Name of work:

1. The cement balance in stock as on day is ________tonnes. It is expected to last upto ___________. We now require________ tonnes of additional quantity for the work upto_________. We shall be grateful if you arrange to place order and make payment for the cement to any one of the approved suppliers at approved rate on our behalf. We accept the responsibility of taking proper delivery of cement and all other responsibilities as per the relevant clause of tender referred to above.

2. The order for transport of cement may also be placed on our behalf by you on any one of the approved transport agency at approved rate. The transport charges and octroi charges etc. shall be paid by us initially and the original bills/receipts produced to you later on for reimbursement.

3. We note that in case any quantity of cement is not delivered at site of work within

reasonable time, the advance amount paid by you towards the quantity of cement to be supplied shall immediately be recovered from us from any amount due to us including Security Deposit lying with you.

Yours faithfully,

(SIGNATURE OF CONTRACTOR)

CONTRACTOR EMPLOYER

Date: May 24, 2005

Revision: 01


153

ANNEXURE - "K"


PROFORMA FOR REQUEST FOR PAYMENT TO STEEL SUPPLIERS BY U.P.H.D.B. ON BEHALF OF CONTRACTOR

Dated: ___________

(Refer Clause 5.5 of General Preambles to Schedule of Quantities)

To THE EXECUTIVE ENGINEER -27 U.P.H.D.B. GAZIABAD

Dear Sir,

Name of Work: _______________________________________________________

We now require the following steel for the work. The approximate balance quantity at site for the required categories of steel as on date and further additional quantities are mentioned below.

Category of Steel Balance quantity at site Further quantity required M.T. M.T.

We shall be grateful if you arrange to place order and make payment for the steel to anyone of the approved steel suppliers on our behalf. We accept the responsibility of taking proper delivery of steel and all other responsibilities as per the relevant clause of tender referred to above.

1. The order for transport of steel may also be placed on any of the approved transport

agency at approved rate on our behalf by you. The transport charges and octroi charges etc., shall be paid by us initially and the original bills/receipts produced to you later on for reimbursement.

2. We note that in case any quantity of steel is not delivered at site of work within reasonable time, the advance amount paid by you towards quantity of steel to be supplied shall immediately be recovered from us from any amount due to us including Security Deposit lying with you.

Yours faithfully,

(SIGNATURE OF CONTRACTOR)

CONTRACTOR EMPLOYER


154

APPENDIX TO THE CONDITIONS OF CONTRACT

S.NO CLAUSE DETAILS 1 Earnest Money Deposit Rs 1560000.00 (Rupess fifteen Lacs and Sixty

Thousands) only in separate sealed envelope. 2 Defects Liability Period 12 (Twelve) months from the date of issue of final

completion certificate. 3 Date of commencement

(start the work) Either Fifteen days from the issue of the letter of award of work to the contractor or the date on which contractor is instructed and given physical possession of site which ever is latter.

4 Time of Completion 540 days from the date of commencement. 5 Security Deposit 5% of the contract amount in the form of Bank

Guarantee or deduction from running Bill.

6 Liquidated Damages Quantum of liquidated damages 0.5% of the Contract amount of the work per week subject to a maximum of 7.5% of the contract sum (Accepted tender amount or total amount of work done whichever is more).

7 Refund of Security Deposit

50% of Security deposit shall be refunded after the certificate of virtual completion is issued to the contractor and Balance 50% of security deposit will be refunded to the contractor after satisfactory completion of defect liability period.

8 Period of final payment 90 (Ninety) days from the completion of contract. 9 Interim certification Minimum value of payment is Rs 50.00 lacs. 10 Period of honoring Final

Certification 90 (Ninety) days from the date of submission of all required document.

11 Contract Labor act. Contractor must have obtained Labour License before Commencement of work.

12 Insurance Policies. Contractor must ensure all risk policies covering third party risk for required amount and workman compensation Policy for a minimum required number of workers before commencement of work.

NOTE: -The tendered rate should be inclusive of sales tax, Service Tax, Octroi, general tax, royalty work contract tax, Excise, Transport etc. and any other such taxes and duties as levied by the government during the execution of work.


155

U.P. HOUSING AND DEVELOPMENT BOARD,

EXECUTIVE ENGINEEROFFICE C.D.-27 Ref:- Date:

LIST OF APPROVED MAKES / BRAND OF VARIOUS MATERIAL 1 WATER PROOFING COMPOUND, POLYMERS & MORTAR PLASTICISER

a. M.C. Baucheme

b. Sieka

c. STP

d. RoffCICO

e. Impermo

f. Acro

g. FOSROC

2 GLASS FOR GLAZING a. Hindustan pilkington ltd.

b. Triveni sheet glass works Ltd.

c. Shree Vlabh Glass works Ltd.

d. Haryana sheet Glass

e. Jai Mata Sheet Glass Ltd.

f. Modi Guard.

