Project Steering Committee Inception Report 12 September 2012 Intrasoft International Project Team Presentation Project Steering Committee Meeting No

Project Steering Committee

Inception Report12 September 2012

Intrasoft International Project Team Presentation

Project Steering Committee Meeting No. 1 (12 September 2012) 1

Support to the Establishment of Single Window for Export, Import and Transit Procedures in the

Republic of Tajikistan

Project Objective

• The overall objective of the project is to contribute to poverty alleviation through the improvement of the business climate in Tajikistan.

• The specific objective is trade facilitation through the establishment of Single Window for export, import and transit procedures.


Overall Expected Project Results

1. SW IS Development and Testing • Project Plan• Detailed specification (SRS) • System software developed• Implementation Plan• Training Plan

2. SW IS Pilot Implementation • At SUE SW office and two SW agencies• Including the same two SW agencies in two regional centres

3. Replication of SW IS • Roll out to all planned regional centres • All involved SW agencies at all those regional centres

4. Warranty and Support Services• Support, training and correction of faults and bugs in the SWIS• 6 months after system goes live


The Inception Period

• 12 June to 11 July 2012• 29 formal meetings with stakeholders• Senior Management mission (9 July – 15 July)• Providing a baseline assessment• Updating prior knowledge of the SW project


Prior Assumptions

From the EU Terms of Reference:

• Enthusiasm and high motivation levels amongst the Government officials and donor community will continue in designing the SWIS and its implementation;

• Through gaining experience, the inter-service Single Window Coordination Committee will take a strong lead in implementing the project and received good response and cooperation from the part of the Government SW Agencies; and

• The Coordination Committee will implement the Action Plan approved by the Coordination Committee on 26 July 2010. The Action plan includes developing a legal framework for Single Window and proposing amendments in particular in regulatory framework for Digital Signature and Electronic Documents.


General Findings

• Hi level support• State Unitary Enterprise “Single Window

Centre”• SW Coordination Committee• E document/e signature legislation• Business Process Analysis• Data Harmonisation


Structure


Project Resourcing

Non-Key ExpertsBudget Days

Tajikistan Field Days

% of Total Days Athens

% of Total Days

Project Director 53 35 66,04% 18 33,96%

Quality Assurance Manager 123 20 16,26% 103 83,74%

Junior Legal Expert 105 105 100,00% 0 0,00%

Business PrSenior ocess Re-engineering Expert 102 35 34,31% 67 65,69%

Analysts 189 125 66,14% 64 33,86%

Trainers 31 31 100,00% 0 0,00%

Technical Writers 63 15 23,81% 48 76,19%Senior Data Management and System Integration Expert 63 20 31,75% 43 68,25%

Technical and Security Experts 136 40 29,41% 96 70,59%

Application Developers 756 70 9,26% 686 90,74%

Testing Team Leader 30 0 0,00% 30 100,00%

Testers 126 40 31,75% 86 68,25%

Service Desk Personnel 252 170 67,46% 82 32,54%

Total Non-Key Expert 2029 706 34,80% 1323 65,20%

Key Expert

Team Leader 300 300 100,00% 0 0,00%

Senior ICT Expert 250 250 100,00% 0 0,00%

Total Key Expert 550 550 100,00% 0 0,00%

Total 2579 1256 48,70% 1323 51,30%


Stakeholder Engagement Activities

• Consultation on SRS (roundtables, stakeholder meetings)

• Website • SW agencies meetings• Continued stakeholder education (written

material, media engagement, general visibility, DVD)

• Consultation with private sector (national)• Continued donor collaboration (GIZ, IFC, UNDP,

WB)


Project Phases

• Inception Tue 12/6/12 Fri 13/7/12• Elaboration Mon 16/7/12 Fri 28/9/12• Construction Mon 3/9/12 Fri 10/5/13• Transition Mon 22/4/13 Fri 11/4/14

– Pilot Mon 22/4/13 Fri 23/8/13– Complete Mon 26/8/13 Fri 11/10/13– Warranty Mon 14/10/13 Fri 11/4/14


Elaboration Phase Deliverables

• Functional Requirements (SRS) Fri 14/9/12

• Draft Service Level Agreement Fri 14/9/12

• Detailed Design (DTD) Fri 28/9/12

• System Design (Equipment) Fri 28/9/12


Current State

• Functional Requirements (SRS) 75%

• Draft Service Level Agreement 95%

• Detailed Design (DTD) 40%

• System Design (Equipment) 20%


SRS Functional Areas


SRS Issues in Progress(Risks)

1. SW – UAIS Integration 2. Payments (SW Agencies, Customs)3. BRIS Integration---------------------1. SW Agencies processing details2. User Registration------------1. Electronic Documents2. Electronic Signatures


System Design (Equipment)

• Document structure ready• Will describe the hardware and

communications requirements of the SWIS• Hardware details depend upon SRS and DTD


Draft Service Level Agreement

• Almost completed• Technical Justification for the SLA completed

and is in review by the EU Project Manager• Proposed approach for SLA agreed with SUE


DTD Progress

• Document structure is defined • Stable architecture is selected• COTS are selected

– JBOSS Application Server– MySql database– JEE /JSE– Spring Framework– Apache Camel Integration Framework– Apache HTTP Server


Remaining Activities of the Elaboration Phase

• Resolve open issues• Submit and review SRS• Submit other documents• Accept SRS• Review and accept other documents


Construction 180days Mon 3/9/12 - Fri 10/5/13

• Initial stage Mon 3/9/12 Fri 28/9/12• Development Mon 1/10/12 Tue 19/3/13• Test SWIS (FAT) Wed 20/3/13 Tue 7/5/13• Package/Deliver Wed 8/5/13 Thu 9/5/13• Documentation Mon 1/10/12 Tue 7/5/13


Thank you for you attention
