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Local Organizing Committee of IFEA WEC 2018

Korean Academy of Endodontics

IFEA Board of Director’s Meeting

Seoul, Korea Oct. 5, 2018

Progress Report

for the 11th IFEA World Endodontic Congress

October 4~7, 2018

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The Korean Academy of Endodontics and the Local Organizing Committee of the 11th

Congress of the World Endodontic Congress in Seoul submit the following progress report

for hosting IFEA WEC 2018. This report is current to this date.

Contents

page

1. Hosting Organization 3

2. Time Plan Progress 6

3. Congress Venue 10

4. Program-at-a-glance 12

5. Tour Program 13

6. Registration Statistics 14

7 Congress Budget 16

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1 Hosting Organization

Founded in 1991, the Korean Academy of Endodontics is committed to the

development of endodontics academically, and to the improvement of the quality

of the dental treatment in Korea.

1-1. Korean Academy of Endodontics (KAE)

Hosing an academic conference biannually Hosting a monthly lecture Publishing an academic journal (Endodontics & Dental Rehabilitation) biannually, as

well as various textbooks and clinical guidelines Ranked number four in the number of published articles in major journals in the

field of endodontics Hosted the 17th Scientific Congress of Asian Pacific Endodontic Confederation

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1-2. The Local Organizing Committee for 11th IFEA WEC 2018

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The LOC had regular monthly director’s meeting since November 2016 for a total of 21 meetings.

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2 Time Plan Progress

The following progress has now been made, to ensure that the congress is a success.

[1] Promotion (Association Support)

The LOC is promoting IFEA WEC 2018 worldwide through related societies and associations (including fellow IFEA members), inviting them to be communication partners. As a communication partner, the accepted society will help us promote the Seoul congress through any of the following options:

- Linking to the IFEA WEC 2018 website from their society’s website (Either banner exchange or website link)

- Distributing leaflets at local meetings - Distributing the IFEA WEC 2018 newsletters to their society members - Communicating congress information in their journals AAE (American Association of Endodontists) ADA (Australian Dental Association) AES (Arab Endodontic Society) AGE (Guatemala Association of Endodontics) AOFCD (Asian and Oceanian Federation of Conservative Dentistry) APEC (Asian Pacific Endodontic Confederation) IES (Indian Endodontic Society) JEA (Japan Endodontic Association) JES (Jordanian Endodontic Society) EAE (Egyptian Association of Endodontists) ESRDA (Endodontology Society of the Russian Dental Association) ESE (European Society for Endodontology) ESP (Endodontic Society of the Philippines) EST (Endodontic Society of Thailand) SIE (Italian Endodontic Society)

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[2] Promotion (Media Partners)

: IFEA WEC 2018 Congress has reached registered and potential participants by following media partners.

Quintessence Dental Tribune

RDE Journal (Restorative Dentistry & Endodontics)

Dental Arirang (Korean local dentistry newspaper)

[3] Sponsor & Exhibition : A total of 59 exhibition booths will be on display in the exhibition hall area. 17 sponsoring companies

and 42 exhibitor companies from 11 countries have confirmed their participation.

- Sponsors No. Sponsorship Company

1 Platinum Sponsor (1) Dentsply Sirona

2 Gold Sponsor (6) VDW, Micro Mega, OSSTEM IMPLANT, B&L Biotech, Ray,

MARUCHI

3 Silver Sponsor (4) Shinhung, COLTENE, FKG, Shanghai Fanta Dental

Materials

4 Bronze Sponsor (4) Meta Biomed, DDS, BISCO ASIA, Densmart Dental

5 Microscope Sponsor (2) GLOBAL, ZEISS

6 Organization (2) Korea Tourism Organization, Seoul Tourism

Organization

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[4] Scientific Program

- Invited Speakers & Chairs 34 speakers and 27 country-representative speakers will participate in the main

scientific program.

41 chairs & moderators will participate in the main scientific program.

28 moderators will participate in free lectures and oral presentations

- Scientific Program Main scientific program with 30 invited lectures and 27 country representative

speakers are organized. Scientific program also consists of 11 hands-on courses, 1 live endo & discussion, 2

special Lectures (Korean Session), 13 free lecture sessions and 16 oral research presentation sessions, 3 lunch & learn sessions.

- Oral & Poster Presentation 330 abstracts have been submitted and 291 abstracts to be presented within the

context of the Congress, 26 as free lectures, 68 as oral presentations, 102 as poster presentations and 96 as clinical case presentations.

- Award Presentation

Best Presentation Awards: 6 awardees will be selected.

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[5] Official Ceremony & Social Events : The LOC has finalized the program and order of the official ceremony and social events, as

below.

- Official Ceremony 1. Grand Opening Ribbon Cutting Event

- Official Ceremony 2. Opening Ceremony

- Official Ceremony 3. Closing Ceremony

- Social Event 1. Welcome Reception

- Social Event 2. Gala Dinner

Date & Time: Oct. 4, 2018 l 9:00am ~ 9:10am Place: Hall D1 Lobby (3F), Coex Declaration of the opening -> Ribbon cutting at the

entrance of the exhibition hall -> Visit Exhibition Hall

Date & Time: Oct. 4, 2018 l 17:40~18:30 Place: Auditorium (3F), Coex ‘Roll call of member association’ and ‘non-member countries’

are planned. Performances are arranged.

Date & Time: Oct. 7, 2018 l 17:00 ~ 17:30 Place: Hall E5+6 (3F), Coex Introduction of the new IFEA board members -> Speech from

the IFEA 2020 congress president

Date & Time: Oct. 4, 2018 l 18:30~20:30 Place: Auditorium Lobby (3F), Coex Menu: Cocktail Reception with finger food Standing buffet will be set up at the lobby

Date & Time: Oct. 6, 2018 l 6:00pm ~ 9:30pm Place: Floating Island Convention, Han River Menu: Western dinner course Transportation is arranged. 230 seats are booked.