3 PRESSED STEEL DOOR FRAMES

a. Shree Krishna Associates, Panchkula.

b. Loyal Safe Works, New Delhi.

c. Raymus, New Delhi.

d. Jagjit Engineering Industries Pvt. Ltd., Gurgoan.

e. Steelman Industries Jullunder.

f. Surbhi Metal India Pvt. Ltd. Jodhpur.


156

4 STEEL WINDOWS & VENTILATORS.

a. Agew Steel Mfg. Pvt. Ltd., Ahemdabad.

b. Anand Industries, Delhi.

c. Shree Krishna associates, Panchkula

d. Jagjit Engineering industries Pvt. Ltd., Gurgoan.

e. Steelman Industries Jullunder

f. Surbhi Metal India (P), Ltd. Jodhpur.

5 HARDWARE FITTINGS.

a. Argent Industries Delhi.

b. Mech Industries.

c. Nulite Industries

d. Adarsh

e. Crown

f. Mepro

g. Classic.

h. U.P.H.D.B.

6 FLUSH DOORS. a. Sita Board.

b. Mysoboard

c. Western ply

d. Anchor Ply

e. Woodcraft

f. Jwala

g. Goyaal Industrial Conporation (Flush & Panel Doors)

h. Alpro Flush Doors manufactured by

i. Rama Wood & General industries Ltd.

j. Duck.

k. Century Plyboards (India) Ltd.

l. Corbett (Shiv Hari Plywood Ltd.)

m. M/s. Vidya Ply & Board Pvt. Ltd.

7 PLYWOOD & BLOCK BOARD


157

a. Anchor Ply

b. Mysore Ply

c. Sita Ply

d. Kit Ply

e. National Ply

f. Wooderaft Products Ltd.

g. Greenply

h. Goyaal industrial corporation (BLOCK BOARD)

i. Alpro Brand as mfd. By Rama wood & Gen, Ind, Ltd.

j. Mysore Chip Boards Ltd. (Ply only)

k. Century Plyboards (India) ltd.

l. Corbett (Shiv Hari Ply wood Ltd)

m. Eternite Everest ltd. (E-Classic bond)

n. Vidya ply & board Ltd.

8 M.D.F. BOARD & MOLDINGS

a. Duratuff

b. NUWUD

9 PARTICLE BOARD

a. Novapan.

b. Novateak Super.

c. National.

d. Ecoboard.

e. Bhutan Board.

f. Kitply Industries.

g. Mysore Chip Boards Ltd.

h. U.P.H.D.B.

10 ALUMINIUM SECTIONS

a. Jindal

b. Indal

c. Hindalco

11 ALUMINIUM GRILLS


158

a. Alumigrill

b. Decogrill

c. Logi Aluminium

d. Specialltive Aluminum.

12 FLOOR SPRING

a. Everite ISI Mark.

b. Hardwyn ISI Mark.

13 MIRRORS

a. Atul

b. Sun

c. Golden Fish

d. Modi guard

14 DOOR CLOSERS

a. Everite ISI Mark

b. Hardwyn ISI Mark

c. Hyper ISI Mark

15 DECORATIVE LAMINATES

a. National

b. Sudek

c. Formica

d. Sugloss

e. Decolite

f. Greenlam

g. Decolam

h. Merino

16 PRECAST MARBLE MOSAIC TILES

M.M. Tiles shall be of approved shade / marble chips grade, size and thickness

conforming to latest I.S. Code and the quality of the tiles shall be the responsibility of

the contractor. The tiles will not be used until test reports are available at site for its

quality and acceptability.


159

17 PVC AND MARBLE VINYLE FLOORING

a. Armstrong

b. Marblex

c. Tusker

18 TILE ADHESIVE & CONSN. CHEMICALS

a. Fosroc.

b. M.C. Bauchemic

c. Sicka

d. STP

e. Roff

f. Acro.

19 GLAZED & CERAMIC TILES

a. Spartek

b. Regency

c. Kajaria

d. Bell ceramics

e. Orient ceramics

f. Somany Pilkigstone

g. H&R Jojnson

20 VITRIFIED TILES

a. Marbogranit manufactured by M/s Bell Granite Ceraica Ltd.

b. Vitrified tiles Manufactured by Euro Ceramics Ltd.

c. Marbonite Manifactured by M/s H&R Johnson (India) Ltd.

21 TEXTURED PAINTS a. Sandtex matt

b. J.P. Gold paints.

c. Bombay paints.

d. Asian paints.


