Primer Projektne Prijave USAID

8/11/2019 Primer Projektne Prijave USAID

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Annex B Full Grant Application Instructions and Form

B.1 Purpose

TheProject Full Grant Applicationprovides a standardized format for review of the major elements of the applicantsproposed activity. The review and appraisal of the information presented on the application will determine if a grant is

approved or disapproved.

B.2. Full Grant Application Form

SUSTAINABLE LOCAL DEVPELOPMENT PROJECT

Full Grant Application

Note: The total number of pages for sections I, II, III, and IV may not exceed 30 pages, not including any annexes,

resumes, and Section V.

Section IBasic Information

1. Organizations legal name:

2. Official address:

3. Telephone: Fax: E-mail:

4. Contact person and position in the organization:

5.

Legal status of the organization:

Date and number of registration:

Tax Information Number (PIB):

Section IIProgram Description

Applicant is advised to submit the full application in a provided format and include the following:

6. Grant activity title: Increasing public and Civil Society cooperation in decision making process in IMCA Kraljevo,

aak, Gornji Milanovac, Vrnjaka Banja, and Raka.

7. Problem analysis and statement:

In Serbia, the current system which operates both on local and central level is the representative system of

government. In such system powerful and rich have much greater opportunities than those who lack information,

resources, knowledge and abilities, thus personal interests of the group can outweigh the interests of the community.


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In Inter-Municipal Cooperation Area (IMCA) - Kraljevo with aak, Gornji Milanovac, Vrnjaka Banja and Rakathere is a number of Civil Society Organizations but the level of their involvement can be characterized as inadequate

to the needs of the region. Number of CSOs are sports, religious or political organizations, or are under the guidance

of the local officials who use this type of organization for political and personal purposes. Although there are several

CSOs with high expertise in their field they operate in and whose main priorities are truly those listed in their statutes,

their management capacities and knowledge are, in most cases, weak.

Observed by individual cities/municipalities there are significant differences. Vrnjacka Banja with a population of

over 27000, has 30 officially registered CSOs. In the last four years local government held 0 press conferences, has nodepartment or person responsible for information of and communication with citizens.The participation of citizens in

the functioning of local government is closer determined by Articles 84 to 94 of the Statute of the Municipality.

According to these articles citizens participate directly in the affairs of municipalities through referendums, citizens'

initiatives and citizen corps. In the past ten years, there were no such events. Although the importance of citizen

participation in decision-making process has been highly recognized in Vrnjaka Banja, inability to influence has ledto the passivity of citizens. The Municipality is faced with various problems, primarily caused by discouragement of

citizens to participate and by acceptance of the thought that they cannot change decisions made by local authorities.

As an example Vrnjaka Banja, until several years ago the most developed and most visited spa in Serbia, reduced itstourism potential to the narrow city center due to the urban plan adopted by local government. Despite high awareness

of citizens about the problems that such situationled to (losing the architectural status of the spa, problems with watersupply in summer season, etc) passivity, as a result of discouragement, leads to further, deeper passivity.

Circumstances in IMCA cannot be much different.

In order to reach modern democratic society, participative democracy must be reinforced. According to

Milosavljevi2, there are four forms of civic participation (adapted to the situation in Serbia): (a) Informing - whichrelates to informing citizens about the work, plans and intentions of representative bodies and providing other

information of public importance; (b) Consulting - which includes various forms of citizen participation in

determining priorities of local communities such as panels, public debates, consultations through electronic media and

the Internet, etc.; (c) Proposing - which includes various forms of citizens participation in giving suggestions and

expressing criticism of the work of representative bodies such as the gatherings of citizens, petitions, individual

suggestions, complaints, forms of public criticism, protests, peaceful assembly, demonstration, etc. (d) Decision-making - forms of direct democracy and direct participation of citizens in decisions. This includes the assembly of all

citizens, referendums, citizen initiatives, etc.

Main characteristics of the citizens informing in Serbia are high rates of information through television and the

dynamic growth of information over the Internet (social networks, websites, etc.). Studies conducted by Mihailovi1and Milosavljevi2in 2006 have shown that the main source of information for citizens about municipal decisions isthe media, especially television. Even 56% of citizens said that television is their main source of information. Talk

with friends and neighbors is the second most common source of information (1/4 of respondents). There is only one

television station in Municipality of Vrnjaka Banja, and it is owned by local government. According to the InternetWorld Stat News data rate of Internet penetration in Serbia has increased over the last five years from 14.3% to

56.2%. Although relatively low, and below the Europe average rate, growth recorded in the past five years and furthergrowth potential indicate the importance of this aspect of communication mechanism. High growth of level of

electronic literacy and use of internet as a primary mechanism of information, communication, exchange of ideas, and

active engagement indicates the importance of internet communication in civil society development. Municipality of

Vrnjaka Banja although obligated by the Statute and number of laws to inform citizens about the activities and the

1Mihailovi, S. et al. (2006): Korak ka graanima: vodi kroz mesnu samoupravu u Srbiji, Beograd: Centar za slobodne izbore i demokratiju CESID.