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3 Congress Venue

[1] Venue Floor Plan

HALL E

11

HALL D1

Auditorium

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4 Program-at-a-glance

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5 Tour Program The Korea tourism organization supported the tour program fee to encourage tours in Korea. The tour rates can be decreased by up to 80%, as below. In addition to the congress's official tour program, an on-site FIT tour program also will be run during the congress at the tour desk at the Hall D lobby.

Half Day Tour

Tour Code Date & Time Itinerary Min. of

Person

Rate/person

(KRW) Select

HT-1 Seoul 10/4 (Thurs) 13:30-17:30

COEX - Changdeokgung Palace - Insa-dong - COEX 10 6,000

HT-2 Seoul 10/5 (Fri)

13:30-17:30

COEX - Bongeunsa Temple (Temple Life -Lotus Flower

Making, Copying Sutra, Tea Ceremony) - COEX 10 24,000

HT-3 Seoul 10/6 (Sat)

13:30-17:30

COEX - The National Museum of Korea - Namdaemun

Market - COEX 10 2,000

HT-4 Seoul

_Night

10/5 (Fri)

18:30-22:00

COEX - Han River Water Taxi(Banpo Seorae Naru) –

N Seoul Tower Observatory Deck - COEX 10 28,000

Full Day Tour

Tour Code Date & Time Itinerary Min. of Person

Rate/person (KRW)

Select

FT-1 DMZ 10/2 (Tues) 08:00-15:00

COEX - DMZ Tour(The 3rd Tunnel - Dorasan Station -

Dorasan Observatory - Tongilchon Village Market -

Imjingak Park) - Lunch - COEX

10 35,000

FT-2 DMZ 10/7 (Sun)

08:00-15:00

COEX - DMZ Tour(The 3rd Tunnel - Dorasan Station -

Dorasan Observatory - Tongilchon Village Market -

Imjingak Park) - Lunch - COEX

10 35,000

Tour Code Date & Time Itinerary Min. of Person

Rate/person (KRW)

Select

FT-3 Seoul 10/3 (Wed) 09:00-17:00

COEX - Gyeongbokgung Palace - National Palace

Museum of Korea - Lunch - Museum of Kimchikan(Kimchi

Making) - Insa-dong - COEX

10 45,000

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6 Registration Statistics

[1] Registration Statistics

Registration Category Registration

number

Overseas

IFEA Member 412

IFEA Non-Member 78

Student 230

Domestic Korean_KAE Member 577

Korean_Student 210

Others Accompanying person 50

Speaker&Free Registration 110

Total Registration 1667

[2] Registration Statistics by Country

Country Registration

Number

KOREA 787

INDONESIA 182

THAILAND 69

INDIA 54

PHILIPPINES 68

JAPAN 61

AUSTRALIA 45

TURKEY 38

UNITED STATES OF AMERICA 28

CHINA 18

RUSSIAN FEDERATION 25

TAIWAN 23

BANGLADESH 21

VIET NAM 18

HONG KONG 12

UNITED ARAB EMIRATES 14

CANADA 13

IRAN (ISLAMIC REPUBLIC OF) 12

ISRAEL 11

SINGAPORE 10

Country Registration

Number

UNITED KINGDOM 11

EGYPT 10

MALAYSIA 10

GERMANY 8

SPAIN 8

ITALY 7

JORDAN 7

BELGIUM 6

FRANCE 6

GUATEMALA 6

NETHERLANDS 6

SAUDI ARABIA 6

LEBANON 5

PORTUGAL 5

CHILE 4

FINLAND 4

LITHUANIA 4

SWITZERLAND 4

ARGENTINA 3

AUSTRIA 3

GREECE 3

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Country Registration

Number

NEPAL 3

NORWAY 3

POLAND 3

UKRAINE 3

BRAZIL 2

COTE D'IVOIRE 2

KUWAIT 2

LATVIA 2

MEXICO 2

SOUTH AFRICA 2

BOTSWANA 1

BRUNEI DARUSSALAM 1

ESTONIA 1

GUAM 1

KENYA 1

LUXEMBOURG 1

NEW ZEALAND 1

QATAR 1

[3] Registration Statistics by Continent

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7 Congress Budget

This progress report was submitted in electronic format to the IFEA on September 12, 2018.

At this stage, the income and expenses of the IFEA WEC 2018 Congress are ongoing. Final payments

from the exhibitors are not yet received, and we expect that the figures below may vary due to

exchange rates, because we are managing US dollar and Korean won accounts.

Regarding congress income, those registration numbers include some outstanding registration

payments that will be finalized onsite or will possibly be no-shows. As far as expenses, some of the

services are not yet confirmed, and the total number of orders will be confirmed very soon. A detailed

report will be submitted to the IFEA within two months after the closing date of the congress.

Income (Currency: KRW)

Category Income

1 Registration ₩527,800,000

2 Sponsorship & Exhibition ₩442,387,000

3 Government Subsidy ₩12,700,000

Total Income ₩982,887,000

Expense (Currency: KRW)

Items Expense

1 Venue Rental ₩151,430,000

2 Speaker Expenses ₩55,750,750

3 Catering (F&B) & Entertainment & Ceremony ₩242,269,000

4 Promotion (Overseas promotional trip/ printing materials/ website/Ads/ etc)

₩130,558,575

5 Audio Video System/ Equipment ₩82,512,000

6 Signage/Exhibition Booth Set up ₩49,907,000

7 PCO & agency fee / onsite personnel ₩110,870,000

8 Others (Interpreator, Insurance, Bag, etc) ₩71,500,000

Total Expenses ₩894,797,325