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Pro Forma Template EDUCAUSE Next Generation Learning Challenges Breakthrough Models Incubator Developed by: rpkGROUP Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Pro Forma Template EDUCAUSE Next Generation Learning

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Page 1: Pro Forma Template EDUCAUSE Next Generation Learning

Pro  Forma  Template

EDUCAUSENext  Generation  Learning  Challenges  Breakthrough  Models  Incubator

Developed by: rpkGROUP

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 2: Pro Forma Template EDUCAUSE Next Generation Learning

Next  Generation  Learning  Challenges:Breakthrough  Models  Incubator

Congratulations on being chosen to participate in this BMI cohort!

We will provide you assistance in completing this analysis using these methods:1. Written prompts throughout the worksheet on completion of the template2. Webinar to provide an overview of the template and instructions for completion3. 1:1 sessions to answer questions and provide assistance

General The tabs are locked to prevent accidental edits to the formulas. The tabs can be unlocked using the PW "BMI"Data used on this pro forma should reflect student activity, revenue and expense associated with the BMI initiative, not the entire institution.

Summary The summary tab "rolls up" the data entered on the other spreadsheet tabs. No data entry is required on this tab."Year 0" on all tabs is the year before student activity begins. This year should reflect your start up costs.Indirect Costs are included in the net revenue calculations. For consistency, a 20% indirect cost rate will be utilized for all BMI initiatives. This indirect cost percentage represents a mid point between overhead experienced in the for profit higher education space and the higher overhead rates occurring in traditional higher education institutions.

Enrollment Data entry required for both Full Time and Part Time Student Head Count. Part Time Students requires data entry on average credit hour load.Data entry required for attrition rate in first year for Full Time Students.For Part Time Students, calculates total student credit hours using Average Credit Hour Load per Student.Calculates Full Time Equivalent Students (FTE) using formula of 1 FT plus PT SCH/30.Competency Based Programs - Provide student credit hour equivalent and indicate in the comment field how the assessment/calculation was made.

Revenue Data entry required for full time and part time tuition and fees.Data entry required for full time discount rate, if appropriate.Calculates State and Local appropriations using an appropriation per FTE.Data entry required for grant allocations each year. Data should reflect only allocation in that year, not the grant award amount.

Personnel Personnel are split between faculty and staff, and between benefited and non benefited employees.Benefits and other Fringe Benefits are set on the data tab and should reflect your current rates for full or part time employees.Salary increases factored in at 2% per year.

Operating Expenses Classifies operating expenses in multiple categories.Additional categories may be added with brief explanation.Assumes outyear inflation of 3%.

Projected Savings This tab is optional and should only be completed by institutions that realize savings as a direct result of the BMI initiative.Include each projected savings initiative. Initiatives may be added beyond the three indicated on the savings tab.Saving initiatives should result directly from the incubator investment. For example, the implementation of an IPAS data dashboard may result in a reduction in staff in the counseling center.

KPIs The KPI tab includes both pro forma generated KPIs and institutional selected KPIs.Each institution will select three KPIs, to include a baseline calculation and a three year projection. For example, an institution might measure the average net revenue per course within its current operations, compared to the net revenue per course under the BMI initiative.

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 3: Pro Forma Template EDUCAUSE Next Generation Learning

Data Entry for Pro Forma Template

1. Data entered in the cells below will automatically populate in the spreadsheet.2. Additional data entry is required in each tab for those cells highlighted as Data in highlighted cells is provided for example only.

Data Entry Samples are noted below. BMI data should be entered in each yellow highlighted cell below.