160

22 TEXTURED WALL FINISHED /COATINGS

a. Bakelite Hylam limited.

b. Spectrum

23 READY MIXED OIL PAINT & PRIMER

a. Goodless Nerolac

b. I.C.I.

c. British paints.

d. Jesoin & Nicholson.

e. Asian paints.

f. Shalimar paints.

g. Burger paints.

h. Bombay paints.

23 CEMENT PAINT a. Super Snowcem

b. Durocem

24 PVC SHEET FOR WATER PROOFING

a. Maxlok polymer ltd. New Delhi.

b. Reliable.

25 SPECIALIZED AGENCIES FOR WATERPROOFING TREATMENT

a. India waterproofing co., Mumbai.

b. New Asia Co., Bangalore.

c. Impex International Inc., Delhi.

d. Lik proof waterproofing Co., Mumbai.

e. Perfect Waterproofing Co., Delhi.

f. Mercury waterproofing Co., Delhi.

g. Max caron & Engrs & Cansits. P. Ltd, Delhi.

h. Overseas waterproofing Co.., Delhi.

i. Perfect waterproofing systems Pvt. Ltd., Delhi.

26 ASBESTOS CEMENT BOARDS

a. E. Board of Eternite Everest.


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27 A.C. PIPES & SHEETS. a. Everest.

b. Charminar

c. Sarvamangala Mfg. Co.

28 FERRULE a. Hindco

b. JCSWR

29 WATER METER

a. Remco

b. Capstan

c. Dashmesh

d. Uniflo

30 C.I. SLUICE VALVE. a. Kirloskar

b. Shau

c. Bew

d. Glenfield Burn

31 FOOT VALVES & CHECK VALVES

a. Kirloskar

b. Leader

c. IVC

d. Joti

32 G.I. PIPES a. Itc

b. Zenith

c. Gujrat steel tubes.

d. Jindal

e. Prakash


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f. J.T.C.

g. Surya Raoshi Ltd.

h. Tata

33 C.P. BRASS BATH FITTINGS.

a. Gem

b. Kingflow / Kingston

c. Parko

d. Jaquar

e. Marc

34 GATE VALVES, GLOBE VALVES a. Leader

b. Annapoorna

c. Kirloskar

d. Umax of Unimaks

35 BALL COCKS

a. SRS

b. Hindco

c. Prakash & co.

d. Umax of unimals

36 P.V.C. CLSTERNS (HIGH, MIDDLE & LOW LEVEL)

a. Commander

b. Perryware

c. Hindustan

37 G.I. FITTINGS a. R.Brand

b. K.S. Brand

c. Unit

d. Tata

e.

38 VITEREOUS SANITARY WARES


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a. Hindustan Vtr.

b. Parryware

c. Neycer

d. Cera

39 PLASTIC SEAT WITH LID FOR EWC

a. Bestolite

b. Commande

c.

40 DASH FASTNERS a. Canon

41 C.I. PIPES AND FITTINGS

a. Varuna

b. I.S.P.

c. HIND

d. RIF

e. S.K.F.

42 PLASTIC BATH FTTINGS & ACCESSORIES

a. Prayag

b. Kingston

c. Ess Ess

d. Duralite

43 P.V.C. (UNPLASTICIZED) PIPES a. Prince

b. Chemplast

c. Supreme

44 WATER STORAGE TANK

a. Sinter plast containers. (Sintex)

45 KITCHEN SINKS & DRAIN BOARDS

a. Kingston (Premier Trading Corpo.) (OF STAINLESS STEEL)


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b. R.K. C.P. (Fire clay)

c. Sunfire (Fire clay)

d. Pamina (Fire clay)

e. Carysil

f. Hindware

g. Jayna (stainless steel)

46 S.M. C. PANEL TANKS a. Flosto

b. Sintex

47 S.W. Pipe

a. Burns

b. Perfect.

c. Kashhmara

d. Mysore stoneware

e. MCI

48 CEMENT CONCRETE PIPES a. Indian Hume Pipes Co.

b. Premier Prestressed Constn. Co.

c. Pragati Concrete Udyog

d. Rish Pipe Co.

49 GLASS FOR STRUCTURAL GLAZING a. Asahi India Glass Ltd.

b. Saint Gobain

50 CHINA WARE FITTINGS a. Hind ware.


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LIST OF THE APPROVED BRANDS OF ELECTRICAL MATERIALS TO BE USED FOR

THE WORK OF ELECTRICAL INSTALLATIONS

S. Name of Material Approved Brand / Make. 1. PVC conduit pipe heavy 2 mm thick

(Unbreakable)

BAJAJ, POLY, CAP, B.E.C., AKG, HAVELLS, SANPREISION.

