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Learning ObjectivesLearning Objectives
Highlight acquisition planning Highlight acquisition planning Best PracticesBest Practices
Distinguish between assisted Distinguish between assisted and direct acquisitionsand direct acquisitions Review GSA policy regarding Review GSA policy regarding
assisted acquisitionsassisted acquisitions Review direct acquisition Review direct acquisition
ordering proceduresordering procedures
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Acquisition Planning Acquisition Planning Conduct market researchConduct market research
GSA Advantage!®, e-library, contractor price , e-library, contractor price lists, catalogslists, catalogs
Perform contract scope determinationPerform contract scope determination For Schedule orders, requiring agency CO For Schedule orders, requiring agency CO
determines whether requirement is within determines whether requirement is within scopescope
If questionable, call Schedule CO for assistanceIf questionable, call Schedule CO for assistance GWACs have a specific processGWACs have a specific process
Document rationale for business Document rationale for business decisions throughout the processdecisions throughout the process
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Brand Name Brand Name SpecificationsSpecifications
FAR 11.105: “FAR 11.105: “shall notshall not be written so as to be written so as to require a particular brand-name,” requires require a particular brand-name,” requires J&AJ&A
11 April 2005 OFPP memorandum11 April 2005 OFPP memorandum Concern over increased use of brand name specsConcern over increased use of brand name specs
Limited competition; diminished likelihood of achieving Limited competition; diminished likelihood of achieving best value; severely limiting small business best value; severely limiting small business participationparticipation
Emphasize physical, functional, performance Emphasize physical, functional, performance characteristics characteristics
Requires Fedbizopps publication of J&ARequires Fedbizopps publication of J&A Applies to Applies to all acquisitionsall acquisitions
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What is an Assisted What is an Assisted Acquisition?Acquisition?
DFARS 217.7801DFARS 217.7801
““[A] contract awarded or a task or [A] contract awarded or a task or delivery order placed on behalf of delivery order placed on behalf of DoD by a non-DoD agency.”DoD by a non-DoD agency.”
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GSA Policy on Assisted GSA Policy on Assisted AcquisitionsAcquisitions
GSA contracting officers . . . GSA contracting officers . . . Are responsible for knowing:Are responsible for knowing:
Generally applicable acquisition laws Generally applicable acquisition laws and regulationsand regulations
Specific GSA procurement rulesSpecific GSA procurement rules Are Are notnot responsible for knowing: responsible for knowing:
““Local” policy requirementsLocal” policy requirements Restrictions applicable to your fundingRestrictions applicable to your funding
GSA Policy letter available at: GSA Policy letter available at: https://acc.dau.mil/usingnondodcontractshttps://acc.dau.mil/usingnondodcontracts
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Requirements Requirements documentation for Assisted documentation for Assisted
AcquisitionsAcquisitions Reimbursable AgreementReimbursable Agreement
Interagency Agreement/MOUInteragency Agreement/MOU Funding documentFunding document
Statement of work/scope of requirementStatement of work/scope of requirement Certification of completed internal Certification of completed internal
requirementsrequirements Evaluation criteria, in terms of best Evaluation criteria, in terms of best
valuevalue Results of market researchResults of market research
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What is a Direct What is a Direct Acquisition?Acquisition?
DFARS 217.7801DFARS 217.7801““[A] task or delivery order placed by a DoD [A] task or delivery order placed by a DoD
official under a contract awarded by a non-DoD official under a contract awarded by a non-DoD agency.”agency.”
