Project Management L20 2013

7/28/2019 Project Management L20 2013

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Project Management

Chris Benham


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Aims

What is project management

Leading and managing people

Teamwork Objective setting

Project management tools


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Project management

Project management is the discipline oforganizing and managing resources (e.g.people) in such a way that the project is

completed within defined: scope

quality

time and cost constraints
http://en.wikipedia.org/wiki/Academic_disciplinehttp://en.wikipedia.org/wiki/Academic_discipline


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Projects vs processes

Projects

Building new student

centre

Refurb of PrinceEdward Hall

Drug discovery

projects Research projects

Processes

Running exams

Admissions

Drug safety

monitoring

Managing Pharmacy

shop

n.b. projects have specific time limits,

processes are open-ended ongoing activities


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Project Management Overview

Projects must be managed as a wholenot as individualelements

The goal of all project management is optimally tointegrate interdependent elements into a whole

Project managers must be able to predict and managebottlenecks

A key planning tool is identifying and tracking thesequence of key chronological milestones and their

dependence on other actions Project managers must be prepared to deal with change


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Most Common Project

Management Challenges

Think of some, we will build a list


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Project Management Issues

Issues/factors that might be relevant to a specificproject:

Scope management (clear mission definition, duration, organization,remit)

Human resource management (selecting, acquiring, and motivatingpersonnel)

Information needs management (elements, milestones, background,learning curves)

Scheduling and time management ( predicting likely bottlenecks)

Scarce resource management (availability, productivity, alternatives)

Communications management (type and frequency)

Conflict resolution management (negotiation, individual vs. team

decisions, escalation) Risk management (changes, backups, contingencies, impact on

business)

Quality management (feedback, validation, process improvement)

Deliverables management (measure accomplishments)

Other management issues (external expertise, other as appropriate)


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People Management

To enable their people to do what is required, teamleaders should:

Make sure that everyone understands what to do.

Ensure that each team member has access to all theresources needed to complete assignments

Use mid-assignment check-ins with all team members tokeep morale high and keep problems from growing outof control

Be on virtual 24-hour call to support their teammembers

Use positive reinforcement: rewards and thank-yousshould be plentiful


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Lao-tzu on Leadership

The Chinese philosopher, Lao-tzu, described hisview of team leadership with these thoughts:

As for the best leaders, the people do not noticetheir existence. The next best, people honorand praise. The next, the people fear; and thenext, the people hate. When the best leaderswork is done, the people say, We did it

ourselves.

Lao-tzu


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Teamwork


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Ten Key Elements of an Effective Team



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Teamwork

The concept ofteamwork represents aset of values that encourage behaviorssuch as:

Listening and constructively responding topoints of view expressed by others

Giving others the benefit of the doubt

Providing support to those who need it Recognizing the interests and

achievements of others

From The Wisdom of Teams, Jon Katzenbach and Douglas Smith, pp. 21-22


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Characteristics of an effective team

What are they?

Write down 3


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Characteristics of an effective team

Team Players and Teamwork by Glenn M. Parker



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Project Objectives


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SMART Objectives

Specific,

Measurable (or at least evaluable)

achievement,

Achievable

Realistic and

Time terminated (bounded).


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Analysis and design of objectives

Brainstorming

Situation, Target, Proposal, STP

SWOT

Also good for assessing and controlling risks

Strengths Weaknesses

Opportunities Threats

Us

World


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Project management Tools


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Project Management tools

a major-milestone chart

Project XYZ

Milestone A B C D E F

Date 4/1 5/1 11/1 11/1 12/15 1/5

Major Milestones

AChartering

BTeam formation

CData collection & project workDInitial review of project

EFinal review of project

FProject completion and beginning of implementation phase

Ideal for linear project plans. like your research projects


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PERT chart allows analysis of the shortest time for the whole project.

7 month project has critical path BC


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Preclinical Development Project

Start Go/No go OK to testin humans

Synthesis

50g

Modified from: Rang H.P. Drug Discovery and Devpt 2006 Chap 15

GMP synthesis

10Kg

Analyse release

Prelim

Formulation

Toxicology

Dose-finding

Rat

ADME/PK

Analytical

method

Stability

tests

Safety

Pharmacol

Synthesis

300g

Oral vs iv

formn

Genotox

4-week

Toxicol2 species

Analytical

Method

Drug and

metabolites

Timings for activities between green nodes overrall time about 12mths


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Project management tools: Gant Charts

Project XYZ

A

CharteringBTeam formation

CProject work

DInitial review

| | | | | | | | |

1 2 3 4 5 6 7 8 9 10

Each element

of the project

is scheduled

Can also show

dependencies

A Gantt chart is a master schedule that graphically shows:

target start date,

completion date,

duration of each component of a project


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Decision making: multi-criteria

Allows team to make objective decision when presented with

complex criteria

Often used in pharma strategy to decide which projects to fund


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Disease Area Evaluations

Criteria Weights

Medical need 30

Commercial attractiveness 20

Competitive situation 15

Ease of clinical trial 15

Cost of disease 10

Company portfolio 10


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Relative Scores

Hypertension Diabetes Asthma

Medical need 6 8 6

Commercial attractiveness 7 4 6

Competitive situation 8 4 5

Ease of clinical trial 3 8 6

Cost of disease 4 4 2

Company portfolio 8 2 4


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Total Scores (weighting x disease score)

Hypertension Diabetes Asthma

Medical need 180 (30x6) 240 180

Commercial attractiveness 140 80 120

Competitive situation 120 60 75

Ease of clinical trial 45 120 90

Cost of disease 40 40 20

Company portfolio 80 20 40

Total Weighted Scores 605 560 525


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summary

What is project management

Leading and managing people

Teamwork Objective setting


QUESTIONS

Documents

Project Management L20 2013