Presentation to WPG 29.05.2006

ORBITe Overhaul- Presented by OCCS -

OUTLINE OF PRESENTATION

ORBITe shortcomings

myORBITe new concepts

Comments gathered

Recommendation made at CS-AWG on 18.05.2006

Run up to launch and next steps

- ORBITe shortcomings -

Juxtaposition of 4 Intranets:Corporate, IANS, MUAC, EECLook and feel not harmonised for all sub-sitesNegative impact on internal imageNo quick info sharing between staff:e.g. - Headlines

- Press Releases- Latest News- Events

No personalisationNo access from outside (staff, pensioners)No content management system Technical skills still required for maintenance Insufficient effort available for online internal communication

3

myORBITe : new concepts

• Login to myORBITe portal from any premises

• Personalised list of favorites

• Personalised list of Online Services

• Different content sources

• Personalised• Dynamically

generated• Customisable

by user

News and events exchange and selection can only work when sub-sites are migrated to Interwoven template CMS

4

5

myORBITe – the new employee portal

New main navigation : more service-to-staff oriented

Dropdowns

6

How Comments were gathered

• Web Publishers Group (review, SBUs’ feedback, validation)– 2 periods of test– Formal feedback received from all SBU

• Rating from 5 to 9

• No blocking issues – Major recommendation related to transition period

• Extra Requirements to implement in 2006

7

New banners

8

Other banners

9

Other banners

10

Other banners

11

Improve general information channel

• Corporate shortcuts : Information for everyone

• Added web sites : to make them visible when launched

• Most visited web site : monthly analysis based on Nettracker

12

Animated tour

13

Other actions

• Fine-tuning– Navigation menu

• Remove– Edit my account– Subscribe for online services

• Improvements in progress– Configuration window for events, news– Help files

14

Major Requirements gathered during feedback

1. Graphics– Thumbnails images in news and events channels

2. Headline – Generate headline through template and workflow to allow

creation of corporate headline by any SBU – Specific Channel for Headline per SBU

3. Use of LDAP for display of news/events– Use the LDAP to force users to not deselect news or events

from specific channel (e.g. native SBU, Administrative reform)

4. New channel– Create a new channel per SBU (work for staff) for links/services

related this specific SBU

5. External RSS feeds– Allow a user to define external RSS feeds

15

Recommendation made at CSAWG

• Approve budget of 40 KEURO in 2006 to improve myORBITE after launch– To jeopardize risks that staff will wrongly

personalize the system– To adapt myORBITe in order to make

myORBITE a tool for staff to work (requirements 2, 3, 4, 5)

• CSAWG will support this recommendation to CISC on 19 June

16

Conclusion : Launch

• Fri 12 : presentation to DG (postponed 23 May)

• Mon 15 Mon 22 : Agency-wide communication (on hold)

• Thu 18 : status report to CS-AWG

• Tue 23 : presentation to DG (cancelled)

• Mon 29 : status report to WPG

• Wed 24 Mon 2 June : Agency-wide communication + flash animation + previews

• Week end 3 5 June: pre-launch technical actions (banner change, …)

• Tue 6 June: myORBITe live

• Tue 6 June Fri 29 Sep: both myORBITe (updated) and ORBITe (headlines not updated) accessible

• Mon 2 Oct : myORBITe single online communication Tool