Presentation - Barracuda Message Archiver

Barracuda Message Archiver

Archiving and Backup. The differencesArchiving Backup

Designed for long retention Plan to save everything Indexing and searching is critical

Backup of primary data source Deletion from Primary Source deletes from backup Point in time snapshots


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Challenges with Existing Email Infrastructure


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PST files are not the answer either Emails stored on server Moved to archival files after time PST files

Increase in network traffic Backups Access archived filesStorage and performance problems

Multiple files cause problems Breakdown of Single Instance Storage Losing laptop is a security issue Searching multiple places

Longer backup windows


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Compliance and Legal

Amendments to FRCP Stands for Federal Rules of Civil Procedure Amendment relates to Electronic Information Dec 2006 by the US Supreme Court

Includes Emails, Instant Messages and FilesThe amendment to Rule 16(b) is designed to alert the court to the possible need to address the handling of discovery of electronically stored information early in the litigation if such discovery is expected to occur. Rule 26(f) is amended to direct the parties to discuss discovery of electronically stored information if such discovery is contemplated in the action


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Who does FRCP apply to? Not targeted towards any specific industry or group Unlike rules imposed on broker-dealers by SEC or NASD

Any organization


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Compliance and Litigation Freedom of Information Act Right to Information Acts E-Discovery being adopted by various states Compliance regulations Retention, Retrieval and Storage Tamper Proof

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Cost of E-Discovery Borne by defendant Search is still not complete after searching tapes

Find tapes / media

Recreate original environment

Search Manually

Search still not complete


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Barracuda Message Archiver Integrated hardware and software Archiving and policy management Search and retrieval Internal storage and support for external storage Works with all standards-based email servers Microsoft Exchange Lotus Domino GroupWise and others


Advantages Easy to deploy and use Maintenance and Hassle Free Backed up Barracuda Central

Appliance Advantage Integrated hardware and software No database to install Integrated storage


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Barracuda Message Archiver Benefits

SAVE, SEARCH AND STORE IN A SINGLE PLACE

REDUCE EMAIL STORAGE REQUIREMENTS

SOLVE COMPLIANCE AND LITIGATION CHALLENGESBarracuda Message Archiver

EASY DEPLOYMENT

Barracuda Message Archiver BenefitsSAVE, SEARCH AND STORE IN A SINGLE PLACE

SAVE, SEARCH MANAGE STORAGE AND STORE IN A Calendar Items, Contacts etc. Emails, EFFICIENTLY SINGLE PLACE Integrated access from Microsoft Outlook Eliminate PST files SOLVE Maintain Folder Hierarchy MONITOR COMPLIANCE WITH POLICIES AND LITIGATION Compression, de-duplication and indexing CHALLENGES


Barracuda Message Archiver BenefitsREDUCE EMAIL STORAGE REQUIREMENTS SAVE, SEARCH MANAGE STORAGE AND STORE IN A EFFICIENTLY SINGLE PLACE Offload emails from server with Exchange stubbing External storage with CIFS SOLVE end models) COMPLIANCEiSCSI integration (high MONITOR WITH POLICIES AND LITIGATION CHALLENGES

Barracuda Message Archiver BenefitsSOLVE COMPLIANCE AND LITIGATION CHALLENGES

SAVE, SEARCH MANAGE STORAGE AND STORE IN A EFFICIENTLY SINGLE PLACE Comprehensive search for e-discovery Separate auditor access Audit trail of all activities SOLVE MONITOR COMPLIANCE WITH POLICIES Export to PST AND LITIGATION CHALLENGES


Barracuda Message Archiver BenefitsEASY DEPLOYMENT

SAVE, SEARCH MANAGE STORAGE AND STORE IN A EFFICIENTLY SINGLE PLACE Granular retention policies Custom and pre-built policies Immediate and digest alert SOLVE notification MONITOR COMPLIANCE WITH POLICIES AND LITIGATION CHALLENGES


Offload emails from the server


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Anatomy of an Email Attachments occupy a majority of the space on the email server Stubbing attachments produces maximum benefit

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Reduce impact of quotas on your server Exchange Stubbing Move email attachments to the Barracuda Message Archiver Replaced with a stub Stub allows access via Outlook and OWA Outlook Add-in allows for users to access emails without learning a new interface