2. Copper Wire. PARAGON, HAVELL’S SKYTONE, NATIONAL, FINOLEX

3. Modular switches and accessories. CRABTREE, M.D.S. ROMA, (ANCHOR) 4. Luminaries PHILIPS 5. M.C.B., M.C.C.B. and Isolators. M.D.S.,L&T,SIEMENS, A.B.B.

6. Switch Box. CRABTREE, M.D.S., ROMA7. Fan/ Exhaust fan. HAVELL’S CROMPTON, G.E.C, BAJAJ 8. Aluminum / Copper cable. PARAGON, CAPITAL, HAVELL’S, C.C.I., NATION

ICL, POLYCAB, FINOLEX. 9. Miscellaneous i. Cables gland. COMET/ COMEXii. Lugs. DOWELS/ JAINSONSiii. Connectors CONNECT WALL/ ELMEC/ WAGO 10 Meters/ Indicators i. Ammeter/ volt Meter/ P.C.C. Meters/

Frequency Meter (Digital type meterENERCON/ SECURE/ AE/ AMP/ L&T

11. Instrument Transformers L.T. current Transformer. AE/G&M/PRECISE/AVK-SEGC(C&S) ii. Selector Switches SALZER (LARSEN & TOURBO) KAYCEE 12. Relays i. Power factor correction relay. L&T / SIEMENS (EPCOS)/ DUCATY ii. Over current and short ckt relay. L&T, CROMPTON, AREVA, GEC. iii. Inst. Earth fault relay. L&T, CROMPTON, AREVA, GEC. iv. Reverse Power relay. L&T, CROMPTON, AREVA, GEC. v. Under voltage relay. L&T, CROMPTON, AREVA, GEC. vi. Over voltage relay. L&T, CROMPTON, AREVA, GEC. vii. Maximum demand controller. L&T, CROMPTON, AREVA, GEC. 13. Wiring accessories i. Telephone wires. NATIONAL/SKYTONE/FINOLEX/RALLISONii. Switches/ Socket. CRABTREE/ANCHOR WOODS/ NORTH WEST/

CLIPSAL iii. Telephone sockets. CRABTREE/ANCHOR WOODS/ NORTHWEST/

CLIPSAL iv. ELMCB/ELCB MDS/L&T HAGAR/ MERLIN GERIN ORIGINAL /

ABB/ HAVELLS v. Metal clad socket. MDS/L&T HAGAR/ MERLIN GERIN ORIGINAL/ A14. Cable tray PILCO/SLOTCO/ VENUS/ RICO STEEL 15. Fire Alarm System i. Smoke detector Apolloii. Heat Detector Apollo


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iii. Response Indicator. System Sensor, AGNI/ ASE/ CD iv. Optical Smoke detector. Apollo/ System Sensor.v. Horn/ Strobes. Philips / System Sensor.vi. Battery Panasonic/ Partalac/ Excide. vii. Manual Call box Apollo/ Hcchaki/ System Sensor AGNI/ ASE/ Cviii Fire Alarm Panel. Wells Ademco/ Signature 2000 Secure, Ed

Appllo 16. L.T. Panel Manufacturer Approved by UPPWD/ UPAVP 17.. Fire Fighting i. M.S. Pipes Heavy gauge ‘C’ class, Jindal, TATA/ QST / JSTii. Valves Kirloskar make/ IVC/ UPADHYA iii. CIDF sluice valve/ non returning

valve Kirloskar make / IVC/ UPADHYA

iv. Motors Kirloskar, Crompton,GEC,Beacon, Note: - Make of any Items not included in above list is to be got approved by Engineer in charge before installation. 1. All switch Gears & Distribution boards shall be clearly marked with Red,

Yellow, Blue for phases and Black for neutral and Green for earthling. All bus bar enclosures, angle iron frame and switchgears should be painted with bottle ship gray oil paint. The paint shall be Shalimar, British, Asian and Nerolac.

2. Danger & Caution boards at __________ places on main boards & distribution boards should be fixed without any extra charge.

3. All controlling main switches on main boards should clearly indicate with white oil paint lettering the floor and section controlled by it.

4. The batten surface conduit wiring and wooden switch boards will be painted with white paint on colour matching with wall as directed. The rates quoted shall be deemed to include the cost of such paints.

5. All equivalent material used in the job will have to be approved by Executive Engineer or his authorized representative before it is actually used. It any item is installed without prior approval the contractor shall be asked to dismantle the installation and use materials as specified.

6. All material used on the subject work shall have I.S.I mark. 7. Contactor shall have to submit test report for entire Electrical works carried

out under this contract or any other works carried out by any other agencies which require to submit test report for approval of works carried out under this contract or by any their agencies with out any extra charges and get the electrical installation approved by the state electricity board and chief Electrical Inspector of the state Government.

Contractor A.E.