Proactive Safety Management

Refreshing your IIPP

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Presenter

GREG BORGERSONBusiness Development

Representative ESM Solutions, Inc.

• Multiple Technology Certifications

• 15 years in Business Process Engineering

• Degree in Psychology from San Jose State University

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Presenter

WILLIAM RICHARDSMarketing & Creative Design Manager ESM Solutions, Inc.

   

• Technologies expert

• Product building

• 5 years in product marketing

• Established knowledge in user experience

• Video production orchestrator

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ANTHONY POSTON, ARM, AIM

CEO & Co-FounderESM Solutions, Inc.

   

Presenter

• Associate in Risk Management

• Associate in Management

• Fire Casualty Broker License

(0H15950)

• Series 7, 9/10 & 63 licenses

• B.S. in International Business/Finance

• 13 years in risk management services

Today’s Discussion

• Segment 1• Workers’ Compensation Industry Update

• Segment 2• AB 2774 – Defining “Serious”

• Cal/OSHA’s Targeted Inspection Consultation Fund

• Segment 3• Injury & Illness Prevention Program Workshop

• What is an IIPP

• ESM’s development process

• What are the required elements?

• Cal/OSHA’s here, now what?

• How ESM can help

Segment 1

Industry Updatewww.wcirb.com

As of March 31, 2013

10

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Think about this…

• How many of you have safety / Work Comp objectives for 2013-14?

• How many of you are expecting increases in your Workers’ Compensation insurance costs?

• How are you going to offset that increase in expense?

• How many of you have had injuries in your organization?

• What are the direct and in-direct costs?

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Introductory Exercise

A. How confident are you with your safety efforts?

B. What are three safety programs/activities you are most confident with and why?

1.

2.

3.

1 | 2 | 3 | 4 | 5

Not Confident Confident

Segment 2

AB2774 – Defining “Serious”

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The Impact of AB2774

1. Redefines “Serious”

2. Enforcement officers are provided:• More inspection training

• More legal training

3. More Serious citations (fine of $18,000)

4. More Willful citations (fine of $70,000)

5. ESM has developed a 4-part video series on AB2774. • Watch it for free at: http://www.executivesm.com/education/videos/

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Definition of “Serious”

• "Serious physical harm," as used in this part, means any injury or illness, specific or cumulative, occurring in the place of employment or in connection with any employment, that results in any of the following:

1. Inpatient hospitalization for purposes other than medical observation.

2. The loss of any member of the body.

3. Any serious degree of permanent disfigurement.

4. Impairment sufficient to cause a part of the body or the function of an organ to become permanently and significantly reduced in efficiency on or off the job, including, but not limited to, depending on the severity, second-degree or worse burns, crushing injuries including internal injuries even though skin surface may be intact, respiratory illnesses, or broken bones.

• (f) Serious physical harm may be caused by a single, repetitive practice, means, method, operation, or process.

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CAL/OSHA’s TICF

• Target Inspection Consultation Fund• https://www.dir.ca.gov/dosh/TICFFAQ.html

• Employers with X-mods greater than 125%• Subject to an “assessment” based on payroll

• Ranges from $100 to $10,000 (formerly a max of $2500)

• Subject to a Cal/OSHA site visit

• No Cal/OSHA Assessment in 2013• http://www.executivesm.com/news/page/3/

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Question

Failure to report a serious injury or illness to Cal/OSHA in a timely manner can result in a fine of?

A.Your lunch moneyB.$4,000C.$5,000D.$8,765.43

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Answer

C. 5,000• In the event of death or serious injury or illness, an employer is

required to immediately notify the local Cal/OSHA office.• http://www.dir.ca.gov/asp/DoshZipSearch.html

• Always error on the side of caution, if you are unsure whether or not to call Cal/OSHA – call them, it’s better that they hear it from you than the hospital or paramedics.

• How much time do you have to report the injury?

