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PresentationsContentOrganizationStyle
Oral Communication
Requires excellent research, strong organization, & stage presence
Is interactive: Body language Vocal inflections Eye contact
Provides immediate feedback
Allows for on-the-spot adjustments
Audience & Purpose Analysis
If possible, find out your audience’s attitudes and biases towards your topic
What do they know, what do they need to know?
How will they use the information you’re presenting?
Is your purpose to inform, persuade, train?
Types of Presentations
Informative: Impartial presentation of information
Training Session: How to perform a specific task
Persuasive: Designed to change audience’s opinions Action plans: Encourages a specific action Sales Presentation
Components of Presentations
Introduction:
Capture attention: anecdote, question
Establish credibility
Preview your presentation and conclusion
Components of Presentations
Body
In a written report, readers can go back to find important information they missed. This is not possible in oral presentations, which require
Strong organization
Small chunks of information
Clear transitions
Components of Presentations
Conclusion
Remind audience of “big picture”
Restate main points
Give sources of further information & cite your sources
Three Components
Tell them what you’re going to tell them
Tell them
Tell them what you’ve just told them
Visual Aids
Slides
Presentation software (PowerPoint)
Handouts
Visuals should support the presentation; they should not be the presentation.
Handouts should be distributed at the end of presentation.
PowerPoint Debate
Advantages Ease of use Variety of formatting options Speaker notes, timing cues Create web pages and handouts
Disadvantages Oversimplifies complex issues Key points buried in lists Overwhelming use of effects
Before the Presentation
Practice: avoid nervousness by being confident in your material
Time your presentation
Know the layout of the room
Prepare for the technology to fail: have backups
During Presentation
Be ready to adapt to your audience
Make eyes contact
Do not read your presentation; use your memory and a brief outline of key points
Slides should support the presentation; they should not be the presenation
Checklist: Content
State a clear purpose
Show command of the material
Support points with evidence
Use visuals appropriately
Give the proper amount of information
Checklist: Organization
Begin with a clear overview
Present a clear line of reasoning
Transition from point to point clearly
Avoid digressions
Summarize in conclusion
Checklist: Style
Be confident and relaxed
Speak clearly
Look at the audience; make eye contact
Adapt to audience and respond to questions