2 Milosavljevi B., Popadi, D., Logar, S. (2006): Uee graana na lokalnom nivou Analiza pravnog okvira i politike u Srbiji i drugimevropskim zemljama, Beograd: Stalna konferencija gradova i optina


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decisions only a certain number of documents are located on the website of the Municipality, in addition links to most

of them are broken. Engaging in Internet search of Municipality website is very confusing and discouraging due to the

fact that two official sites can be found, www.opstinavrnjackabanja.com and www.opstinavrnjackabanja.org.

In order to create sustainable local community under these circumstances overall approach must be based on solid and

strong civil sector. Projects that do not involve citizens participation tend to be short-breathed which is especiallyevident in regional projects where political and personal interests are confronted and intertwined. In these situations

the project activities achieve their maximum efficiency in times of media and international donors attention. In the

next step, when watchdog activities should be transferred to the civil sector project, benefits, in most cases, start todecline. Majority of examples of good practice of international donor projects exist only if a short time period after

the implementation of the project is perceived, after that many of them transform to unsustainable local organizations,

government bodies, and memorandums without concrete results. The only way that these projects can continuously

generate the predicted effects is for them to be essential for local governments of all participating

cities/municipalities. This can only be done through constant monitoring from the voters citizens. In other wordsbottom-up approach must be undertaken.

8. Statement of grant objective:

The overall aim of this project is to strengthen public participation in decision making processes in Inter-Municipal

Cooperation Area Kraljevo with aak, Gornji Milanovac, Vrnjaka Banja, and Raka (IMCA7), by creatingmechanisms that will improve transparency of local governments and accountability off local officials, and enable

IMCA7 CSOs and citizens to take active part in the decision making processes at local level.

LFVB bases its project on high awareness of problems of citizens in the region, especially in Municipality of

Vrnjaka Banja, and approaches to tackle them. Though the project does not cover all SLD objectives LFVB stronglybelieves that the participation of citizens is not only required but also necessary for sustainable local development, and

can be achieved only through systematic project activities based on knowledge of local community, research, strong

media promotion and direct communication with citizens.

Through this project the LFVB, will create communication mechanisms that will ensure constant, two-way,

communication with all targeted groups (interested and affected) primarily using internet technology as a means ofcommunication that is dynamically gaining importance and where a significant percentage of citizens' participation in

various activities can be noticed. Through other communication mechanisms LFVB will pay special attention to

vulnerable groups. Bearing in mind that the Internet is almost inaccessible to the Roma population, which is largely

affected by the activities and decisions of the local government LFVB will, in their case, use direct form of

communication. One-day training will be held to Roma population, training will empower their representatives to

communicate via the project website. In addition they will be encouraged to submit their initiatives in writing to the

representatives of the LFVB, which will further promote them on the project website. The possibility of written

communication will be also enabled to the elderly population and the concept of civil participation will be presented

to the Pensioners Association of Vrnjaka Banja.

This overall goal will be met by fulfilling the following specific objectives:

Creation of the website that will have several categories:

1. Virtual local assemblies this part of the website will show local assemblies with pictures and names ofelected officials. Every official will be linked with information regarding his education, position in the

assemblies and political party. Mainly, every official will be linked with his votes on decisions proposed by

local government, and documents related to those decisions. This will improve transparency and

accountability of locally elected officials and local assembly.
http://www.opstinavrnjackabanja.com/http://www.opstinavrnjackabanja.org/http://www.opstinavrnjackabanja.org/http://www.opstinavrnjackabanja.com/


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2. Documents this section will contain all relevant documents proposed by local government, as well as thesection for documents regarding citizen and CSOs initiatives.

3. Blog - will enable citizens and CSOs to raise questions, concerns and needs of specific user groups or of the

general public. Blog will provide a good input for constant and dynamic analysis of relevant needs and

problems, avoiding their assumption. Focus on problems and issues that directly affect people will contribute

to the activation of the population. Topics with the highest support will be transferred to the Poll section of

the website.