$

Segment 3

Updating Your IIPP

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Ongoing, structured Safety

Committee Meetings

Ongoing, scheduled Safety

Inspections & Trending

Relevant and compliant Safety

Training

Standardization of Processes for scalability and sustainability

Safety Application

Building a Safety program

Safety Foundation

Risk Assessme

nt

Define prioritized scope of

work

Prepare Corporate

S&H Policy

Develop Injury & Illness

Prevention Program

Develop Safety & Health Manual

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What is an Injury & Illness Prevention Program?

• Also commonly referred to as the IIPP• The IIPP is an umbrella or outline to an employer’s

safety operations and processes

• The IIPP contains & addresses 8 Key Safety Elements that are applicable to all industries

• It is required of all employers with 5+ EE’s

• It is designed to help provide better workplace protection for employees as well as to reduce losses resulting from accidents and injuries

Customer Engagement

Collect BackgroundInformation

Current Injury & Illness Prevention PlanOSHA 300 log (past three years) Training records (samples)Inspection reports (samples)Loss runs if available (most current)

Complete IIPP

Evaluation Questionnai

re

Phase 1 – IIPP Review

Program Introduction

Phase 2 – IIPP Revision

Review client’s current IIPP

Analyze supporting

documentation

Prepare revised IIPP

Outline

Revise and reformat

IIPP

Ensure IIPP meets Cal-

OSHA standards

Phase 3 – IIPP Roll out

Revise / develop custom

checklists for implementation and compliance

Provide revised IIPP, action items and

monthly safety training matrix

and training modules

Collaborate on revised program

Ensure procedures reflect organizational practices

Adopt new IIPP

program

Provide IIPP training to

Supervisors / Managers using

Training CBT

Injury & Illness Prevention Program Development Process

JointClient ESM

Multiple drafts may be required

Provide monthly

safety training to employees per schedule

Coordinate with client regarding questions, or additional information needed

Identify missing Cal-OSHA

compliance requirements

Provide ongoing consultation and

support, including annual refresher to

IIPP

Review safety training modules including: PPT Presentation, Learner’s Guide, Quiz and Answers

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IIPP requirements – 8 elements

1. Safety responsibility assigned

2. Establish a system for ensuring compliance

3. Effective communication of program

4. Procedures for identifying and evaluating workplace hazards

5. Investigate injuries and illness

6. Procedures for correcting unsafe or unhealthy conditions

7. Provide training and instruction

8. Recordkeeping & documentation

9. *Code of Safe Practices (Construction)

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Cal/OSHA’s here! Now what?

• During the inspection, an enforcement officer must make a reasonable effort to determine if there:

Was supervision of employees exposed (#1,2)

Was training for employees and supervisors (#7)

Were procedures for discovering and controlling the hazard

(#4,5,6)

Were procedures for communicating to the employee (#3,7)

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ESM’s IIPP Compliance Kit

• Includes: • Compliance IIPP, customized to fit your organization

• Code of Safe Practices

• Forms and Checklists for IIPP implementation

• IIPP Computer Based Training

• 12 safety training modules• Training schedule / matrix

• Learner’s guide

• Training program

• Quiz, answers and attendance form

• 10 hours of ESM consultation

• http://www.executivesm.com/products/iipp-kit/

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First Step: SWOT Analysis

Strengths WeaknessesInternal

What are the strengths of your IIPP?e.g. Consistent and effective safety meetings1. 2. 3. 4. 5.

What are the weaknesses?e.g. Inconsistent inspection program1. 2. 3. 4. 5

Opportunities ThreatsExternal

What are your opportunities for improvement?

e.g. Increased training from online resources1. 2. 3. 4. 5

What are your external threats?e.g. Cal/OSHA compliance1. 2. 3. 4. 5

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Summary

• Workers’ Compensation trends are continuing to increase

• Cal-OSHA is more prevalent

• Your IIPP must include the 8 elements

• Proactive safety management will help minimize exposures and injuries

• The time to start enhancing your safety efforts is now…

• ESM can help!

Questions

Contact us:1112 I St. #350 | Sacramento, CA 95814 Phone: 916.822.5883 | Fax: 916.822.5888 info@executivesm.comtwitter.com/esmsolutionfacebook.com/ESMSolutionsInc

“Where there are risks…there are Solutions…

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