Tab: Summary1. Grantee Sample University2. Overhead Allocation 20%

Tab: Enrollment1. Attrition Factor for Full Time Enrollment (FT Fall to Fall) 33%

Tab: Revenue1. Starting Tuition and Fee Rate a. Full Time Tuition $10,000 b. Full Time Fees 100 c. Part Time SCH Tuition 1002. Tuition and Fee Average Annual Increase (%) 2.00%3. Full Time Tuition and Fee Discount Rate (%) (if any) 0%4. State Appropriation per FTE Student ($) $1005. Local Appropriation per FTE Student ($) $100

Tab: Expense1. Benefits Rate (%) - Full Time 23%2. Benefits Rate (%) - Part Time 7.65%

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 4: Pro Forma Template EDUCAUSE Next Generation Learning

Educause Please input values in highlighted sections as appropriate

Breakthrough Models Incubator - EnrollmentPro Forma TemplateFinal

Grantee: Sample University

Enrollment ProjectionsYear 0 Year 1 Year 2 Year 3 Comments

Full Time Enrollment

100 67 67100 67

100

Total Full Time Enrollment - 100 167 234 Total Full Time SCH - 3,000 5,010 7,020

Part Time Student Credit Hour Enrollment (Does not include Full Time enrollment figures)Headcount - Annual Unduplicated 500 500 500 Projected Average Annual Credit Load 24 24 24 Total PT Student Credit Hours - 12,000 12,000 12,000

Total Full Time Enrollment - 100 167 234 Total PT Student Credit Hours - 12,000 12,000 12,000 Total FTE (FT + PTSCH/30) - 500 567 634

For competency based programs, student credit hour equivalent should be provide. Please indicate below how the SCH equivalency was assessed/calculated.

Notes  on  Compentency  Based  Programs  SCH  Equivalent  Assessment/Calculation:

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 5: Pro Forma Template EDUCAUSE Next Generation Learning

EducauseBreakthrough Models Incubator - KPIsPro Forma TemplateFinal

Grantee: Sample University

Pro Forma Generated Indicators

FTE and Total Revenue per FTEYear 0 Year 1 Year 2 Year 3 Comments

Total FTE Enrollment 500 567 634Total Revenue per FTE 4,920$ 5,411$ 6,063$

FTE and Cost per FTEYear 0 Year 1 Year 2 Year 3

Total FTE Enrollment 500 567 634Total Cost per FTE 2,221$ 1,979$ 1,788$

Salary and Benefits as a Percentage of Total Direct CostYear 0 Year 1 Year 2 Year 3

Salary and Benefits 1,097,900$ 1,109,093$ 1,120,510$ 1,132,155$ Total Direct Cost 1,099,300$ 1,110,535$ 1,121,995$ 1,133,685$ Percentage 100% 100% 100% 100%

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 6: Pro Forma Template EDUCAUSE Next Generation Learning

BMI Selected Indicators

Each BMI should select three key performance or success indicators for their initiative. These KPIs should include:1. A description of the KPI, its definition, data source2. A baseline for the KPI3. A description of how the KPI will be used to assess success for the initiative

KPI - SampleLabel: Net Revenue per CourseDescription: This KPI tracks the total net revenue per course for a new on line competency

based course compared to the average for the institution's traditional coursesDefinition: Total Net Revenue (Including Direct and Indirect Costs)/Total # of CoursesData Source: Traditional - Audited Financials and Registrar's Course Data File

New - Pro Forma Analysis Dated 10/8/2013

Baseline (Internal) Year 1 Year 2 Year 371,595$ 60,000$ 69,000$ 82,800$

How the KPI will be used:This metric will assess whether on line competency based coursesgenerate more net revenue to the institution on a per course basis thantraditional course models.

KPI 1Label:Description:

Definition:Data Source:

Baseline (Internal) Year 1 Year 2 Year 3

How the KPI will be used:

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 7: Pro Forma Template EDUCAUSE Next Generation Learning

KPI 2Label:Description:

Definition:Data Source:

Baseline (Internal) Year 1 Year 2 Year 3

How the KPI will be used:

KPI 3Label:Description:

Definition:Data Source:

Baseline (Internal) Year 1 Year 2 Year 3

How the KPI will be used:

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 8: Pro Forma Template EDUCAUSE Next Generation Learning

EducauseBreakthrough Models Incubator - Operating ExpensePro Forma TemplateFinal

Operating Expense Please input values in highlighted sections as appropriate

Grantee: Sample University

Add operating expense in appropriate fiscal year and category. Outyear expenses inflated 3% annually

