Pre-cyclone Exercise

S.R.RAMANAN

Presentation Outline

Importance of Communications

Building & fostering relationships

Telecommunications

Publicity and Broadcast of Warnings Posters

and Films

Print & Electronic Media

Inspection of Coastal Observatories & ports

Reference Publications and Forms

Manual & Directory

User’s Workshop

Mock Drill & Out reach Programme

Building relationships

Visit each other’s workplaces to gain familiarity with

operations

Provide training to Disaster managers and media where

appropriate

Joint pre-season public awareness campaigns with Disaster

managers

Could depute a departmental staff to disaster managers

operation centre (provided there is no problem regarding

staff strength)

Involve Disaster managers and the media in improving the

warning system;

Develop MOUs and Common SOPs with Disaster managers

Building relationships….

Participation in the Annual Conference of

Collectors

Meeting Chief Secretary/Chief Relief

Commissioner

Visit to NAVTEX station

Letter to Warnees (Chief Secretaries, Chief

Relief Commissioner and Port Officers)

Telecommunications

To contact CGM (Telephones)

Maintenance of Telephone/Tele-fax/ mobile/

Internet /VPN (Circuits as well as equipments)

Police W/T (advise to use only W/T)

Publicity and Broadcast of

Warnings Posters and Films

The ACWCs/CWCs should write to the State

Government officials concerned for giving

publicity to the people in the coastal districts

about cyclones through cyclone posters and by

screening films on cyclones.

Should be included in School Curriculum

Pamphlets could be printed

Print & Electronic Media

Talk show on hazards of cyclones and

precautionary measures

AIR- extended Watch hours and alerts during

Film music prgramme

Articles on cyclones in the print media (Fading

Memory Syndrome)

Inspection of Coastal Observatories & ports

Maintenance of Radar & Other equipments to be

checked

All the coastal observatories should be inspected once

in a year during April or September

Ensure instruments at these stations are maintained in

good condition

Staff are familiar with Procedures

If persistent error is noticed , the observer should be

immediately instructed to follow proper procedures.

Observatory telephone/FAX/e-mail, the communication

system should be checked.

Reference Publications and Forms

Relevant reference publications, such as, Code of

storm warning signals for use at Indian maritime ports,

Weather services to shipping, fishing vessels and

maritime interests, the tide tables for the year, storm

track atlas, code books, cyclone manual and required

nomograms and T-classification tables for interpreting

and assessing storm intensity from satellite pictures,

etc., should be made readily available for storm warning

work.

Sufficient materials like Cyclone Warning manuals in

India, copies of Standard Operation Procedure , all

special type of charts and forms required for cyclone

work should be kept at the ACWCs/CWCs/CWD.

Manual & Directory

Cyclone Manual (Refresher course)

Telephone, Fax and E-mail Address (up dated

list)

Train many staff , Draft persons of other

sections and leave restriction

Post experienced staff

User’s Workshop

The ACWC’s and CWC’s should organize the

User’s meet, preferably once in two years to

apprise the User’s about the cyclone warning

activity of IMD and collect their comments and

feedback for further improvement of cyclone

warning services in the country.

Have separate work shop for media

Have separate work shop for sectors (like

Railways, ports and Fisheries etc) to focus on

their needs

Pondicherry

user meet

2013

User Meet IIT-M

2012

Mock Drill & Out reach Programme

Mock drills & Table top exercise (helps in

developing Rapport)

Out reach programme in educational

institutions (CBSE Syllabus emphasizes

“voluntarism”)

Thank You for Attention