Multiple Award Schedules (Schedules, FSS or Multiple Award Schedules (Schedules, FSS or MAS)MAS)
FAR 8.405 ordering proceduresFAR 8.405 ordering procedures
Governmentwide Acquisition Contracts Governmentwide Acquisition Contracts (GWACs)(GWACs)
Delegation of authority from GWAC program officeDelegation of authority from GWAC program office
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Direct Acquisitions using Direct Acquisitions using MASMAS
Ordering procedures (FAR 8.405)Ordering procedures (FAR 8.405) Micro-purchases and maximum order thresholdMicro-purchases and maximum order threshold
Products and simple services (FAR Products and simple services (FAR 8.405-1)8.405-1)
Services requiring SOW (FAR 8.405-2)Services requiring SOW (FAR 8.405-2) SOW standards (FAR 8.405-2(b) - SOW standards (FAR 8.405-2(b) - shall shall
includeinclude)) Evaluations – meaningful comparisonEvaluations – meaningful comparison
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Meaningful Comparison forMeaningful Comparison forBest Value DeterminationBest Value Determination
1.1. Quality of Performance Quality of Performance
2.2. Cost Efficiencies Cost Efficiencies
3.3. Schedule Performance Schedule Performance
4.4. Business Relations Business Relations
……greatest overall benefit in response to greatest overall benefit in response to the requirement.the requirement.
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Direct Acquisitions using Direct Acquisitions using GWACsGWACs
Authority to order from GWACAuthority to order from GWAC Training on ordering proceduresTraining on ordering procedures Delegation of Authority from program officeDelegation of Authority from program office
Ordering procedures (FAR 16.505)Ordering procedures (FAR 16.505) Fair opportunity to be considered for each Fair opportunity to be considered for each
orderorder Broad discretion in order placement Broad discretion in order placement
proceduresprocedures
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DoD Competition DoD Competition RequirementsRequirements
Section 803 of FY 02 NDAA (Pub.L. 107-Section 803 of FY 02 NDAA (Pub.L. 107-107) 107) DoD competition for the purchase of DoD competition for the purchase of
servicesservices Schedules - DFARS 208.404-70 Schedules - DFARS 208.404-70
Ensure that offers will be received from at Ensure that offers will be received from at least three contractorsleast three contractors
Use of e-Buy to meet regulatory requirementUse of e-Buy to meet regulatory requirement GWACs – DFARS 216.505-70GWACs – DFARS 216.505-70
Solicit all contractors offering the required Solicit all contractors offering the required services services
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E-Tools and InformationE-Tools and Information
Proper Use of Non-DoD Contracts https://acc.dau.mil/usingnondodcontractshttps://acc.dau.mil/usingnondodcontracts
GSA Advantage!® - on-line shopping https://https://www.gsaadvantage.govwww.gsaadvantage.gov
e-Buy - RFQ posting system (meets e-Buy - RFQ posting system (meets competition requirements)competition requirements) https://https://www.ebuy.gsa.govwww.ebuy.gsa.gov
e-Library - lists all active MAS & e-Library - lists all active MAS & GWACGWAC http://www.gsaelibrary.gsa.govhttp://www.gsaelibrary.gsa.gov
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Market research using e-Market research using e-LibraryLibrary
Go to specific ScheduleJump to
categories
Search by keyword
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Market Research Using Market Research Using e-Librarye-Library
•Category descriptions (SIN)•Link to FedBizOpps solicitation•Point of Contact information
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Market Research Using Market Research Using e-Librarye-Library
Number of contractorsList of
contractors
Sort by socio-economic criteria
Sort by location
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More Special FeaturesMore Special Features Socio-Economic CreditSocio-Economic Credit
Credit toward agency goalsCredit toward agency goals Credit for orders under both MAS and GWACCredit for orders under both MAS and GWAC
Schedule Blanket Purchase Agreements (BPAs)Schedule Blanket Purchase Agreements (BPAs) Simplified method for repetitive buysSimplified method for repetitive buys Multiple or single awardsMultiple or single awards
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Tools and TrainingTools and Training
https://fsstraining.gsa.govhttps://fsstraining.gsa.gov
FREE Courses on Schedules, GWACs, FREE Courses on Schedules, GWACs, and Cooperative Purchasingand Cooperative Purchasing Self-paced, available 24/7Self-paced, available 24/7
Access to classroom trainingAccess to classroom training CEUs, accredited instructorsCEUs, accredited instructors
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OSD-DAU-GSA OSD-DAU-GSA PartnershipPartnership
Working together to Working together to achieve achieve Acquisition Acquisition
ExcellenceExcellence
Questions?Questions?