Year 0 Year 1 Year 2 Year 3 CommentsOperating Expenses General Operating Expense $100 $103 $106 $109 Curriculum Development 100 103 106 109 Faculty Recruitment 100 103 106 109 Professional Development/Training 100 103 106 109 Marketing 100 103 106 109 Student Recruitment 100 103 106 109 Contractual Services 100 103 106 109 Consulting 100 103 106 109 Computer Hardware 100 103 106 109 Computer Software 100 103 106 109 Facilities Leases 100 103 106 109 Equipment 100 103 106 109 Equipment Replacement/Repair 100 103 106 109 Other* 100 103 106 109

TOTAL $1,400 $1,442 $1,485 $1,530

*For "Other' please provide explanation and cost below:xx 0 0 0xx 0 0 0xx 0 0 0

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Page 9: Pro Forma Template EDUCAUSE Next Generation Learning

EducauseBreakthrough Models Incubator - PersonnelPro Forma TemplateFinal

Please input values in highlighted sections as appropriate

Grantee: Sample University

Add salaries for year of hire. Out year salaries inflated 2% annually.Year 0 Year 1 Year 2 Year 3 Comments

PositionBenefited

FacultyAdd Title and Starting Salary in Year of HireFaculty 1 50,000$ 51,000$ 52,020$ 53,060$ Faculty 2 45,000 45,900 46,818 47,754Faculty 3 45,000 45,900 46,818 47,754Faculty 4 45,000 45,900 46,818 47,754Faculty 5 45,000 45,900 46,818 47,754Faculty 6 0 0 0Faculty 7 0 0 0Faculty 8 0 0 0Faculty 9 0 0 0Faculty 10 0 0 0

Total FT Faculty Salaries 230,000$ 234,600$ 239,292$ 244,078$

StaffAdd Title and Starting Salary in Year of HireStaff 1 45,000$ 45,900$ 46,818$ 47,754$ Staff 2 45,000 45,900 46,818 47,754Staff 3 45,000 45,900 46,818 47,754Staff 4 45,000 45,900 46,818 47,754Staff 5 45,000 45,900 46,818 47,754Staff 6 0 0 0Staff 7 0 0 0Staff 8 0 0 0Staff 9 0 0 0Staff 10 0 0 0

Total FT Staff 225,000$ 229,500$ 234,090$ 238,772$

Total FT Benefited Salaries 455,000$ 464,100$ 473,382$ 482,850$

Benefits 104,650$ 106,743$ 108,878$ 111,055$

Non Benefited Salaries

Adjuncts 100 100 100 100Rate per Course 5,000$ 5,000$ 5,000$ 5,000$ Total Non Benefited Salaries 500,000$ 500,000$ 500,000$ 500,000$

Benefits 38,250$ 38,250$ 38,250$ 38,250$

Total Salaries 1,097,900$ 1,109,093$ 1,120,510$ 1,132,155$ Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 10: Pro Forma Template EDUCAUSE Next Generation Learning

EducauseBreakthrough Models Incubator - SavingsPro Forma TemplateFinal

Grantee: Sample University

Year 0 Year 1 Year 2 Year 3 Comments

Savings Initiative 1 1000 1000 1000Savings Initiative 2Savings Initiative 3

TOTAL PROJECTED SAVINGS -$ 1,000.00$ 1,000.00$ 1,000.00$

Notes: Please label each initiative above, provide projected savings by fiscal year and includea description below.

Savings Initiative 1

Savings Initiative 2

Savings Initiative 3

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 11: Pro Forma Template EDUCAUSE Next Generation Learning

EducauseBreakthrough Models Incubator - RevenuePro Forma TemplateFinal

Revenue Projections Please input values in highlighted sections as appropriate

Grantee: Sample University

Enrollment

Year 0 Year 1 Year 2 Year 3 CommentsTotal Full Time Enrollment 0 100 167 234Total Student Credit Hours 0 12,000 12,000 12,000Total FTE (FT + SCH/30) 0 500 567 634

Annual Full Time Tuition Rate 10,000$ 10,200$ 10,404$ Annual Full Time Fees 100 102 104Gross Tuition Revenue -$ 1,000,000$ 1,703,400$ 2,434,536$ Fee Revenue 0 10,000 17,034 24,345