4. Poll - In Serbia there are no precise legal regulations of petition initiatives, and the petition is seen as the non-

binding addressing of citizens. Consequently, people do not initiate, or sign petitions to the extent they would

in case there should be more confidence in the positive outcome of this activity. LFVB in cooperation with

other CSOs in the IMCA7 will encourage and offer organizational support to the initiators of polls topics

with the higher support to organize petitions and lobby for the renewal of politics by pointing limitations or

side effects of the current policy in order to meet the needs of customers or citizens. Local government

response to initiatives that reach the voting process will be visible in the Virtual local assemblies section of

the website.

5. CSOs NetworkReserved for Network members but will be transparent in order for citizens to be able to

monitor Network activities.

6. FAQ this section will give citizens relevant information about citizen participation, ways that they caninfluence development of their society, literature regarding citizen participation, relevant Laws (Law on

Local Self-Government, Law on Access to Information of Public Importance), examples of good practice,etc.

The LFVB will create individual websites for all cities/municipalities in the IMCA. The LF will actively manage

website for the municipality of Vrnjaka Banja and monitor managing of all other sites in IMCA. In the processof creation of CSO Network and in cooperation with USAID Sustainable Local Development Project the LFVB

will try to find CSOs that will manage websites for IMCA7 cities/municipalities in which they operate. Created

website will be framework for other interested CSOs in Serbia, and with slight moderations it will be possible foruse in other cities/municipalities outside of IMCA7.

Creation of CSO Network LFVB will establish tighter cooperation between CSOs in IMCA7 region byorganizing CSO Network. Created network in the district will contribute to the creation of partnerships and

cooperation within the CSO sector. Three iterations of Workshops will lead to the identification of interested CSOs,

their goals, capabilities and capacities. Conducted analysis will contribute to a better organizational structure of the

Network which will not be merely a list of CSOs. Although LFVB has more than 30 young, highly educated external

associates from different scientific fields (architects, lawyers, economists, designers, IT experts, etc), most of them

unemployed, LFVB appreciates the fact that IMCA7 region has several CSOs specialized in different fields. Those

CSOs will be invited to actively involve not only in activities of administration of their local website (if they chose

so), but also in regional activities regarding involvement in areas they are specialized in.

1. First workshop will present the overall project to the CSOs, training to the interested representatives of CSOs

about ways they can influence local government, relevant laws and decisions about civil participation, etc.,

will be provided. Pincer Model for Effective Advocacy, on which the cooperation will be based, will be

presented, and participating CSOs will be encouraged to think about the ways and level of their engagement

in the Network (partners, connections and users).


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2. Second workshop will be organized with CSOs interested in network cooperation. Main issues and problems

will be discussed, interested CSOs will present their work, ideas and main problems which they face, and

propose level of their participation in the network. CSOs will propose moderators of their municipality

website.

3. CSO Network will be organized. Website will be presented to the CSOs. Training will be provided to selected

moderators of local governments websites. Memorandum of understanding between CSOs will be signed,and Network will be formally created.

Citizen panel - interested citizens will be informed about the project followed by a discussion phase in which theordinary citizens views and suggestions will be gathered. Minimum two panels will be held.

Promotion and information dissemination.

9. Statement of verifiable results linked to approach and methodology of proposed solution:

The Project will increase awareness of society about the activities and decisions of local governments and

the opportunities to affect them and encourage citizens to take active part in decision-making process through

channeling information from municipality to citizens and backwards. On the other hand direct participation of citizensin decision-making process will give legitimacy to the political decisions and the regime, which will contribute to the

stability of the system of government.

The Project will provide these information channels:

1. CSO Network and Website (Virtual local assemblies, Documents, CSO Network)will provide effective andefficient information dissemination, among CSOs and to CSOs from municipal government, on relevant

developments, decision-making and strategic processes on local and inter-municipal level. These channels

will also provide and effective and efficient mechanism for soliciting input from CSOs related to relevant

developments, decision-making and strategic processes on local and inter-municipal level;

2. Website (Virtual local assemblies, Documents, Blog and Pool) will provide effective and efficientinformation dissemination to citizens on relevant developments, decision-making and strategic processes on

local and inter-municipal level and effective and efficient soliciting input of citizens related to relevant

developments, decision-making and strategic processes on local and inter-municipal level;

3. Signed memorandum with municipality of Vrnjaka Banja and USAID SLD Project will enable efficientexchange of information on relevant developments, decision-making and strategic processes on local and

inter-municipal level, regular and coordinated CSO participation in the work of local bodies that enables

timely and relevant input from CSOs/citizens as well as monitoring impact of this input;

LFVB, with help of USAID Sustainable Local Development Project, will sign memorandum of

understanding with municipality of Vrnjaka Banja based on the Law on Local Government, Law on Accessto Information of Public Importance and Memorandum signed between USAID Sustainable Local

Development Project and municipality of Vrnjaka Banja. Memorandum will determine conditions in whichthe Municipality will inform LFVB about all activities, provide relevant documents, provide all information

about voting process, etc.