Seamlesss access to archived emails Attachments replaced by small sized stub HTML pointer Access from within Microsoft Outlook and Outlook Web Access (OWA) Access from inside and outside the organizations Emails and attachments can be made accessible for offline access


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Import older emails Import existing emails from the server Ensures older emails are also archived One time operation

Import emails from archival files (e.g. PST files) Import single file or hundreds of file Users can upload PST files as well

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Not just about compliance1. Ever lost Purchase Order? 2. Employee leaves company 3. HR needs to find emails of a problem employee

De-duping

Compression Indexing

Storage

PST Files

New Emails Emails on Server Eliminate Duplicates Compression Indexing Storage

Capacity Expansion Integrated storage All models have ample storage

All models support external storage Expansion of storage Network Attached Storage via SMB 850 and 950 models support iSCSI

Internal StorageUsed First

External (NAS/iSCSI)After Internal storage fills up


High Availability Ensures all emails are archived in two locations Units should be placed geographically separated Both units communicate with each other


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Disaster preparedness High Availability Pair of Barracuda Message Archivers ensure availability of data and indexes

Mirroring of data Internal data can be mirrored to external storage for redundancy

Compatible with industry standard backup programs Backup archived data


Message Retrieval Multiple ways to retrieve messages from the Barracuda Message Archiver Forward back to INBOX Export to PST file Export to ZIP files


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Content and Retention Policies Monitor policy violations Prebuilt policies Custom policies

Receive email notifications Daily digests or instant

Prevent creating liabilities Litigation Hold Ensure no emails are deleted Postpone regular retention policies


Typical Deployment


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Multiple Models


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Total Cost of OwnershipScenario 1500 person company needs to start archiving. Time is critical. No scope for any missteps.

Software solution that needs integrationLicenses for archiving software Annual Support costs Windows Server Window Operating System HP ProLiant Storage Server (2TB) Miscellaneous vendors Archiving software vendor Dell Microsoft xxx.xxx.xxxx $50000-$50000

xxx.xxx.xxxx 800.936.4900 800.456.3365

$6000-$1000 $2000 $1000

Barracuda Message Archiver 650$14999 $4049/yr One Support Number: 1-800-ANTI-SPAM

HP

800.354.5465

$2000

TOTAL > $60,000Per mailbox pricing After acquiring everything, time is wasted in patching, upgrading and integration. Different support numbers for different companies makes getting help very frustrating

MSRP = $19, 048 No per user, per mailbox or per server fees No time wasted in patching, upgrading, or integration of storage, servers and software!

Case Study Franklin Synergy Bank Quickly recover critical emails accidentally deleted by users Exchange Stubbing feature helps bank better manage the size of the Microsoft Exchange database Flexibility to add disk space through network shares instead of having to replace appliance as company growsWith the Barracuda Message Archiver in place we dont have to worry about running out of disk space or upgrading to another appliance. Its a reliable product and I know it will always be there when we need it. Kevin Herrington, SVP and CIO

Case Study General Agency Services Eliminated the need to archive emails using PST files Allows IT administrators to retrieve original emails with time and date stamps for legal obligations Exchange Stubbing improve efficiency of Microsoft Exchange DatabaseThe Barracuda Message Archiver gives management a piece of mind knowing that all legitimate that flows through the company is backed up and available for immediate access at any time. Jeff Grey, IT Director

Barracuda Networks Confidential

Case Study American Defense Systems Reduced size of Exchange Storage From 50 GB to 5 GB

Contract email

information

in

Terminated Employees deleted emails

Emails available for lawsuit E-Discovery


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Benefits of email archiving Reduce the load on the email server Exchange Stubbing, with client Add-In Reduced storage and licensing costs

Comply with various regulations Enforce organization-wide retention schedules Satisfy discovery requests (e.g. HR/legal) PST exports, centralized searching

Import PST files for centralized storage and retrieval Enforce legal holds and help with legal case preparation Monitor information leakage via emailBarracuda Message Archiver35

Questions? Barracuda Networks / (888) 268 4772

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Presentation - Barracuda Message Archiver