Project Management Booklet

PROJECT MANAGEMENT

TALENT DEVELOPMENT 15 16

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POWERED BY

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Table of Contents

• Objective……………………………………………………………………………………….3

• What is Project Management?...................................................................4

• Project Management’s Phase…………………………………………………………5

• Project Life Cycle…………………………………………………………………………..6

• How to do Project Planning?......................................................................9

• AIESEC Impact Model………………………………………………………………....16

• Business Model Canvas………………………………………………………………..23

Objective

Understanding project management

Analyzing current project management bottom up idea for improvement


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Project Management is . . . creating an environment and condition in which a defined goal or objective can be achieved in a controlled manner by team of people

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Phase

Project initiation

Planning Execution Closing

Controlling

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Project Life Cycle 1. Project Initiation

• Define Scope

• Document project risks, assumptions & constrains

• Develop project charter

2. Project Planning

• Define & record requirements, constrains, and assumptions

• Identify project team and define roles & responsibilities

• Create breakdown structure

• Identify risk & define risk strategies

• Obtain plan removal

3. Project Execution

• Execute tasks defined in project plan

• Implement the procurement of project resources

• Manage resource allocation

• Implement approved changes

• Measure project performance

• Verify and manage the change to the project

• Ensure project deliverables conform to quality standards

• Monitor all risks

4. Project Closure

• Obtain final acceptance for the project

• Obtain financial, legal, and administration closure

• Release project resource

• Identify document and communicate lessons learned

• Create and distribute final project report

• Achieve and retain project records

• Measure customer satisfaction

Monitor and Control

Project Management and Knowledge Transfer

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• Is your goal well-defined?

•Be precise about what you expect to achieve Specific

•Using numbers, dates and times is one way to represent measured objectives Measurable

•Setting yourself impossible goals will only end in disappointment.

•Make your goals challenging, but realistic Attainable

•Consider how relevant each objective is to the overall organization picture. Relevance

•Set a time scale for completion of each goal. Even if you have to review this as you progress, it will help to keep you motivated. Time bound

SMART PLANNING

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Knowledge

Integration management

Scope management

Time management

Quality management

Cost management

Human Resources

Communication management

Risk management

Procurement management

AIESEC Essence

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Knowledge that you should know


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How to do project planning?

1. Social impact model

2. Budgeting

3. Timeline 4. Action step

5. How to define

responsibility

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Social Impact Model

Social Problem

Definition

Mission

Social impact strategies

Operating Model

Organization and program

performance indicator

Social and Economic Impact

Indicator Vision of Success

Data

Feedback Loop

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Budgeting Budgeting is the most important element of

project management and not just a tool of financial

management

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Budget planning

Review by OCP and VP

Finance Feedback

Project budget

Project Timeline November 2014 – Children Project

Day 1 Opening Project

Day 2 IPS

Day 3 Go to Orphanage

Day 4 Batik Class

Day 5 Teach in School

Day 6

Day 7 Day 8 Day 9

Day 10

Day 11 Day 12 Day 13 Day 14 Day 15

Weekend Day 16 Weekend

Day 17 Day 18

Day 19 Main Event

Day 20 , etc.


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Action Step Children Project

Division

Week 1 Week 2

Action Step-Result Next to do Action Step-

Result Next to do

Program and Marketing

Finance and Logistic

Corporate Relation

Selection and Learning Reception

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Each of these positions should understand about JOB DESCRIPTION and MOS

OCP

Program Marketing

Finance Logistic

Reception Selection Learning

Corporate Relation

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Backward Planning is . . . First identifying your goal and then choosing the actions that are most likely to help you to arrive efficiently at your goal.

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AIESEC Impact Model

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Pestle Analysis

Organization needs to identify external factor within their environment that could occur

Pastel analysis is the popular factor to identify these external factors such as political, economic, social, technology, legal, and environmental issues

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Brainstorm issues

Identify issues

Rate importance

Assess likelihood

Consider implication

Pestle Analysis Process

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A process you are likely to adopt when using the PESTLE technique is a relatively simple one 1. Brainstorm and list key issues and that are outside the

organization’s control 2. Broadly identify the implications of each issues 3. Rate is relatively importance to the organization (e.g.

critical, extensive, important, significant, moderate or insignificant)

4. Rate and the likelihood of it occur (e.g. certainty, extremely likely, likely, potential, remote possibility, or will not transpire)

5. Briefly consider the implications if the issue did occur

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Social Problem

Definition

Mission


Operating Model





Data

Feedback Loop

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Social Problem

Definition

Mission


Operating Model





How do I define the social

problem I need to tackle?

How you reach the

vision?

How do you plan to get

bigger impact?

How do you measure the

long-term impact?

How will the business

ultimately work?

What will we do in our term

about it?

How would the community be without this

issues?

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Faster time

High quality

More expensive

Faster time

Less expensive

Lower quality

High quality

Less expensive

Slower time

The Project Management Triangle

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BUSINESS

MODEL

CANVAS A strategic management and lean startup template for developing new or documenting existing business model.

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What kind of value do you want to deliver?


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To whom you want to deliver the value?


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What do you need to make it happen?


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How do you do it?


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How do you do it?

What will it cost?


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How do you do it?

What will it cost?

Who will help you?


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How do you do it?

What will it cost?

Who will help you?

How do you reach them?


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How do you do it?

What will it cost?

Who will help you?


How do you interact?


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How do you do it?

What will it cost?

Who will help you?


How do you interact?

How much will you make?


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“ having a project without project management is like trying to play a football game without a game plan”

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Documents

Project Management Booklet