4. SECO mechanism will provide two-way communication and information exchange between the CSONetwork and IPA programing process in order to provide relevant input for best allocation of these funds.


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LFVB is in the process of joining SECO sector of civil society, media and culture. Through its Project

Manager LFVB is, indirectly, already involved in sector for competitiveness. The idea is to elect

representatives from the CSO Network members to join other SECO sectors, depending on the relevance of

their activities and remaining six sectors. In this way Network will be able to advocate the views of civil

society in IMCA7 in a process whose results will have an impact on them, directly through approved projects

and indirectly through projects that were not proposed.

10.Methodology for measuring results:

Monitoring of project results will be able in real time through complete transparency and visibility of all activities.

Clear and simple design of the project will enable to participate, monitor and asses achievements at the same time and

in any time. Through different sections of the website all communication mechanisms will show results. Activities on

Blog, initiatives in the process of advocating, accepted initiatives, the activity of citizens, activities of CSO Network,

calls for public action and participation by the municipality, etc.

11. Identification of beneficiaries, including women and youth (how many there are and how they will benefit from

Grant):

Direct beneficiaries of this project will be citizens of Municipality of Vrnjaka Banja (27.000), while benefits ofcitizens of Kraljevo (124.500), aak (114.800), Gornji Milanovac (44.400) and Raka (24.000) will depend on thelevel of involvement of CSOs from those cities/municipalities. Due to the chosen communication mechanism vast

majority of beneficiaries will be from population of young, but due to the other communication mechanism (with

Roma, population of Elderly, citizens and other CSOs) almost every citizen from IMCA7 will benefit from the

project. Project will have strong promotional activities, mostly relied on already existing ones. Trough those activities

CSOs from cities/municipalities from outside of the IMCA7 will be invited to use adjusted website in their

region/city/municipality. Thus they are potential beneficiaries of the project.

12.Grant outputs and plan for disseminating deliverable(s) to general public:

Completion of the project will result in CSO Network in IMCA7, website created and adjusted for citizen

participation in accordance with the actual state of society, and created mechanism for involvement in IPA

programing process. Dissemination will be achieved through workshops, panels and all promotional activities of

LFVB already mentioned above.

Section IIIImplementation Plan

13.Grant activity implementation plan:

a. List of proposed personnel, including those who are Key Personnel.

Position/Function Name of Proposed Staff Part-time or

Full-time (if part

time indicate %

of time)

Salary rate

1. Project Manager

2. Program Manager


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3. Art director

b. Description of grant activities (for each program component provide the following information)

Task 1 Title: Desk research

1. Task description: Literature overview, best practice, methodology for active involvement, deeper analysis of

the municipality documents and regulations, etc. Creation of FAQ section of the Website.

2. Responsible party(s):

3. Grant-financed resource required & detailed explanation of use: 57.640 RSD

(4 working days plus Social and Health contributions)

4. Non-grant-financed resources required: /

5. Start and end dates: March 30, 2012 to April 9, 2012

6. Milestone of achievement: Milestone I

Task 2 Title: Project Website

1. Task description: Design of the best technical solution for the website, visual design of the website, creation

of the website.


3. Grant-financed resource required & detailed explanation of use:

Website 330.000 RSD; (2 working days plus Social and Health contributions); (4 working days plus Social and

Health contributions)


5. Start and end dates: March 30, 2012 to July 30, 2012

6. Milestone of achievement: Milestone I, Milestone II, Milestone III

Task 3 Title: CSO Network

1. Task description: Gathering data on CSOs from IMCA, contacting CSOs, organizing and conducting

Workshops, creation of CSO Network.





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1. Task description: Presentation of the Project and dissemination off all relevant information through different

activities.



4. Non-grant-financed resources required: 138.000 RSD

Roll up; Backdrop; 30000 Flayers and 5000 Posters; Final conference.

5. Start and end dates: April 15, 2012 to August 15, 2012

6. Milestone of achievement: Milestone I, Milestone II, Milestone III

Note: All implementation plans must be supported by a chart per the example in B.4. that shows all identified tasks over

the duration of the activity.

