Presentation Authoring Demo

8/7/2019 Presentation Authoring Demo

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PowerPoint Demo


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Some of the slides in this demonstration haveblue un-numbered text.

This text comes from the example exam which I

have used for this demonstration. Unless I have stated otherwise the following

slides demonstrate how to carry out theinstructions in blue.

Some instructions are similar to skills previouslydemonstrated so you will be asked to completesuch instructions independently.


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You are going to create and edit

a presentation for this company.

The medium for delivery will bea multimedia projector. You will

need to produce presenter

notes and audience notes with

the slides.


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Set up a new presentation consisting of 3

slides. The slide master must have a verylight blue background and your name and

todays date in a small black font placed in

the bottom left corner. It must also contain aclipart image of a tree as a logo placed in

the top right corner.

The logo must be resized so that it will not

overlay any text or graphics on any slide.Include the slide number in the bottom right

of the footer.


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1. (a) Create a folder forthis demonstratione.g. My Documents ICT PresentationAuthoringDemonstration.(b) Download the filesbelow the link for this

demonstration and savethem in the folder justcreated.

2. Launch MicrosoftPowerPoint.

3. Save it in the folder youcreated abovee.g. PresentationAuthoring Demo


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4. Click the Insertmenu and click the

New Slide option.Repeat this until youhave 3 slides (2normal + the title

slide).5. Click the View

menu, move to theMasteroption and

click the SlideMasteroption in thesub-menu.


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6. Click the Formatmenu and click the

Background option.7. Click the colour drop

down menu, click avery light blue colour

and click Apply toAll.

8. Click the edge oftext box in the

bottom left corner ofthe slide.

9. Type your name anda space.


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10.Click the Insertmenu and click the

Date and Time

option.

11.Make sure the

language is English

(U.K.) from the drop

down menu.

12.Click OK


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13.Click the Insert

menu, move to the

Picture option and

click the Clip Art

option.

14.

Type tree in theSearch for box in the

Clip Art toolbar

which has opened

on the right.15.Click Go, double

click an image.


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16.Resize the image

using the resizing

handles place it in

the top right corner

so it does not cover

any text.

17.Click the edge of the

text box in the

bottom right hand

corner of the slide.


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18.Click the Insert

menu and click the

Slide Number

option.

19.Click Slide Number

check box.20.Click Apply to All


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21.Click the edge of the text box at the top of the

slide.

22.Click the font colour drop down menu and click

dark blue.


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23.Click the centre-aligned icon and choose 48

from the font size drop down menu.


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24.Click the Insert New Title Master icon from the

Slide Master View toolbar.


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25. The heading settings made to the master slide should

be inherited but if it isnt set yourself now.

26. Click the edge of the sub-heading text box and set todark blue font colour, left aligned and 32 point font size.

27. Click the Slide Master to return to it.


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28.Click the edge of the bulleted list text box and

set to black font colour, left aligned and 18

point font size.


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29. With the edge of thebulleted list text box

still selected, click

the Format menu

and click the Bullets

and Numberingoption.

30. Choose a bullet

point style and click

OK31. Click Close Master

View in the Slide

Master toolbar.


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O

n the first slide:

Enter the heading Rootrainer Trees

Enter the subheadingGrowing trees for you, your children, your

grandchildren below the heading.

Add the following presenter notes to this slide:Introduce yourself and your role within the

company.


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32.Click the first slide, type the text as instructed

on the previous slide (presenter notes go here).


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On the second slide:

Enter the heading Plants for all

soil types:

Enter the following bulleted list onthe left side of the slide.

Acid

Alkaline

Neutral


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33.Click slide 2.

34. Type the text as instructed on the previous

slide.


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Enter the text and for allenvironments: below the

bulleted list on the left side

of the slide as a subheading.


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35. Press enter to create a new line below the bulleted list

and click the bullets icon in the Formatting toolbar to

remove the bullet point.

36. Enter the text and for all environments: as

instructed (PowerPoint will probably autocorrect the lower caseletter a at the beginning to a capital, go back with the left arrow

key and correct this).


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37.Click the first slide.

38.Select the subheading text and click the

Format Painter icon in the Standard toolbar.


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39.Click the second slide.

40. Select the text and for all environments:

Click at the end of this line outside this text todeselect it.

The text should now be in the style of a

subheading.


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Enter the following bulleted list

below the subheading on the

left side of the slide.

Deciduous

Coniferous

Evergreen


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41. Press enter to create a new line below the text and

for all environments: click the bullets icon in the

Formatting toolbar to start a bulleted list again.

42. Enter the text the bulleted list as shown (use the

Format Painter icon in the Standard toolbar to change

the style to the same as the first bulleted list).