Subtotal - Tuition and Fee Revenue $0 $1,010,000 $1,720,434 $2,458,881

Discount on Full Time Tuition Rates $0 $0 $0 $0

TOTAL Net Full Time Tuition and Fee Revenue $0 $1,010,000 $1,720,434 $2,458,881

Part Time Credit Hour Rate 100$ 102 104Gross Tuition Revenue 1,200,000$ 1,224,000$ 1,248,480$

TOTAL Net Part Time Tuition and Fee Revenue $0 $1,200,000 $1,224,000 $1,248,480

TOTAL TUITION AND FEE REVENUE $0 $2,210,000 $2,944,434 $3,707,361

State, Local and Institutional Appropriations

State (Based on Per FTE Figure) $0 $50,000 $56,700 $63,400Local (Based on Per FTE Figure) 0 50,000 56,700 63,400Additional Institutional Appropriation 50,000 50,000 10,000 10,000

TOTAL STATE, LOCAL AND INSTITUTIONAL APPROPRIATIONS $50,000 $150,000 $123,400 $136,800

GRANT REVENUEEnter annual projected grant awardsBMI $100,000 $100,000 $0 $0Other Grant Revenue $0 $0 $0 $0

TOTAL GRANT REVENUE $100,000 $100,000 $0 $0

TOTAL REVENUE $150,000 $2,460,000 $3,067,834 $3,844,161

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

Page 12: Pro Forma Template EDUCAUSE Next Generation Learning

EducauseBreakthrough Models IncubatorPro Forma TemplateFinal

YOU DO NOT NEED TO ENTER DATA DIRECTLY INTO THIS SPREADSHEETALL DATA ON THE PRO FORMA SHOULD ONLY REFLECT THE BMI INITIATIVE, NOT THE ENTIRE INSTITUTION

Grantee: Sample University

Year 0 Year 1 Year 2 Year 3Enrollment Projections

Full Time Enrollment 100 167 234

Part Time Student Credit Hour Enrollment (Does not reflect Full Time Enrollment Above) 12,000 12,000 12,000

Total Full Time Enrollment 100 167 234Total PT Student Credit Hours 12,000 12,000 12,000Total FTE (FT + SCH/30) 500 567 634

Revenue

Total Net Full Time Tuition and Fee Revenue $1,010,000 $1,720,434 $2,458,881Total Net Part Time Tuition and Fee Revenue $1,200,000 $1,224,000 $1,248,480TOTAL NET TUITION AND FEE REVENUE $2,210,000 $2,944,434 $3,707,361

STATE, LOCAL AND INSTITUTIONAL APPROPRIATIONS $50,000 $150,000 $123,400 $136,800

GRANT REVENUE $100,000 $100,000 $0 $0

TOTAL REVENUE $150,000 $2,460,000 $3,067,834 $3,844,161

EXPENSEYear 0 Year 1 Year 2 Year 3

DIRECT EXPENSETotal Personnel Expense 1,097,900$ 1,109,093$ 1,120,510$ 1,132,155$ Operating Expenses $1,400 $1,442 $1,485 $1,530

TOTAL DIRECT EXPENSE 1,099,300$ 1,110,535$ 1,121,995$ 1,133,685$

ANNUAL NET REVENUE (DIRECT COSTS ONLY) (949,300)$ 1,349,465$ 1,945,839$ 2,710,476$

PROJECTED SAVINGS REALIZED -$ 1,000$ 1,000$ 1,000$

ANNUAL NET REVENUE (DIRECT COSTS PLUS SAVINGS) (949,300)$ 1,350,465$ 1,946,839$ 2,711,476$

INDIRECT COSTS 219,860$ 222,107$ 224,399$ 226,737$

TOTAL ANNUAL NET REVENUE (1,169,160)$ 1,128,358$ 1,722,440$ 2,484,740$

CUMMULATIVE NET REVENUE (1,169,160)$ (40,802)$ 1,681,638$ 4,166,377$

Notes:

Creative Commons License Breakthrough Models Incubator Pro Forma Template by rpkGROUP LLC is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)