14.Estimated date the grant-funded activity will start: May 30, 2012

15.Estimated date the grant-funded activity will end: August 30, 2012

16.List all relevant material assumptions made and/or contingencies regarding third-party actions that are required for the

successful achievement of the Grant objective: /

Section IV Experience & Capacity

17.General Applicant background information:

18.Experience implementing similar activities:

Past projects


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Section V Cost

A fully completed and certified Grant Application Budgetwith budget notes must support all applications.

19.Total cost of project: 1.570.240,00 RSD

20.Definition and amount of Applicant contributions in terms of cash or in-kind: Communication costs and material

assumptions of promotional activities. 163.000 RSD

21.Definition and amount of contributions of third party(s) to activity: /

22.List all other U.S. Government funding by award (grant, cooperative agreement, or contract) and amount currently

being received or anticipated within the duration of the grant activity.

There is no such funding.

23.Long-term recurrent commitments resulting from this activity and plan for sustainable coverage:

Recurrent commitments resulting from this project are fully in line with LF strategic work plan and general

objectives. Although the results of this project will be significant,resulting commitments will be minimum and related

to the maintenance of the project website and CSOs Network. These commitments LF will be pleased to take on.

Submitted by legal representative of the organization:

On behalf of the Applicant identified in Section I, Basic Information, of this Grant Application, I hereby certify that tothe best of my knowledge, this application in its entirety contains only true and current information:

Name:

Title: Director

Signature _______________________________________

Date

FOR PROJECT USE ONLY

Date received ________________________ SLD Grant Reference No. ____________________

The undersigned hereby certifies that: (a) official delivery receipt for theFull Grant Application has

been sent to the applicant, (b) a copy of that receipt has been filed, (c) a reference number has been

assigned, and (d) a grant application file has been opened. In addition, the Applicant has been advised as

to the review and appraisal process, and its primary project point of contact.


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Grants and Subcontracts Manager __________________ Date ___________________


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B.4 Implementation Plan Timeline

IMPLEMENTATION PLAN

Activity

List each activity. Please be as

specific as possible. Use

additional pages if necessary.

Target Audience

(if applicable)

Who is the

beneficiary/audience

targeted for the

activity?

12 Month Timeline

Place an X in the appropriate box to

indicate the first and last month of the

activity.

Person(s) Responsible

Who is responsible for

implementing the activity?

Evaluation Indicators

How will you measure the

success of the activity?

1 2 3 4 5 6 7 8 9 1

0

1

1

1

2

Literature overview, best

practice, methodology for active

involvement, deeper analysis ofthe municipality documents and

regulations, etc. Creation of FAQ

section of the Website.

X FAQ section of the Website

created.

Creation of project Website.

Web site will be created if first

four months of the project

timeline. Depending of the

outcome of local elections, and

time needed for election of local

representatives creation of the

website will be extended on fifth

month. This extension will be

Citizens of

municipality of

Vrnjaka Banja, and

all IMCA. In case of

interest from other

cities/municipalities

from outside the

IMCA, citizens form

these cities

x x x x x At any time progress in

creation of the Website will

be available on request

form USAID.


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needed only for detail

adjustments of Virtual Assembly

section.

/municipalities.

Creation of CSOs Network

Workshop 1.

Workshop 2.

Workshop 3.

CSOs and citizens

from IMCA7. x

x

x

Individual Workshops

organized. CSOs Network

created.

Citizens panels will be

conducted informing interested

citizens and gathering of ideas,

views and suggestions from

citizens.

Citizens of Vrnjaka

Banja Municipality.

x x Citizens panels conducted.

Preparation and signing of

memorandum of understanding

between Municipality of

Vrnjaka Banja, USAID and The

LF.

Citizens of Vrnjaka

Banja Municipality.

X X Signed Memorandum of

understanding.

One day training on use of the

project Website held to Roma

population.

Presentation of the idea and

communication mechanisms

with the LF to Roma population

and population of elders.

Vulnerable groups. x Conducted training.

Number of citizens

contacted from vulnerable

groups. Initiatives, and

relevant informationgathered from citizens of

these groups.

Presentation and promotion of

the project. Special promotion

activities will follow election

process.

Citizens of Vrnjaka

Banja

Municipality.(directly)

. Citizens of Serbia

(indirectly).

x x x x Open air press conference

with representatives of

media and USAID. Number

of citizens interested in

project idea


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Intentionally blank for Implementation Timeline expanding