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43.Click the Format

menu and click the

Slide Layout option.

44.Move down the slide

layout panel (on the

left) and choose this

layout.


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Add a thin, dark blue, vertical

line between the bulleted listsand the image.


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48.Click the line colour pop up menu and clickdark blue.

(Because you were asked for a thin line then you dont

need to change the thickness. But just so you know

you can change the thickness here).

46.Click the line tool in the Drawing toolbar atthe bottom (if it isnt click the View menu, move toT

oolbars and click Drawing).47.Draw a line down the middle of the slide.


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Both bulleted lists should haveeach bullet set to appear one at

a time using thesame animation effect. No other

elements of the slide should be

animated.


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49.Click the edge of thetext box with the

bulleted lists.

50.Click the Slide

Show menu and

click the Custom

Animation option.


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51.Click the Add Effect

drop down menu in

the Custom

Animation panel onthe right and choose

any effect.


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52.The numbers show that the subheading is part

of the animation (4). So click the double

headed arrow.


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53.Click the number4 and

click the Remove

button.


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The next slide contains instructions

already demonstrated.

Please complete it.


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Add the following presenter notes to

this slide:We have offices on every

continent.


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On the third slide:Enter the heading Price calculation

Enter the following bulleted list on the

left side of the slide:

By formulae

Relative to pot sizeSample prices


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The next slide contains instructions that

have not been previously demonstrated.


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Using a suitable software package, load thefile SPECIMEN7.CSV

Create a bar chart from the data using only

the names of the trees and their price. Do

not include a legend. Add the label Species

to the category axis and Price () to the

value axis. Make sure that all of the tree

names are visible.Place this bar chart on the right side of the

slide.


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54. Copy the file SPECIMEN7.CSV (Students / ICT / IGCSE /

PowerPoint Demonstration) into the folder you are currently

working in.

55. Open this file.

56. Select the Name and Price columns only (click the

column headers and hold down the Ctrl key when

clicking the Price column.

57. Click the Chart Wizard icon in the Standard toolbar.


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58.Click Column in the

Chart types section,

click the normal first

chart sub-type and

click Next

59.Check the chart and

click Next


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60. Type as shown and click the Legend tab.(The easiest way to get the pound sign is to launch Microsoft Word,

click Insert menu and Symbol option, find sign, double click it,

close, copy and paste it).


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61. Uncheck the Show Legend tick box and click

Finish.


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62.Right click the graph and click Copy.


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63.Switch back to thepresentation you havebeen working on byusing the taskbar.

64.Click the Layoutmenu, click SlideLayout option andclick this layout.


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65.Right click the edge of the box on the right of

the slide and click Paste.


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66.Resize the graph by using the sizing handles

and position by dragging from the middle.


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The next slide you can do without

demonstration.


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Add the following presenternotes to this slide:

We can not be surpassed forquality of products or

service.


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The next slide has not yet been

demonstrated.


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For the whole presentation:

Use the same transitional effect

between each slide.


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67.Click the Slide Show

menu and click the

Slide Transitionoption.

68.Choose a transition

and click Apply to All

Slides from the SlideTransition panel on the

left.


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Save the presentation using a

new filename. Print the

presentation showing all of thepresenter notes.


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69. Save the

presentation using anew filename.

70. Click the File menuand click the Printoption.

71. Click the Print what:drop down menuand click NotesPages.

72. Click OK


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Save the presentation using anew filename. Print the

presentation showingthree slides to a page with

space for the audience to make

notes.


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73. Save the presentation using a new filename.

74. Click the File menu and click the print option.

75. Choose Handouts from the Print what drop

down menu.

76. Choose 3 from the Slides per page drop down

menu.77. Click OK.


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Print a screen shot of slide 2

showing the animation used forthe bulleted lists.


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78. Click slide 2, click the Slide Show menu and

click the Custom Animation option.

79. Take a screenshot (Print Scrn key).

80. Launch Microsoft Word, paste and print.


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Print a screen shot of the

presentation showing thetransitions between the

slides.


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81. Click the Slide Show menu and click the SlideTransition option.

82. Click the Slide Sorter View icon (bottom left) and take ascreenshot (Print Scrn key).

83. Launch Microsoft Word, paste and print.


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Some exams ask you to:

Use the same animation effect on the title of

each slide.


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Open the Slide and Title Masters.

Click the title box of slide master, click the

Slide Show menu and Custom

Animation option.

Choose an animation.

Then see the next slide.


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Click the Start: drop down menu and choose

With Previous

This is so that the title comes in with the animation

you choose before the rest of the slide contents and

not after.

Do the same for the title box of the

Title Master.