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PowerPoint Presentation to AccompanyGO! with Microsoft® Word 2010 2e

Chapter 7Using Tables and Templates to Create Resumes

and Cover Letters

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Objectives

• Create a Table• Add Text to a Table• Format a Table• Create a New Document from an

Existing Document

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Objectives

• Change and Reorganize Text• Use the Proofing Options• Create a Document Using a Template

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Create a Table• Table—arrangement of information

organized into rows and columns– Cell – Intersection of a row and a column

into which you can type– Useful to present information in a logical

and orderly manner

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Create a Table• Steps to create a table in Word

– Click the Insert tab on the Ribbon– Click the Table button– Select the number of rows and columns

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Create a Table

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Add Text to a Table• Each cell behaves similarly to a

document.– For example, when you reach the right

border of the cell, wordwrap moves the text to the next line

• Text can be added to a table either by typing or by insertion from another document.

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Add Text to a Table• Insert existing text into a table cell

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Format a Table• All of the columns are of equal width

when the table is created. • The width of table columns can be

changed.

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Format a Table• Rows or columns can be added

anywhere in a table.

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Format a Table• Table titles typically span across all of

the columns.• Cells can be merged to include

information across the columns.

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Format a Table• Apply formatting

− Bold face− Change the spacing of paragraphs

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Format a Table• Table cells have black borders when

created.

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Format a Table• The borders can be changed or

removed.

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Create a New Document from an Existing Document

• Template—an existing document used as a starting point for a new document

• Word’s Normal template—starting place for all new Word documents

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Create a New Document from an Existing Document

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Create a New Document from an Existing Document

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Change and Reorganize Text• AutoCorrect—corrects commonly

misspelled words automatically– Add frequently misspelled words to the list

for automatic correction

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Change and Reorganize Text• Find command—locates text in a

document quickly

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Change and Reorganize Text• Find and Replace—makes the same

change or makes more than one change at a time

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Change and Reorganize Text• Drag-and-drop—use the mouse to

drag selected text from one location to another

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Change and Reorganize Text• Insert and then format a table in a

document– Make changes in the table, such as the

position of the table and the border style

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Use the Proofing Options• Compare your words to the Office

dictionary and compare your phrases and punctuation to a list of grammar rules– Words not in the dictionary are marked with a

wavy red underline.– Phrases and punctuation that differ from

grammar rules are marked with a wavy green underline.

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Use the Proofing Options− Common misused words that differ from word

usage rules are marked with a wavy blue underline.

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Use the Proofing Options• Two ways to respond to spelling and

grammar errors:– Right-click a flagged word or phrase, and then

from the shortcut menu, choose a correction or action

– Initiate the Spelling and Grammar command to display the Spelling and Grammar dialog box

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Use the Proofing Options

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Use the Proofing Options

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Use the Proofing Options• Thesaurus—research tool that lists

synonyms

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Create a Document Using a Template

• Word provides predesigned templates for letters, resumes, reports, invoices, and other types of documents.

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Create a Document Using a Template

• You can:– Save the template as a Word document,

then substitute your information in the indicated locations

– Remove unneeded elements that are included in the template

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Create a Document Using a Template

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Create a Document Using a Template

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Create a Document Using a Template

• To replace text in the placeholder, click in the row you want to replace.– Notice that the Table Tools are active on the

Ribbon.– On the Ribbon, click the Layout tab.– In the Rows & Columns group, click the Delete

button, and then click Delete Rows.

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Create a Document Using a Template

• To remove template controls:– Near the top of the document, point to the text

control that you did not use.– Right-click the control, and then from the

shortcut menu, click Remove Content Control.